April 2017 - Ws2-staff_acct

Meeting Cancelled - 27 April 1300 UTC
by avri doria April 27, 2017

April 27, 2017

Hi, Apologies for the late notice. Not enough of the work that we needed to do before the next meeting got done, so we are cancelling this week's meeting. avri co-rapporteur --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Update on delivery of ICANN performance management system
by Patrick Dodson April 26, 2017

April 26, 2017

Hello, A quick update, ICANN HR is working towards delivering the materials related to the performance management system by May 1. I’ll provide further updates as needed. Thanks. -- Patrick Dodson Multistakeholder Strategy and Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 503.863.1715 patrick.dodson(a)icann.org<mailto:Patrick.dodson@icann.org> www.icann.org

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Re: [Ws2-staff_acct] Update on delivery of ICANN performance management system
by Cheryl Langdon-Orr April 21, 2017

April 21, 2017

Thanks Patrick On 22 Apr. 2017 02:50, "Patrick Dodson" <patrick.dodson(a)icann.org> wrote: Hello, A quick update, ICANN HR is working towards delivering the materials related to the performance management system by May 1. I’ll provide further updates as needed. Thanks. -- Patrick Dodson Multistakeholder Strategy and Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 503.863.1715 <+1%20503-863-1715> patrick.dodson(a)icann.org <Patrick.dodson(a)icann.org> www.icann.org _______________________________________________ Ws2-staff_acct mailing list Ws2-staff_acct(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-staff_acct

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #15_ 21 April 2017
by MSSI Secretariat April 21, 2017

April 21, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #15 – 21 April 2017 will be available here: https://community.icann.org/x/DtLRAw A copy of the action item and live caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2BA9F.6098D1C0] Action Items * Jordan will initiate a discussion on the email list regarding a process for discussion, analysis and development of “solutions” to the “issues” Raw Caption Notes * Word Doc <https://community.icann.org/download/attachments/64082446/Staff%20Acct%20Ra…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call) * PDF<https://community.icann.org/download/attachments/64082446/Staff%20Acct%20Ra…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call)

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Staff Accountability - Agenda for Meeting - 21 April at 05h UTC
by Jordan Carter April 20, 2017

April 20, 2017

Dear all Our next meeting is on Friday 21 April at 05h00 UTC. Draft Agenda: https://docs.google.com/document/d/1HJ0gGn0q_ZE7JkTMmBr9fuxtmALTUbTpVy4wnrv… The Draft Agenda is copied below, and a PDF is also attached. Please let us know any additional items by email to the list. Thanks, Jordan (for the co-rapporteurs) CCWG WS2: Staff Accountability Draft Agenda - Thursday 21 April at 0500 UTC This doc: https://docs.google.com/document/d/1HJ0gGn0q_ZE7JkTMmBr9fuxtmALTUbTpVy4wnrv… <https://docs.google.com/document/d/1HJ0gGn0q_ZE7JkTMmBr9fuxtmALTUbTpVy4wnrv…> 1. Intro: agenda review, attendance, SOI check 2. Staff Engagement - Participation by staff in group (pending) 3. Substantive issue/s of the week - Initial response to staff questions asked in December - The questions <https://docs.google.com/document/d/14Z7ZrFpia1VVXPKNcxQGWixNEuKVRrBsMWDDGGm…> and some light answers - drafted JTC 19 Apr - The full questions doc <https://drive.google.com/open?id=0B6MyPqTCjxXtVmxUeHBNbHFVMjA> (in with the answers to WG earlier qu’s) - Process for discussion, analysis and development of “solutions” to the “issues” - 4. Documents Update 4.1 Roles of Board, Staff, Community (“delegations”) - Further discussion on the Guidelines on delegations to identify any major gaps or issues for further consideration < https://drive.google.com/open?id=0B6MyPqTCjxXtUmhGcXVtMm5zSmc> - Any further issues? - Suggest preparation of a one-page cover that explains the community link (Jordan happy to do this - pending till next meeting, delayed due to change in focus to staff questions response) 4.2. Current and recommended accountability measures (“measures”) - Doc can be found at: https://docs.google.com/document/d/10vz0giMYeD-M9ptRqD6EFwn0a4Wo5-qvjriEzFW… 5. Next steps - On “issues” - Issues table <https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO…> for discussion / input at Plenary on 26 April 2017 - Develop possible responses that could resolve problems identified in the Issues table, collaborating with staff. - On “delegations” - Draft a one pager that contextualises the existing delegation guidelines, and circulate it for review and discussion among the WG (delayed due to change in focus to responses to staff questions) - On ”measures” - Will update - after new ICANN org staff review process documentation - Based on recommended solutions - On all docs - Participants to do a edit pass, get familiar with the doc, recommend text and add comments. 6. Schedule update - Draft documents through to late April - WG discussion of documents late April, early May - Document for Plenary Readings - 1st Mid May - 2nd End May - Public comment period - June-July - Joburg meeting - End June - Absorb comments and adjust proposals - July-August - Document for Plenary Readings - 1st: mid September - 2nd: end September - Abu Dhabi meeting - end October Updated meeting schedule: - Friday 21 0500 utc - Thursday 27 13 UTC - Wed 3 May 13 UTC - Mon 8 May 19 UTC - Wed 17 May 0500 UTC - Wed 24 May 1300 UTC - Wed 31 May 0500 UTC 7. AOB -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Draft answers to staff questions
by Jordan Carter April 19, 2017

