November 2010 - Rt4-whois - lists.icann.org

Re: [Rt4-whois] First Face to Face Meetings - updated table
by Kathy Kleiman Nov. 10, 2010

Nov. 10, 2010

Thanks All, I appreciate all the email, and we have a much more complete table! While half our team will be in Cartagena, all of us are available in mid-January for a meeting. To hold a solid, substantive, face-to-face meeting, our time is January. I'll circulate some ideas and a request for a planning committee for the January meeting shortly (please feel free to send initial thoughts and ideas to me). I would also like to recommend that, for those of us who are attending the Cartagena meeting, we have a short social hour to introduce ourselves-- no agenda, no substantive discussion. Would anyone not attending the Cartagena meeting object or feel excluded by this type of get together? Please find the table attached. All the best, Kathy From: Kathy Kleiman Sent: Wednesday, November 03, 2010 4:46 PM To: rt4-whois(a)icann.org Subject: First Face to Face Meetings Dear All, Attached please find the table of possible places/ dates for our face to face meetings. Thus far, 5 members will be in Cartagena, and Sunday (as proposed by Olof) is a possibility in all of our schedules. All 9 members who have thus far responded have indicated an interest/ability to attend a face to face meeting in mid-January, possibly in London. Please find the table attached - and please continue to send data. Best, Kathy Kleiman Director of Policy .ORG The Public Interest Registry 1775 Wiehle Avenue, Suite 200 Reston, Virginia 20190 USA Main: +1 703 889-5778 | Direct: +1 703 889-5756 Mobile: +1 703 371-6846 | Fax: +1 703.889.5779 E: kkleiman(a)pir.org <mailto:clee@pir.org> | W: www.pir.org <http://www.pir.org/> Visit us online! Check out events & blogs at .ORG Buzz! <http://www.pir.org/orgbuzz> Find us on Facebook | dotorg <http://www.facebook.com/pages/dotorg/203294399456?v=wall> See the .ORG Buzz! Photo Gallery on Flickr <http://flickr.com/orgbuzz> See our video library on YouTube <http://youtube.com/orgbuzz> CONFIDENTIALITY NOTE: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Re: [Rt4-whois] Not crazy about Robert's Rules
by lynn＠goodsecurityconsulting.com Nov. 10, 2010

Nov. 10, 2010

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Role of Chair and Vice-Chair for Whois Review Team
by lynn＠goodsecurityconsulting.com Nov. 10, 2010

Nov. 10, 2010

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Re: [Rt4-whois] Not crazy about Robert's Rules
by lynn＠goodsecurityconsulting.com Nov. 10, 2010

Nov. 10, 2010

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Proposed Voting Agreement for Whois RT
by lynn＠goodsecurityconsulting.com Nov. 10, 2010

Nov. 10, 2010

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Re: [Rt4-whois] Withdrawing offer to function as Chair
by lynn＠goodsecurityconsulting.com Nov. 9, 2010

Nov. 9, 2010

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Re: [Rt4-whois] Proposed Voting Agreement for Whois RT
by lynn＠goodsecurityconsulting.com Nov. 9, 2010

Nov. 9, 2010

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Withdrawing offer to function as Chair
by Kathy Kleiman Nov. 9, 2010

