February 2018 - GNSO-RPM-WG

Additional Update - RPMs Data Request Table
by Ariel Liang Feb. 28, 2018

Feb. 28, 2018

Hello everyone, The Data Sub Team has provided one additional note about the rationale to include or not include a hypothetical question (page 27). The additional note is on page 28-29 of the attached updated document. Staff have shared this update with the Procurement Team to forward to the responding vendors today. Thank you, Mary, Julie, Berry, and Ariel From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Friday, February 23, 2018 at 8:48 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [gnso-rpm-wg] Updated RPMs Data Request Table Hello everyone, The Data Sub Team has completed their deliberation on the Data Request Table. The updated version (attached) includes additional suggested draft survey questions, comments, instructions, as well as charter questions related to the additional marketplace RPMs that are within the scope of Sunrise and Trademark Claims services. Staff will forward this document, which supersedes the earlier draft initially included in the RFP, to participating vendors. Monday, 26 February is the deadline for ICANN to answer questions from vendors and provide them additional information to use in their final RFP responses. So far, seven (7) vendors had declared interest and are in process developing their proposals. 9 March 2018 is the deadline of proposal submission. We greatly appreciate the time and hard work from the Data Sub Team members and the PDP WG Co-Chairs in the development and timely completion of the document. Have a great weekend! Best Regards, Mary, Julie, Berry, and Ariel From: Ariel Liang <ariel.liang(a)icann.org> Date: Wednesday, January 24, 2018 at 5:15 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: RPMs Data Request Table & RFP Update Hello everyone, Staff preparation for the RFP is close to completion, and ICANN is in position to launch the RFP next week, ahead of the original schedule. To provide vendors with better understanding of the project scope and survey task, as well as to ensure that community-developed guidance is incorporated into the RFP process, the Data Sub Team has agreed to the inclusion of the Data Request Table in the RFP document. Please see attached. Since the document is currently in draft form and still under discussion within the Sub Team, please be assured that there is clarifying note in the RFP document describing the draft status of the Data Request Table. As per direction from the Data Sub Team, staff has generated this clean version that incorporates edits, comments, and instructions provided by the Sub Team. To be accessible to all interested vendors, and for purposes of transparency, the attached Data Request Table will be published on icann.org along with other RFP public documents. The launch of the RFP will not affect the Data Sub Team’s ability to continue working toward the completion of the Data Request Table. There will be a period where ICANN staff answer questions from responding vendors and provide additional information and resources. The final agreed Data Request Table can therefore be included at this stage of the RFP, superseding the earlier draft, and being referenced by respondents in their final RFP responses. We will advise the Data Sub Team of the final internal deadline to finalize the Data Request Table (this is typically about one week before ICANN finalizes responses to send to RFP participants). We greatly appreciate the time and contributions from the Data Sub Team members and the PDP WG Co-Chairs in the development of the document. The inclusion of the document would be very helpful to get suitable vendors and targeted proposal, while meeting the goal of launching the RFP as soon as possible. We will keep the WG apprised of the status of the RFP process. Best Regards, Mary, Julie, Berry, and Ariel

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REMINDER - Questionnaire: RPM Sessions Participation in ICANN61
by Ariel Liang Feb. 27, 2018

Feb. 27, 2018

Hello everyone, This is a gentle reminder -- If you have not done so, please be so kind to take one minute to complete the questionnaire: https://goo.gl/forms/s7Drl4ORFSF7N3dh1 (or via the PDF doc attached). This would be very helpful for the planning of ICANN61 sessions. Thanks to those who already completed the questionnaire. Best Regards, Mary, Julie, Berry, and Ariel From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Friday, February 23, 2018 at 4:10 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [gnso-rpm-wg] Questionnaire: RPM Sessions Participation in ICANN61 Hello everyone, As per discussions with Co-Chairs, Staff is sending a quick questionnaire to gather information on members’ participation in the four RPM sessions in ICANN61. This will help the planning and organization of the sessions, especially for the Sub Teams that will report back to the full WG on their progress so far. Please be so kind to fill out the questionnaire here (will take a minute or two): https://goo.gl/forms/s7Drl4ORFSF7N3dh1[goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_s7Drl4ORF…> If you cannot access the Google Form, please fill out the document attached and return to ariel.liang(a)icann.org<mailto:ariel.liang@icann.org>. Thank you, and have a great weekend! Best Regards, Mary, Julie, Berry, and Ariel

