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IRT Task 20240613c: Read ICANN org Implementation Analysis of PDP Recommendations and identify questions for the IRT
by Dennis Chang July 5, 2024

July 5, 2024

Dear IRT, Please review the ICANN org Implementation Analysis of PDP Recommendation report and identify questions for the IRT. This is the report that was presented to the GNSO Council in ICANN79 San Juan in preparation for resuming the implementation work. ICANN org has done the preliminary work to review all recommendations and provide our findings here for IRT review. 20240613c Read ICANN org Implementation Analysis of PDP Recommendations<https://gnso.icann.org/sites/default/files/policy/2024/presentation/ppsai-r…> and identify questions for the IRT 20240724 -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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Welcome to PPSAI IRT
by Dennis Chang June 28, 2024

June 28, 2024

Dear PPSAI IRT, Welcome to the PPSAI IRT and thank you for volunteering to support our policy implementation project. For those that missed the kick-off meeting at ICANN81 in Kigali, please begin by viewing the recording of the orientation session<https://icann.zoom.us/rec/play/iuLwo7ppNqnG8t35sBzoP6p3DoIIMkeoj3yKn_EjP9jn…>. As you’ll note, we are fortunate to have members from the original IRT (2016 IRT) as well as the members from the PDP WG that authored the report. We are also joined by members knowledgeable about the current offering and services for the privacy proxy to advise our work. The IRT member list is maintained in the IRT wiki<https://community.icann.org/display/IRT> If you are receiving this email via the IRT email, you should already have access to the IRT workspaces by now. If you need logistical support, please contact Dana Kuebler<mailto:dana.kuebler@icann.org>(Project Manager, dana.kuebler(a)icann.org<mailto:dana.kuebler@icann.org>) or Noor Zannat<mailto:noor.zannat@icann.org>(Project Coordinator, noor.zannat(a)icann.org<mailto:noor.zannat@icann.org>) After you get oriented, there are IRT tasks assignments to be completed. All assignments will be issued by emails task by task and also maintained as a list in the IRT Workbook<https://docs.google.com/spreadsheets/d/16YamTTAvkixhh0xOhfy9RQVZ05IIkuBT1o2…>. Look for separate emails following this one for task assignment. Now that the IRT email is available to use, you may choose to ask questions and conduct discussion. As much as possible, I’d like to get our work done via emails asynchronously and reserve our meeting time for topics best suited for live discussions. Our next meeting time and date will be set and announced after we conduct a brief survey to find the optimum timeslot. Please reply promptly to the survey so that we can lock on the date and time. We had intended to hold our meeting on 11 July 2024 but with many new members joining and unavailability of key team members, we decided to postpone to the following week tentatively. . The next IRT meeting will be the sharing of observations of the PPSAI Final Report that has been assigned to you (Task 20240613b) We’ve allocated the full 90-minute for this one agenda. This being our first discussion with many new to PPSAI, an open discussion of the policy recommendations in the final report will serve us well to ensure that we all have a good understanding of the recommendations language. For the subsequent IRT meetings, you’ll find a draft work plan in the IRT workbook<https://docs.google.com/spreadsheets/d/16YamTTAvkixhh0xOhfy9RQVZ05IIkuBT1o2…> subject to change based on how we see the IRT work pace. Thank you for your support and we look forward to working together for a successful project. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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IRT Task 20240613b: Read PPSAI Final Report. Due: 20240710
by Dennis Chang June 28, 2024

June 28, 2024

Dear IRT, Please read the PPSAI Final Report and prepare for a discussion with the IRT. Are there points of confusion or varying interpretation of the recommendation language? Let’s begin with an open discussion and resolve differences in understanding of the PDP Recommendations for our implementation. We’d like to get the IRT work started as soon as IRT is ready. Hence, please initiate the IRT discussion on the IRT email list whenever you are ready and not wait till the next IRT meeting.. Please be specific about the language you are referring to by quoting the exact language with the section and page numbers for us to see the context surrounding the recommendation. IRT Task 20240613b: Read PPSAI Final Report<https://gnso.icann.org/sites/default/files/filefield_48305/ppsai-final-07de…> and identify any questions for the IRT Due: 20240710 -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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Meeting schedule & question
by Sarah Wyld June 28, 2024

