October 2016 - Ws2-staff_acct

Agenda for 27 Oct 5 UTC
by avri doria Oct. 27, 2016

Oct. 27, 2016

Hi, Agenda can be found at: <https://docs.google.com/document/d/1PQ_zeNXOkVGeviASMoWmmgwHqq6-wPfqMJ5DhRY…> PDF of the Agenda as well as of the relevant docs is attached. Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Notes, recordings and transcript for WS2 Staff Accountability Subgroup Meeting #4 | 27 October16
by MSSI Secretariat Oct. 27, 2016

Oct. 27, 2016

Hello all, The notes, recordings and transcripts for the CCWG Accountability WS2 Staff Accountability Subgroup Meeting #4 | 27 October 16 will be available here: https://community.icann.org/x/ExC4Aw The copy of the notes can be found below. Thank you! Brenda & Yvette Notes Staff Accountability Subgroup Meeting #4 | on Wednesday, 27 October @ 05:00 UTC (including relevant parts of chat): 3 participants at start of call - Will carry on anyways. SOI Jordan Carter: (no changes) Action Items from previous meeting Rapporteurs' reply to email from ICANN CEO Jordan Carter: Goran has confirmed he will attend the CCWG F2F. Avri Doria: Will consider his answer to the CCWG Co-Chairs to also be an answer to us. Jordan Carter: Status report completed. Snapshot Hyderabad Report Submitted Avri Doria: (presentation of report) Questions document - Group discussion and review- Next steps for this document - How do we get the questions answered https://docs.google.com/document/d/1QvsZC-oEDd0L0D1faBd4b3VXjEAv7jHz0wnQyi5… Jordan Carter: Our request is that we would ask CCWG staff to get the relevant parts of staff to answer within a reasonable timeframe (December). Avri Doria: there are 4 points which did not get inserted in the document because they were not accepted. These are: avri doria: Are individual staff members accountable to the ICANN community, or are they only accountable to their bosses in the ICANN staff hierarchy? In other words are there multiple points of staff accountability to the community or is only the CEO accountable. Are their different accountability structures for policy staff who are an integral part of the community processes than there is for operational staff, e.g. GDd? Is the CEO accountable to the Board, to the ICANN community or to both? Are staff, members of the ICANN community? Are they stakeholders in any sense? If they are stakeholders, how does their position in a hierarchical top down structure affect the nature of their stakeholder relationship to the rest of the community. Avri Doria: Still unclear on how to take the next step and where to get the answers to these. Pam Little: would Sam Eisner be helpful in this. Jordan Carter: I will do a final edit and submit to CCWG staff asking where these questions should be addressed officially. Next steps - work plan Drafter/s for Doc 1 (roles of staff, board, etc. document, includes definitions of staff/board/etc., and description of interactions among staff/board/etc.) Drafter/s for Doc 2 (staff code of conduct and other internal matters document) Jordan Carter: Have to advise our rapporteurs that once we get the information from ICANN there will have to be some writing by more than just the rapporteurs. Avri Doria: Rapporteurs will have to participate in the writing. Pam Little: happy to assist on either. But Steve Crocker has said there are overlaps with the AOC reviews - what is the status of this? Avri Doria: have not heard there is any intent to merge any of our work. As to ATRT3 - WS2 work stays in WS2. Pam Little: are we meeting in Hyderabad as a sub-group. Jordan Carter: no and no facilities for a formal meeting. Avri Doria: Very informal meetings are possible. Pam Little: Would be nice to meet the people who are working on this. Avri Doria: We could ask the sub-group people to stand up group by group at the F2F. Jordan Carter: good idea. AOB Jordan Carter: (note). Will send the questions to staff. Adjourned.

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Fwd: Info request for Staff Accountability group CCWG WS2
by Jordan Carter Oct. 27, 2016

Oct. 27, 2016

for the record and for transparency. Jordan ---------- Forwarded message ---------- From: Jordan Carter <jordan(a)internetnz.net.nz> Date: 27 October 2016 at 18:41 NZ Summer Time (UTC+13) Subject: Info request for Staff Accountability group CCWG WS2 To: ACCT-Staff <acct-staff(a)icann.org> Cc: Mathieu Weill <Mathieu.Weill(a)afnic.fr>, Thomas Rickert < thomas(a)rickert.net>, León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx>, avri doria <avri(a)apc.org> Dear Accountability staff, Please find attached some questions and requests for information from the group of CCWG members working on the WS2 topic regarding staff accountability. As identified in our report to the CCWG for consideration at Hyderabad, the info this document requests is only available within ICANN to the best of our knowledge. Further, our group cannot make progress on its work until we know the information set out. Avri and I would be grateful if you could obtain answers to the questions, or let us know if there is a different point in the ICANN system to which we should direct these. I'll copy this note to the staff accountability email list for their info. Many thanks in advance for your help, and I look forward to seeing you in Hyderabad soon! best, Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet* -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Final questions to ask / info to get
by Jordan Carter Oct. 27, 2016

