April 2009 - ispcp - lists.icann.org

Comments on travel funding for ICANN meetings
by Greg Ruth April 24, 2009

April 24, 2009

All, I have thrown together the attached draft position of the ISPCP on ICANN travel funding. Please look it over and modify it as necessary to reflect the views of the constituency. It is just a starting point. Greg

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Reminder: Next ISPCP Constituency Call
by Mark McFaddden April 23, 2009

April 23, 2009

All: The next ISPCP Constituency Conference call will be on: Tuesday, 12 May 2009 at 1330 UTC. 15:30 Central European Time 14:30 London 10:30 Buenos Aires, Rio 9:30 Washington DC, Boston 8:30 Madison, Minneapolis An agenda and details for the conference call will be distributed later. Mark Mark McFadden, Secretariat ISPCP Constituency, ICANN secretariat(a)ispcp.info

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FW: Requesting Your Feedback on the FY10 Operating Plan and Budget
by Tony Holmes April 19, 2009

April 19, 2009

Dear ISPCP member Please see the request below from Kevin Wilson for feedback on the Operating Plan and Budget and in particular the bulleted list of questions in the email. Could you please send comments to me by Monday 27th April AT THE LATEST. I will then compile a formal response from the ISPCP based on your input. Additionally personal input is also welcomed by ICANN. Thank You. Tony _____ From: Kevin Wilson [mailto:kevin.wilson@icann.org] Sent: 18 April 2009 02:07 To: Kevin Wilson; AVRI(a)ACM.ORG; cgomes(a)verisign.com; philip.sheppard(a)aim.be; zahid(a)jamilandjamil.com; icann(a)rodenbaugh.com; tonyarholmes(a)btinternet.com; Metalitz, Steven; robin(a)ipjustice.org; Jon Nevett (jnevett(a)networksolutions.com) dmaher(a)pir.org; Louie(a)equinox.com; adiel(a)afrinic.net; junsec(a)wide.ad.jp; Janis Karklins; Steve Crocker; langdonorr(a)gmail.com; cheryl(a)hovtek.com.au; Chris Disspain; Suzanne Woolf Cc: Donna Austin; Denise Michel; Nick Ashton-Hart; Liz Gasster; Olof Nordling; Bart Boswinkel; Dave Piscitello; John L. Crain; Tim Cole; Craig Schwartz; Gabriella Schittek; Glen de Saint Géry; Matthias Langenegger; Doug Brent Subject: Requesting Your Feedback on the FY10 Operating Plan and Budget Dear council, committee, and constituency leaders: A quick note to thank those of you who have held meetings and conference calls on the ICANN FY10 Operating Plan and Budget. We remain available to host more calls with those who would like to discuss and/or provide more feedback. I also want to encourage your members to post comments individually or representing your group to the public comment page: http://www.icann.org/en/public-comment/#op-budget-fy2010. Close date: April 30. Questions we hope to obtain feedback on are: Is the approach to meetings scaling with the ICANN communitys size and diversity, and work style over time? Should ICANN take action in FY10 to reduce or redirect the substantial expense both directly by ICANN and indirectly by participants in three meetings around the world? As ICANN grows to support application processing for the new gTLD program, what is the best way to staff (hire vs. outsource) and what are the appropriate geographic locations for this effort? How does the community want to explicitly prioritize work such that the costs to support additional work dont just grow? How can ICANN better report on and measure the effectiveness of many activities such as outreach and policy development, so as to allow these areas to be tuned/improved? What other ideas does the community have for prioritization or cost reduction consistent with the Strategic Plan goals? In addition, we want to encourage formal public comments on travel policy/procedures: http://www.icann.org/en/public-comment/#travel-support-2010. Close date: April 24. Comments for both of these matters will be synthesized into the draft FY10 Operating Plan and Budget to be posted by 17th of May. Your participation is greatly appreciated. Best regards, Kevin Wilson CFO ICANN Kevin.wilson(a)icann.org

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Brief notes and actions from ISPCP constituency conference call 15th April 2009
by Tony Holmes April 17, 2009