Nov. 9, 2010

Dear All, There are some real issues around the Whois Review that need to be resolved, sooner rather than later, in order to make our process work. It requires constructive collaboration among the appointed Members, and close work with supporting ICANN staff. And it needs to be clear that this Review is to carry out its tasks led by the appointed Members, supported by the ICANN staff. In particular, two things need to be done, in my view: - I am deeply concerned about the unexpected scheduling by ICANN staff of a full day Whois meeting during the Cartagena ICANN meeting, plus a public session, without having consulted the selected Members first, not even during the two meetings we already had (on 10/13 and 10/20). I do not think this is the way the process should be run; - We do need support to set up the meeting in London, on which we did agree. As quickly as possible the following things should be arranged by ICANN Staff to ensure that as many selected Members as possible can be present during this meeting we agreed on, in principle, earlier: o A doodle of dates - combining a two-day combo of weekdays and Friday/Saturday covering most of the second and third week of January to see what dates are best for the most number of RT people. o Guidance from ICANN to Sharon Lemon regarding the minimum and maximum remote participation requirements the other review teams have used, allowing her the time and opportunity to check that the Docklands can provide the accommodations that allows this to take place, effectively; o Quickly organize a block of rooms at a hotel nearby the Docklands for the Review Team and Staff, and make reservations for dinner on arrival night and the evening between the two days of meetings; Considering all this, I also don't see how I can effectively function as a Chair. What I can bring to the table is structure to the content discussion, ensure fairness, depth and outreach. However, what is needed from the Chair right now is getting a positive and constructive process in place and ensuring the independence of the RT, and I herewith withdraw my offer to function as Chair. My commitment to participate as a member of our team and work hard on our core issues, of course, remains. In closing, just because the Whois issues are difficult and controversial does not mean that our relations have to be. If we can find a way out of this difficult issue by, then we will have done our job. Nobody said it would be easy, but if we try together in a positive, constructive way, it can be done, well. It requires commitment and willingness to listen to each other, and to talk from insights, rather than from positions. It also requires a strong commitment from ICANN to actively support, but not lead. Let's work together and make this full, fair and robust review happen - together. Best wishes, Kathy Kleiman Kathy Kleiman Director of Policy .ORG The Public Interest Registry 1775 Wiehle Avenue, Suite 200 Reston, Virginia 20190 USA Main: +1 703 889-5778 | Direct: +1 703 889-5756 Mobile: +1 703 371-6846 | Fax: +1 703.889.5779 E: kkleiman(a)pir.org <mailto:clee@pir.org> | W: www.pir.org <http://www.pir.org/> Visit us online! Find us on Facebook | dotorg <http://www.facebook.com/pages/dotorg/203294399456?v=wall> See the .ORG Buzz! Photo Gallery on Flickr <http://flickr.com/orgbuzz> See our video library on YouTube <http://youtube.com/orgbuzz>

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Re: [Rt4-whois] [renames] Meeting in Cartagena and London
by lynn＠goodsecurityconsulting.com Nov. 8, 2010

Nov. 8, 2010

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Re: [Rt4-whois] [renames] Meeting in Cartagena and London
by Lemon, Sharon Nov. 8, 2010