Oct. 27, 2016

Hi all We've finalised the questions to ask / info to request from ICANN as attached - and the link to the google doc remains the same: https://docs.google.com/document/d/1QvsZC-oEDd0L0D1faBd4b3VXjEAv7jHz0wnQyi5… The rapporteurs will forward these on to the staff with a request to find out how answers can be obtained. Thanks for all the input, Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Draft SubGroup report for Hyderabad.
by avri doria Oct. 25, 2016

Oct. 25, 2016

Hi, This is coming to you at the last minute. We are required to submit a status report, according to a template, for the Hyderabad meeting. Jordan and I have put one together. We need to submit by end of business Friday 21 Oct in CA headquarters time (i.e. today). The draft, open to comment, can be found in: <https://docs.google.com/document/d/1e-YsDmDg8lYB0Fn3oq4yUDhe8WOzgKTlg9YgVx8… > A pdf is attached. I plan to finalize the report later today. thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Snapshot of WS2 Staff Accountability report for the pre Hyderabad CCWG meeting
by avri doria Oct. 23, 2016

Oct. 23, 2016

Dear Karen, Enclosed please find the snapshot of the WS2 Staff Accountability SubGroup report that was requested for the upcoming CCWG meeting. Thanks for you patience on the deadline. Avri (co-rapporteur WS2 Staff Accountability subgroup) --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Questions / Information requests
by Jordan Carter Oct. 20, 2016

Oct. 20, 2016

Hi everyone Thanks for your work on the call this morning, and sorry about my audio again. I've made a preliminary start on questions for more info, based on the scope of our work in the WS1 report. Here is a link to the Google doc, which will allow anyone to comment on draft questions: < https://docs.google.com/document/d/1QvsZC-oEDd0L0D1faBd4b3VXjEAv7jHz0wnQyi5… > Please add your thoughts, comments, additional questions, etc, to that document, so we can evolve and improve it. I've pasted a copy below for those who want to see my first cut in their email. Information to Obtain/Questions to Ask The subgroup working on Staff Accountability as part of CCWG WorkStream 2 is developing questions to ask to obtain more information about current Staff Accountability arrangements at ICANN. The following questions are a WORKING DRAFT, and once finalised will be given to ICANN with a request for a response. It seems likely that some of this information will already be published, and some may be documented internally. Some may not be documented or may not be available for release for a range of reasons. These questions may at the minimum inspire discussion with ICANN and among ICANN staff. - Where is there documentation that concisely and authoritatively sets out ICANN’s view of the respective roles and responsibilities of ICANN’s Board, staff and community of participants in the organisation’s work? - What powers have been delegated by the ICANN Board to the Chief Executive and/or to staff more broadly, either with a need for an approval/consent/information check with the Board or for staff implementation? - What elements of the following document/s (or similar documents/systems) are in place regarding staff interaction with the community: - Code of Conduct - Transparency obligations or criteria - Induction - Training - Key performance indicators - How is staff accountability to the community, broadly expressed, audited or monitored or reviewed? - What feedback does ICANN seek from the community on matters related to staff accountability, and how does it solicit and consider that feedback? - What processes are in place to respond to any community concerns regarding staff accountability, including appropriate escalation processes? - What role does ICANN see the Ombudsman function as playing in helping to assure appropriate staff accountability? Note from Jordan: it is worth acknowledging this is a sensitive area, since staff are accountable in the first instance (and by law) to the Chief Executive. “Accountability to the community” is an overlay that adds complexity and needs to be negotiated carefully. In conducting its work, I recommend that this sub-group take an approach that is open, respectful and about shaping future frameworks. In particular, any issues that community participants have with any staff member/s, past or present, form no part of the work of this group and should not be raised as part of its proceedings. -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Agenda for 13 October 2016 @ 13h UTC
by avri doria Oct. 13, 2016

Oct. 13, 2016

Attached as pdf ** *Staff Accountability Meeting - 13 October 2016 @ 13h UTC* * * Agenda Review * SOI * Action Items from previous meeting o Rapporteurs’ reply to email from ICANN CEO * Questions document o Group discussion and review o Next steps for this document (https://docs.google.com/document/d/1QvsZC-oEDd0L0D1faBd4b3VXjEAv7jHz0wnQyi5…) * Next steps - work plan o Drafter/s for Doc 1 (roles of staff, board, etc document) o Drafter/s for Doc 2 (code of conduct and other internal matters document) o Drafter/s for a report for ICANN Hyderabad * AOB Source: https://docs.google.com/document/d/1PQ_zeNXOkVGeviASMoWmmgwHqq6-wPfqMJ5DhRY… * --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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