November 2010 - Rt4-whois - lists.icann.org

Re: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal
by Lemon, Sharon Nov. 2, 2010

Nov. 2, 2010

Classification: [ NOT PROTECTIVELY MARKED ] Hello All, Sorry I had to leave the conf call before the end, and I have some comms difficulties until 10th November, when I am back in the UK. I am in New Zealand, working on BB which doesn't allow me to open many attachments or any links! I note I am on one of the working groups~was there any timescale set for this? Lynn. Bill ~any ideas of how we can progress this? Also, when is next conference call planned? Best Wishes, Sharon ________________________________ From: rt4-whois-bounces(a)icann.org To: rt4-whois(a)icann.org Sent: Fri Oct 29 16:41:27 2010 Subject: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal Dear Review Team Members, Thank you once again for your participation in the call. Please find attached a preliminary report of the fruitful discussion the Team had yesterday. Note that you are very welcome to provide editing suggestions. This report will be published on the WHOIS wiki which comprises your activities (recording, transcripts, reports) https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team Also, as requested during this session, we would like to kindly remind Members interested in the Chair and Vice-Chair roles to notify us of your candidacy before the next call. If you were unable to participate in the second conference call, please know that the following working teams were established: 1. Drafting of principles, CoI and scope è Members: Kathy Kleiman, Emily Taylor, Bill Smith and Susan Kawaguchi 2. Reflection upon the Chair and Vice Chair expectations and election models è Members: Sharon Lemon, Bill Smith and Lynn Goodendorf Note that these Working Teams are still seeking for extra pairs of hands and that you are most welcome to volunteer at this stage. If so, please declare your interest to the list. As announced yesterday, please note that we need to prepare for the Cartagena meeting. The working assumption is to have a full day face-to-face meeting on Sunday, 5 December and a one-hour introductory session for the community on Wednesday, 8 December. Meetings with particular constituencies may also be called for depending on how far the work has advanced. Such meetings will have to be arranged closer to the Cartagena meeting. Thank you, Very best regards Alice This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

2 1

Re: [Rt4-whois] Some practicalities for your consideration
by Lemon, Sharon Nov. 2, 2010

Nov. 2, 2010

Classification: [ NOT PROTECTIVELY MARKED ] Olof, I am unable to attend the Columbia meeting. Bobby Flaim, FBI, will be there anyway~would it be appropriate for him to represent me at the Whois meeting, if I provide the relevant briefing? Sharon ________________________________ From: rt4-whois-bounces(a)icann.org To: 'rt4-whois(a)icann.org' Sent: Mon Nov 01 16:25:50 2010 Subject: [Rt4-whois] Some practicalities for your consideration Dear all, Below is a checklist regarding some practicalities for your consideration and decisions by the Review Team. There may be other aspects you wish to consider so It’s not intended to be exhaustive, but I hope it’s useful as a start. Very best regards Olof ----------- = 0A As an indication, the options that the ATRT selected are in bold below. 1. Meetings and conference calls a) Frequency (weekly, fortnightly?) b) Call length (60 or 90 minutes?) c) Call days and times (fixed days/times, rotating schedule, Doodle polls?) d) Open to public or not? If normally open, Chatham House Rules applicable if requested? 2. Documentation a) Call documentation (notes, recordings, transcripts, Adobe chat) posted - open to public or not? b) Mailing list archive open to public or not? c) Other documents (input information, draft reports etc) open to public or not? 3. Public input a) Permanent forum open for public comments by email? 4. Organization a) Have one or more Vice-Chairs? b) Have thematic sub-teams? c) Drafting by team members d) Seek consensus on recommendations but if not reached, dissenting views stated = 0D 5. Travel support Working assumption is that the WHOIS RT will have a one day face-to-face meeting at the ICANN meeting in Cartagena, on Sunday 5 Dec, and a one hour Introduction session for the community on Wednesday morning 8 Dec. FYI regarding travel support -please see http://icann.org/en/topics/travel-support/draft-travel-support-guidelines-0… This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. = 0D This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

3 2

Re: [Rt4-whois] NOTE: WHOIS Doodle poll -
by Emily Taylor Nov. 2, 2010

Nov. 2, 2010

Dear Alice Thanks for your mail. I've completed the amended times. I'd also like to thank you for the support that you and the ICANN team are giving to the WHOIS RT. I know from experience that it can be a thankless job, but I am very impressed at your efficiency and use of online tools. Kind regards Emily 76 Temple Road, Oxford OX4 2EZ UK telephone: 01865 582 811 mobile: 07540 049 322 emily.taylor(a)etlaw.co.uk www.etlaw.co.uk

1 0

Conference Call - Doodle poll
by Alice Jansen Nov. 2, 2010

Nov. 2, 2010

Dear Review Team Members, With a view to selecting the most convenient timeslot for the Review Team's upcoming call, please complete this doodle poll http://doodle.com/gsxpkxngyq6m3ia4 by Monday, 8 November. Please be kindly reminded that the call will last 90 minutes. Thank you, Very best regards Alice

1 0

Some practicalities for your consideration
by Olof Nordling Nov. 2, 2010

Nov. 2, 2010

Dear all, Below is a checklist regarding some practicalities for your consideration and decisions by the Review Team. There may be other aspects you wish to consider so It's not intended to be exhaustive, but I hope it's useful as a start. Very best regards Olof ----------- As an indication, the options that the ATRT selected are in bold below. 1. Meetings and conference calls a) Frequency (weekly, fortnightly?) b) Call length (60 or 90 minutes?) c) Call days and times (fixed days/times, rotating schedule, Doodle polls?) d) Open to public or not? If normally open, Chatham House Rules applicable if requested? 2. Documentation a) Call documentation (notes, recordings, transcripts, Adobe chat) posted - open to public or not? b) Mailing list archive open to public or not? c) Other documents (input information, draft reports etc) open to public or not? 3. Public input a) Permanent forum open for public comments by email? 4. Organization a) Have one or more Vice-Chairs? b) Have thematic sub-teams? c) Drafting by team members d) Seek consensus on recommendations but if not reached, dissenting views stated 5. Travel support Working assumption is that the WHOIS RT will have a one day face-to-face meeting at the ICANN meeting in Cartagena, on Sunday 5 Dec, and a one hour Introduction session for the community on Wednesday morning 8 Dec. FYI regarding travel support -please see http://icann.org/en/topics/travel-support/draft-travel-support-guidelines-0…

3 2