- Community-Finance - lists.icann.org

Top 15 projects, and alerts about additional document in public comment proceedings
by Leo Vegoda May 16, 2016

May 16, 2016

Dear Community Leaders and Members, One of the questions asked during the recent calls on the comments on the draft FY17 plans was whether we had published the Top 15 Projects, as promised. This question was also asked in one of the comments submitted. We did publish this information but could have communicated the fact better. We have noted this as an area for improvement for FY18 but also want to remind you about the "Follow Updates" feature built into ICANN.ORG. It is available by clicking on the blue button in the top right hand corner of the main page for any public comment proceeding and will notify you of additional documents published, like translations or the Top-15 Projects information, as well as comments submitted in the comments forum, and the report at the end. Kind regards, Leo Vegoda For the FY17 planning team

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Recordings of Calls with Community on Public Comments Submitted on the Draft FY17 Operating Plan and Budget Now Available
by Taryn S. Presley May 11, 2016

May 11, 2016

Dear Community Leaders and Members: ICANN held community calls during which the comments submitted on the Draft FY17 Operating Plan and Budget<https://www.icann.org/public-comments/op-budget-fy17-five-year-2016-03-05-en> were presented by the submitters to ICANN Board and staff. These calls were intended to enhance ICANN's understanding of the comments and so improve the quality of the response. This process was implemented to improve the public comment process, consistent with ATRT2 recommendations (#12.1 and #12.5<https://community.icann.org/download/attachments/49354554/ATRT2%20Executive…>). The calls were public, focused on the organization that submitted comments, and attended by the Board Finance Committee<https://www.icann.org/resources/pages/finance-committee-2014-03-21-en> and other Board members. The staff and Board members attending primarily listened and asked clarifying questions as the calls were not intended for providing responses to public comments except those that needed a simple, factual answer. These conversations are helpful in developing the staff report on public comments, which staff is developing with the Board, and is planned for publication on 30 May 2016. An updated plan is also being prepared and is scheduled to be adopted by the Board in the last week of June. All submitted comments can be found in the public comment forum<https://forum.icann.org/lists/comments-op-budget-fy17-five-year-05mar16/>. Links to all the recordings have been published on the Community Wiki<https://community.icann.org/x/yjiAAw>. Regards, ICANN Planning Team [cid:image003.jpg@01D1AB92.8D7428B0] 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 Telephone Main: 310) 301-5800 Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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End of public comment period for the FY17 Operating Plan & Budget
by Xavier J. Calvez April 28, 2016

April 28, 2016

Dear all, A gentle reminder that the due date to submit comments is this Saturday 30 April! Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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Public Comments on the draft FY17 Operating Plan and Budget and draft 5-Year Operating Plan Update
by Taryn S. Presley April 6, 2016

