- Ws2-staff_acct - lists.icann.org

Updated doc A - version 1.5
by Jordan Carter Feb. 24, 2017

Feb. 24, 2017

Hi all I have done the promised redraft and it's here: https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… Look forward to your further thoughts. We will finalise this Document on the call at 05 UTC on Tuesday 28 Feb. I hope I caught all the input. Cheers Jordan -- Jordan Carter Chief Executive, InternetNZ +64-21-442-649 | jordan(a)internetnz.net.nz Sent on the run, apologies for brevity

1 0

Doc A revision timing
by Jordan Carter Feb. 23, 2017

Feb. 23, 2017

Hi all I was a little ambitious about my time in terms of working on Doc A consistent with the discussion yesterday. I will do that work now 19h00-20h30UTC on Friday, so any comments in the doc before that I can take into account. The main changes are: - agreed to turn section 2 into an annex, with new text as in doc - considered turning section 4's existing text into an annex, or leaving it aside from next draft - merging section 4 and 5 into a single set of recommendations - making sure the content is explicitly relevant to Staff Accountability insofar as that is consistent with what we were required to do by WS1's report. The doc is here: < https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… > I won't make a new copy but will edit that doc in tracked changes, and then ACCEPT the changes once done. Most of the comments will stay in place. Any questions, fire away and ask them here by email. cheers Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

1 0

Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #9 _ 22 February 2017
by MSSI Secretariat Feb. 22, 2017

Feb. 22, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #9 - 22 February 2017 will be available here: https://community.icann.org/x/3oPRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> ________________________________ Notes (including relevant portions of chat): 1. Intro: review of the agenda, attendance, SOI check. - Focus is to complete Document A and then will review Document B. Last if time allows will focus on responses to questions. -Questions and comments on agenda Suggestion to focus on Document A with objective on having something for Copenhagen - Agenda accepted as posted - SOI Update 2. Finalize Document A version 1.4. Jordan is rapporteur on this document and reviewed the draft document https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… comments.and changes, will walk through the document for discussion. Objective to get to agreed draft - Comments and discussion on the draft - Section on what the ICANN Board does not do - noted that this may need to be re-addressed as it does not cover sufficient details and the way the process works - Proposal to move text to Annex - Section 2 as quite long and to shorten the paper this could be moved to the end to be retained as part of a single paper. - Anything to make the work more concise would be benificial - support was for the Annex but not for deleting text - Section 3 Proposed Changes and Clarifications review comments suggested - Section 4 Activities that should be started/continued/stopped - revised the text to better align with the section heading, sugggestion to go with bullet point list for group review and feedback. Noted similar concern with prior text being a think piece that went beyond staff accountability as well as some comments that did not address what was proposed for section content. - Discussion on approach - delete section 4 content and then merge text with Section 5, leaving bullets in Section 4 - need to reserve action until can consult with author of that section on proposal to move text - Noted from chat: Cheryl LangdonOrr (CLO): That works for me Jordan if you also specifically reach out to Klaus to engage him ASAP in the process ASAP Cheryl Langdon-Orr (CLO): but Annex seems most likely... However Greg Shatan: Agree with Avri, and perhaps we can find some concrete objects in the prior text, e.g., evaluating staff against KPIs. - Noted that the text is confusing as to what/who is being referred to Staff, ICANN.org - unclear and may need some clarity, ex CEO is the voice of ICANN or the voice of Staff - one of troublesome questions. - Sebastien - Currently drafting paper looking at Ombudsman Compliant Officer and so nothing else - Need to look into conflicts of interests with part time and consultants as there may be a need to relook at ROI requirements - Action Item - get sections 4 and 5 out for review and comment so document can be finalized 3. Discussion / seeking feedback on Draft Document B v 1.2 (Avri is rapporteur on this Document) - Reviewed draft document B text and comments submitted, noted that documents did not cover multistakeholder 4. Schedule check https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFe…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> Discussion on next steps and meetings for the group to arrange a call next week to complete the document in time to submit for Copenhagen Plenary. Looking to reschedule and hold another meeting for consensus on Doc A. Also request that group look at Doc B aswell so the document can be progressed. Reviewed adjustments to dates for work to be completed 5. AOB - No other business

1 0

special meeting to make deadline - 27 or 28 Feb
by Jordan Carter Feb. 22, 2017

Feb. 22, 2017

Hi all We will schedule another call for wS2 Staff Accountability on either 27 Feb or 28 Feb (05 UTC either day preferred, or 13 UTC on 28 Feb) to finalise Document A. I will edit as per tonight's call within 24h and circulate to the group. thanks, Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