April 19, 2017

Hi all As one of the agenda items tomorrow, Avri has reviewed a draft set of answers to the staff questions that I wrote yesterday. These are attached as a PDF, and the Google doc is: https://docs.google.com/document/d/14Z7ZrFpia1VVXPKNcxQGWixNEuKVRrBsMWDDGGm… Welcome thoughts on the list, tracked changes in the google doc, and discussion on our call tomorrow. cheers Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Revision of Issue Analysis Table
by avri doria April 19, 2017

April 19, 2017

Hi, Have updated the Issues Analysis table with Impacts for rows 6&9 for completeness in <https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO…> pdf attached. This draft also includes the changes discussed in our last meeting. Plan to take a snapshot for the version to send for Plenary discussion on Tuesday 18 April. Please note any issues or problems with the issues table. Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #14_ 13 April 2017
by MSSI Secretariat April 13, 2017

April 13, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #14 – 13 April 2017 will be available here: https://community.icann.org/x/O77RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2B474.EE644380] Action Items: * Avri Doria – Update the Issues document and distribute to the group for final comments by Tuesday 18 April. * Co-Rapporteurs – to write covering note for plenary regarding expectations vs Issues document for 18 April. * Avri Doria – Submit updated Issues document with covering note to be presented at next plenary for Wednesday 19 April (this is nor for a first reading). * Jordan Carter – write few pages for Roles of Board, Staff, Community for next group meeting 20 April. Notes Notes (including relevant portions of chat): 7 Participants at start of call 1. Intro: agenda review, attendance, SOI check (no changes to agenda, no changes to SOIs) 2. Staff Engagement Avri Doria - had second call - agreement to give this group a presentation on the review process. also discussed how the measures document - they will have a look at. Also discussion how to bring senior staff to work with this group wrt the solution space. Patrick Dodson - preparation of the material for the review cycle is simply being cleaned up so that it makes sense for non-employees. George Sadowsky - have we progressed to actually getting to issues or just still structuring how to get to those. Avri Doria - structuring 3. Issues analysis table Avri Doria - accepted comments on document so we could work from a clean version. (going through document). Issue 1 (no comments). George Sadowsky - did we not do this last week? Avri Doria - yes it was a first reading last week but some changes were made since then. Jordan Carter - first five have not had any changes - we could skip. Alan Greenberg - there may not be an official forum - but even when claims were made they were ignored. Jordan Carter: It sounds like another "Issue" to me Klaus Stoll: Same here! Herb Waye Ombuds: New CEO seems a bit more open to things like that Alan and people can always bring things like that to me... Issue 2 (no comments) Klaus Stoll: @ Herb. But that is not a formal procedure and there is the outstanding issue of Ombuds independence. Alan Greenberg: @Herb, with a potential for him referring it to someone else who ignores it. Herb Waye Ombuds: agreed... so if ignored I would hope I would be contacted to poke the bear Alan Greenberg: @Herb, I have had discussions with your predecessor about reluctance of invoking your office. Glad to have the discussion with you as well. Jordan Carter: I think contributions to that problem would be inconsistent approach by iCANN managers in dealing with feedback Jordan Carter: and maybe an organisational culture that doesn't support addressing concerns raised by community participants Issue 3 (no comments) Issue 4 (no comments) Issue 5 (no comments) issue 6 - NEW - (no comments) Issue 7 - NEW - (no comments) Cheryl Langdon-Orr (CLO): I would accept it Issue 8 - New at meeting - (no comments) Avri Doria - is this ok to go to the next plenary? (no