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ICANN61: GNSO Sessions How to Get Organized and Remote Participation Details
by Nathalie Peregrine Feb. 27, 2018

Feb. 27, 2018

Dear all, The one-stop wiki page for all your Remote Participation queries is now available. This wiki page covers remote participation details for all GNSO open and public meetings. In addition to this, ICANN meetings’ team has put together a new ICANN meeting website which allows you to download all GNSO-related meetings to your inbox calendar in one go. 2 LINKS TO BOOKMARK NOW: ICANN61 Meeting Schedule[61.schedule.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__61.schedule.icann.org_…> GNSO Remote Participation wiki page[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Step 1 – Create a profile and your personalized ICANN61 schedule Go to the Meeting Schedule webpage and create a profile and login. Every session on the schedule can be selected and added to your individual schedule by clicking the Add box to the bottom right of each meeting, this adds it to your individual schedule which you can then email to yourself or add to your calendar. See next step. Step 2 - There are two ways to import your schedule into Outlook: once you’ve added all your chosen meetings to “My Schedule” go to Export. 1. Importing creates a one-time snapshot of your schedule and copies it into Outlook. If you subsequently make changes to your Pathable calendar, they will not be reflected in Outlook. 2. Subscribing creates a live feed of your schedule in Outlook. Outlook checks for changes every few hours and updates your calendar appropriately. * For Outlook calendars: http://support.pathable.com/knowledgebase/articles/81449-moving-your-schedu…<https://urldefense.proofpoint.com/v2/url?u=http-3A__support.pathable.com_kn…> * For Google calendars: http://support.pathable.com/knowledgebase/articles/1313-moving-your-schedul…<https://urldefense.proofpoint.com/v2/url?u=http-3A__support.pathable.com_kn…> Step 3 All Adobe Connect rooms (which can be found on the session information on the Meeting Schedule<https://urldefense.proofpoint.com/v2/url?u=https-3A__61.schedule.icann.org_…> and on the GNSO Remote Participation wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>) will provide audio streaming only Adobe Connect room microphones will not be enabled. If you cannot join an Adobe Connect room for a session, and will need to dial in with your phone, please refer to the GNSO Remote Participation wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> for the audio pass codes and dial in numbers. Please also follow the previous steps if you wish to take part in the session over the phone. Step 4 Please download the mobile app by searching for “ICANN61” in your app stores. Nathalie Peregrine and Julie Bisland will be onsite in San Juan to assist you directly. For all GNSO meeting related queries (RP or others), please email us at: gnso-secs(a)icann.org<applewebdata://FB60497E-61D8-4FE9-BF9C-EB238191E416/gnso-secs@icann.org> and we will be more than happy to assist! Kind regards, GNSO SO/AC Support team Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Updated RPMs Data Request Table
by Ariel Liang Feb. 24, 2018

Feb. 24, 2018

Hello everyone, The Data Sub Team has completed their deliberation on the Data Request Table. The updated version (attached) includes additional suggested draft survey questions, comments, instructions, as well as charter questions related to the additional marketplace RPMs that are within the scope of Sunrise and Trademark Claims services. Staff will forward this document, which supersedes the earlier draft initially included in the RFP, to participating vendors. Monday, 26 February is the deadline for ICANN to answer questions from vendors and provide them additional information to use in their final RFP responses. So far, seven (7) vendors had declared interest and are in process developing their proposals. 9 March 2018 is the deadline of proposal submission. We greatly appreciate the time and hard work from the Data Sub Team members and the PDP WG Co-Chairs in the development and timely completion of the document. Have a great weekend! Best Regards, Mary, Julie, Berry, and Ariel From: Ariel Liang <ariel.liang(a)icann.org> Date: Wednesday, January 24, 2018 at 5:15 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: RPMs Data Request Table & RFP Update Hello everyone, Staff preparation for the RFP is close to completion, and ICANN is in position to launch the RFP next week, ahead of the original schedule. To provide vendors with better understanding of the project scope and survey task, as well as to ensure that community-developed guidance is incorporated into the RFP process, the Data Sub Team has agreed to the inclusion of the Data Request Table in the RFP document. Please see attached. Since the document is currently in draft form and still under discussion within the Sub Team, please be assured that there is clarifying note in the RFP document describing the draft status of the Data Request Table. As per direction from the Data Sub Team, staff has generated this clean version that incorporates edits, comments, and instructions provided by the Sub Team. To be accessible to all interested vendors, and for purposes of transparency, the attached Data Request Table will be published on icann.org along with other RFP public documents. The launch of the RFP will not affect the Data Sub Team’s ability to continue working toward the completion of the Data Request Table. There will be a period where ICANN staff answer questions from responding vendors and provide additional information and resources. The final agreed Data Request Table can therefore be included at this stage of the RFP, superseding the earlier draft, and being referenced by respondents in their final RFP responses. We will advise the Data Sub Team of the final internal deadline to finalize the Data Request Table (this is typically about one week before ICANN finalizes responses to send to RFP participants). We greatly appreciate the time and contributions from the Data Sub Team members and the PDP WG Co-Chairs in the development of the document. The inclusion of the document would be very helpful to get suitable vendors and targeted proposal, while meeting the goal of launching the RFP as soon as possible. We will keep the WG apprised of the status of the RFP process. Best Regards, Mary, Julie, Berry, and Ariel

