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Revision of Issue Analysis Table
by avri doria April 19, 2017

April 19, 2017

Hi, Have updated the Issues Analysis table with Impacts for rows 6&9 for completeness in <https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO…> pdf attached. This draft also includes the changes discussed in our last meeting. Plan to take a snapshot for the version to send for Plenary discussion on Tuesday 18 April. Please note any issues or problems with the issues table. Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #14_ 13 April 2017
by MSSI Secretariat April 13, 2017

April 13, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #14 – 13 April 2017 will be available here: https://community.icann.org/x/O77RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2B474.EE644380] Action Items: * Avri Doria – Update the Issues document and distribute to the group for final comments by Tuesday 18 April. * Co-Rapporteurs – to write covering note for plenary regarding expectations vs Issues document for 18 April. * Avri Doria – Submit updated Issues document with covering note to be presented at next plenary for Wednesday 19 April (this is nor for a first reading). * Jordan Carter – write few pages for Roles of Board, Staff, Community for next group meeting 20 April. Notes Notes (including relevant portions of chat): 7 Participants at start of call 1. Intro: agenda review, attendance, SOI check (no changes to agenda, no changes to SOIs) 2. Staff Engagement Avri Doria - had second call - agreement to give this group a presentation on the review process. also discussed how the measures document - they will have a look at. Also discussion how to bring senior staff to work with this group wrt the solution space. Patrick Dodson - preparation of the material for the review cycle is simply being cleaned up so that it makes sense for non-employees. George Sadowsky - have we progressed to actually getting to issues or just still structuring how to get to those. Avri Doria - structuring 3. Issues analysis table Avri Doria - accepted comments on document so we could work from a clean version. (going through document). Issue 1 (no comments). George Sadowsky - did we not do this last week? Avri Doria - yes it was a first reading last week but some changes were made since then. Jordan Carter - first five have not had any changes - we could skip. Alan Greenberg - there may not be an official forum - but even when claims were made they were ignored. Jordan Carter: It sounds like another "Issue" to me Klaus Stoll: Same here! Herb Waye Ombuds: New CEO seems a bit more open to things like that Alan and people can always bring things like that to me... Issue 2 (no comments) Klaus Stoll: @ Herb. But that is not a formal procedure and there is the outstanding issue of Ombuds independence. Alan Greenberg: @Herb, with a potential for him referring it to someone else who ignores it. Herb Waye Ombuds: agreed... so if ignored I would hope I would be contacted to poke the bear Alan Greenberg: @Herb, I have had discussions with your predecessor about reluctance of invoking your office. Glad to have the discussion with you as well. Jordan Carter: I think contributions to that problem would be inconsistent approach by iCANN managers in dealing with feedback Jordan Carter: and maybe an organisational culture that doesn't support addressing concerns raised by community participants Issue 3 (no comments) Issue 4 (no comments) Issue 5 (no comments) issue 6 - NEW - (no comments) Issue 7 - NEW - (no comments) Cheryl Langdon-Orr (CLO): I would accept it Issue 8 - New at meeting - (no comments) Avri Doria - is this ok to go to the next plenary? (no objections). DECISION Alan Greenberg - should make clear its not for a first reading but just for input to the work. Jordan Carter - Yes have to make that clear in the submission to the CCWG-Acct. Action Item - write cover note for this and transmit to CCWG-Acct. Alan Greenberg - May have a new one - uncertain if one of or systemic - staff coming back and saying we do not have resources to do that. Jordan Carter: is that a staff accountability issue? Alan Greenberg - if not what is it? Jordan Carter: it sounds like a resource / organisational capacity / prioritisation issue Jordan Carter: so it's a unilateral denial of support that is the issue? Greg Shatan - Staff Accountability applies to all staff up to the CEO - so the answer to Alan's question is true - so there is an issue here b ut its unclear. Alan Greenberg: I'm willing to drop it at the moment. Avri Doria - ok lets drop it for now - its not ready. Greg Shatan - we need to put a pin in this issue. Patrick Dodson: I think we might frame it as an issue of "appropriate methods for addressing requests that exceed bandidth, resources, budget, etc" Patrick Dodson: it is an issue of accountability to address capacity constructively. Jordan Carter: i think Patrick's is a resonable interpretaton to get the discussion moving Avri Doria - Ok so PD's wording work and we have an issue 9. 4. Document Update Jordan Carter - had promised to write up a few pages on this but have not done so yet. Greg Shatan - think this document is odd as an ICANN document. George Sadowsky - yes all delegation of authority is from the Board. Greg Shatan: Oversight and Delegation are two different things. Jordan Carter - this document is an improvement that is evolving - so a work in progress - important to keep in mind when discussing. Avri Doria - We did mention when looking for the CEO that strategy is for the Board and the community and not for the CEO. Greg Shatan: Delegation implies that the duty is that of the delegor (the Board) and is being delegated to the delegate the CEO) at the delegor's discretion. Jordan Carter: and that's how the ICANN Bylaws set the organisation up, isn't it Greg? Greg Shatan: In other words, that the CEO's job is really the Board's job, but they have delegated that job to the CEO. Greg Shatan: Jordan, not sure. George Sadowsky – Confirming that the status of document is DRAFTY. Avri Doria - no new text. this will be updated after the process review material and we have worked through the issues and have identified any remedies IF they require new procedure. 5. Next steps 6. Schedule update Avri Doria - have added weekly meeting through May to get the work done. 7. AOB (none) Adjourned Decisions: · Issues document – added new issue number 8 · Issues document should be sent to plenary for additional input (but not for a first reading) · Weekly meetings have been added through May to get the work done.

