- ECAdmin - lists.icann.org

Re: [ECAdmin] Secretary's Notice to Empowered Community
by Stephen Deerhake Sept. 14, 2019

Sept. 14, 2019

Dear Mr. Jeffrey, On behalf of the Empowered Community Administration, I regret to inform you that your correspondence announcing the Board’s change to Article 12, Section 12.2(b) (SSAC) and Article 12, Section 12.2(c) (RSSAC) is defective and cannot be accepted by the Empowered Community Administration. Your correspondence regarding the Board’s change to Article 18, Section 18.7(b) (Composition of IFR Teams) appears to be in order, and is accepted by the Empowered Community Administration and will be appropriately distributed. The Empowered Community Administration’s reason for rejecting your correspondence regarding the Board’s action with regards to Article 12, Section 12.2(b) and Article 12, Section 12.2(c) is as follows: In both instances, your correspondence states that “Within the Standard Bylaws Amendment Process, the Empowered Community now has the opportunity to consider, within 30 days of this Board Notice, whether it will deliver a Rejection Action Petition Notice.” This is inconsistent with what the Bylaws (Annex D, Section 2.2(b)) state: “During the period beginning on the Rejection Action Board Notification Date and ending at 11:59 p.m. (as calculated by local time at the location of ICANN’s principal office) on the date that is the 21st day after the Rejection Action Board Notification date…” Whilst the Empowered Community Administration appreciates your offer for an additional 9 days to consider these Bylaw amendments, we do note that said offer is inconsistent with the Bylaws, and thus we will have to decline your offer. Can you please provide the Empowered Community Administration, at your earliest convenience, corrected correspondence regarding the Board’s recent action regarding Article 12, Section 12.2(b) and Article 12, Section 12.2(c)? Separate correspondence for each Board action is appreciated. On behalf of the Empowered Community Administration, Stephen Deerhake ccNSO Representative to the Empowered Community Administration From: ECAdmin <ecadmin-bounces(a)icann.org> on behalf of John Jeffrey <john.jeffrey(a)icann.org> Date: Friday, September 13, 2019 at 19:16 To: "ecadmin(a)icann.org" <ecadmin(a)icann.org>, "chair(a)nro.net" <chair(a)nro.net>, Maureen Hilyard <maureen.hilyard(a)gmail.com>, "katrina(a)nic.lv" <katrina(a)nic.lv>, "Drazek, Keith" <kdrazek(a)verisign.com>, Manal Ismail <manal(a)tra.gov.eg> Cc: Goran Marby <goran.marby(a)icann.org>, Cherine Chalaby <cherine.chalaby(a)board.icann.org> Subject: [ECAdmin] Secretary's Notice to Empowered Community Dear EC Administration and Decisional Participants, Attached you will find three Board notices of approval of Bylaws amendments from the Board’s 8 September 2019 meeting. For ease of tracking the two Empowered Community Rejection Actions and one Empowered Community Approval Action triggered by these Board decisions, I am providing you with separate notices for each. John Jeffrey General Counsel & Secretary, ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094-2536 direct dial - +1.310.301.5834 mobile - +1.310.404.6001 JJ(a)ICANN.org<mailto:JJ@ICANN.org>

3 2

Secretary's Notice to Empowered Community
by John Jeffrey Sept. 13, 2019

Sept. 13, 2019

Dear EC Administration and Decisional Participants, Attached you will find three Board notices of approval of Bylaws amendments from the Board’s 8 September 2019 meeting. For ease of tracking the two Empowered Community Rejection Actions and one Empowered Community Approval Action triggered by these Board decisions, I am providing you with separate notices for each. John Jeffrey General Counsel & Secretary, ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094-2536 direct dial - +1.310.301.5834 mobile - +1.310.404.6001 JJ(a)ICANN.org<mailto:JJ@ICANN.org>

1 0

Re: [ECAdmin] [Ext] Re: Question for EC Admin representatives
by Mary Wong Sept. 11, 2019