April 6, 2016

Dear all: Apologies for the multiple e-mails. I neglected to include RySG, RrSG, and PIR in the list of SO/AC groups for which we are scheduling calls. Regards, Taryn _________________________________________________________________________________________________________________________________________________ Dear Finance Community members, As you know, the public comment period on the Draft FY17 Operating Plan and Budget<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fwww.icann.org…> and Draft 5-Year Operating Plan Update<https://www.icann.org/en/system/files/files/proposed-opplan-budget-2016-202…> closes on 30 April 2016. After all comments have been received and reviewed by staff, ICANN will hold community calls 9-13 May 2016 during which the comments submitted will be presented by the submitters to ICANN staff. This is intended to enhance the understanding of the comments and so improve the quality of the response. All calls will be public, focused on the organization that submitted comments, and attended by staff subject matter experts and at least one Board Finance Committee<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fwww.icann.org…> member. Additional board members may attend based on availability. The staff and Board members attending will primarily listen and ask clarifying questions. Responses to public comments will not be provided during these calls, unless the comments are factual with a very specific and simple answer. ICANN staff has communicated this opportunity to the chairs and co-chairs of the SO/AC groups that have regularly submitted comments in the past and we are in the process of scheduling calls for them. The purpose of this e-mail is to extend the same opportunity to the broader ICANN community. If you plan on submitting comments separately from the SO/AC groups listed below, please let us know if you would like ICANN to schedule a call to review your comments with Board and staff by replying to this e-mail. SO/AC calls -ALAC -BC, IPCP and ISPCP -ccNSO -GNSO Council, NCUC and NPOC The schedule for all calls will be published on the Community Wiki Finance Workspace as dates and times are agreed with each constituency group / commenter. Separately, we have received input from the community that more detailed information on the published documents may be required before formal comments can be submitted. If you have clarifying questions (i.e. help the reader understand what has been published) regarding the structure and / or content of the published documents please submit them to controller(a)icann.org<mailto:controller@icann.org>. ICANN staff will review all questions and provide a written response within five business days. Please note, ICANN staff will assess if the questions can be addressed immediately or should be submitted as a public comment. As a reminder, all comments can be submitted in the public comments forum<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fforum.icann.o…>. Please let me know if you have questions. Regards, Taryn Taryn Presley Sr. Manager, Financial Planning and Analysis [cid:image003.jpg@01D18F7F.DA0BCCC0] 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 Telephone Main: 310) 301-5800 Telephone Direct: 310) 578-8664 Mobile: 310) 463-0245 Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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Public Comments on the draft FY17 Operating Plan and Budget and draft 5-Year Operating Plan Update
by Taryn S. Presley April 6, 2016

April 6, 2016

Dear Finance Community members, As you know, the public comment period on the Draft FY17 Operating Plan and Budget<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fwww.icann.org…> and Draft 5-Year Operating Plan Update<https://www.icann.org/en/system/files/files/proposed-opplan-budget-2016-202…> closes on 30 April 2016. After all comments have been received and reviewed by staff, ICANN will hold community calls 9-13 May 2016 during which the comments submitted will be presented by the submitters to ICANN staff. This is intended to enhance the understanding of the comments and so improve the quality of the response. All calls will be public, focused on the organization that submitted comments, and attended by staff subject matter experts and at least one Board Finance Committee<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fwww.icann.org…> member. Additional board members may attend based on availability. The staff and Board members attending will primarily listen and ask clarifying questions. Responses to public comments will not be provided during these calls, unless the comments are factual with a very specific and simple answer. ICANN staff has communicated this opportunity to the chairs and co-chairs of the SO/AC groups that have regularly submitted comments in the past and we are in the process of scheduling calls for them. The purpose of this e-mail is to extend the same opportunity to the broader ICANN community. If you plan on submitting comments separately from the SO/AC groups listed below, please let us know if you would like ICANN to schedule a call to review your comments with Board and staff by replying to this e-mail. SO/AC calls -ALAC -BC, IPCP and ISPCP -ccNSO -GNSO Council, NCUC and NPOC The schedule for all calls will be published on the Community Wiki Finance Workspace as dates and times are agreed with each constituency group / commenter. Separately, we have received input from the community that more detailed information on the published documents may be required before formal comments can be submitted. If you have clarifying questions (i.e. help the reader understand what has been published) regarding the structure and / or content of the published documents please submit them to controller(a)icann.org<mailto:controller@icann.org>. ICANN staff will review all questions and provide a written response within five business days. Please note, ICANN staff will assess if the questions can be addressed immediately or should be submitted as a public comment. As a reminder, all comments can be submitted in the public comments forum<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fforum.icann.o…>. Please let me know if you have questions. Regards, Taryn Taryn Presley Sr. Manager, Financial Planning and Analysis On behalf of the Planning Team [cid:image002.jpg@01D18F7D.B7FBEE00] 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 Telephone Main: 310) 301-5800 Telephone Direct: 310) 578-8664 Mobile: 310) 463-0245 Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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Budget Ad Hoc meeting in Marrakech
by Taryn S. Presley March 7, 2016

March 7, 2016

Dear all: We look forward to seeing those of you who will be able to join us in person for the budget working group meeting. For those of you able to join virtually please use https://icann.adobeconnect.com/fpa. For those of you who are unable to join, a recording of the session will be posted to the Marrakech meeting website. If you have questions or comments regarding the discussion, please e-mail controller(a)icann.org<mailto:controller@icann.org>. Regards, Taryn Presley Sr. Manager, Financial Planning and Analysis

