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Notes and action items - IDNs EPDP Meeting #2 - 18 August 2021
by Emily Barabas Aug. 18, 2021

Aug. 18, 2021

Dear IDNs EPDP Working Group, Please find below the notes and action items from today’s meeting on Wednesday, 18 August 2021 at 13:30 UTC. The next meeting will be Wednesday, 25 August at 13:00 UTC. Best regards, Steve, Marika, and Emily IDNs EPDP – Notes and Action Items Meeting #2 on 18 August 2021 Action Items: None Notes: 1. Welcome/agenda review * Edmon has been selected by NomCom to serve on the ICANN Board. * Suggestion to consult with Council leadership about when it will be necessary to appoint a new Chair to the EPDP and the process for doing so. * Question: is any of the discussion in this WG confidential? * Response: All of the deliberations are public. Calls are recorded and transcribed. 1. Confirm regular meeting time * Suggested regular meeting slot based on the doodle poll: Wednesdays at 13:00 UTC. * There will be a conflict in this slot every other week with the ALAC CPWG call. * For the time being, the WG will use the suggested slot and then revisit when there is more clarity on next steps regarding the leadership arrangement for this WG. 1. Selection of Vice Chair * Two volunteers have put up their hands for this role: Donna Austin<https://community.icann.org/display/gnsosoi/Donna+Austin+SOI> and Anil Jain<https://community.icann.org/display/gnsosoi/Anil+Kumar+Jain+SOI>. * Suggestion: The Vice Chair could step into the Chair role in the future and the other candidate could become the Vice Chair. * Response: For now the group will focus on the current situation – selection of the Vice Chair. The Vice Chair will help support the transition process while a new Chair is selected, but the Council will likely want to determine how to select a new Chair. Once the GNSO Council provides additional guidance, the Working Group can respond as needed to move the work forward. * See recording/transcript for statements from the candidates. * Poll results: Donna Austin (7/10) and Anil Jain (3/10). * No concerns raised for moving forward with Donna Austin as Vice Chair. 1. Background briefing from ICANN org * Slides available at https://community.icann.org/display/epdpidn/2021-08-18+IDNs+EPDP * This briefing will continue on the next call. 1. Begin initial review of charter questions * This agenda item has been deferred to the next call. 1. AOB * None

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**On in 12 minutes** Meeting Invitation | EPDP on IDNs | Wednesday, 18 August 2021 at 13:30 UTC
by Julie Bisland Aug. 18, 2021

Aug. 18, 2021

**On in 12 minutes** Dear all, The EPDP on IDNs Team meeting is scheduled on Wednesday, 18 August 2021 at 13:30 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Andrea

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Reminder: DOODLE POLL: IDNs EPDP Weekly Calls
by Nathalie Peregrine Aug. 17, 2021

Aug. 17, 2021

*For those who haven’t yet completed the Doodle poll* Dear all, As a follow up to today’s IDNs EPDP team call, please find a Doodle poll to schedule a fixed meeting time for the Wednesday team calls moving forward. Please note that next week’s call has already been scheduled on Wednesday 18 August 2021 at 13:30 UTC. The Doodle poll result will not affect the scheduling for next week. Doodle poll: https://doodle.com/poll/g27mahi7im6xkdr9?utm_source=poll&utm_medium=link As the team’s membership covers a wide range of time zones, please be as flexible as possible in your choices. Thank you very much! Kind regards, Nathalie

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**REMINDER** Meeting Invitation | EPDP on IDNs | Wednesday, 18 August 2021 at 13:30 UTC
by Julie Bisland Aug. 17, 2021

Aug. 17, 2021

Dear all, The EPDP on IDNs Team meeting is scheduled on Wednesday, 18 August 2021 at 13:30 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Andrea

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Proposed Agenda - IDN EPDP Meeting #2 - 18 August 2021
by Emily Barabas Aug. 17, 2021

Aug. 17, 2021

Dear all, Please find below the proposed agenda for our meeting on 18 August 2021 at 13:30 UTC. Under agenda item #5, the WG will begin an initial review of the questions contained the EPDP charter. Please read the attached summary of the suggested approach to this review. The purpose of this exercise is to ensure that that everyone understands the charter questions and to get a sense of the amount of work expected for each topic to support development of our work plan. As we have full agenda for this week’s meeting, the initial review of charter questions will continue into the next meeting(s). Prior to this week’s call, it may also be helpful to review the charter questions beginning on page 4 of the charter: https://community.icann.org/display/epdpidn/2.+Charter Kind regards, Steve, Emily, and Marika IDN EPDP Meeting #2 Proposed Agenda 1. Welcome/agenda review 2. Confirm regular meeting time 3. Selection of Vice Chair 4. Background briefing from ICANN org 5. Begin initial review of charter questions 6. AOB

