November 2010 - Rt4-whois - lists.icann.org

a snapshot on the Wiki stuff
by Wilfried Woeber, UniVie/ACOnet Nov. 11, 2010

Nov. 11, 2010

Dear RT4 Team, I think the Wiki for our collaboration is in pretty good shape already, thanks to the help by ICANN staff! https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team A couple of things to note: - for the moment all pages in our "space" are world-readable, so think twice before you add stuff which you do not want to become globally visisble :-) [see below]. - I have ventured to slightly re-arrange the structure and sequence of pages, for the overview on the left-hand side of the window, - there is a copy of the budget available (thanks Bill!) and also a version in Wiki format where we could add comments or other stuff. - we have been in contact with Naveed, regarding a "secluded corner" which could be used to share internal logistics information. Access to this area c|should only be accessible to the RT4 Members (and the observers and experts). Things that might go into this corner are details regarding travel arrangements, maybe phone numbers and some other more personal stuff, plus maybe hints or discussions regardig use of the Wiki. I'd like all of you to provide feedback, whether we want ICANN's Wiki-Team to create such an area, and what it should be called. My proposal would be "Internal Logistics", but you may have a much better idea. And last but not least, if you start to edit a page, please make sure to eventually save the modified information - or hit "cancel". Otherwise the page you opened remains (sort of) protected against modification by others. Best regards, Wilfried.

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Budget
by Smith, Bill Nov. 10, 2010

Nov. 10, 2010

I've added a Budget<https://community.icann.org/display/whoisreview/Budget> page that consists of the draft Olof forwarded in Excel format. It isn't necessarily useful as a wiki page, but one or more of us could edit the sheet, after discussion, and repost. If anyone else knows a better way to do this, please edit away. Bill Smith [cid:image001.jpg@01CB80E7.B0C5B9E0] The safer, easier way to pay online 2211 North First Street, San Jose, CA 95131 Direct 408 967 2380 | Cell 925 577 0606 Skype wc.smith

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Voting Agreement Wiki Page
by Smith, Bill Nov. 10, 2010

Nov. 10, 2010

All, I've taken the liberty of adding a Voting Agreement<https://community.icann.org/display/whoisreview/Voting+Agreement> page to our wiki. It contains the text that was in the note Lynn forwarded to the group. I changed one word, in item 1) vote was changed to meeting. I did this as a test of the system and can say it is quite easy to use. Bill Smith [cid:image001.jpg@01CB80DD.2A5655E0] The safer, easier way to pay online 2211 North First Street, San Jose, CA 95131 Direct 408 967 2380 | Cell 925 577 0606 Skype wc.smith

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Thank you
by Emily Taylor Nov. 10, 2010

Nov. 10, 2010

Dear all Thank you for electing me to Chair the Whois Review Team. It is a great honour to have your support, and I will try my best to facilitate a positive outcome. For those of you who don't know me, I thought it might be useful to give you a little bit of background about where I'm coming from. I was nominated for the Team by the ccNSO, and my candidature was endorsed by the UK Government. I am an independent consultant, and whilst I have clients within the domain space, I am not supported financially for my work on this Committee. I want to reassure everyone that, while I'm happy to share experiences with the Team, I do not represent any particular "side" of the Whois debate. In fact, my background in working for a registry was to try to find consensus amongst apparently conflicting needs of the various stakeholders. It is this consensus-building and trying to find common ground that I hope to bring to the role. Where I want to intervene on a particular issue, I will make it clear that I am speaking in my personal capacity. On a more practical note, we will have our work cut out to achieve our objectives within the time we have set ourselves. I think we have made good progress on the Scope of Work, and remind all of us that we offered to develop the draft further through the Wiki. This should be our first priority. Thanks to those who volunteered to review the budget. It would also be helpful if prior to our next call, we individually give some thought to what our financial requirements might be in order to fulfil our Scope. Another plea from today's call was to organise diary dates for meetings well in advance. A positive start is the suggestion that we schedule a regular fortnightly slot at the same time. If we can move ahead and identify a date for London's meeting through a doodle poll, that will also be good news. Lastly, Wilfried raised some important queries relating to conflicts during today's call. It is helpful to have the resource that Rod offered of consulting with the ICANN inhouse counsel's team. I also offer to make myself available to any Team member who would like to talk over a potential conflict, or has any queries, on a confidential basis, if anyone is stuck or would like to discuss an issue. Kind regards, and thanks again, Emily 76 Temple Road, Oxford OX4 2EZ UK telephone: 01865 582 811 mobile: 07540 049 322 emily.taylor(a)etlaw.co.uk www.etlaw.co.uk