June 28, 2024

Hello Dennis and team, I wanted to check in about the upcoming PPSAI IRT meeting, has it been scheduled? I recall that we were talking about July 11, but I didn't see an invite?/ / The RrSG PPSAI IRT members have been reviewing the Final Report and considering our input for the various recs. Where do you want our feedback, is it that we should be prepared to discuss at the meeting? Thanks, -- *Sarah Wyld, CIPP/E* Policy & Privacy Manager Pronouns: she/they swyld(a)tucows.com

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Informal Gathering at ICANN78 for Privacy/Proxy Policy Implementation
by Dennis Chang Oct. 6, 2023

Oct. 6, 2023

Dear Privacy Proxy IRT members, I am writing to you to see if we could get together at ICANN78 for an informal conversation regarding Privacy Proxy Policy Implementation. As you may recall, the implementation work in progress on the PPSAI recommendations<https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> was paused in September 2019 due to overlapping issues being considered in expedited policy work. ICANN org has been looking at when and how this work can be resumed and has identified some key questions and options for proceeding. We thought it would be helpful to get some feedback on current thinking, to help with our planning, taking advantage of ICANN78. To be clear, this is not a reconvening of the IRT nor a commitment to volunteer for future work. Rather, this is an informal discussion on what has changed, and how to weigh the options that are available to us now. I am thinking of a 45-minute session where we can discuss what was done, why, and what has changed since then. We could also potentially open discussion for new implementation approach options that may be available to us now. Since this is an informal gathering and not a closed meeting for IRT, please let me know of others who would be interested and helpful in this conversation. Please reply to me off list and we will set up a time and space. -- Kind Regards, Dennis S. Chang - dennis.chang(a)icann.org GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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PPSAI IRT Member Bandwith Assessment Request
by Cyrus Jamnejad June 3, 2021

June 3, 2021

Dear PPSAI IRT Members, I hope this message finds you well. As you know, the implementation of the PPSAI IRT has been on hold since 2019 as we have awaited clarity on a variety of EPDP-related activities. With the completion of certain portions of EPDP work, the GNSO Council has asked ICANN org to gauge our ability, and the IRT members’ capacity, to undertake additional work on this effort. The GNSO Council as well as ICANN org will need to assess bandwidth and priorities to determine what can be supported. We are writing at the Council’s request to gauge your interest and ability to re-engage in work related to this IRT should this be determined to proceed. We ask that if you would wish to continue participation in future work, please respond (off list to me at cyrus.jamnejad(a)icann.org<mailto:cyrus.jamnejad@icann.org>) affirmatively to indicate your interest by Wednesday, 09 June. We will provide this numerical data to the GNSO Council to inform its deliberations. Please contact me with any questions, and thank you for your time and attention to this matter. Best, Cyrus Jamnejad GDD Accounts Manager Internet Corporation for Assigned Names and Numbers (ICANN) Skype: cyrus.jamnejad.icann Telephone: +1 310 578 8635 www.icann.org<http://www.icann.org/>

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PPSAI IRT Status Update
by Cyrus Jamnejad Sept. 23, 2019

