August 2017 - Ws2-staff_acct

draft proposed Staff Accountability Checklist.
by avri doria Sept. 12, 2017

Sept. 12, 2017

Hi, Several meetings back, Klaus suggest that we create a Staff Accountability Checklist. He sent me a draft list which I have put in a drive doc open to suggested edits and comments. <https://docs.google.com/document/d/1f_RTQpJppjHF_sfzbE9vHE_EaiEmIjzIfYRcBoD…> <pdf attached I will add this to our next agenda so we can include it in discussions of where we go from here? avri

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Report Rev 1.3
by avri doria Aug. 31, 2017

Aug. 31, 2017

Hi, I added some text to the bullet on the 4 person panel. ** * * In some situations, issues may be complex and require cooperation among several of the ICANN accountabilitymechanisms. An example might be a complaint about fairness filed by one or more parts of the empowered community. Another example might involve situations among the Board, Community and/or Organization that repeat regularly and are not susceptible to redress by any one o*f* the accountabilitymechanisms. ICANN should investigate the creation*of* an informal four-member panel composed of the Ombudsman, the Complaints Officer, a representative chosen by the Empowered Community and a Board member. The panel could will review concerns or issues raised by the community, ombudsman, staff or board that at least two panel members determine require further effort. While this panel should work transparently, it will, at its discretion, be able to treat issues that require it, as confidential. This panel would have no powers beyond those of its members and their ability to cooperate. * * *<https://docs.google.com/document/d/1vH5su7SDGE0i_rTstbYJ7tIaOFuRnV4dfqpwMTP…> *(pdf attached)* * Thanks *avri* *

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Draft Agenda Agenda Week 35 (2017-08-30) Mtg 26
by avri doria Aug. 29, 2017

Aug. 29, 2017

Hi, A draft agenda can be found at: <https://docs.google.com/document/d/1G6_zUdfK4a4Fq7Wxv93omq_B4lgWZqpvigPQPUh…> (pdf attached) The goal for the meeting is to determine whether the doc with the proposed edits from Patrick, announced on the list 17 Aug, is accepted as our working draft for reading. Thanks avri

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Updated Report
by avri doria Aug. 17, 2017

Aug. 17, 2017

Hi, As was requested at our last meeting Patrick made the edits recommended in his contribution, which we discussed during the meeting, in response to the Board WS2 Caucus' objections to the recommendations from the group.. These changes are still in suggest mode and can be found at: <https://docs.google.com/document/d/1vH5su7SDGE0i_rTstbYJ7tIaOFuRnV4dfqpwMTP…> (pdf attached) The document remains open for comments and suggestions. Our main item of discussion at our next meeting will focus on these changes in an attempt to produce a document acceptable to the ICANN trinity of Organization, Board and Community in time to meet the current schedule for plenary reading. Please take the time to review and comment before our next meeting on 30 Aug at 19UTC. Thanks to Patrick for the work done and thanks to the rest of you in advance for your review of these suggested changes. Avri

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Caption Notes-Recordings-Transcript links for Staff Accountability Subgroup Meeting #26- 9 August2017
by MSSI Secretariat Aug. 9, 2017

Aug. 9, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #26 – 9 August 2017 will be available here: https://community.icann.org/x/dwIhB A copy of the action item and raw caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D31133.95265D00] Action Items: * Staff (PD) – Integrate his suggestions into the draft recommendations document as a Google doc by EOB August 15 for comments by the group. Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272183/Staff%20Accountab…> * PDF<https://community.icann.org/download/attachments/69272183/Staff%20Accountab…> Decisions: * (none) Requests: * (None) Documents Presented * ICANN 59 issues<https://community.icann.org/download/attachments/69272183/ICANN%2059%20issu…> * Staff Accountability Checklist<https://community.icann.org/download/attachments/69272183/Staff%20Accountab…> * Some thoughts for subgroup consideration (Patrick)<https://community.icann.org/download/attachments/69272183/Some%20thoughts%2…> * WS2 Revised Timeline<https://community.icann.org/download/attachments/69272183/WS2%20Revised%20t…>

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thoughts for the subgroup on the draft recommendations
by Patrick Dodson Aug. 8, 2017

Aug. 8, 2017

Hello everyone, Based on the conversations during and since ICANN59, I have the following reflections I wanted to share for the group’s consideration. I have kept these in a separate document for now, to avoid creating confusion in the working document until the group has evaluated the ideas and suggestions presented here. For clarification, I provide these thoughts in my own individual capacity as a team member of the staff accountability subgroup. These have not gone through any internal process within ICANN prior to my providing them here. I will be on the call this week and will be happy to discuss any of these suggestions. Best regards, -- Patrick Dodson Multistakeholder Strategy and Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 503.863.1715 patrick.dodson(a)icann.org<mailto:Patrick.dodson@icann.org> www.icann.org

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Agenda Week 32 2017-08-09 (mtg 25)
by avri doria Aug. 6, 2017

