December 2010 - Rt4-whois - lists.icann.org

Draft agenda for London
by Emily Taylor Dec. 22, 2010

Dec. 22, 2010

Dear All Thanks, Alice, for circulating the draft agenda for London. I just want to emphasise that this is very much a draft, and I encourage you all to make comments or suggestions on the list and we can then foster a discussion about any points that arise, whether about substantive agenda items or logistics. Kind regards Emily 76 Temple Road, Oxford OX4 2EZ UK telephone: 01865 582 811 mobile: 07540 049 322 emily.taylor(a)etlaw.co.uk www.etlaw.co.uk

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APEC Privacy Framework
by lynn＠goodsecurityconsulting.com Dec. 21, 2010

Dec. 21, 2010

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ICANN Constituency Travel - London
by Alice Jansen Dec. 20, 2010

Dec. 20, 2010

Dear Review Team Members, You should have received an email from ICANN Constituency Travel regarding your trip to London. If not, please contact our travel support coordinator at matt.ashtiani(a)icann.org<mailto:matt.ashtiani@icann.org>. Thank you, Kind regards Alice Alice E. Jansen -------------------------- ICANN Assistant, Organizational & Affirmation Reviews alice.jansen(a)icann.org Direct Dial: +32.2.234.78.64 Mobile: +32.4.73.31.76.56 Office Fax: +32.2.234.78.48 Skype: alice_jansen_icann -------------------------- 6, Rond Point Schuman B-1040 Brussels, Belgium

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Draft Agenda for London meeting
by Alice Jansen Dec. 17, 2010

Dec. 17, 2010

Dear Review Team Members, Please find attached a draft agenda for your session in London. Note that this was drafted by the Chair and Vice-Chair. Please provide your comments and editing suggestions by Friday, 24 December. Thank you, Kind regards Alice

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[FWD: Re: ICANN RFI on High Security Zone Verification Program]
by lynn＠goodsecurityconsulting.com Dec. 14, 2010

Dec. 14, 2010

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Hotel booking for our London meeting
by sharon.lemon＠soca.x.gsi.gov.uk Dec. 14, 2010

Dec. 14, 2010

NOT PROTECTIVELY MARKED Good Morning All from Foggy London, I've lost the plot a little, about who is staying, and for how long in January - but I do have a contract on my desk which secures a number of rooms for our original dates and names at a very good rate (£219 per night bed and breakfast, exclusive of VAT). The numbers I have are: 18th January - 14 rooms booked - 13 names so far - Emily/Kathy/Kim/Omar/Sarmad/Susan/Lynn/Michael/James/Bill/Liz/Denise/Sharon 19th January - 19- rooms booked - 18 names so far -Emily/Kathy/Kim/Lutz/Olivier/Omar/Sarmad/Susan/Wilfried/Lynn/Michael/James/Bill/Liz/Denise/Olof/Alice/Sharon Now that we are likely to have two whole days, it may be that we need some rooms on the night of 20th too?. We have just phoned to see if we can secure additional rooms, and been advised that there are no more available. I believe they mean that there are no more available at this rate, as I tried to book online and there is availability. I have until Wednesday to sign the contract, at which stage I will have to pay 10% of the costs on my corporate credit card (about £780) - and now we are so close to the event, the full amount if any cancellations or changes at all. The online price for room only is about £300 per night - so to book by any other method will be much more expensive - but whatever happens now, it is going to be a mish mash of bookings and costs - unless I do not sign the contract and hand the entire booking over to ICANN. The other thing we could do is try another hotel in central London and travel to Docklands each day, or try to find a central London Venue at a hotel - that may work out more cost effective. Would appreciate some direction in this. Sharon This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

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Re: [Rt4-whois] Hotel booking for our London meeting
by James M. Bladel Dec. 13, 2010

Dec. 13, 2010

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Urgent information required - London meeting
by sharon.lemon＠soca.x.gsi.gov.uk Dec. 13, 2010

