December 2016 - Ws2-staff_acct

ICANN doc on board/staff roles
by Jordan Carter Dec. 22, 2016

Dec. 22, 2016

Hi all As part of the ICANN reply to our questions on roles and responsibilities, they referenced a delegations document approved by the Board last month. I've copied it as an attachment to this email, and the link is: https://www.icann.org/en/system/files/files/delegation-of-authority-guideli… This provides substantial basis for the Document A work I am doing some low key drafting on (definition below). *Could those interested in the relationships Board <--> Staff <--> Community, have a look at the document and offer your opinions about its content?* This will help as I prepare a first draft of the paper over the next few days. By way of reminder, here is what document A is... - The CCWG-Accountability work with ICANN to develop a document that clearly describes the role of ICANN staff vis-à-vis the ICANN Board and the ICANN community. This document should include a general description of the powers vested in ICANN staff by the ICANN Board of Directors that need, and do not need, approval of the ICANN Board of Directors. *4-8 page document* - *Specifies roles of Staff, Board, Community* - *Staff* - *Board* - *Community* - *Specifies relationships between them* - *Staff<->Board* - *Staff<->Community* - *Board<->Community (descriptive only)* - *Describes any proposed Changes / Clarifications * - *Describes any activities that should be started/continued/stopped* - *Recommendations* Thanks in advance for your thoughts, Jordan *-- * Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Fwd: ICANN Responses to Staff Accountability Questions
by Jordan Carter Dec. 21, 2016

Dec. 21, 2016

Hi all Replies to questions received today from ICANN. best Jordan ---------- Forwarded message ---------- From: Karen Mulberry <karen.mulberry(a)icann.org> Date: 22 December 2016 at 08:35 Subject: ICANN Responses to Staff Accountability Questions To: avri doria <avri(a)acm.org>, Jordan Carter <jordan(a)internetnz.net.nz> Cc: León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx>, Mathieu Weill < mathieu.weill(a)afnic.fr>, Thomas Rickert <rickert(a)anwaelte.de>, ACCT-Staff < acct-staff(a)icann.org> Attached is the response from ICANN.org to the questions that were submitted by the WS2 Staff Accountability Subgroup. *Karen Mulberry* Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) *ICANN* 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745 <+1%20424-353-9745> -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #6_ 15 December 2016
by MSSI Secretariat Dec. 15, 2016

Dec. 15, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #6 – 15 December 2016 will be available here: https://community.icann.org/x/GJTDAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Notes: (including relevant portions of the chat) 1. Intro, agenda review, SOI check Avri Doria: Proposed agenda - accepted. SOI check - no changes. Still awaiting documents from staff as agreed in Hyderabad. 2. Review of 'proposed next steps" Avri Doria: Presentation of Proposed Next Steps document. JC and I have advised the co-chairs that we will now be on track 2 (longer track). Discussion of 2 documents A and B. George Sadowsky: Issue of Board relationship of the Board with staff and the community is beyond the scope of this group (descriptive only instead of prescriptive). Avri Doria: Agree - if we ever notice anything in this area we would note it without making a recommendations. Klaus Stoll: good plan as long as we do not see this outline as absolute - will be glad to participate. Avri Doria: JC will be the pen holder on document A. There may be others. On to document B which I will initially hold the pen on. Description of B - expected to be a longer document - maybe 20 pages - any comments? George Sadowsky: Not all of the CCWG-Accountability? AD - from the WS1 recommendation but we are delegated by the CCWG to do this. GS also ICANN org and ICANN Board. AD - again but can add a footnote. Avri Doria: any other comments? (none). Seems acceptable. Next questions - Specifications? (no comment). Need volunteers for the documents. Review of schedule going forward - there are no additional calls this year and resume 5 January - description of schedule/plan in document. We need to get the draft done over the holidays and early January. Comments? (none). Who is volunteering? Klaus Stoll: These documents will be based on existing documents - have we captured all of these in one place to facilitate our drafting? Avri Doria: As noted earlier we are still waiting on staff to provide those - but we have to move ahead with what we have given the schedules. Klaus Stoll: Should ask staff to expedite - this is very important. Georgee Sadowsky: Support what Klaus is saying. Karen Mulberry: I have been told that it is being worked on and that it should be sent soon Pam Little: Can we ask Staff to send whatever they have now? Pam Little: Instead of waiting for everything. Karen Mulberry: Sorry, best i can do Karen Mulberry: Its my understanding that they are responding to all questions Avri Doria: Still looking for contributors to the documents. Ideally need a core group of 3 or 4 writers per document (none except KS). Alan Greenberg: I will put time into reviewing once something is drafted, but volunteering to do the work is less realistic. Avri Doria: AOB? (none0 Document B can be found at https://docs.google.com/document/d/1UnkJuukv0px-CfIDgLrjdDZa2CpBvSahPvAXdYY… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> Adjourned.

