April 2020 - GNSO-RPM-WG - lists.icann.org

The Consensus Playbook
by Julie Bisland April 22, 2020

April 22, 2020

Dear all, Please see the completed Consensus Playbook and background information below. Best Regards, GNSO Team == Consensus Playbook Published Originated from GNSO’s Policy Development Process (PDP) 3.0 initiative and a subsequent Additional Budget Request (ABR), the Consensus Playbook has been completed for the ICANN community to reference and use. The Consensus Playbook can be downloaded here: http://go.icann.org/consensus [go.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.icann.org_consensus&…> This playbook was developed by an external vendor (Consensus Building Institute - CBI.org [cbi.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.cbi.org_&d=DwMGaQ&…>) via an Additional Budget Request [go.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__go.icann.org_3bkd5Oz&d…> (ABR) for FY20 submitted by the GNSO Council, based on PDP 3.0 improvements [go.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.icann.org_pdp3dot0&d…>. The ICANN Board approved<https://community.icann.org/x/Wxq8BQ> the ABR contingent upon the playbook being developed with broad applicability across the community, and not just limited to GNSO PDPs. Hence, this Consensus Playbook aims to provide community volunteers with practical tools and best practices for building consensus, bridging differences, and breaking deadlocks within ICANN processes beyond just GNSO working groups. In developing the playbook, CBI interviewed fourteen (14) ICANN community leaders across ICANN’s SOs and ACs, who shared their extensive consensus building experience in leading and participating in working groups and community groups. The playbook stresses that consensus building should be considered as a journey and it does not just take place at the end of a group’s deliberations. To that end, we’d like to draw your attention to Appendix A, which serves as a reference guide to help inform you which of the fifteen (15) “plays” are applicable to the various phases of the community’s work. It is important to note that this playbook does not seek to change the definition of consensus or the methods of decision making as prescribed in each community group’s rules and procedure; it does not seek to introduce any new requirements either. It is designed for the ICANN community and is only permitted to be used by the ICANN community in support of ICANN related work. The playbook shall not be used for any non-ICANN related purposes. All ICANN community volunteers are strongly encouraged to review the playbook. We anticipate additional opportunities for the ICANN community to discuss the contents and practical utility of the playbook.

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Re: [GNSO-RPM-WG] Phase 1 Initial Report Public Comment Period Extension
by Ariel Liang April 21, 2020

April 21, 2020

Dear WG members, Per WG’s request, the public comment period for the Phase 1 Initial Report has been extended for one week. The public comment period will now close on 4 May 2020 at 23:59 UTC. The public comment page has been updated accordingly: https://www.icann.org/public-comments/rpm-initial-report-2020-03-18-en Staff are coordinating with the Comms Team to ensure that notification about the extension should reach the wider community and the general public. Best Regards, Mary, Julie, Ariel From: GNSO-RPM-WG <gnso-rpm-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, April 20, 2020 at 3:43 PM To: "gnso-rpm-wg(a)icann.org" <gnso-rpm-wg(a)icann.org> Subject: [GNSO-RPM-WG] Phase 1 Initial Report Public Comment Period Extension Dear WG members, Please see below a message from Brian Beckham, Phil Corwin, and Kathy Kleiman, the RPMs PDP WG Co-Chairs. Kind regards, Mary, Ariel, and Julie == Dear WG members, We hope you are all coping in these challenging times, and are in good health and spirits. We understand that some of you have already been preparing comments on our Initial Report and that you may not need additional time beyond the upcoming April 27th due date. At the same time, we also understand that others, including members of the public dealing with the COVID-19 pandemic crisis, may find some additional time to prepare comments useful, especially given the relatively new comment form. We are also cognizant of the representations we have made to Council relating to our review of public comments and production of a Final Report and that any time extension to the Initial Report comment due date may have a knock on effect (i.e., it reduces the time we have to review the comments and arrive at a Final Report). The co-chairs met this morning and discussed this and other administrative matters. We agreed that we shall request our available meeting slot during the ICANN 68 meeting in June. In regard to the comment deadline, we hope you agree that a one-week extension of the deadline to submit comments to May 4th is reasonable in the circumstances. A notice to that effect will be posted to the Initial Report notice page, and support staff will also make clear that they are available to answer questions and provide assistance in regard to utilization of the comment form. The co-chairs intend to adhere to our previously announced intent to hold two WG meetings per week through at least May and June, if needed, to consider received comments, as groundwork for proceeding with a consensus call on potential Final Report recommendations. Our best regards, Kathy, Phil, Brian

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Phase 1 Initial Report Public Comment Period Extension
by Julie Hedlund April 20, 2020

April 20, 2020

Dear WG members, Please see below a message from Brian Beckham, Phil Corwin, and Kathy Kleiman, the RPMs PDP WG Co-Chairs. Kind regards, Mary, Ariel, and Julie == Dear WG members, We hope you are all coping in these challenging times, and are in good health and spirits. We understand that some of you have already been preparing comments on our Initial Report and that you may not need additional time beyond the upcoming April 27th due date. At the same time, we also understand that others, including members of the public dealing with the COVID-19 pandemic crisis, may find some additional time to prepare comments useful, especially given the relatively new comment form. We are also cognizant of the representations we have made to Council relating to our review of public comments and production of a Final Report and that any time extension to the Initial Report comment due date may have a knock on effect (i.e., it reduces the time we have to review the comments and arrive at a Final Report). The co-chairs met this morning and discussed this and other administrative matters. We agreed that we shall request our available meeting slot during the ICANN 68 meeting in June. In regard to the comment deadline, we hope you agree that a one-week extension of the deadline to submit comments to May 4th is reasonable in the circumstances. A notice to that effect will be posted to the Initial Report notice page, and support staff will also make clear that they are available to answer questions and provide assistance in regard to utilization of the comment form. The co-chairs intend to adhere to our previously announced intent to hold two WG meetings per week through at least May and June, if needed, to consider received comments, as groundwork for proceeding with a consensus call on potential Final Report recommendations. Our best regards, Kathy, Phil, Brian

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Comment deadline 4/27 - question
by Kathy Kleiman April 20, 2020

April 20, 2020

Hi All, I hope you and your families, firms, organizations and schools are well and safe amidst the COVID19 challenges around the world. Our RPM WG comments are due a week from tomorrow (4/27). This comes even as other comment and related deadlines are being extended (e.g., USPTO is allowing documents "due between (and inclusive of) March 27, 2020, and April 30, 2020" to be considered timely if filed "within 30 days of the original due date"). How has COVID18 affected the companies and organizations we were hoping to reach with this comment period? How should we be considering revising deadlines and other filing issues, if at all, in response to the crisis? I would value your input greatly. The RPM WG Leadership Team is meeting at 9am Eastern tomorrow (Mon) to discuss. Best regards, Kathy Kleiman __ ____ __

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