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URGENT: Budget Ad Hoc meeting in Marrakech
by Xavier J. Calvez March 6, 2016

March 6, 2016

Dear all, The logistics of organizing our most sought-after Budget ad hoc workshop have been challenging. We now have a time and room: tomorrow SUNDAY night from 18:30 to 20:30 at the YACOURT room of the Hotel du Golf. We can not do much more short notice than that! Deep apologies. We won't hold against you if you are already committed and can not participate! Giovanni is still limited to 1 serving of the somptuous diner that always comes with this workshop. Thank you. Best, Xavier Xavier Calvez CFO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 (310) 301-5838 Fax: +1 (310) 957-2348 Cell: +1 (805) 312-0052

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Updated IANA Stewardship Transition Expenses Information as of 31 December 2015
by Xavier J. Calvez March 2, 2016

March 2, 2016

Dear all, Please find below a link to the quarterly update as of 31 December 2015 of the IANA Stewardship transition projects expenses. This update provides for the project's costs from 1 July 2014 until 31 December 2015 (18 months). https://www.icann.org/resources/pages/iana-stewardship-project-costs Please let me know if you have any questions. Thank you. Best, Xavier Xavier Calvez CFO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 (310) 301-5838 Fax: +1 (310) 957-2348 Cell: +1 (805) 312-0052

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Re: [community-finance] FY17 SO-AC Community Additional Budget Request Process
by Taryn S. Presley Feb. 14, 2016

Feb. 14, 2016

Dear Community Members and Leaders, This is a friendly reminder that the due date to submit FY17 SO-AC Community Additional Budget requests is 15 February 2016. As stated in the kick-off e-mail below, in addition to e-mail and telephonic contacts that can be arranged at any time (pending availability/ feasibility), staff will also provide in-person consultation opportunities to participating SOs and ACs during Stakeholder and Constituents' Day at ICANN55 in Marrakech. If you plan to submit requests and would like to discuss them in detail with staff, please notify us when you submit your requests to controller(a)icann.org<mailto:controller@icann.org> so that we can schedule the meeting. As always, if you have questions regarding the process please e-mail controller(a)icann.org<mailto:controller@icann.org> or your Policy team support member. We look forward to seeing you in Marrakech. Regards, Taryn Taryn Presley Sr. Manager, Financial Planning and Analysis [cid:image002.jpg@01D164FC.737F16E0] Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation. From: community-finance-bounces(a)icann.org [mailto:community-finance-bounces@icann.org] On Behalf Of Taryn S. Presley Sent: Tuesday, December 15, 2015 4:38 PM To: community-finance(a)icann.org Cc: Chris Mondini <chris.mondini(a)icann.org>; Sally Costerton <sally.costerton(a)icann.org>; Janice Douma Lange <janice.lange(a)icann.org>; Benedetta Rossi <benedetta.rossi(a)icann.org> Subject: [community-finance] FY17 SO-AC Community Additional Budget Request Process Dear Community Members and Leaders, This e-mail marks the launch of the FY17 SO-AC Community Additional Budget Request process. As you know, this process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. The timeline and deliverables for the process are as follows: Task Start End Kick off and Submission period 12/15/2015 2/15/2016 Preliminary review of requests by ICANN staff 2/16/2016 3/4/2016 SO/AC consultations at ICANN 55 (by request, during Constituents' Day) 3/5/2016 3/10/2016 Final assessments and recommendations by ICANN staff 3/15/2015 3/31/2015 ICANN Board review and approval at April Board meeting 4/1/2015 TBD What is new to the process * As a result of your feedback, in addition to telephonic contacts that can be arranged at any time, Finance staff will also provide in-person consultation opportunities to participating SOs and ACs at the ICANN Public Meeting in Marrakech. During Stakeholder and Constituents' Day at ICANN55, communities who have submitted requests can call on staff to come to their meetings and discuss their proposals in detail. If you would like to participate in this new step, please notify staff at controller(a)icann.org<mailto:controller@icann.org> by the request submission deadline, 15 February 2016. * The Principles that govern ICANN's request assessment work have been updated to reflect feedback from community and staff (see attached). * As a part of continued efforts to improve this process, ICANN has worked to identify previous budget resources (pilot projects, etc.) that can be transferred to the recurring/core ICANN budget. This year the Community Regional Outreach Pilot Project (CROPP) and some IT related projects associated with video streaming technology have achieved that status. As a result, requests for funding for these activities do not require a request form to be submitted for FY17. Details on how these types of activities will be implemented are forthcoming. If you have questions about any potential requests that your community is developing, please contact us controller(a)icann.org<mailto:controller@icann.org>. Action items In preparation for the submission, please review the following documents attached: * FY17 Community Special Budget requests process description and timeline * Principles that govern ICANN's request assessment work * FY17 template request form Reminder: The due date to submit requests is 15 February 2016. Please e-mail any questions you may have directly to me or to controller(a)icann.org<mailto:controller@icann.org> and be sure to check the Finance Community Wiki<https://community.icann.org/pages/viewpage.action?pageId=44958870> for updates. We look forward to working with you all again on this effort for FY17! Regards, Taryn Taryn Presley Sr. Manager, Financial Planning and Analysis [cid:image004.jpg@01D164FC.73674920] 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 Telephone Main: 310) 301-5800 Telephone Direct: 310) 578-8664 Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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FY17 SO-AC Community Additional Budget Request Process
by Taryn S. Presley Dec. 16, 2015