Sept. 23, 2019

Dear Members of the PPSAI IRT, I hope this message finds you well. As some of you may know, Amy Bivins has moved to a different department within ICANN org and will no longer be directly supporting the PPSAI IRT. As such, and knowing that it has been a while since our last communication, I’d like to provide a brief status update to this list. For those of you who do not know me, I am a Services Manager on the newly-branded gTLD Accounts and Services team within the GDD. I was previously a Registrar Services & Engagement manager for the North American and Latin American/Caribbean ICANN regions, and I have been supporting the PP Implementation work from the staff side for the past 2+ years. When we last spoke in November of last year, ICANN org indicated that due to the ongoing work of the EPDP on the Temporary Specification for gTLD registration data and the need for uniformity of approach toward issues raised by the European Union General Data Protection Regulation (GDPR), the PPSAI IRT would slow its work. This approach was for the purpose of monitoring the recommendations of the EPDP for potential impacts to ICANN org’s implementation of the Privacy & Proxy service provider accreditation program, and was intended to focus and conserve limited ICANN org and community resources for the work of the EPDP. The general sentiment from the IRT members in response to this status update was that proceeding with any work outside of these issues was not a prudent use of resources at the time. In March of this year, ICANN org notified the GNSO Council<https://www.icann.org/en/system/files/correspondence/namazi-to-drazek-et-al…> of the intention to formally pause the implementation work for PPSAI. In late April, the Council considered this approach and determined that deference to ICANN org and the IRT<https://www.icann.org/en/system/files/correspondence/drazek-et-al-to-namazi…> was prudent. On 5 September, ICANN org confirmed in response<https://www.icann.org/en/system/files/correspondence/namazi-to-drazek-et-al…> that the PPSAI Implementation would be put on hold pending the implementation of the forthcoming EPDP Phase 2 recommendations. We understand that reactions within the community and the IRT to this plan remain mixed, but believe this is the best path forward when considering all relevant factors. We appreciate all of the time and effort spent by the IRT to date. ICANN org remains committed to implementing the policy once the EPDP Phase 2 work is complete and any impacts to the Privacy & Proxy service provider accreditation program can be appropriately assessed and accounted for in our implementation plan. Best Regards, Cyrus Jamnejad gTLD Accounts & Services Manager Internet Corporation for Assigned Names and Numbers (ICANN) Skype: cyrus.jamnejad.icann Telephone: +1 310 578 8635 www.icann.org<http://www.icann.org/>

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Re: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps
by Michele Neylon - Blacknight Nov. 2, 2018

Nov. 2, 2018

Amy While I’m sure many of us appreciate the update I’m not sure that scheduling meetings for updates is of much value. The email updates should be enough unless there is something very substantive to be discussed. Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains https://www.blacknight.com/ https://blacknight.blog/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 Personal blog: https://michele.blog/ Some thoughts: https://ceo.hosting/ ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845 From: Gdd-gnso-ppsai-impl <gdd-gnso-ppsai-impl-bounces(a)icann.org> on behalf of Amy Bivins <amy.bivins(a)icann.org> Reply-To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Date: Friday 2 November 2018 at 14:16 To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Subject: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps Dear Colleagues, Following up on our discussions at ICANN63, I want to provide some additional context around next steps for the Privacy/Proxy IRT. As noted during several discussions in Barcelona, ICANN org believes that there is currently a significant amount of uncertainty around interpreting the data processing requirements of GDPR related to this type of proposed accreditation agreement. Until we gain enough certainty to address this, we don’t believe it’s prudent to move forward at our prior pace. Areas of uncertainty include, but are not limited to: * The purposes of gTLD registration data, including contact data that is protected by a privacy or proxy service; * The lawful bases for processing of gTLD registration data, including: * Collection; * Retention; * Transfer of data to third parties, including data escrow agents and third-party requestors; * Allocation of controller/processor obligations w/r/t gTLD registration data; and * The expected solution for third-party access to non-public registration data (and whether this might be applied to PP customer data, which would impact implementation of the PP accreditation program). Many of these issues will be considered in the Expedited PDP on the Temporary Specification for gTLD Registration Data and continued ICANN org discussions with the European Data Protection Board. As a result, we believe we should continue to monitor this work as we proceed to finalize other, unrelated aspects of the proposed program requirements. IRT Action Items During meetings in Barcelona, many IRT members had questions about the IRT’s status. If you have additional questions or comments about next steps, please send them to the list. In addition, if you have suggestions for items that you believe should be discussed now, please also send those to the list. I’ll continue to update you via the list on work being done on this project by ICANN org. We plan to schedule meetings periodically (every 4-6 weeks) to ensure that you have the opportunity to raise questions or issues you would like to discuss with the group. During these meetings, we can also discuss progress made in other parallel efforts, and potential impacts that these efforts may have on proposed PP accreditation requirements. Regards, Amy Amy E. Bivins Registrar Services and Engagement Senior Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org<mailto:amy.bivins@icann.org> www.icann.org<http://www.icann.org>

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Re: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps
by Chris Pelling Nov. 2, 2018