April 17, 2009

To all ISPCP members Below are the draft notes from yesterday's conference call. Comments are welcome for the next 7 days, following which the final version will be placed on the ISPCP web site. Please note the date for the next call - 11th May 2009 Regards Tony ----------------------------------------------------------------------- ISPCP Conference call held 15th April 2009-04-16 1. Update from GNSO Reform Working Groups Update on progress provided by ISPCP reps to the OSC, PPSC, GOT, PDPT teams. ISPCP representation on these committees does not currently align with the planned arrangements discussed at the ISPCP Constituency meeting in Mexico City. Details shown on the relevant Wiki sites are also out of alignment. Action: - Tony Holmes & Wolf-Ulrich Knoben to provide an updated participation list covering ISPCP participation and circulate to all members for comment and ratification. - Final agreed participation list to be forwarded to the GNSO secretariat with a request to update Wiki information. Concern expressed over the rate of progress within working groups and the need for improved coordination. It appears that having everything completed in order to seat the new GNSO Council at the Sydney meeting remains an unachievable target. A brief discussion took place over a paper recently received as an input from Ron Andruff to the OSC Ops team for their meeting later that day which proposed a set of high level operating principles. It was agreed the ISPCP reps should request more time to discuss this internally and no decision should be taken during today's meeting 2. ISPCP, BC & IP notification to the Board on GNSO Reform Attention was drawn to the background and formation of a Resolution (below) that had been passed to the Board expressing concern over lack of progress made within the Non-Commercial Stakeholder group covering requirements placed upon them during the discussions over a compromised solution on GNSO Reform. -------------------------------------------- Whereas the entire GNSO restructuring compromise of July 2008 was contingent on the replacement of the existing NCUC with a Non-Commercial and Individuals Stakeholder Group with the breadth, comprehensiveness and representativeness of the other three SGs; Whereas the creation of a Non-Commercial and Individuals Stakeholder Group with 6 seats on Council (a 100% increase from historic levels) was also contingent on a deep involvement from the at-large organisation in order to benefit from the years of work in building up the ALSs and RALOs as a credible way to solicit the input of individuals into GNSO policy making; Whereas none of the above has yet occurred; Whereas the BC, IPC and ISPCPs intentionally sacrificed 3 of their current 9 seats to make room for this broader non-commercial group and for the involvement of individuals via the at-large organisation in the belief that individuals and commercial users would share a commonality of purpose; The undersigned on behalf of their Constituencies request the Board: 1. To suspend the current timetable for GNSO structural reform until this change is seen to have taken place in the Non-Commercial & Individuals Stakeholder Group; 2. To direct staff to draw up by-law changes to reinstate 9 seats for the proposed Commercial Stakeholders Group and 3 seats for the Non-Commercial & Individuals Stakeholder Group should there be no positive development by 30 April 2009. For the BC, its Officers: Philip Sheppard Mike Rodenbaugh Zahid Jamil For the IPC: Steve Metalitz - President For the ISPCP: Tony Holmes - Chairman 3. New GNSO Constituencies Attention was drawn to the recent posting proposing a new Consumers Constituency, see http://www.icann.org/en/announcements/announcement-15apr09-en.htm Whilst not directly commenting on this proposal, the ISPCP remain concerned over an approach that enables new Constituencies to be created and dropped in a random fashion and the ability of individual's to form loose coalitions of like minds that have the potential to destabilise representation within stakeholder groups. 4. Formal communication between Constituencies and the Board Attention was drawn to information recently supplied by the GNSO policy staff showing examples that align with the temporary Board communication process which the Board set up in Cairo to formally submit Constituency resolutions to the Board. The aim is ensure timely and effective delivery of the message to all Board members and posting on their formal Board lists. The Board is still working on finalizing a long-term process for effectively delivering and circulating communications from community leaders and the public to the Board. 5. ICANN Board Review Wolf-Ulrich Knoben presented the initial input he had circulated to the ISPCP list and Jaime Wagner the comments he had submitted. Consensus was achieved on the point that the number of Board members shouldn't be reduced, but not on remuneration for Board members. Action: Wolf-Ulrich Knoben to produce draft ISPCP input and circulate for comment. 6. Date of next call The next ISPCP call will take place on Monday 11th May at 13.30 UTC.