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Draft Agenda for 13 April 19 UTC
by avri doria April 13, 2017

April 13, 2017

Hi, The draft agenda can be found at: https://docs.google.com/document/d/1EPWKzFZ7GACacAwYkP2Rkn63Dg7nXvv9pb-5oub… A pdf is attached. All of the docs under discussion are still open for suggested edits and comment. Will send out a snapshot pdf of the docs before the meeting. Especially important for this meeting: The issues doc: <https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO…> avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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reminder - Issues Analysis Table
by avri doria April 12, 2017

April 12, 2017

Hi, At our last meeting we decided to identify any new issues, and update the existing entries, before our next call on 13 Apr, 19 UTC. The table can be found at: https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO… It is open for suggested edits and comments. A pdf snapshot of the file is attached. Please review before the meeting of 13 Apr 19 UTC Thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Reviewing Delegations document - input pls / welcome
by Jordan Carter April 11, 2017

April 11, 2017

Dear all At our last call, we agreed to solicit your thoughts on the delegation guidelines between the ICANN Board and staff, to help with two tasks: - see if they work as part of our "Document A" work - see if we identify any gaps to suggest to ICANN that need filling As discussed on the call, these are part of evolutionary improvements to these delegations at ICANN. So they are not perfect and are being adjusted and changed from time to time. The guidelines are attached and are available here: https://www.icann.org/en/system/files/files/delegation-of-authority-guideli… *Please share your thoughts on list.* My next task is to draft a one pager that contextualises this document and brings the community part in. I hope to get that to you in the next 48 hrs. many thanks Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Please Respond: Survey of the ICANN Ombudsman Office
by MSSI Secretariat April 10, 2017

April 10, 2017

Dear all, On behalf of the Rapporteur for WS2 Subgroup 'Ombudsman', Sébastien Bachollet, we would like to encourage you and your peers to participate in the survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> on the ICANN Ombudsman Office. The survey will take approximately 5-10min. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is part of the ongoing assessment of the ICANN Ombudsman Office and it has been designed in cooperation with the WS2 Subgroup 'Ombudsman'. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is available in 6 UN languages and links to the translations, as well as instructions on how to respond to the non-English versions, are provided on the survey wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>. If you have questions on the assessment of the Ombudsman Office, including the survey, please contact reviews(a)icann.org<mailto:reviews@icann.org>. Best wishes, MSSI Link to the survey: http://www.surveygizmo.com/s3/3462816/ICANN[surveygizmo.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> Link to the survey wiki page with translations: https://community.icann.org/x/vc3RAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> ________________________________ Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMFAw…> [cid:image001.png@01D2B1E5.FA31A3B0]

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #13 _ 07 April 2017
by MSSI Secretariat April 7, 2017

April 7, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #13 - 07 April 2017 will be available here: https://community.icann.org/x/4cbRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org/> [cid:image001.png@01D2AF2D.144DFC50] ________________________________ Staff Accountability Meeting #13 7 April 2017 @ 05:00 UTC This meeting will be recorded. Please mute your phone when not speaking by pressing *6 (star 6) *6 will also unmute. Apologies: Agenda: On Screen Notes (includes relevant text from chat): 1. Intro: agenda review, attendance, SOI check 2. Staff Engagement ● Report back on 5 April call (Jordan) ○ Issues work ○ “Doc A” roles document 3. Issues analysis table ●At this meeting, we should work through this document and identify any further issues, and finalize ready for the next phase of work. ● Issues may have arisen from the Staff Questions document Meeting notes - pertinent comments made in this discussion were captured in the issues tracker google document. The staff questions will be evaluated and incorporated into the issues tracker and the group will make sure to address responses in the output of this group's work. 4. Document A - Roles of Board, Staff, Community ● Assess the Guidelines on delegations to identify any major gaps or issues for further consideration ● Suggest preparation of a one-page cover that explains the community link (Jordan happy to do this) Meeting notes - no objections noted to this approach 5. Next steps ● On “issues” ○ Develop possible responses that could resolve problems identified in the Issues table, collaborating with staff. ● On “Doc A” ○Draft a one pager that contextualizes the existing delegation guidelines, and circulate it for review and discussion among the WG ● On “Doc B” ○ Will update after conversation with ICANN org (aka staff) 6. Schedule update ● Draft documents through to late April ● WG discussion of documents late April, early May ● Document for Plenary Readings ○ 1st Mid May ○ 2nd End May ● Public comment period - June-July ● Joburg meeting - End June ● Absorb comments and adjust proposals - July-August ● Document for Plenary Readings ○ 1st: mid-September ○ 2nd: end September ● Abu Dhabi meeting - end October May need to increase frequency of meeting in April/May to complete work. Meeting notes - no verbal objections on the call to this timetable. 7. AOB