Nov. 2, 2018

Totally agree with Michele Sent by Chris on the move. -------- Original message --------From: Michele Neylon - Blacknight <michele(a)blacknight.com> Date: 02/11/2018 14:25 (GMT+00:00) To: gdd-gnso-ppsai-impl(a)icann.org Subject: Re: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps Amy While I’m sure many of us appreciate the update I’m not sure that scheduling meetings for updates is of much value. The email updates should be enough unless there is something very substantive to be discussed. Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains https://www.blacknight.com/ https://blacknight.blog/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 Personal blog: https://michele.blog/ Some thoughts: https://ceo.hosting/ ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845 From: Gdd-gnso-ppsai-impl <gdd-gnso-ppsai-impl-bounces(a)icann.org> on behalf of Amy Bivins <amy.bivins(a)icann.org> Reply-To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Date: Friday 2 November 2018 at 14:16 To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Subject: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps Dear Colleagues, Following up on our discussions at ICANN63, I want to provide some additional context around next steps for the Privacy/Proxy IRT. As noted during several discussions in Barcelona, ICANN org believes that there is currently a significant amount of uncertainty around interpreting the data processing requirements of GDPR related to this type of proposed accreditation agreement. Until we gain enough certainty to address this, we don’t believe it’s prudent to move forward at our prior pace. Areas of uncertainty include, but are not limited to: The purposes of gTLD registration data, including contact data that is protected by a privacy or proxy service; The lawful bases for processing of gTLD registration data, including: Collection; Retention; Transfer of data to third parties, including data escrow agents and third-party requestors; Allocation of controller/processor obligations w/r/t gTLD registration data; and The expected solution for third-party access to non-public registration data (and whether this might be applied to PP customer data, which would impact implementation of the PP accreditation program). Many of these issues will be considered in the Expedited PDP on the Temporary Specification for gTLD Registration Data and continued ICANN org discussions with the European Data Protection Board. As a result, we believe we should continue to monitor this work as we proceed to finalize other, unrelated aspects of the proposed program requirements. IRT Action Items During meetings in Barcelona, many IRT members had questions about the IRT’s status. If you have additional questions or comments about next steps, please send them to the list. In addition, if you have suggestions for items that you believe should be discussed now, please also send those to the list. I’ll continue to update you via the list on work being done on this project by ICANN org. We plan to schedule meetings periodically (every 4-6 weeks) to ensure that you have the opportunity to raise questions or issues you would like to discuss with the group. During these meetings, we can also discuss progress made in other parallel efforts, and potential impacts that these efforts may have on proposed PP accreditation requirements. Regards, Amy Amy E. Bivins Registrar Services and Engagement Senior Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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PP IRT: Next Steps
by Amy Bivins Nov. 2, 2018

Nov. 2, 2018

Dear Colleagues, Following up on our discussions at ICANN63, I want to provide some additional context around next steps for the Privacy/Proxy IRT. As noted during several discussions in Barcelona, ICANN org believes that there is currently a significant amount of uncertainty around interpreting the data processing requirements of GDPR related to this type of proposed accreditation agreement. Until we gain enough certainty to address this, we don't believe it's prudent to move forward at our prior pace. Areas of uncertainty include, but are not limited to: * The purposes of gTLD registration data, including contact data that is protected by a privacy or proxy service; * The lawful bases for processing of gTLD registration data, including: * Collection; * Retention; * Transfer of data to third parties, including data escrow agents and third-party requestors; * Allocation of controller/processor obligations w/r/t gTLD registration data; and * The expected solution for third-party access to non-public registration data (and whether this might be applied to PP customer data, which would impact implementation of the PP accreditation program). Many of these issues will be considered in the Expedited PDP on the Temporary Specification for gTLD Registration Data and continued ICANN org discussions with the European Data Protection Board. As a result, we believe we should continue to monitor this work as we proceed to finalize other, unrelated aspects of the proposed program requirements. IRT Action Items During meetings in Barcelona, many IRT members had questions about the IRT's status. If you have additional questions or comments about next steps, please send them to the list. In addition, if you have suggestions for items that you believe should be discussed now, please also send those to the list. I'll continue to update you via the list on work being done on this project by ICANN org. We plan to schedule meetings periodically (every 4-6 weeks) to ensure that you have the opportunity to raise questions or issues you would like to discuss with the group. During these meetings, we can also discuss progress made in other parallel efforts, and potential impacts that these efforts may have on proposed PP accreditation requirements. Regards, Amy Amy E. Bivins Registrar Services and Engagement Senior Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org<mailto:amy.bivins@icann.org> www.icann.org<http://www.icann.org>

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