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Cartagena meeting - and travel support
by Olof Nordling Nov. 10, 2010

Nov. 10, 2010

Dear all, As agreed during the call today, we will reduce the Sunday meeting for the WHOIS Review Team in Cartagena to two hours, with full remote participation capabilities, and we will cancel the community interaction session on Wednesday. For the Sunday meeting, we have put up a Doodle poll (see separate mail from Alice) to find the most convenient time for both those who attend in person and remotely, so please fill it out from either perspective, as applicable to you. Now, in light of the limited schedule for the Team in Cartagena, the Team also agreed not to use our budget for travel support for this occasion but rather keep that for future face-to-face meetings. I mentioned briefly some key aspects of the applicable travel support rules for the Team and I take the opportunity here to repeat what's covered for agreed face-to-face meetings: - Air (or train) transport to venue, return ticket, economy class (or business class, for substantiated medical reasons), booked thru ICANN's travel agency - Directly related reasonable expenses (taxi, public transport, meals etc), refunded against receipts - Lodging, either paid directly by ICANN (at ICANN meetings) or refunded against receipts This is just a very general outline - for detailed information, consult the link I sent out on 1 November at http://icann.org/en/topics/travel-support/draft-travel-support-guidelines-0… - and/or contact our constituency travel coordinator, Matt Ashtiani (cc:d). Very best regards Olof

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Whois Review Team Staff Support -- Save this email
by Denise Michel Nov. 10, 2010

Nov. 10, 2010

Dear Team Members, For reference, here's a reminder of who to contact on ICANN Staff, depending on your need. Please feel free to call or email Staff directly (especially for simple administrative questions -- and this will help a little with Whois email list volume). I look forward to meeting those of you who will be in Cartagena. Regards, Denise Denise Michel ICANN Advisor to the President denise.michel(a)icann.org +1.408.429.3072 mobile +1.310.578.8632 direct *Denise Michel – **denise.michel(a)icann.org, +1-310-823-9358 (California, USA).* Denise is Advisor to the President of ICANN and will be coordinating all substantive interactions between the Review Team and ICANN staff. *Questions about ICANN's activities and work products (in any area of ICANN), and requests for substantive input from ICANN staff, documents, interviews, etc. should be directed to Denise.* Liz Gasster (Note: responses to all substantive requests from Team members will be shared with the entire Team). * Alice Jansen & **Olof Nordling ** – **alice.jansen(a)icann.org, olof.nordling(a)icann.org, +32 2 234 7870 (Brussels, Belgium).* Alice is the Assistant, Organizational & Affirmation Reviews, and Olof is Director, Services Relation and Branch Manager ICANN Brussels office. Alice provides administrative and operational support for the Review Team. Olof is ICANN's process owner for reviews (Affirmation reviews and structural reviews) and manages Review Team support, working closely with Alice as reporting staff. *Questions about the Team's practicalities, including travel, schedules, conference calls, face-to-face meetings, email lists, web pages, and wikis, and taking minutes, posting documents, etc. should be directed to Alice (cc Olof). Questions about review team processes and requirements should be directed to Olof (cc Denise)*.