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Questionnaire: RPM Sessions Participation in ICANN61
by Ariel Liang Feb. 23, 2018

Feb. 23, 2018

Hello everyone, As per discussions with Co-Chairs, Staff is sending a quick questionnaire to gather information on members’ participation in the four RPM sessions in ICANN61. This will help the planning and organization of the sessions, especially for the Sub Teams that will report back to the full WG on their progress so far. Please be so kind to fill out the questionnaire here (will take a minute or two): https://goo.gl/forms/s7Drl4ORFSF7N3dh1 If you cannot access the Google Form, please fill out the document attached and return to ariel.liang(a)icann.org<mailto:ariel.liang@icann.org>. Thank you, and have a great weekend! Best Regards, Mary, Julie, Berry, and Ariel

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GNSO Rights Protection Mechanisms ICANN61 San Juan meeting details
by Terri Agnew Feb. 22, 2018

Feb. 22, 2018

Dear all, Please see below the ICANN61 sessions scheduled for the GNSO Rights Protection Mechanisms (RPMs) PDP activities: * Saturday 10 March 2018 15:15 - 16:45 local time (AST): GNSO Rights Protection Mechanisms (RPMs) PDP WG Part 1 Face-to-Face in room 104 * Saturday 10 March 2018 17:00 - 18:30 local time (AST): GNSO Rights Protection Mechanisms (RPMs) PDP WG Part 2 Face-to-Face in room 104 * Sunday 11 March 2018 17:00 - 18:30 local time (AST): GNSO Rights Protection Mechanisms (RPMs) PDP WG Part 3 Face-to-Face in room 208BC * Thursday 15 March 2018 8:30 - 10:15 local time (AST): GNSO Rights Protection Mechanisms (RPMs) PDP WG Part 4 Face-to-Face in room 103A As a reminder: GNSO open and public session remote participation details: https://community.icann.org/x/3wC8B GNSO Working Session Schedule, Sunday 11 March 2018: https://community.icann.org/x/7AC8B Main ICANN meeting schedule: https://61.schedule.icann.org/meetings Kind regards, The GNSO SO/AC Team

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REMINDER: No WG call this week (but 3 concurrent Sub Teams); draft agendas for the Sub Teams
by Mary Wong Feb. 20, 2018