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welcome & preparations for the IDN EPDP
by Edmon Chung Aug. 17, 2021

Aug. 17, 2021

Dear EPDP Team members, Welcome to the EPDP Team tasked with reviewing Internationalized Domain Names (IDNs). I'm looking forward to working with all of you on this EPDP. You should have received an invite for our first meeting, which is scheduled for Wednesday, 11 August 2021 at 14:00 UTC, though not ideal for some, we did want to get moving and in our first meeting we will identify our recurring date/time for our regular meetings going forward. In case you are unable to join the first meeting, please do let us know ahead of time your general preference for the day-of-week and times for meetings. I want to share a few notes in advance of our first meeting to help ensure that we can get through all of the start-up tasks for the Working Group in a timely manner. In preparation for the first meeting, please take the time to begin familiarizing yourself with the following materials: - IDN EPDP Charter <https://community.icann.org/display/epdpidn/2.+Charter> - New gTLD Subsequent Procedures Final Report (Topic 25: Internationalized Domain Names (IDNs) starting on page 114) <https://gnso.icann.org/sites/default/files/file/field-file-attach/final-rep…> - IDN Variant TLD Implementation Staff Paper<https://www.icann.org/resources/pages/idn-variant-tld-implementation-2018-0…> - Recommendations for the Technical Utilization of the RZ-LGR<https://www.icann.org/en/system/files/files/rz-lgr-technical-utilization-re…> - Consensus Playbook<https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-c…> - GNSO Working Group Guidelines<https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-1-g…> & EPDP Manual <https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-4-e…> - GNSO IDNs EPDP Community Outreach Session at ICANN71, providing an introduction to the EPDP <https://71.schedule.icann.org/meetings/TZvWRhnydWDPSE64v> By the second Working Group meeting, we should expect that everyone has carefully read all of these documents. Once you have completed your document review, please confirm here<https://docs.google.com/forms/d/e/1FAIpQLSfbXhd2L4oAb_Cn22FnjkSoDSj0K-HNcij…>. The goal of this exercise is to ensure that everyone is starting off on the same page with the same foundation of information, which will enable us to be a more effective team. Leading up to and during that second meeting, please feel free to take the opportunity to ask clarifying questions upon reviewing the materials. In addition, a comprehensive document library is included on the Working Group's workspace (see https://community.icann.org/display/epdpidn/3.+Background+Documents) An understanding of these documents, especially the Key Resources at the top of the page, will help to ensure your full and productive participation in Working Group deliberations. In reviewing the document library, if you believe any critical documents are missing, please let the ICANN staff team know. The following items will be on the agenda for the first meeting: - Welcome from the Chair - Vice Chair: We have an opportunity to select one Vice Chair for this Working Group, but we are not required to do so. - Charter: It would be helpful if everyone could read through the Charter<https://community.icann.org/display/epdpidn/2.+Charter> before the first call. We will briefly go over some key points and answer any questions that members have. - Operating Mode/Working Methods: In our first meeting, we'll talk about some of the logistical elements of how we will work, including the decision-making process for this Working Group. We'll also review what is expected of those participating in this Working Group. From the outset, I would like to emphasize the importance of working towards developing consensus recommendations, which means working constructively and collaboratively to find outcomes that members can ultimately accept. To this end, the Consensus Playbook <https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-c…> is among the resources that you are being asked to read by the second meeting. We'll be drawing on the methods and techniques in the playbook throughout the life of the EPDP, so everyone should be familiar with it. - Work Plan: On our first call, we will have an opportunity to speak a bit about the Work Plan and what can be expected in our first weeks of work on this EPDP. As a preview, the initial areas of focus will be: - High-level review of the topics within the Charter - Prepare to request input from SO/AC/SG/Cs on topics in the Charter - Deliver Work Plan to GNSO Council - Meeting Frequency and Schedule: We'll have an opportunity to discuss the meeting frequency and the proposed day/time of the calls. - Coordination with other community efforts on IDNs As standard practice during the first meeting of a PDP/EPDP, members will generally do a round of verbal introductions so we can get to know each other. Action Item: In this case, given that we have a bit of time until the first meeting, I would ask all of the Members to briefly (no more than a couple of paragraphs at most) send an email to the list, describing your relevant experience/background and any objectives you have for participating in this EPDP. I look forward to seeing all of you on the call and hearing from you on the list. Best regards, Edmon -- This email has been checked for viruses by AVG. https://www.avg.com