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Cartagena meeting - Doodle
by Alice Jansen Nov. 10, 2010

Nov. 10, 2010

Dear Review Team Members, Thank you for a fruitful discussion. In line with the RT's decision, please find attached a Doodle poll for the Cartagena meeting. As agreed, we will reduce the duration of your Sunday session to 120 minutes and cancel your interaction with the community on Tuesday. In order to select the most convenient time slots on Sunday for both remote participants and those who will be the spot, please fill in the enclosed doodle poll by the end of this week - http://www.doodle.com/n9c84cpghdr9m7pg As you know, Doodle adjusts the options to your computer's date and time properties. Note that the proposals in local time for Cartagena are as follows: * 11.00-13.00 * 12.00-14.00 * 13.00-15.00 * 14.00-16.00 Thank you, Very best regards Alice Alice E. Jansen -------------------------- ICANN Assistant, Organizational & Affirmation Reviews alice.jansen(a)icann.org Direct Dial: +32.2.234.78.64 Mobile: +32.4.73.31.76.56 Office Fax: +32.2.234.78.48 Skype: alice_jansen_icann -------------------------- 6, Rond Point Schuman B-1040 Brussels, Belgium

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FW: Budget for the WHOIS Policy Review Team
by Alice Jansen Nov. 10, 2010

Nov. 10, 2010

From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Olof Nordling Sent: Thursday, November 04, 2010 11:54 AM To: rt4-whois(a)icann.org Subject: [Rt4-whois] Budget for the WHOIS Policy Review Team Dear all, Attached please find slides regarding the budget for the WHOIS Review Team, as presented to and accepted by the ICANN Board. Best regards Olof

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Dear ICANN Staff
by Kathy Kleiman Nov. 10, 2010

Nov. 10, 2010

Hi All, This is a message directed to our ICANN Staff. Please know, I have the greatest respect for all of you, and truly know we live in busy times. When I saw your names, I was thrilled to see not one or two, but four of the most outstanding members of the staff working with us. That should be a formula for success right there. But we need your help. Where are the minutes we have been promised from our meetings? Agendas? (since no member chairs at this point). We have four documents (at least!) going, and we need our Wiki - ready for updates, and perhaps being regularly updated by you with our work. It's the basic need: central, 24*7 resources for the work we are doing. Have I missed something? If so, I apologize, but we all need these critical, typical, usual resources to organize and advance the great work ahead. Kathy Kleiman Director of Policy .ORG The Public Interest Registry 1775 Wiehle Avenue, Suite 200 Reston, Virginia 20190 USA Main: +1 703 889-5778 | Direct: +1 703 889-5756 Mobile: +1 703 371-6846 | Fax: +1 703.889.5779 E: kkleiman(a)pir.org <mailto:clee@pir.org> | W: www.pir.org <http://www.pir.org/> Visit us online! Check out events & blogs at .ORG Buzz! <http://www.pir.org/orgbuzz> Find us on Facebook | dotorg <http://www.facebook.com/pages/dotorg/203294399456?v=wall> See the .ORG Buzz! Photo Gallery on Flickr <http://flickr.com/orgbuzz> See our video library on YouTube <http://youtube.com/orgbuzz> CONFIDENTIALITY NOTE: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Conference call at 14:00 UTC
by Alice Jansen Nov. 10, 2010

Nov. 10, 2010

Dear Review Team Members, As you know, a conference call is scheduled for today at 14:00 UTC. Dial-in numbers are included in the outlook invitation sent last Monday (please find it re-attached for your convenience) Password required: 27318 followed by # With a view to enhancing the sound quality of the call, we would be very grateful if you could please mute your lines whenever silent by dialing *6. To unmute, please press *7 Please be kindly reminded to state your name when speaking and to join the Adobe room http://icann.adobeconnect.com/whois-review/ Thank you, Very best regards Alice Alice E. Jansen -------------------------- ICANN Assistant, Organizational & Affirmation Reviews alice.jansen(a)icann.org Direct Dial: +32.2.234.78.64 Mobile: +32.4.73.31.76.56 Office Fax: +32.2.234.78.48 Skype: alice_jansen_icann -------------------------- 6, Rond Point Schuman B-1040 Brussels, Belgium

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