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Draft Agenda for 7 April meeting
by Jordan Carter April 6, 2017

April 6, 2017

Hi all Our next meeting is on 7 April at 05h00 UTC, for up to an hour. The draft agenda is online: < https://docs.google.com/document/d/17mjG57GerSGNCFx_aqzxXWo-tBWl07QfQFb11Ex… > I've also attached a PDF copy, and below follows the text in case you want to read it straight away. If you'd like more items on the agenda, please let everyone know by email to the list. Speak with you in 23 hrs or so! J. CCWG WS2: Staff Accountability Draft Agenda - Friday 7 April at 0500 UTC This doc: https://docs.google.com/document/d/17mjG57GerSGNCFx_aqzxXWo-tBWl07QfQFb11Ex… 1. Intro: agenda review, attendance, SOI check 2. Staff Engagement - Report back on 5 April call (Jordan) - Issues work - “Doc A” roles document 3. Issues analysis table - Issue analysis table at: https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO… - At this meeting, we should work through this document and identify any further issues, and finalise ready for the next phase of work. - Issues may have arisen from the Staff Questions document - please also review. - https://docs.google.com/document/d/14Z7ZrFpia1VVXPKNcxQGWixNEuKVRrBsMWDDGGm… 4. Document A - Roles of Board, Staff, Community - Assess the Guidelines on delegations to identify any major gaps or issues for further consideration < https://drive.google.com/open?id=0B6MyPqTCjxXtUmhGcXVtMm5zSmc> - Suggest preparation of a one-page cover that explains the community link (Jordan happy to do this) 5. Next steps - On “issues” - Develop possible responses that could resolve problems identified in the Issues table, collaborating with staff. - On “Doc A” - Draft a one pager that contextualises the existing delegation guidelines, and circulate it for review and discussion among the WG - On “Doc B” - Will update after conversation with ICANN org (aka staff) 6. Schedule update - Draft documents through to late April - WG discussion of documents late April, early May - Document for Plenary Readings - 1st Mid May - 2nd End May - Public comment period - June-July - Joburg meeting - End June - Absorb comments and adjust proposals - July-August - Document for Plenary Readings - 1st: mid September - 2nd: end September - Abu Dhabi meeting - end October May need to increase frequency of meeting in April/May to complete work. 7. AOB -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #12 _ 30 March 2017
by MSSI Secretariat March 30, 2017

March 30, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #12 - 30 March 2017 will be available here: https://community.icann.org/x/JbDRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DwMFAg&…> ________________________________ NOTES 1. Intro: agenda review, attendance, SOI check 2. Debrief from ICANN 58 * The full plenary discussion and results * Discuss staff engagement in group with Multistakeholder Strategy and Strategic Initiatives (MSSI) Comment from George - "do we think we can achieve the frank level of discussion necessary in open sessions?" Avri - that is the intention and we will monitor as we go along. 3. Plan going forward * Discussions with staff * Early engagement of co-rapporteurs with specific senior staff * Inclusion of a number of senior staff members in the group work as within their work scope. * Policy of 'non-retaliation' for all participants * Issue analysis collection * Issue analysis table at: https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utRO… * Discuss relation to 3 current documents George - "it will be important to define the goals of these discussions to avoid protracted conversations that lose focus" Avri and Patrick both highlighted the framework of the issues tracker and the approach of determining root cause issues before moving into discussion of solutions or mechanisms. 4. Schedule update * Deadline for issues submission Deadline for issues submissions was set for next Thursday, 6 April. Next call scheduled for next Friday, 7 April, 5:00 UTC Avri taking action item to coordinate future calls to ensure weekly calls through April in order to achieve first plenary reading by mid-May. 5. AOB none

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Draft agenda for 30 March 0500 UTC
by avri doria March 30, 2017

March 30, 2017

Hi, The draft agenda can be found in: https://docs.google.com/document/d/1A3hjh4i04XkTkQn9hIibvnKBbnBeHpM39LDbB-m… PDF attached. thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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