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Advice Requested regarding Constituency Day
by Tony Holmes April 16, 2009

April 16, 2009

All As we ran out of time before we could discuss this issue during yesterday's conference call, I would appreciate your comments on the questions raised in the email below by 24th April. Thank You Tony _____ From: Tony Holmes [mailto:tonyarholmes@btinternet.com] Sent: 15 April 2009 10:44 To: ispcp(a)icann.org Subject: Additions to the conference call agendaAdvise Requested regarding Constituency Day Dear ISPCP members Please see the request below. This needs to be added to the agenda for the conference call today. One other addition for agenda is the ISPCP response on Board Reform Regards Tony _____ Dear All, REMINDER: Would you please provide a response for the cross constituency meeting and please send your input to Diane Schroeder by 27 April. Thank you very much. Kind regards, Glen To the Supporting Organisations and Advisory Committees: The Board is interested in your views on the best ways for the Board and Supporting Organizations & Advisory Committees to interact at the ICANN international meetings. As the community grows and the issues become more complex, it has become a greater challenge to find a way to effectively and efficiently organise this interaction. In particular, the Board would like to come to a shared understanding of what Constituency Day should be, with a view to trying out different ways of interaction during the Constituency Day at next ICANN international meeting in Sydney.. At present the Constituency Day is organised as follows: the Board is divided up and a number of members are assigned to various constituencies for different amounts of time depending on the constituency. The idea behind this approach was to give the Board members an opportunity to listen to some of the constituency business, not just rely on the question and answer time with the Board. To prepare for the visit by the Board members, each constituency is asked to provide a list of topics that they would like to discuss with the Board. Some constituencies are better at providing this than others. Board Members are assigned to constituencies other than the one with which they are most familiar. In addition, the CEO and the Chair visit all constituencies. At the end of the day, after all the visits, the Board comes together and exchanges the views they have heard from the various groups. To assist in the discussion about the future of Constituency Day, the Board would like your thoughts on the following specific questions, by the end of April. 1. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? 2. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? 3. How much time is needed for effective communication with the Board? 4. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? Thank you for your help in this process. Diane Schroeder Director of Board Support ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-301-5827 (direct office) +1-310-823-9358 (main phone) +1-310-823-8649 (fax) +1-562-644-2524 (mobile) ------ End of Forwarded Message

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Additions to the conference call agendaAdvise Requested regarding Constituency Day
by Tony Holmes April 15, 2009

April 15, 2009

Dear ISPCP members Please see the request below. This needs to be added to the agenda for the conference call today. One other addition for agenda is the ISPCP response on Board Reform Regards Tony _____ Dear All, REMINDER: Would you please provide a response for the cross constituency meeting and please send your input to Diane Schroeder by 27 April. Thank you very much. Kind regards, Glen To the Supporting Organisations and Advisory Committees: The Board is interested in your views on the best ways for the Board and Supporting Organizations & Advisory Committees to interact at the ICANN international meetings. As the community grows and the issues become more complex, it has become a greater challenge to find a way to effectively and efficiently organise this interaction. In particular, the Board would like to come to a shared understanding of what Constituency Day should be, with a view to trying out different ways of interaction during the Constituency Day at next ICANN international meeting in Sydney.. At present the Constituency Day is organised as follows: the Board is divided up and a number of members are assigned to various constituencies for different amounts of time depending on the constituency. The idea behind this approach was to give the Board members an opportunity to listen to some of the constituency business, not just rely on the question and answer time with the Board. To prepare for the visit by the Board members, each constituency is asked to provide a list of topics that they would like to discuss with the Board. Some constituencies are better at providing this than others. Board Members are assigned to constituencies other than the one with which they are most familiar. In addition, the CEO and the Chair visit all constituencies. At the end of the day, after all the visits, the Board comes together and exchanges the views they have heard from the various groups. To assist in the discussion about the future of Constituency Day, the Board would like your thoughts on the following specific questions, by the end of April. 1. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? 2. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? 3. How much time is needed for effective communication with the Board? 4. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? Thank you for your help in this process. Diane Schroeder Director of Board Support ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-301-5827 (direct office) +1-310-823-9358 (main phone) +1-310-823-8649 (fax) +1-562-644-2524 (mobile) ------ End of Forwarded Message

