July 2018 - RDS-WHOIS2-RT - lists.icann.org

Reminder - your edits needed by Friday, end of your day
by Alice Jansen Aug. 3, 2018

Aug. 3, 2018

Dear Review Team Members, We hope you have all had a smooth journey home. Thanks again for a productive meeting! Rapporteurs and penholders have now received their designated report sections that contain and reflect Brussels agreements and action items (look for an email from Lisa). Per the work plan agreed in Brussels, you are asked to complete your assigned action items, to incorporate your edits (using redline) and to circulate them to the review team list no later than end of your day on Friday. As a reminder, the adopted roadmap to releasing the draft report for public comment is as follows: FRIDAY 3 AUGUST – Deadline for completing/circulating action items Deadline for Rapporteurs to address items listed in recommendations/reports gap assessment tools MONDAY 6 AUGUST – Plenary call (120 min). Review any of the new recommendations SATURDAY 11 AUGUST – Deadline for RT to send objections, comments, edits on output produced by rapporteurs and action items penholders MONDAY 13 AUGUST – Plenary call (120 min) to address edits/comments and for consensus call on new materials BY FRIDAY 17 AUGUST – Support team to finalize draft report and circulate to review team SUNDAY 26 AUGUST – Deadline to submit objections, comments and edits on Draft Report + dissent reports if any MONDAY 27 AUGUST – Plenary call (120 min) to address comments and for consensus call. Formally adopt report BY SATURDAY 1 SEPTEMBER – Release public comment on Draft Report Please make sure to meet the Friday deadline. Your colleagues will need to read your materials in anticipation of the 120 min plenary call you have scheduled for 6 August. Brenda will be circulating calendar invites for all of the above so these key milestones and deadlines are inserted in your calendars. We are preparing a meeting report which will be submitted to the leadership for approval prior to sharing with full review team. In the meantime, see attached the compilation of agreements and action items if you wish to read all the accomplishments made in Brussels. Thanks so much, Kind regards Alice

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Updated Draft - Full Report
by Lisa Phifer July 30, 2018

July 30, 2018

Dear Review Team, Attached please find an updated draft of the full review team report, including all F2F#3 agreements. As agreed, each rapporteur will shortly receive an extract from this master document containing their subgroup's section(s) only. Rapporteurs are asked to carry out their assigned action items this week, applying edits to only their own subsectioned document. Please remember to leave 'track changes' on to redline your edits. Alice will be distributing the meeting report with a list of action items and due dates separately. Best Regards Lisa

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Re: [RDS-WHOIS2-RT] Plenary call #35 | Monday 23 July 2018 | 15:00 – 16:30 UTC
by Jean-Baptiste Deroulez July 30, 2018

July 30, 2018

Dear review team members, Attached to this email you will find your meeting report for plenary call #35<https://community.icann.org/x/jYRHBQ>, including identified decisions reached and action items for your review. These high-level notes are designed to help review team members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/x/jYRHBQ. Kind regards, Jean-Baptiste From: RDS-WHOIS2-RT <rds-whois2-rt-bounces(a)icann.org> on behalf of Jean-Baptiste Deroulez <jean-baptiste.deroulez(a)icann.org> Date: Friday, July 20, 2018 at 2:56 PM To: Cathrin Bauer via RDS-WHOIS2-RT <rds-whois2-rt(a)icann.org> Subject: [RDS-WHOIS2-RT] Plenary call #35 | Monday 23 July 2018 | 15:00 – 16:30 UTC Dear review team members, In preparation for your plenary call #35 [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> scheduled for Monday 23 July 2018 | 15:00 – 16:30 UTC, please find below the approved meeting agenda: * Welcome, roll-call, SoI * Subgroups Status Update * Rec. #2: Single WHOIS Policy * Rec. #15-16: Plan & Annual Reports * Subgroup 5: Safeguarding registrant data. * Plenary Call Schedule * A.O.B. * Confirm Decisions Reached and Action Items You should all have received dial-in details to join this call. If not, please contact us (off list) at rds-whois2-staff(a)icann.org<mailto:rds-whois2-staff@icann.org>. We would also like to kindly remind you that Sunday 22 July 23:59 UTC is the deadline to submit your updates to subgroup reports. As always, let us know if you have any questions or concerns. Kind regards, Jean-Baptiste

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Day 2 - Final Slides
by Alice Jansen July 27, 2018