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Notes and action items - IDNs EPDP Meeting #1 - 11 August 2021
by Emily Barabas Aug. 13, 2021

Aug. 13, 2021

Dear IDNs EPDP Working Group, Please find below the notes and action items from today’s meeting on Wednesday, 11 August 2021 at 14:00 UTC. The next meeting will be Wednesday, 18 August at 13:30 UTC. Best regards, Steve, Marika, and Emily IDNs EPDP – Notes and Action Items Meeting #1 on 11 August 2021 ACTION ITEMS ACTION ITEM 1: Members to send an introduction to the mailing list if they have not yet done so. ACTION ITEM 2: Working Group to continue discussion on selection of the Vice Chair on the mailing list, noting that there are two volunteers for the role. ACTION ITEM 3: Members to complete background reading assignment if they have not yet done so. ACTION ITEM 4: Staff to schedule next meeting for 18 August at 13:30 UTC. ACTION ITEM 5: Staff to open doodle on possible permanent meeting slot. NOTES 1. Welcome from the Chair * Focus of the call will be introductory tasks for the EPDP, as outlined in the agenda. * Edmon emphasizes the importance of this EPDP in the implementation of IDNs and notes that it is 20 years in the making. * Those members who have not yet sent an introduction to the mailing list are encouraged to do so. ACTION ITEM 1: Members to send an introduction to the mailing list if they have not yet done so. 1. Vice Chair * The WG has the option to appoint a Vice Chair although this is not a requirement. * Chair encourages appointment of a Vice Chair so that the work can continue without disruption if the Chair is away. * In order to serve as Vice Chair, you must be a participant (not a member). If a member is interested in the role, s/he will need to switch to a participant. * Some support expressed for having a Vice Chair. * Donna Austin (Participant) and Anil Jain (Participant) both expressed willingness to volunteer for this role. * The charter anticipates that there will be a single Vice Chair. * Conversation on the selection of a Vice Chair will continue on the mailing list. ACTION ITEM 2: Working Group to continue discussion on selection of the Vice Chair on the mailing list, noting that there are two volunteers for the role. 1. Charter * There is a Variant TLD staff paper that was taken into consideration by the SubPro PDP when developing its policy recommendations. * Two core principles: 1. RZ-LGR must be the only source for valid TLDs and their variant labels. 2. Same entity principle for top-level, second-level, and the ensuing combinations. * SubPro made several recommendations under Topic 25 in its Final Report, focused exclusively on TLDs in subsequent application rounds. * EPDP Chartering Group did an analysis drawing on previous work on this topic to identify “gaps” that this EPDP may need to address. Goal: make the charter questions as concise as possible. * Depending on timing of the SubPro IRT, there may need to be coordination with that group on specific items in this WG’s charter. * Charter questions are divided into sections A-G. A. Consistent definition and technical utilization of RZ-LGR B. “Same entity” at the top-level C. “Same entity” at the second-level D. Adjustments in registry agreement, registry service, registry transition process, and other processes/procedures related to the domain name lifecycle E. Adjustments to objection process, string similarity review, string contention resolution, reserved strings, and other policies and procedures Version Date: 20 May 2021~ 17~F. Adjustments in registration dispute resolution procedures and trademark protection mechanisms G. Process to update the IDN Implementation Guidelines * Question: What position will this group take on UA and I18N concerns? * Response: The core of our work focuses on IDN variants, although there may be elements that touch on these topics. * Question: Can this group go further than the SubPro recommendations if it chooses to do so? * Response: The WG can extend beyond what SubPro recommendations include, but it should only do so if it finds that SubPro missed something or there is new information. It should not repeat deliberations that have already taken place. * This charter is structured to look at some of the implications in detail that SubPro didn’t look at. This WG will also be looking to extend SubPro recommendations on future gTLDs to existing gTLDs. * Question: Would it be possible to get an update on the ccPDP on IDNs? * Response: The ccPDP WG has done a significant amount of work on variant management, second level variant distribution, and RZ-LGR. The WG expects that the sub-group on variant management will complete discussion on this topic in the next month for consideration by the full WG. This GNSO WG will have an opportunity to review and consider the ccPDP outputs on this topic as well. 1. Operating Mode/Working Methods * Structure of this EPDP is member + open, which includes members, participants, and observers. * Members and participants largely take part on equal footing. Participants can take part in deliberation in meetings on the mailing lists, but they do not take part in the consensus processes. Only members take part in the consensus designation process. When the WG is looking for official positions from different groups in the community, it will be members that will present these positions. * This WG will follow the GNSO’s Standard Methodology for Making Decisions (section 3.6 of the GNSO Working Group Guidelines). Please see the charter for detailed information about levels of support: Full Consensus, Consensus, Strong Support by Significant Opposition, Divergence, Minority View. * The consensus designation process is a qualitative analysis done by the Chair. It is not a vote. It is an iterative process in which WG members have opportunity to provide feedback on the Chair’s designation. * Procedurally, it is a valid outcome if the WG does not reach Full Consensus or Consensus on its outcomes. * This WG will draw on the Consensus Playbook, an output from the GNSO’s “PDP 3.0” effort to increase effectiveness and efficiency of the PDP. The Playbook emphasizes negotiating for “mutual gains” and draws on techniques for coming to agreement on topics where there are different interests at play. It is a useful resource for this and other groups in the ICANN context. ACTION ITEM 3: Members to complete background reading assignment if they have not yet done so. 1. Work Plan: Initial areas of focus * High-level review of the topics within the charter to make sure the sequence of topics in the charter make sense and confirm that the WG should deliberate on topics in that order. This will assist with preparing the work plan to deliver to the GNSO Council. The work plan will be one of the WG’s first deliverables. * The WG will prepare to request input from SO/AC/SG/Cs on topics in the charter. This is a required element of PDPs and EPDPs. * Meeting frequency and schedule: Suggestion to meet weekly at around the same time as today’s meeting or a little earlier (perhaps 30 mins earlier). Different perspectives expressed about the preferred time. Staff to open a doodle with possible times. ACTION ITEM 4: Staff to schedule next meeting for 18 August at 13:30 UTC. ACTION ITEM 5: Staff to open doodle on possible permanent meeting slot. Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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vice chair for the wg
by Edmon Chung Aug. 12, 2021