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Formal communication with the ICANN Board
by Tony Holmes April 15, 2009

April 15, 2009

Dear ISPCP members Attached for information are examples that align with the temporary Board communication process which the Board set up in Cairo to formally submit Constituency resolutions to the Board. The aim is ensure timely and effective delivery of the message to all Board members and posting on their formal Board lists. The Board is still working on finalizing a long-term process for effectively delivering and circulating communications from community leaders and the public to the Board. We will briefly discuss this during today's conference call as all members need to be aware of the process. Unless we adhere to this, key messages from the Constituency are unlikely to get through. Regards Tony

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Draft agenda for conference call to be held Wednesday APRIL 15 but we commence the call at 13.30 UTC
by Tony Holmes April 15, 2009

April 15, 2009

Dear ISPCP members Draft Agenda for the call * Update from GNSO Reform Working Groups - major issues and expectations * Future ISPCP involvement in GNSO Reform WGs - who does what * BC, IP & ISPCP notification to the Board on GNSO Reform * New GNSO Constituencies * Formal Communications between Constituencies and the Board * AoB * Date of next call If you plan to join and have not received call in details please contact either the secretariat or me for details. Feel free to add/amend the agenda but please be aware that the call must end after 90 minutes as other ICANN conference calls involving some members will start at that time. Regards Tony

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ISPCP Conference call Tuesday 7th April
by Tony Holmes April 14, 2009

April 14, 2009

Dear ISPCP members It was agreed during the ISPCP meeting in Mexico City that regular conference calls would be held in order for us to track the many issues that are currently being progressed. I'd like to propose the first call is held on Tuesday 7th April at 14.00 CET (15.00 UK, 10.00 BA & Sao Paulo, 09.00 Boston, 10.00 Chicago). Please confirm to the Secretariat that you will be able participate (cc to me). The call in details and agenda will be circulated on Monday to all those who confirm. Thanks Tony

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RE: [ispcp] ISPCP Conference call
by alain.bidron＠orange-ftgroup.com April 14, 2009

April 14, 2009

I will do my best to participate. Please send me the conference call details. Regards ----- Message d'origine ----- De: Tony Holmes <tonyarholmes(a)btinternet.com> Env: samedi 11 avril 2009 18:50 À: ispcp(a)icann.org <ispcp(a)icann.org> Objet: RE: [ispcp] ISPCP Conference call All Although Thursday was the most popular choice to hold the ISPCP call, this now clashes with a GNSO call. In addition the OSC has planned a call commencing at 15.00 UTC on Wednesday. Against that background I suggest we go ahead with the call on Wednesday APRIL 15 but we commence the call at 13.30 UTC (15.30 CET, 10.30 BA, 09.30 Boston). If you wish to participate, please inform the SECRETARIAT who will respond with the call in details. Thanks Tony _____ From: Tony Holmes [mailto:tonyarholmes@btinternet.com] Sent: 07 April 2009 13:00 To: 'ispcp(a)icann.org' Subject: RE: [ispcp] ISPCP Conference call Tuesday 7th April Importance: High All As it appears that a number of people are unable to attend the call today, I suggest we cancel and rearrange for next week. Please let me know if you would be able to make a call next week at 14.00 GMT (16.00 CET, 11.00 BA, 10.00 Boston) on Wednesday April 15 and Thursday 16 April and we will go with the majority. Thanks Tony ********************************* This message and any attachments (the "message") are confidential and intended solely for the addressees. Any unauthorised use or dissemination is prohibited. Messages are susceptible to alteration. France Telecom Group shall not be liable for the message if altered, changed or falsified. If you are not the intended addressee of this message, please cancel it immediately and inform the sender. ******************************** ********************************* This message and any attachments (the "message") are confidential and intended solely for the addressees. Any unauthorised use or dissemination is prohibited. Messages are susceptible to alteration. France Telecom Group shall not be liable for the message if altered, changed or falsified. If you are not the intended addressee of this message, please cancel it immediately and inform the sender. ********************************

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