Feb. 20, 2018

Dear all, As highlighted in the action items from the Working Group call last week (see below), there will not be a full Working Group meeting this week. Instead, all three new Sub Teams will be meeting concurrently, in the usual Working Group time slot. If you signed up for one of the new Sub Teams, you should have received a calendar invitation for your respective group, and will have been signed up to a mailing list for that group as well. If you have not signed up for a Sub Team but still wish to do so (note that the Call for Volunteers closed earlier today), please email me as soon as possible, and before the Sub Team call takes place, indicating which Sub Team you wish to sign up for. Staff has created a wiki page for each Sub Team, as was done with the previous and current Sub Teams that were formed (including the ongoing Data Sub Team that meets each Friday). You can find these pages, with additional information on each Sub Team, linked from here (please note that staff is still populating these pages, so in some cases information such as the membership list is not yet there): https://community.icann.org/x/KhGsAw The draft proposed agendas and links (where applicable) for the three Sub Teams are: 1. Welcome by Working Group co-chairs (Kathy will be on the Practitioners’ Sub Team call, Phil on the Providers’ Sub Team call, and J. Scott on the Documents Sub Team call) 2. Overview of scope of work (see Action Items from last week) and selection of Sub Team chair(s) (if desired) 3. Discussion – * For Practitioners: Identify a list of experienced URS practitioners, and develop a list of questions directed at these practitioners * For Providers: Develop a list of questions directed at the three URS providers, based on the URS Procedure, URS Rules, each provider’s MOU with ICANN and each provider’s Supplemental Rules (links to all compiled here: https://community.icann.org/x/1Ri8B) * For Documents: Review the Consolidated URS Document (with the table of topics), and identify which topic will require additional data collection (the latest version of the consolidated document is available here: https://community.icann.org/x/zxW8B) 1. Next steps/next meeting Thanks and cheers Mary, Julie, Ariel & Berry From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, February 14, 2018 at 16:34 To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [gnso-rpm-wg] Action Items from 14 February Working Group Call Dear All, The action items noted by staff from the Working Group call held on 14 February 2018 (1800 UTC) are as follows. 1. Staff will send to the Working Group list a Call for Volunteers for participants and observers in three (3) Sub Teams to carry out the following separate tasks related to the URS review in parallel: 1. Sub Team for URS Practitioners: To identify a group of URS practitioners and a list of questions to the practitioners 2. Sub Team for URS Documents: To review the list of topics in the Compilation of URS Review Documents and make suggestions about the data needs/sources 3. Sub Team for URS Providers: To develop and review questions for the URS providers 2. Staff will schedule the above-mentioned Sub Teams meetings for 21 February and 28 February for 1800 UTC (no meeting on 07 March due to travel conflicts). 3. Staff will schedule a meeting with the URS providers. Staff have posted to the wiki space the action items and notes. Please note that these will be high-level notes and are not meant as a substitute for the transcript or recording. The recording, transcript, Adobe Connect chat, and attendance records are posted on the wiki. Best Regards, Julie Julie Hedlund, Policy Director

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REMINDER - Call for Volunteers: Three URS Sub Teams
by Ariel Liang Feb. 19, 2018

Feb. 19, 2018

Dear All, This is reminder for the Call for Volunteers for the three Sub Teams related to the URS review. We will keep the sign-up sheet<https://docs.google.com/spreadsheets/d/1WDsoVVxETiEDGVY27t4VUdSKcCi68eKMvBU…> open till Tuesday, 20 February at 17:00 UTC. Please look out for calendar invite and other relevant materials sent to their individual mailing lists later tomorrow. Thank you, Mary, Julie, Berry, and Ariel From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Thursday, February 15, 2018 at 5:47 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: Re: [gnso-rpm-wg] Call for Volunteers: Three URS Sub Teams Dear All, Thank you for those who have already signed up for the Sub Teams in the Google Spreadsheet! As an additional clarification, since the three Sub Teams will meet concurrently, staff members will host the calls via Adobe Connect & GlobalMeet. Due to logistics limitations, recordings will be available after each call, but transcript will not be provided. Members are free to join more than one Sub Team, but would only be able to participate live in one at any point in time. Please let us know if you have any question. Thank you, Mary, Julie, Berry, and Ariel From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Thursday, February 15, 2018 at 11:06 AM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [gnso-rpm-wg] Call for Volunteers: Three URS Sub Teams Dear PDP WG members, This is a Call for Volunteers for members in three (3) Sub Teams to carry out the following separate tasks related to the URS review in parallel: 1. Sub Team for URS Practitioners: To identify a group of URS practitioners and a list of questions to the practitioners 2. Sub Team for URS Documents: To review the list of topics in the Compilation of URS Review Documents and make suggestions about the data needs/sources 3. Sub Team for URS Providers: To develop and review questions for the URS providers The Sub Teams are scheduled to meet on 21 February and 28 February at 18:00 UTC. If you are interested in being a member in any of the Sub Team, please enter your name and email in the Google Spreadsheet: https://docs.google.com/spreadsheets/d/1WDsoVVxETiEDGVY27t4VUdSKcCi68eKMvBU…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spread…>. Please contact staff if you are unable to access the document. Kindly provide your information by Monday, 19 February, so that we can timely organize the Sub Team calls. Note: Each Sub Team will be responsible for developing the framework for discussion, putting forward suggestions and proposing solutions to the full WG on its respective topic. While the majority of work will take place at the Sub Team level, all decisions about utilizing outputs of the Sub Team will be made during calls with the full WG. This Sub Team system for organizing the work of the RPMs PDP WG has been implemented to allow work to take place effectively and within reasonable timeframes. Sub Teams are expected to be small, coherent groups with diverse participation from across the WG. Please do not hesitate to let us know if you have any question. Best Regards, Mary, Julie, Berry, and Ariel