Nov. 8, 2010

Classification: [ NOT PROTECTIVELY MARKED ] All of this is fine by me~sorry for loss of comms past few days, BB lost signal in NZ. Sharon ----- Original Message ----- From: rt4-whois-bounces(a)icann.org <rt4-whois-bounces(a)icann.org> To: Susan Kawaguchi <skawaguchi(a)facebook.com>; rt4-whois(a)icann.org <rt4-whois(a)icann.org> Sent: Sat Nov 06 16:07:38 2010 Subject: [Rt4-whois] [renames] Meeting in Cartagena and London On a related note, I like Susan's movement forward on our Cartagena issues. I see it in three parts: 1. Is it acceptable to everyone to have a two-hour meeting in Cartagena (Sunday, 12/6) with remote participation? We should find the best 2-hour slot for maximum remote participation. 2. Does anyone oppose a public "meet and greet" session in Cartagena? Denise and Olof, is there a time available when Wilfried could join us? I truly don't see much that we can do at this session other than introduce ourselves and the Affirmation of Commitments. Susan and I were discussing that half an hour might be more than sufficient. 3. Has anyone changed their mind about a meeting in London? If not, we will start planning this as a major F2F meeting for the group. Best, Kathy Kleiman Director of Policy .ORG The Public Interest Registry Direct: +1 703 889-5756 Mobile: +1 703 371-6846 Visit us online! Check out events & blogs at .ORG Buzz! Find us on Facebook | dotorg See the .ORG Buzz! Photo Gallery on Flickr See our video library on YouTube CONFIDENTIALITY NOTE: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete. -----Original Message----- From: Susan Kawaguchi [mailto:skawaguchi@facebook.com] Sent: Friday, November 05, 2010 3:18 PM To: Kathy Kleiman; rt4-whois(a)icann.org Subject: RE: Vote on Meeting in Cartagena Hello All, I have broken out the Scope of Work and the proposed Drafting Team language from the original document I sent a couple hours ago at Kathy's suggestion. Hopefully, this will make it easier to read and we can come to agreement on the process as we move forward. I still think we should take advantage of the time many members are together in Cartegena and would propose we schedule a two hour meeting that includes remote participates on Sunday December 5th. If we have not come to agreement on the guidelines or Scope of Work by that time we could devote the time to an in depth discussion. Susan -----Original Message----- From: Kathy Kleiman [mailto:kKleiman@pir.org] Sent: Friday, November 05, 2010 9:35 AM To: Susan Kawaguchi; rt4-whois(a)icann.org Subject: Vote on Meeting in Cartagena Hi All, I think we should take a vote on holding a one-day meeting in Cartagena -- on Sunday, 12/5. We learned on 11/1, in Olof's message, that there are facilities available for such a meeting. Given the lateness of the notice for those not already planning to be in Cartagena, I proposed an alternative for January in London. (I personally find remote participation for long periods of time very difficult.) Mostly, I feel we should not be split for our first meeting. So let me put out the vote: all in favor of a full-day meeting in Cartagena -- please vote YES. Opposed, please vote NO. Best, Kathy Kleiman Director of Policy .ORG The Public Interest Registry Direct: +1 703 889-5756 Mobile: +1 703 371-6846 Visit us online! Check out events & blogs at .ORG Buzz! Find us on Facebook | dotorg See the .ORG Buzz! Photo Gallery on Flickr See our video library on YouTube CONFIDENTIALITY NOTE: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete. -----Original Message----- From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Susan Kawaguchi Sent: Friday, November 05, 2010 12:23 PM To: rt4-whois(a)icann.org Subject: Re: [Rt4-whois] First Face to Face Meetings - updated table Hello All, I agree with Wilfired that we should use the Sunday that ICANN has already scheduled for a constructive meeting. By waiting until January for the full team to meet we will lose time in gaining momentum with the team. ICANN has drastically improved the remote participation tools and since we have at least half of the team already committed to the meeting we could have a fruitful discussion. If it is expenses alone that is limiting participation we have a budget for travel and we should use it. I have attached proposed guidelines for the team. I spent time reviewing other group's guidelines or rules on the ICANN website and have incorporated some of that into this document. I have also included Bill's Scope of Work and some of the issues brought up in the email threads. Please take a moment to review it and provide comment as I am sure I have not hit on all the details we need to think about. This is a starting point and by tracking it in a document I think we can work through the details and bring clarity to many issues quickly. Susan -----Original Message----- From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Wilfried Woeber, UniVie/ACOnet Sent: Friday, November 05, 2010 7:09 AM To: Kathy Kleiman Cc: rt4-whois(a)icann.org Subject: Re: [Rt4-whois] First Face to Face Meetings - updated table Hi Kathy, all, just a couple of thoughts..... Kathy Kleiman wrote: > Thanks All, > > I appreciate all the email, and we have a much more complete table! > While half our team will be in Cartagena, all of us are available in > mid-January for a meeting. To hold a solid, substantive, face-to-face > meeting, our time is January. fine with me, but *please* could wew start the process of agreeing on a date (or maybe 1 or 2 alternatives) *right now*? There's quite a bit of competition for timeslots, for some of us, and the more things which linger around, the more difficult it becomes to schedule the competing requests :-( > I'll circulate some ideas and a request for a planning committee for > the January meeting shortly (please feel free to send initial thoughts > and ideas to me). > > > > I would also like to recommend that, for those of us who are attending > the Cartagena meeting, we have a short social hour to introduce > ourselves-- no agenda, no substantive discussion. While I agree, that we should not go for a full-blown "formal" meeting if we plan to hold that in January, I'd like to put a bit more flesh onto the bones. In particular, I'd like to have the relevant/involved ICANN individuals join in (assuming that most of them will be in Cartagena anyway, but not necessarily able to join us in January!?). As an additional idea, we could try to work with ICANN staff on discussing our communcation infrastructure and maybe even agree on the next steps. I'd really like to have that available (stable, test-driven,...) *before* the January meeting. > Would anyone not > attending the Cartagena meeting object or feel excluded by this type > of get together? If(!) the team agrees on this suggested "upgrade", could we have a show of hands, (Kathy - can you collect that, too?) from those NOT going to Colombia, whether they would be able and willing to join in remotely? > Please find the table attached. I presume we should let the people in ICANN, doing the planning right know, asap what type and level of support we'd like to get in Cartagena, e.g a room and remote access,... > All the best, > > Kathy Regards, Wilfried _______________________________________________ Rt4-whois mailing list Rt4-whois(a)icann.org https://mm.icann.org/mailman/listinfo/rt4-whois _______________________________________________ Rt4-whois mailing list Rt4-whois(a)icann.org https://mm.icann.org/mailman/listinfo/rt4-whois All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. 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