Dec. 13, 2010

NOT PROTECTIVELY MARKED Dear All, I have received messages from Mikhail, Omar and Lynn that they need accommodation for the 20th Jan (3rd night). Can everyone let me know either way please, about their arrangements for 20th - as the hotel need the information urgently. Today if possible. The good news is that I do not have to pay the deposit, all accounts will be settled on departure and I am only liaible for no-shows. Sharon This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

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Re: [Rt4-whois] London Agenda and Hotels
by sharon.lemon＠soca.x.gsi.gov.uk Dec. 11, 2010

Dec. 11, 2010

NOT PROTECTIVELY MARKED Dear All, As ICANN do not sign contracts, I am going to undertake that on behalf of the group with the hotel.Obviously this comes with a liaibility to pay whatever happens and I need to do this early next week, so really do need to press on how many, and for how long. I am happy to accommodate you all as long as possible, as we have waited for a long time to meet and the subject matter and surrounding issues are very complex. I really hope this is going to be the solid foundation on which we build our work. So - very flexible this end - am keeping most of week clear to accomodate any special requests or travel arrangements - but need to now hotel numbers and dates by Monday. Have a good weekend, and happy travels to those travelling from Columbia. Best Wishes Sharon -----Original Message----- From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Emily Taylor Sent: 09 December 2010 09:10 To: Smith, Bill Cc: rt4-whois(a)icann.org Subject: [Rt4-whois] London Agenda and Hotels Dear all I've been reviewing these threads re: London. I appreciate the comments that have been made, and the work that Olof Alice and the staffers are doing on the logistics. Given that so few of us made it to Cartagena, I view the informal meeting up the night before as an important part of our team building. I can understand that travelling from Brussels may be possible on the morning, but hear what others say about the length of flights from other European destinations. Please can we extend an extra night in the hotel for members of the team who do not want to travel on the morning. I'm also looking at the agenda over the next day or two, and hear what the US contingent say about planning for 2 full days. Before Kathy and I take this on board - are there any comments in favour of the original plan, ie stopping around 1400 or 1500 to allow those with flights home to catch them. My usual experience of the last afternoon of meetings of this kind is that the group dwindles in size as people catch their planes. Any comments? On 8 Dec 2010, at 22:43, Smith, Bill wrote: =0D Olof, I appreciate, support, and practice responsible spending. I think we also need to be respectful of individuals and what we might be asking them to do in the name of fiscal responsibility and the risks we are taking by asking people to arrive on the first day of our meeting and leave on the second. WIth that in mind, I believe we are under-estimating the number of hotel nights that we will need for a two-day meeting (or even the current proposal for a day and a half). While it may be possible for some to arrive in London the morning of our meeting, to do so may require them to secure very early morning flights or trains and we run the risk that those individuals will be delayed, perhaps significantly. I have attended meetings with very tight travel arrangements, but tend to do so only when absolutely necessary. Also, asking that we plan to leave London on the evening of our second day is impractical at best for some of us. Regards Bill On Dec 8, 2010, at 2:07 PM, Olof Nordling wrote: Hello Kathy, Our thinking was to be parsimonious with the budget and count on Europeans being able to reach London the same morning (like Alice and I have planned), especially since UK time adds a cushion of one hour for those in continental Europe. However, it's the Review Team's choice - and there is also a risk factor with counting on early morning flights into London in January (for obvious reasons like snow - 5 cm is enough to close Heathrow- and fog, as long as the EU hasn't harmonized European climate to Portuguese standards...) so yes, it is possible. All the best Olof From: Kathy Kleiman [mailto:kKleiman@pir.org] Sent: Wednesday, December 08, 2010 4:51 PM To: Olof Nordling; Alice Jansen; Denise Michel Cc: rt4-whois(a)icann.org<mailto:rt4-whois@icann.org> Subject: London trip -- dates Hi All, The agenda is still under review, but let me share with you the vision that we have, and the agenda overview that we are planning (below). It is modeled on the schedule of the PIR Board agenda (which works well for getting a lot of work done in a short time). Given the long day of the main meeting (Wednesday), it is central that people arrive the day before... and be fully rested and refreshed for our long day on Wed! Is that possible? Best, Kathy -------------------------------------------------- Agenda of the Whois Review Team (Kathy note: schedule bits only) Face to Face meeting, London, 19 to 20 January 2011 Tuesday, 18 January 2011 Arrival by members of the Whois Review Team. A location for evening drinks will be established at or near our hotel (further details to follow). Wednesday, 19 January 2011 - DAY 1 Full day F2F Meeting 09:30 - 18:00 - including lunch, and an nice evening dinner to follow (with Whois Team and ICANN Staff - we would be pleased if you would join us -- Location to be announced). Thursday, 20 January 2011 DAY 2 09:30 - 14:00 including lunch. Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org<http://www.pir.org> | Find us on Facebook<http://www.facebook.com/pir.org> | .ORG Blog<http://www.pir.org/orgbuzz> | Flickr<http://flickr.com/orgbuzz> | YouTube<http://youtube.com/orgbuzz> | Twitter<http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete. <ATT00001..txt> _______________________________________________ Rt4-whois mailing list Rt4-whois(a)icann.org https://mm.icann.org/mailman/listinfo/rt4-whois Emily Taylor Consultant (Internet Law and Governance)<http://www.etlaw.co.uk/images/stories/etlaw/logo310.gif> 76 Temple Road, Oxford OX4 2EZ UK telephone: 01865 582 811 mobile: 07540 049 322 emily.taylor(a)etlaw.co.uk www.etlaw.co.uk This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation's IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