July 27, 2018

Hi again, The attached now includes revised text for compliance recommendations. Kind regards Alice

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Day 2 - Slides
by Alice Jansen July 27, 2018

July 27, 2018

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GDD answer to question on process and criteria
by Alice Jansen July 26, 2018

July 26, 2018

Hi all, See below GDD’s answer to the question you asked today. Kind regards Alice QUESTION: What is the process and criteria used to determine the domain names to review with ARS are. ANSWER: The latest ASR report, which is Phase 2: Cycle 6<file:///C:/Users/amy.creamer/Downloads/whois-ars-phase-2-report-cycle-6-15jun18_0.pdf>, documents the sampling process from pages 10 to 13. I reviewed it and believe it answers the question entirely. Because the report also includes many tables as part of the criteria demonstration, it would be more prudent to direct the Review Team to this report as the source data.

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DAY 2 - Revised agenda
by Alice Jansen July 26, 2018

July 26, 2018

Hi all, Attached to this email, you will find the revised agenda for day 2 that we discussed before concluding day 1. There is a 19:20 departure from the lobby to dinner for those who want to walk as a group to the restaurant (Atrio restaurant - Rue Stevin 132, 1000 Bruxelles) See you all at dinner! Alice -

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Fwd: Re: Subgroup 2 Anything New report
by Stephanie Perrin July 26, 2018

July 26, 2018

As you can see below, I sent in revised text minutes before presenting Anything New today. I understand that a decision was reached this morning to move the item to the single whois policy focus, and just have a pointer to that from the Anything new section. I understand that Cathrin has a takeaway to work on the language, and I volunteer to help with the remaining pointer/placeholder on the GDPR in anything new. cheers Stephanie -------- Forwarded Message -------- Subject: Re: Subgroup 2 Anything New report Date: Thu, 26 Jul 2018 16:58:20 +0200 From: Stephanie Perrin <stephanie.perrin(a)mail.utoronto.ca> To: Lisa Phifer <lisa(a)corecom.com> CC: Alice Jansen <alice.jansen(a)icann.org> Not completed yet, but part is there.... SP On 2018-07-21 09:07, Lisa Phifer wrote: > Hi Stephanie, > > I wanted to draw your attention to the gap assessment on your subgroup > report: > https://community.icann.org/download/attachments/71604731/Subgroup2-Anythin… > > - Draft to be updated to include material presented on ICANN62 slides > (attached) > - Subsection 1: Contains methodology which should be moved to > Subsection 2. > - Subsection 3: Table needs to be updated to reflect ICANN62 slide. > Center column and ?main findings? list should be fleshed out to > tie back to key questions currently listed in Subsection 1. > - Subsection 4: Template text/action item to be replaced with ICANN62 > slide text > - Subsection 5: Template text to be replaced with Subgroup?s overall > conclusion > > Please provide any report updates to address these gaps no later than > *Sunday 22 July 23:59 UTC* > > Thank you > Lisa

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Dinner tonight?
by Alan Greenberg July 26, 2018

July 26, 2018

Anyone up for dinner at 7 or so? I want to be back for a teleconference at 9. Alan

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Slides - Your Brussels Meeting
by Alice Jansen July 25, 2018

July 25, 2018

Dear Review Team Members, Attached to this email you will find the slide-deck for your two-day session. See you tomorrow at 8:30 for breakfast! Kind regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Tuesday 24 July 2018 at 15:18 To: Cathrin Bauer via RDS-WHOIS2-RT <rds-whois2-rt(a)icann.org> Subject: Materials - Your Brussels Meeting Dear Review Team Members, In preparation for your meeting this week, we invite you to review: * The updated subgroup report gap assessment * The updated recommendation assessment These two tables will provide you with an overview of gaps that still need to be addressed in Brussels. In addition, please make sure to scan through the draft report circulated by Lisa yesterday – see https://mm.icann.org/pipermail/rds-whois2-rt/2018-July/000777.html (also attached for your convenience) that includes all subgroup reports. Please note: per the agenda, the review team will be asked to approve the draft report’s background section on day1 (pages 9-11). As a result, please make sure to read the text prior to the session. The full reading list for the meeting can be found on the wiki at https://community.icann.org/display/WHO/Face+to+Face+Meeting+%233+-+26-27+J… We look forward to seeing you soon. The meeting agenda is attached to this email. Please let us know if you have any questions. Safe travels! Kind regards Alice

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