Dec. 16, 2015

Dear Community Members and Leaders, This e-mail marks the launch of the FY17 SO-AC Community Additional Budget Request process. As you know, this process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. The timeline and deliverables for the process are as follows: Task Start End Kick off and Submission period 12/15/2015 2/15/2016 Preliminary review of requests by ICANN staff 2/16/2016 3/4/2016 SO/AC consultations at ICANN 55 (by request, during Constituents' Day) 3/5/2016 3/10/2016 Final assessments and recommendations by ICANN staff 3/15/2015 3/31/2015 ICANN Board review and approval at April Board meeting 4/1/2015 TBD What is new to the process * As a result of your feedback, in addition to telephonic contacts that can be arranged at any time, Finance staff will also provide in-person consultation opportunities to participating SOs and ACs at the ICANN Public Meeting in Marrakech. During Stakeholder and Constituents' Day at ICANN55, communities who have submitted requests can call on staff to come to their meetings and discuss their proposals in detail. If you would like to participate in this new step, please notify staff at controller(a)icann.org<mailto:controller@icann.org> by the request submission deadline, 15 February 2016. * The Principles that govern ICANN's request assessment work have been updated to reflect feedback from community and staff (see attached). * As a part of continued efforts to improve this process, ICANN has worked to identify previous budget resources (pilot projects, etc.) that can be transferred to the recurring/core ICANN budget. This year the Community Regional Outreach Pilot Project (CROPP) and some IT related projects associated with video streaming technology have achieved that status. As a result, requests for funding for these activities do not require a request form to be submitted for FY17. Details on how these types of activities will be implemented are forthcoming. If you have questions about any potential requests that your community is developing, please contact us controller(a)icann.org<mailto:controller@icann.org>. Action items In preparation for the submission, please review the following documents attached: * FY17 Community Special Budget requests process description and timeline * Principles that govern ICANN's request assessment work * FY17 template request form Reminder: The due date to submit requests is 15 February 2016. Please e-mail any questions you may have directly to me or to controller(a)icann.org<mailto:controller@icann.org> and be sure to check the Finance Community Wiki<https://community.icann.org/pages/viewpage.action?pageId=44958870> for updates. We look forward to working with you all again on this effort for FY17! Regards, Taryn Taryn Presley Sr. Manager, Financial Planning and Analysis [cid:image002.jpg@01D13756.EEDB9C60] 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 Telephone Main: 310) 301-5800 Telephone Direct: 310) 578-8664 Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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