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Re: [Rt4-whois] Arrangements for London
by sharon.lemon＠soca.x.gsi.gov.uk Dec. 10, 2010

Dec. 10, 2010

NOT PROTECTIVELY MARKED -- Converted from text/plain format --> Wilfred, It is an easy journey, 1.5 hours max for journey and check in. If any of you need assistance with travel to and from, let me know and if we have people available, we will come and pick you up. Sharon -----Original Message----- From: Wilfried Woeber, UniVie/ACOnet [mailto:Woeber@CC.UniVie.ac.at] Sent: 08 December 2010 15:49 To: LEMON, Sharon Cc: sharonchallis(a)aol.com; kKleiman(a)pir.org; rt4-whois(a)icann.org Subject: Re: [Rt4-whois] Arrangements for London Thanks, Sharon, for the logistics info! I only received one copy :-) =0AQuestion to the "locals" and/or to those with experience travelling to/from the Docklands - how much time should I reserve (with a resonably large time-buffer) to get to LCY from the meeting site plus check-in with Lufthansa, emigration formalities and all that fun? Thanks, Wilfried sharon.lemon(a)soca.x.gsi.gov.uk wrote: > =0D > > This came back as undelivered, so here we go again. Forgive me if you > have now had this three times! > > > > Classification: Not protectively marked. > > > > -----Original Message----- > *From:* LEMON, Sharon > *Sent:* 08 December 2010 13:11 > *To:* 'sharonchallis(a)aol.com'; kKleiman(a)pir.org; rt4-whois(a)icann.org > *Subject:* Arrangement for London > > > > Hello All, > > > > Not sure if you got this, as it was sent from my AOL account - so just > in case you didn't, here it is again!. > > > > The hotel we have booked is the Hilton, Canary Wharf, > (www.hilton.co.uk/canarywharf <http://www.hilton.co.uk/canarywharf>) > which is 5 minutes from our offices. Can anyone advise of any special > requirements, food or services, so we can make appropriate > arrangements? We are planning on informal drinks near the hotel on > night of 18^th , buffet lunch in the conference room on 19^th , and > then to Hazev Restaurant on night of 19^th for the formal meal. > (www.hazev.com <http://www.hazev.com/>). Then another buffet lunch > before you leave on 20^th . > > > > If anyone needs assistance with travel arrangements, or wants to do > anything in London if they have some extra time, do let me know. I > would like to make the experience as enjoyable as possible > > > > The nearest airport is London City and nearest tube Canary Wharf, on > the District line. We will send maps nearer the time. > > > > Best Wishes, > > > > I'm not sure if we have another call before Christmas, but in case we > don't, I hope you all have a wonderful time and Happy New Year, > > > > Sharon This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation's IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

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