Sept. 11, 2019

Hello Stephen and everyone, Thank you for the prompt response, Stephen – we will convey the request to our colleagues working on the notices. Regarding the requested Community Action Forum, as you may recall our Meetings Team had marked this as a tentative session for Monday 4 November. We’ve notified them that, since the Board has now approved the Fundamental Bylaw Amendment, they will need to confirm the actual slot and inform the community as soon as is feasible. I understand that they will be following up accordingly and very soon. I hope this is helpful. Thanks and cheers Mary From: Stephen Deerhake <stephen(a)deerhake.as> Date: Wednesday, September 11, 2019 at 10:10 To: Mary Wong <mary.wong(a)icann.org>, "ecadmin(a)icann.org" <ecadmin(a)icann.org> Subject: [Ext] Re: [ECAdmin] Question for EC Admin representatives Greetings Mary, In the interest of minimizing confusion, could you make them separate notices please? I am not expecting any effort from the Community to block either the RSSAC or SSAC related standard bylaw amendment. Just after the meeting in Marrakesh I requested a one hour time slot for an Approval Action Community Public Forum regarding the fundamental bylaw change, in anticipation of the Board approving the ccNSO’s request for the change which the Board approved at their recent LA retreat. Is there a date and time established for this? If you are not the correct person to ask, can you direct me to the proper person? Thank you. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration From: ECAdmin <ecadmin-bounces(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Wednesday, September 11, 2019 at 10:20 To: "ecadmin(a)icann.org" <ecadmin(a)icann.org> Subject: [ECAdmin] Question for EC Admin representatives Dear Empowered Community Administation, You may know that the ICANN Board has just approved Standard Bylaw Amendments relating to the RSSAC and the SSAC, and a Fundamental Bylaw Amendment concerning the composition of the IANA Naming Function Review (IFR) Team: https://www.icann.org/resources/board-material/resolutions-2019-09-08-en [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…>. The Empowered Community Administration will therefore shortly receive the requisite Rejection Action Notice (in respect of the Standard Bylaw Amendments) and Approval Action Notice (for the Fundamental Bylaw Amendment) from the ICANN Secretary. As there were two Standard Bylaw Amendments (though both concerned amendments to Article 12, Section 12 of the Bylaws), staff would like to ask the Empowered Community Administration if you have any concerns over both actions being covered by a single Notice, which will take the usual form of correspondence to you from the ICANN Secretary. If you prefer that each be covered by a separate letter, we will greatly appreciate it if you can let us know as soon as possible, so that the notice(s) can be prepared accordingly. Thank you! Best regards, Mary Mary Wong Vice President, Strategic Community Operations, Planning & Engagement Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744892

1 0

Re: [ECAdmin] Question for EC Admin representatives
by Stephen Deerhake Sept. 11, 2019

Sept. 11, 2019

Greetings Mary, In the interest of minimizing confusion, could you make them separate notices please? I am not expecting any effort from the Community to block either the RSSAC or SSAC related standard bylaw amendment. Just after the meeting in Marrakesh I requested a one hour time slot for an Approval Action Community Public Forum regarding the fundamental bylaw change, in anticipation of the Board approving the ccNSO’s request for the change which the Board approved at their recent LA retreat. Is there a date and time established for this? If you are not the correct person to ask, can you direct me to the proper person? Thank you. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration From: ECAdmin <ecadmin-bounces(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Wednesday, September 11, 2019 at 10:20 To: "ecadmin(a)icann.org" <ecadmin(a)icann.org> Subject: [ECAdmin] Question for EC Admin representatives Dear Empowered Community Administation, You may know that the ICANN Board has just approved Standard Bylaw Amendments relating to the RSSAC and the SSAC, and a Fundamental Bylaw Amendment concerning the composition of the IANA Naming Function Review (IFR) Team: https://www.icann.org/resources/board-material/resolutions-2019-09-08-en. The Empowered Community Administration will therefore shortly receive the requisite Rejection Action Notice (in respect of the Standard Bylaw Amendments) and Approval Action Notice (for the Fundamental Bylaw Amendment) from the ICANN Secretary. As there were two Standard Bylaw Amendments (though both concerned amendments to Article 12, Section 12 of the Bylaws), staff would like to ask the Empowered Community Administration if you have any concerns over both actions being covered by a single Notice, which will take the usual form of correspondence to you from the ICANN Secretary. If you prefer that each be covered by a separate letter, we will greatly appreciate it if you can let us know as soon as possible, so that the notice(s) can be prepared accordingly. Thank you! Best regards, Mary Mary Wong Vice President, Strategic Community Operations, Planning & Engagement Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744892