Aug. 12, 2021

Hi Everyone, Following up on our discussion at the wg meeting yesterday, am glad that we have two persons willing to serve as the vice chair for the group: Donna Austin Anil Kumar Jain According to the charter of the group however we should select one person to serve as vice chair. As a brief note: besides the usual time commitment and familiarity to the topic, given the inter-relations of the IDN matters with various works in the GNSO, it may be important that the person serving as vice chair should also have a good understanding already or is prepared to follow closely such works, e.g. Subpro implementation, review of RPMs, etc. Thoughts/suggestions/comments welcome. Please also feel free to add yourself as a candidate for consideration (NOTE that the vice chair of the EPDP should be a "participant" and not a "member", if you are a member you will have to switch yourself to a participant). Let's plan to make the decision at the beginning of the next meeting. Edmon -- This email has been checked for viruses by AVG. https://www.avg.com

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DOODLE POLL: IDNs EPDP Weekly Calls
by Nathalie Peregrine Aug. 11, 2021

Aug. 11, 2021

Dear all, As a follow up to today’s IDNs EPDP team call, please find a Doodle poll to schedule a fixed meeting time for the Wednesday team calls moving forward. Please note that next week’s call has already been scheduled on Wednesday 18 August 2021 at 13:30 UTC. The Doodle poll result will not affect the scheduling for next week. Doodle poll: https://doodle.com/poll/g27mahi7im6xkdr9?utm_source=poll&utm_medium=link As the team’s membership covers a wide range of time zones, please be as flexible as possible in your choices. Thank you very much! Kind regards, Nathalie

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Post Call | IDNs EPDP | Wednesday, 11 August 2021 at 14:00 UTC
by Andrea Glandon Aug. 11, 2021

Aug. 11, 2021

Dear all, All recordings for the IDNs EPDP call held on Wednesday, 11 August 2021 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/gwTpCQ> (attendance included) and the GNSO Master calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-idn-team/> and the main wiki page<https://community.icann.org/x/uAPpCQ>. Thank you! Kind Regards, Andrea

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