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Agenda for meeting 15 Dec 1300 UTC
by avri doria Dec. 15, 2016

Dec. 15, 2016

Agenda 15 Dec 2016* * Intro: agenda review, attendance, SOI check *Review of “proposed next steps o Volunteers for Docs A & B PDF attached for agenda and proposed steps doc <https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFe…>” --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Agenda for meeting 15 Dec 1300 UTC
by avri doria Dec. 15, 2016

Dec. 15, 2016

** *Agenda 15 Dec 2016* * * Intro: agenda review, attendance, SOI check * Review of “proposed next steps <https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFe…>” o Volunteers for Docs A & B *PDF attached for agenda and proposed steps doc* * --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Next steps in our Staff Accountability work - work programme draft
by Jordan Carter Dec. 9, 2016

Dec. 9, 2016

Hi all Avri and I have had a chat / brainstorm at the IGF meeting and have prepared for the group's consideration an ambitious but achievable work plan. Attached as PDF and the Google doc is at: < https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFe… > This would keep us on track for our schedule to have things ready for CCWG plenary First Reading at Copenhagen. What do you reckon? Welcome thoughts or discussion of this work plan - we will have it on the agenda for our coming call on 15 December. cheers Avri & Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #5_ 01 December 16
by MSSI Secretariat Dec. 2, 2016

Dec. 2, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #5 – 01 December 2016 will be available here: https://community.icann.org/x/YITDAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Assistant ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org<http://www.icann.org/> ________________________________ Notes: (including relevant portions of the chat): - Intro stuff: agenda review, attendance, SOI check • Apologies received from Jordan Carter & George Sadowsky • Roll call will be taken from the AC room • Agenda approved • No SOI updates - Review mandate • Reviewed mandate from Annex12 - Review of where we are • Formal request for documentation made, still pending • Had initial discussion with Goran in F2F in HYD • Jordan & Avri have discussed basis for cooperation between Staff and Community, and are preparing a write-up of those discussions to share with the group asap • Denise: Do we have more details on how/when Goran is planning to document staff's role? • Avri: Should be part of the answers we are waiting to receive from ICANN • Greg: general message I heard from Goran is that the staff is here to serve/support the community. Performance reviews is a key point for this group to deal with. • Alan Greenberg: Performance reviews of people who are here to serve the volunteer community, but with no input from the volunteer community, is :"interesting" • Jeff Neumann would like to bring up another point. It feels that sometimes staff are at a loss and don't know what their path forward is. It is frustrating when something needs to be implemented and doesn't get implemented by ICANN staff. • We need answers on what exists, in order to review and further discuss. • Pam Little: Could we get a commitment when our questions will be answered? • Phil Corwin would like to bring up another point: means for GDD staff tio be sensitized to policy implications of certain contract negotiating positions and a procedure for them to inform policy staff and GNSO Council in advance to gather feedback on impact and appropriateness. - Review of what we need to get done and how we will get it done. • Avri presented next steps per her presentation • Reviewed the Staff Acct dashboard slide, that will be updated monthly. - Schedule and can we still meet the short track schedule • Avri thought the group was on the longer track, but for now the group is on the shorter track. • Seems difficult to meet the shorter track timeline, given the remaining work. • Alan, Greg, Cheryl agree the group cannot meet the shorter schedule. • Robin Gross: There are so many different ongoing working groups going on right now. It is just not possible to get it all done on the timeline ICANN wants. - AOB • No AOB.

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Upcoming meeting - 1 Dec 19 UTC - Updated
by avri doria Dec. 1, 2016

Dec. 1, 2016

Hi, Proposed Agenda - Intro stuff: agenda review, attendance, SOI check - Review of where we are -- Discuss outcomes from Hyderabad -- Discuss recent changes and how they contribute to our task -- Status of document requests - Review of what we need to get done and how we will get it done. - Schedule and can we still meet the short track schedule - AOB --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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