1 0

Draft Agenda for Week 8 22 Feb 2017 0500 UTC
by avri doria Feb. 21, 2017

Feb. 21, 2017

** *CCWG WS2: Staff Accountability* * Draft Agenda - 22 February 2017 at 0500 UTC This doc: https://docs.google.com/document/d/11QD-QErJKfFpf5j_GMHVwhCu92snD20Fppogd_N… 1. Intro: agenda review, attendance, SOI check 2. Finalize Document A version 1.4. Jordan is rapporteur on this document (main item at ---- meeting) Document, open to comments and suggested edits, can be found at:https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwl… 3. Discussion / seeking feedback on Draft Document B v 1.2 Avri is rapporteur on this documenthttps://docs.google.com/document/d/1UnkJuukv0px-CfIDgLrjdDZa2CpBvSa… 4. Continuing Discussion of Responses to Staff questions (if time) https://docs.google.com/document/d/1ELuw6i3mGAjnZBe0Vc_lraNQrWw5m_I6UyipEHa… 5. Schedule check 6. AOB *(a pdf is attached) Note: all docs are still open for comments and suggested edits. A pdf of the docs will be drawn just before the meeting sent to the list. --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

3 3

Call (staff accountability) rescheduled to 22 Feb at 05h UTC
by Jordan Carter Feb. 21, 2017

Feb. 21, 2017

Hi all Given the clash with many participants being in Iceland for other ICANN meetings, we will reschedule this weeks call. The call due on 16 Feb at 05UTC is cancelled. We will have the next call on *22 February 2017 at 05 UTC.* thanks Jordan Co-Rapporteur, WS2 Staff Accountability, CCWG -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

1 1

Re: [Ws2-staff_acct] Doc A reminder - your views / thoughts to consider
by avri＠acm.org Feb. 13, 2017

Feb. 13, 2017

I will also be in Reykjavik, assuming I get there, but was planning to get up for it. Avri Sent from my T-Mobile 4G LTE Device -------- Original message --------From: Johan Helsingius <julf(a)julf.com> Date: 2/12/17 11:20 (GMT-05:00) To: ws2-staff_acct(a)icann.org Subject: Re: [Ws2-staff_acct] Doc A reminder - your views / thoughts to consider Same problem as Klaus and Greg - I will also be in Reykjavik. Postponing would be great. Julf On 12-02-17 12:26, Klaus Stoll wrote: > Dear Friends > > Greetings. I have the same problem as Greg. As there will be relevant > discussions to our topic here at the Intersessional, may I suggest we > might postpone the meeting for a week. > > Yours > > Klaus > > > On 2/12/2017 5:53 AM, Greg Shatan wrote: >> I may have trouble making the call. I'll be in Iceland for the NCPH >> Intersessional, and the call will be at 5 am, after what could be a >> late evening. >> >> Greg >> >> *Greg Shatan >> *C: 917-816-6428 >> S: gsshatan >> gregshatanipc(a)gmail.com <mailto:gregshatanipc@gmail.com> >> >> >> On Sat, Feb 11, 2017 at 11:36 PM, Jordan Carter >> <jordan(a)internetnz.net.nz <mailto:jordan@internetnz.net.nz>> wrote: >> >> Hi all >> >> Document A is still welcoming your comments and thoughts -- this >> is the one that sets out the roles and relationships of Board, >> Staff and Community in the ICANN system. >> >> It's here: >> >> *https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6scHZY/edit?usp=sharing >> <https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s…>* >> >> We hope to finish and finalise this on the call on 16 February, >> and get it to the CCWG in time for debate in Copenhagen. >> >> Here are some things to think about: >> >> * what's the right scope for the work - i.e. does it stray too far >> from the overall topic of Staff Accountability? >> >> * what do you think of the structural changes to the doc I have >> proposed today? >> >> * read the recommendations - any questions or concerns about them >> would be helpful >> >> >> Thanks, >> Jordan >> >> -- >> Jordan Carter >> >> Chief Executive >> *InternetNZ * >> * >> * >> +64-4-495-2118 <tel:+64%204-495%202118> (office) | +64-21-442-649 >> <tel:+64%2021%20442%20649> (mob) | Skype: jordancarter >> jordan(a)InternetNZ.net.nz <mailto:jordan@InternetNZ.net.nz> | >> www.InternetNZ.nz <http://www.InternetNZ.nz> >> / >> / >> /A better world through a better Internet/ >> >> >> _______________________________________________ >> Ws2-staff_acct mailing list >> Ws2-staff_acct(a)icann.org <mailto:Ws2-staff_acct@icann.org> >> https://mm.icann.org/mailman/listinfo/ws2-staff_acct >> <https://mm.icann.org/mailman/listinfo/ws2-staff_acct> >> >> >> >> >> _______________________________________________ >> Ws2-staff_acct mailing list >> Ws2-staff_acct(a)icann.org >> https://mm.icann.org/mailman/listinfo/ws2-staff_acct > > > > _______________________________________________ > Ws2-staff_acct mailing list > Ws2-staff_acct(a)icann.org > https://mm.icann.org/mailman/listinfo/ws2-staff_acct > _______________________________________________ Ws2-staff_acct mailing list Ws2-staff_acct(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-staff_acct

4 3

Doc A reminder - your views / thoughts to consider
by Jordan Carter Feb. 12, 2017

Feb. 12, 2017

Hi all Document A is still welcoming your comments and thoughts -- this is the one that sets out the roles and relationships of Board, Staff and Community in the ICANN system. It's here: *https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6scHZY/edit?usp=sharing <https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s…>* We hope to finish and finalise this on the call on 16 February, and get it to the CCWG in time for debate in Copenhagen. Here are some things to think about: * what's the right scope for the work - i.e. does it stray too far from the overall topic of Staff Accountability? * what do you think of the structural changes to the doc I have proposed today? * read the recommendations - any questions or concerns about them would be helpful Thanks, Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