1 0

Question for EC Admin representatives
by Mary Wong Sept. 11, 2019

Sept. 11, 2019

Dear Empowered Community Administation, You may know that the ICANN Board has just approved Standard Bylaw Amendments relating to the RSSAC and the SSAC, and a Fundamental Bylaw Amendment concerning the composition of the IANA Naming Function Review (IFR) Team: https://www.icann.org/resources/board-material/resolutions-2019-09-08-en. The Empowered Community Administration will therefore shortly receive the requisite Rejection Action Notice (in respect of the Standard Bylaw Amendments) and Approval Action Notice (for the Fundamental Bylaw Amendment) from the ICANN Secretary. As there were two Standard Bylaw Amendments (though both concerned amendments to Article 12, Section 12 of the Bylaws), staff would like to ask the Empowered Community Administration if you have any concerns over both actions being covered by a single Notice, which will take the usual form of correspondence to you from the ICANN Secretary. If you prefer that each be covered by a separate letter, we will greatly appreciate it if you can let us know as soon as possible, so that the notice(s) can be prepared accordingly. Thank you! Best regards, Mary Mary Wong Vice President, Strategic Community Operations, Planning & Engagement Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744892

1 0

Correspondence regarding Board Seat 6
by Stephen Deerhake ＠ ASNIC Aug. 26, 2019

Aug. 26, 2019

Greetings, Please see the attached document, submitted on behalf of the Empowered Community Administration, regarding ICANN Board Seat 6. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration

1 0

Correspondence regarding Board Seat 5
by Stephen Deerhake ＠ ASNIC Aug. 26, 2019

Aug. 26, 2019

Greetings, Please see the attached document, submitted on behalf of the Empowered Community Administration, regarding ICANN Board Seat 5. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration

1 0

Correspondence regarding Board Seat 4
by Stephen Deerhake ＠ ASNIC Aug. 26, 2019

Aug. 26, 2019

Greetings, Please see the attached document, submitted on behalf of the Empowered Community Administration, regarding ICANN Board Seat 4. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration

1 0

Re: [ECAdmin] ICANN 2019 NomCom Selected Nominees to ICANN Board of Directors
by Samantha Eisner Aug. 26, 2019

Aug. 26, 2019

?Forwarding as we're experiencing issues getting this email through to the EC Admin queue ____ Samantha Eisner Deputy General Counsel, ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094 USA Direct Dial: +1 310 578 8631 ________________________________ From: NomCom Operations Team Sent: Monday, August 26, 2019 11:20 AM To: ECAdmin(a)icann.org Cc: kdrazek(a)verisign.com; katrina(a)nic.lv; aftab.siddiqui(a)gmail.com; maureen.hilyard(a)gmail.com; manal(a)tra.gov.eg; John Jeffrey; dashcraft(a)swlaw.com Subject: Re: ICANN 2019 NomCom Selected Nominees to ICANN Board of Directors Dear Empowered Community Administration, We are resending this email to ensure that you have received the message below. Please confirm if you have received this email. Best, Jia Jia-Juh Yuh Kimoto Nominating Committee Operations Team From: NomCom Operations Team <nomcom-ops-team(a)icann.org> Date: Monday, August 19, 2019 at 11:21 AM To: "ECAdmin(a)icann.org" <ECAdmin(a)icann.org> Cc: "kdrazek(a)Verisign.com" <kdrazek(a)verisign.com>, "katrina(a)nic.lv" <katrina(a)nic.lv>, "aftab.siddiqui(a)gmail.com" <aftab.siddiqui(a)gmail.com>, "maureen.hilyard(a)gmail.com" <maureen.hilyard(a)gmail.com>, "manal(a)tra.gov.eg" <manal(a)tra.gov.eg>, John Jeffrey <john.jeffrey(a)icann.org>, NomCom Operations Team <nomcom-ops-team(a)icann.org>, "dashcraft(a)swlaw.com" <dashcraft(a)swlaw.com> Subject: ICANN 2019 NomCom Selected Nominees to ICANN Board of Directors Dear Empowered Community Administration, Due diligence has been completed on all 2019 Nominating Committee selected nominees. As per ICANN Bylaws, Article 7 Board of Directors, Section 7.8 (a)(i) it is my pleasure to inform you of the 2019 Nominating Committee selected nominees for the three ICANN Director positions. The 2019 NomCom selected nominees to ICANN's Board of Directors are: ICANN Board of Directors: 1. Maarten Botterman (Region: EUR) - Seat #4 2. Mandla Msimang (Region: AF) - Seat #5 3. Ihab Osman (Region: AF) - Seat #6 Best regards, Damon Ashcraft Chair, 2019 Nominating Committee

4 5

Formal notification of expiry of Rejection Action Petition Period
by Stephen Deerhake ＠ ASNIC July 24, 2019

July 24, 2019

Greetings, If there are no objections, I’ll cobble together a letter to the ICANN Secretary later today with respect to the expiry of the Rejection Action Petition Period for the Five-Year Strategic Plan. Best Regards, Stephen Deerhake

3 2