Aug. 6, 2017

Hi, Agenda can be fund at: <https://docs.google.com/document/d/1aKqiE7Fu737Sr9DXocGsy3r9l8Rtgh0eaYCmoPO…> (pdf attached) Note: I am flying that day, but expect to be comfortably in lounge at the time for which this meeting is scheduled. Should I not make it, or be late, I would like to ask someone from this group of experienced chairs and rapporteurs to start the meeting for me (assuming we meet the 5x5 rule). I will either join as soon as I can or catch up later. But as I said I expect to be on the line on time. Thanks avri

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Caption Notes-Recordings-Transcript links for Staff Accountability Subgroup Meeting #25 - 2 August 2017
by MSSI Secretariat Aug. 2, 2017

Aug. 2, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #25 – 2 August 2017 will be available here: https://community.icann.org/x/cQIhB A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D30BAE.153423F0] Action Items: * (none) Raw Captioning Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272177/CCWG-Accountabili…> * PDF<https://community.icann.org/download/attachments/69272177/CCWG-Accountabili…> Decisions: * (none) Requests: * (None) Presented * Initial Board inputs regarding Staff Accountability<https://community.icann.org/download/attachments/69272177/Initial%20Board%2…>

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Draft agenda for 2 aug 2017 19UTC
by avri doria Aug. 2, 2017

Aug. 2, 2017

Hi, The draft agenda can be found at: <https://docs.google.com/document/d/1vIqWVNlVv6esSgPVYEcqNmOuSZokOXY0fDJtQKB…> (pdf attached) Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Fwd: Would you please distribute this to the working group for input tomorrow?
by avri doria Aug. 2, 2017

Aug. 2, 2017

As requested Also put in a drive file: https://docs.google.com/document/d/19VVGMuEUBWkmhqHS5nlguLcj1FyMAHfFywkJMj4… Avri -------- Forwarded Message -------- Subject: Would you please distribute this to the working group for input tomorrow? Date: Tue, 1 Aug 2017 19:30:54 -0400 From: George Sadowsky <george.sadowsky(a)gmail.com> To: avri <avri(a)acm.org> CC: MAEMURA Akinori <akinori.maemura(a)board.icann.org>, Swinehart Theresa <theresa.swinehart(a)icann.org> _ __Initial inputs on issues articulated in the CCWG-Accountability’s draft recommendations regarding Staff Accountability._ Some board members that participate in the WS2 Accountability Board Caucus group discussed the current version of the draft document and agreed on this additional feedback on the staff accountability recommendations in their current form. Please note this isn’t a board action: instead these are inputs agreed by some participants to continue engagement in the work of the subgroup. As shared during the ICANN59 face-to-face CCWG-Accountability meeting, a general observation is that some of the issues have limited supporting examples. Because of this, it is very difficult to assess what specifically are the issues the subgroup is trying to solve, and whether the issues are systemic. Without that understanding it is difficult to share in the subgroup’s conclusions that all of the issues outlined in the report are of a systemic nature or represent a demonstrated pattern of behavior, versus isolated or more sporadic occurrences. Similarly, it is difficult to determine whether the recommendations are designed to solve those issues. As also shared during the face-to-face meeting, here are some observations in relation to the issues section: * Issue 1, clarity on the issue of a “safe zone”, is needed including in the context of 1(a) whether the newly-established Complaints Office <https://www.icann.org/complaints-office> serves this role. In relation to 1(b), staff reporting of concerns is an internal HR-related matter. However, there is an important issue here for the community in relation to community (including SO/AC) accountability. Input is welcome on how ICANN can coordinate with the community to make sure that misbehavior towards staff is identified and treated appropriately within the community. * Issue 3, “[T]he overall culture of the ICANN Organization is less focused on supporting the community’s work … than it should be,” clarification of specific examples would be helpful to determine whether these are isolated cases or systemic. * Issue 4, which states there is “no institutionalized route for community feedback to be included in staff performance and accountability systems,” feedback related to the Organization’s accountability should go to the organization, and the Complaints Office is the most appropriate mechanism through which these concerns can be expressed. This issue is an example of an issue posed without explanation of what is trying to be solved for. * Issue 5, which states “[s]taff may not be consistently meeting ICANN’s accountability commitments in a way they summarize and substantively respond to recommendations…,” it is unclear what this means and clarification and specific examples are needed. Clarification is needed whether the subgroup is implying, for example, that staff are misrepresenting facts or manipulating responses. * Issue 6, which states “[t]here are concerns about the compensation scheme…”: Departmental or individual goals are not tied to any specific policy outcome or the timing of reaching any conclusion of process. Further, departmental or individual goals are aligned with ICANN’s mission, goals or objectives. Concerns that a decision taken by the Organization staff member may be based on a conflicting incentive should be brought to their manager or the Complaints Office. * Issue 8, it is unclear whether this is staff accountability or whether it is requesting a different process for the organization when there are these types of requests. Clarification would be helpful here as to the context of the issue. If the subgroup has ideas of how more specificity can be developed and further conversations needed with parts of the ICANN organization or the Board, please let us know. Regards, George Sadowsky, Board Liaison to the Staff Accountability subgroup Akinori Maemura, Board Liaison to the Staff Accountability subgroup --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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