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Call for Volunteers: Three URS Sub Teams
by Ariel Liang Feb. 18, 2018

Feb. 18, 2018

Dear PDP WG members, This is a Call for Volunteers for members in three (3) Sub Teams to carry out the following separate tasks related to the URS review in parallel: 1. Sub Team for URS Practitioners: To identify a group of URS practitioners and a list of questions to the practitioners 2. Sub Team for URS Documents: To review the list of topics in the Compilation of URS Review Documents and make suggestions about the data needs/sources 3. Sub Team for URS Providers: To develop and review questions for the URS providers The Sub Teams are scheduled to meet on 21 February and 28 February at 18:00 UTC. If you are interested in being a member in any of the Sub Team, please enter your name and email in the Google Spreadsheet: https://docs.google.com/spreadsheets/d/1WDsoVVxETiEDGVY27t4VUdSKcCi68eKMvBU…. Please contact staff if you are unable to access the document. Kindly provide your information by Monday, 19 February, so that we can timely organize the Sub Team calls. Note: Each Sub Team will be responsible for developing the framework for discussion, putting forward suggestions and proposing solutions to the full WG on its respective topic. While the majority of work will take place at the Sub Team level, all decisions about utilizing outputs of the Sub Team will be made during calls with the full WG. This Sub Team system for organizing the work of the RPMs PDP WG has been implemented to allow work to take place effectively and within reasonable timeframes. Sub Teams are expected to be small, coherent groups with diverse participation from across the WG. Please do not hesitate to let us know if you have any question. Best Regards, Mary, Julie, Berry, and Ariel

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Re: [gnso-rpm-wg] Call for Volunteers: Three URS Sub Teams
by Ariel Liang Feb. 15, 2018

Feb. 15, 2018

Dear All, Thank you for those who have already signed up for the Sub Teams in the Google Spreadsheet! As an additional clarification, since the three Sub Teams will meet concurrently, staff members will host the calls via Adobe Connect & GlobalMeet. Due to logistics limitations, recordings will be available after each call, but transcript will not be provided. Members are free to join more than one Sub Team, but would only be able to participate live in one at any point in time. Please let us know if you have any question. Thank you, Mary, Julie, Berry, and Ariel From: gnso-rpm-wg <gnso-rpm-wg-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Thursday, February 15, 2018 at 11:06 AM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [gnso-rpm-wg] Call for Volunteers: Three URS Sub Teams Dear PDP WG members, This is a Call for Volunteers for members in three (3) Sub Teams to carry out the following separate tasks related to the URS review in parallel: 1. Sub Team for URS Practitioners: To identify a group of URS practitioners and a list of questions to the practitioners 2. Sub Team for URS Documents: To review the list of topics in the Compilation of URS Review Documents and make suggestions about the data needs/sources 3. Sub Team for URS Providers: To develop and review questions for the URS providers The Sub Teams are scheduled to meet on 21 February and 28 February at 18:00 UTC. If you are interested in being a member in any of the Sub Team, please enter your name and email in the Google Spreadsheet: https://docs.google.com/spreadsheets/d/1WDsoVVxETiEDGVY27t4VUdSKcCi68eKMvBU…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spread…>. Please contact staff if you are unable to access the document. Kindly provide your information by Monday, 19 February, so that we can timely organize the Sub Team calls. Note: Each Sub Team will be responsible for developing the framework for discussion, putting forward suggestions and proposing solutions to the full WG on its respective topic. While the majority of work will take place at the Sub Team level, all decisions about utilizing outputs of the Sub Team will be made during calls with the full WG. This Sub Team system for organizing the work of the RPMs PDP WG has been implemented to allow work to take place effectively and within reasonable timeframes. Sub Teams are expected to be small, coherent groups with diverse participation from across the WG. Please do not hesitate to let us know if you have any question. Best Regards, Mary, Julie, Berry, and Ariel

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