4 3

FW: [Ws2-diversity] Response for WS2 Sub Group on Staff Accountability.
by Nathalie Vergnolle Feb. 9, 2017

Feb. 9, 2017

Re-routing Sam's response below to the staff acct mailing list. -----Original Message----- From: ws2-diversity-bounces(a)icann.org [mailto:ws2-diversity-bounces@icann.org] On Behalf Of Samantha Eisner Sent: Saturday, February 04, 2017 2:49 PM To: Lousewies Vanderlaan <lousewies.vanderlaan(a)board.icann.org> Cc: ws2-diversity(a)icann.org; Thomas Rickert (thomas(a)rickert.net) <thomas(a)rickert.net> Subject: Re: [Ws2-diversity] Response for WS2 Sub Group on Staff Accountability. Yes. The formal name for it is the Anonymous Hotline Policy. Sent from my iPhone > On Feb 4, 2017, at 12:14 PM, Lousewies Vanderlaan <lousewies.vanderlaan(a)board.icann.org> wrote: > > Does this include our Whisteblower policy? > > Sent from my iPad > >> On 4 Feb 2017, at 08:47, Karen Mulberry <karen.mulberry(a)icann.org> wrote: >> >> Dear CCWG Accountability WS2 Subgroup on Staff Accountability, >> >> Please find attached here policies which relate to staff's accountability. These will be posted shortly on ICANN.org for broader community access. >> >> These policies are: >> . Anonymous Hotline >> . Confidentiality >> . Conflict of Interest >> . Employee Conduct & Work Rules >> . Equal Employment >> . Fraud >> . Open Door >> . Outside Business Interests >> . Prohibition of Workplace Harassment >> >> The ICANN CEO is responsible at the overall level for the ICANN organization staff member's accountability, as noted in prior responses as well. In relation to staff accountability, there are many ways that ICANN holds staff accountable to these employment policies. Adherence to these policies is a fundamental expectation underlying the work of every ICANN Organization Staff member. >> >> As to adherence, ICANN Organization's management, led by the CEO, is responsible for managing all staff members' adherence to policies. The policies themselves set out reporting chains, and investigatory processes that are each followed. There are multiple ways to ensure adherence and it is through the management chain, and well-established Human Resource practices, that potential violations from the policies are reported and investigated. The Complaints Officer, once established, could serve an important role in identifying violations of employment policies. Under ICANN's new Bylaws, the community's ability to directly hold staff accountable are also enhanced, through the availability of a broadened IRP and Reconsideration. While the Office of the Ombudsman does not have jurisdiction over HR matters, community complaints of unfairness of staff members can be taken to the Ombudsman. >> >> In addition, as the policies also identify issues that could result in violations of laws, the applicable legal systems and California Attorney General also could reach ICANN organization staff member conduct. ICANN is governed by California laws and regulations, U.S. Federal laws and regulations (including laws related to ICANN's tax exempt status), law and regulations of other places that it has employees, and is guided by best practices under those schemes. >> >> All staff members are regularly informed of staff policies through the annual confirmation process, training programs and intranet blogs, as well as at any point when an issue or question is raised that addresses one of the policies. Employment policies are always available to staff through ICANN's intranet. >> >> We hope the information is helpful. The point person for future questions on human resources is Diane Schroeder, who is happy to participate on sub-group team calls if requested. >> >> Karen Mulberry >> Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN >> >> <mime-attachment> >> <Codes and Policies related to staff accountability.zip> > _______________________________________________ > Ws2-diversity mailing list > Ws2-diversity(a)icann.org > https://mm.icann.org/mailman/listinfo/ws2-diversity _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity

1 0

Re: [Ws2-staff_acct] Links on Staff Accountability Wiki
by Karen Mulberry Feb. 8, 2017

Feb. 8, 2017

Jeff, Thanks for noting the problem, we will look into the issue with the links and update accordingly. Karen Mulberry Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN From: <ws2-staff_acct-bounces(a)icann.org> on behalf of Jeff Neuman <jeff.neuman(a)comlaude.com> Date: Wednesday, February 8, 2017 at 8:56 AM To: "ws2-staff_acct(a)icann.org" <ws2-staff_acct(a)icann.org> Subject: [Ws2-staff_acct] Links on Staff Accountability Wiki All, The Wiki page for WS2 Staff Accountability are a little messed up. Almost all of the links point to ICANN’s Delegation of Authority Guidelines as opposed to Questions from Staff awaiting responses, etc.) Jeffrey J. Neuman Senior Vice President |Valideus USA | Com Laude USA 1751 Pinnacle Drive, Suite 600 Mclean, VA 22102, United States E: jeff.neuman(a)valideus.com<mailto:jeff.neuman@valideus.com> or jeff.neuman(a)comlaude.com<mailto:jeff.neuman@comlaude.com> T: +1.703.635.7514 M: +1.202.549.5079 @Jintlaw

1 0