objections). DECISION Alan Greenberg - should make clear its not for a first reading but just for input to the work. Jordan Carter - Yes have to make that clear in the submission to the CCWG-Acct. Action Item - write cover note for this and transmit to CCWG-Acct. Alan Greenberg - May have a new one - uncertain if one of or systemic - staff coming back and saying we do not have resources to do that. Jordan Carter: is that a staff accountability issue? Alan Greenberg - if not what is it? Jordan Carter: it sounds like a resource / organisational capacity / prioritisation issue Jordan Carter: so it's a unilateral denial of support that is the issue? Greg Shatan - Staff Accountability applies to all staff up to the CEO - so the answer to Alan's question is true - so there is an issue here b ut its unclear. Alan Greenberg: I'm willing to drop it at the moment. Avri Doria - ok lets drop it for now - its not ready. Greg Shatan - we need to put a pin in this issue. Patrick Dodson: I think we might frame it as an issue of "appropriate methods for addressing requests that exceed bandidth, resources, budget, etc" Patrick Dodson: it is an issue of accountability to address capacity constructively. Jordan Carter: i think Patrick's is a resonable interpretaton to get the discussion moving Avri Doria - Ok so PD's wording work and we have an issue 9. 4. Document Update Jordan Carter - had promised to write up a few pages on this but have not done so yet. Greg Shatan - think this document is odd as an ICANN document. George Sadowsky - yes all delegation of authority is from the Board. Greg Shatan: Oversight and Delegation are two different things. Jordan Carter - this document is an improvement that is evolving - so a work in progress - important to keep in mind when discussing. Avri Doria - We did mention when looking for the CEO that strategy is for the Board and the community and not for the CEO. Greg Shatan: Delegation implies that the duty is that of the delegor (the Board) and is being delegated to the delegate the CEO) at the delegor's discretion. Jordan Carter: and that's how the ICANN Bylaws set the organisation up, isn't it Greg? Greg Shatan: In other words, that the CEO's job is really the Board's job, but they have delegated that job to the CEO. Greg Shatan: Jordan, not sure. George Sadowsky – Confirming that the status of document is DRAFTY. Avri Doria - no new text. this will be updated after the process review material and we have worked through the issues and have identified any remedies IF they require new procedure. 5. Next steps 6. Schedule update Avri Doria - have added weekly meeting through May to get the work done. 7. AOB (none) Adjourned Decisions: · Issues document – added new issue number 8 · Issues document should be sent to plenary for additional input (but not for a first reading) · Weekly meetings have been added through May to get the work done.

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Draft Agenda for 13 April 19 UTC
by avri doria April 13, 2017

April 13, 2017

Hi, The draft agenda can be found at: https://docs.google.com/document/d/1EPWKzFZ7GACacAwYkP2Rkn63Dg7nXvv9pb-5oub… A pdf is attached. All of the docs under discussion are still open for suggested edits and comment. Will send out a snapshot pdf of the docs before the meeting. Especially important for this meeting: The issues doc: <https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO…> avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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reminder - Issues Analysis Table
by avri doria April 12, 2017

April 12, 2017

Hi, At our last meeting we decided to identify any new issues, and update the existing entries, before our next call on 13 Apr, 19 UTC. The table can be found at: https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO… It is open for suggested edits and comments. A pdf snapshot of the file is attached. Please review before the meeting of 13 Apr 19 UTC Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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