August 2016 - Ws2-staff_acct

Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #1 - 19 August
by MSSI Secretariat Aug. 18, 2016

Aug. 18, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #1 – 18 August 2016 will be available here: https://community.icann.org/x/JQysAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers ______ Notes: Welcome and overview of the agenda and SOIs for participation as well as role of Observers.. Observers can change to participants by filling out an SOI or type in chat your comments. Overview of the structure and process for the subgroup, including the reporting process by the subgroup. Purpose of Staff Accountability WS2 subgroup from Annex 12 reviewed and is the basis from which the group will work. This included a review of the task.. Review of the issues to be worked on by the subgroup on Staff Accountability - need to consider the culture of accountability and transparency Question raised regarding how to get staff participation in the subgroup discussion.- drat possible note to Goren on having staff participation on the subgroup Review of the proposed approach for the subgroup work plan Identified potential dependancies with other subgroups that may impact the meeting schedule ACTION ITEMS: 1. Subgroup members have been asked to add text in the Google doc: <https://docs.google.com/presentation/d/18AT6C86las_PMIBlt3QMxsNrzaxo8i_YjGY…>

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Getting started
by avri doria Aug. 10, 2016

Aug. 10, 2016

Hi, It is time for us to start our work. While waiting for the staff report, Jordan and I, started to assemble some Background noted that contain excerpts from the Accountability work that shows our mandated work items. This can be found, open for comment and suggested edits, at: <https://docs.google.com/document/d/1Whv88g92TjVL4n7TIN_hGuh5BC7uMzelHCPizoi…> A pdf of the current state of that document is attached. Included in this Background draft is the following: ** *THOUGHTS RE PROCESS TO KICK OFF DISCUSSION* * * A first meeting to brainstorm perspectives and a work plan outline * Seems there are two key tasks, related to the two bullet points above in Para 15. * On the first bullet point, the group could do an online brainstorm for how this could look and then collectively wrangle our way to a first draft text * On the second bullet point, we could have a meeting where we get a presentation from ICANN on what they do re the second, and then reflect on that and decide what we’d like to see done / changed * Jordan and I, your co-rapporteurs for this effort are currently trying to figure out when we can schedule a first meeting, within the confines of the Staff assigned timeslots. Once we narrow it down a little we will probably initiate a doodle poll to find the best time. Current though is that: - we will pick one day of the week and rotate though the 3 timeslots: 0500, 1300, and 1900 UTC. - initially we are thinking of meeting every other week - we hope to do as much of the work online as possible We do plan for discussion of the schedule and timeline to be part of the first meeting, so nothing will be fixed in stone by scheduling the first meeting. --- I have one concern about our group. Looking at the Participant & Observer lists I do not see many staff members participating. I think it important that there be some staff members in this group, including some who are not part of legal staff or of senior management. I think talking about staff accountability without staff representation may be problematic. Of course there would need to provisions allowing for them to participate freely without worry that what they say may adversely affect their job prospects. I do not know if this concern is reasonable and whether others in the group share the concern. So I would be interested is seeing some comments on this topic. Well I hope that is enough to get the thoughts flowing. Will get back to the list soon. avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Day of week poll
by avri doria Aug. 10, 2016

Aug. 10, 2016

Dear Participants, I have started a poll to try and figure out the best day for rotation among the 0500, 1300, 1900 time slots for this group. If you have a preference, please mark it. If you have several preferences, please mark them. If you don't care what day, you can either ignore the poll or check all the days. http://doodle.com/poll/vz3d7ub756rmp7e4qchg3f4i/admin thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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