June 2017 - RDS-WHOIS2-RT - lists.icann.org

New poll - INPUT NEEDED - Sept Face-to-Face Mtg
by Alice Jansen July 4, 2017

July 4, 2017

Dear Review Team Members, It appears we have two Review Team Members who cannot join a session the week of September 18th. Since this is the first face-to-face meeting, we believe it’s important we have all Team members participating (in-person or remotely). As a result, we would like to suggest moving the meeting to the week after. Would you be available? Please advise by completing the poll https://doodle.com/poll/m653yeqztxp7gimd using the same nomenclature: * GREEN (green check mark) – Yes, I can attend in person * YELLOW (yellow check mark) – I can attend using remote participation * RED (unchecked) – Impossible for me to attend in person or remotely * Comment if you have a preference – 2 days vs. 3 days For planning purposes, kindly indicate your availability by Friday, 7 July - 23:59 UTC Thanks, Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Wednesday 28 June 2017 at 20:18 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: INPUT NEEDED - Sept Face-to-Face Mtg Dear Review Team Members, Thank you so much for your input on a potential face-to-face meeting in September. We suggest holding this meeting at our ICANN office in Brussels, Belgium. We have prepared a doodle poll that includes a set of suggested dates on the week of September 18th. Please indicate your availability and preference via https://doodle.com/poll/6sigqh7a4ichzn8u by Friday, 7 July - 23:59 UTC, using the following color-code: * GREEN (green check mark) – Yes, I can attend in person * YELLOW (yellow check mark) – I can attend using remote participation * RED (unchecked) – Impossible for me to attend in person or remotely If you can attend both a two-day meeting or three-day meeting but have a preference (2 days vs. 3 days), please notify us using the doodle’s comment field. We look forward to reading your input! Thank you Best regards Alice

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Preparing for ICANN 59
by Alice Jansen July 3, 2017

July 3, 2017

Dear Review Team Members, Your informal meeting This is to inform you that we have identified a late afternoon time slot in the ICANN 59 schedule for your informal session: Date: Tuesday, 27 June Time: 17:00-18:30 SAST Meeting room: Pavilion S8 (venue map available at - https://schedule.icann.org/info) Please save the date! MSSI-Secretariat will be sending a calendar invite shortly. As indicated on your call #1, no decision will be reached at this meeting. No remote participation will be available for this session. Takeaways and notes from the informal discussions will be sent to the mailing-list. Dinner The Review Team dinner will be held on Sunday, 25 June at 19:30 SAST. You should have received a calendar invite which includes details. If not, please contact us at rds-whois2-staff(a)icann.org<mailto:rds-whois2-staff@icann.org>. Please RSVP so we may provide the restaurant with an accurate “headcount”. Sessions of Interest We have compiled sessions of interest we would encourage you to attend (all times listed below are SAST): Monday, 26 June GNSO - Outreach – GNSO Policy Briefing 08:00-08:30 https://icann59johannesburg2017.sched.com/event/B3pe GNSO Working Session - RDS PDP WG update 11:15-11:45 https://schedule.icann.org/event/B49O/gnso-working-session Cross Community Discussion on Next Generation gTLD Registration Directory Services (RDS) Policy Requirements 15:15-18:30 https://schedule.icann.org/event/B3oo/cross-community-discussion-on-next-ge… Tuesday, 27 June GDPR: the most important change in data privacy regulation in over 20 years 15:15-16:45 https://schedule.icann.org/event/B3ot/gdpr-and-its-potential-impact-looking… Wednesday, 28 June GNSO - Outreach – GNSO Policy Briefing 08:00-08:30 https://icann59johannesburg2017.sched.com/event/B3ph GNSO new gTLD Registration Directory Services (RDS) to replace WHOIS PDP WG F2F Meeting 08:30-12:00 https://schedule.icann.org/event/B49L/gnso-new-gtld-registration-directory-… GAC Session on New gTLD policies 08:30-09:30 https://icann59johannesburg2017.sched.com/event/B3ow Thursday, 29 June At-Large AFRALO ALS Capacity Building Session 4 08:00-09:00 https://schedule.icann.org/event/B3oh/at-large-afralo-als-capacity-building… Useful information on ICANN59 can be found at: https://meetings.icann.org/en/johannesburg59#transportation As always, please feel free to contact us should you have any questions. Safe travels! Kind regards Alice

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ICANN59: RDS Review Team Informal Meeting
by Jean-Baptiste Deroulez June 30, 2017

June 30, 2017

Dear Review Team members, Following the informal discussion that took place at ICANN59 on June 27, we would like to provide you with the list of participants and topics that were discussed. Since this was an informal meeting no decisions were made. The following RDS review team members were present: Cathrin Bauer-Bulst, Dmitry Belyavsky, Alan Greenberg, Volker Greimann, Carlton Samuels, Lili Sun, Thomas L. Walden, Jr. Members of the support team present were Jean-Baptiste Deroulez, Karen Mulberry, Lisa Phifer, Charla Shambley. There was no remote participation nor observers physically in the room. The meeting started with a roundtable of introductions. RT members informally discussed planning, including time of the weekly call and dates for the first face-to-face meeting. The Review Team then had a discussion on the scope of the review. Links to background materials requested during Tuesday’s informal gathering of Review Team members are given below. 1. WHOIS Review Implementation Reports[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>, including the most recent - Executive Summary of Implementation Report[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_do…> - Detailed Implementation Report[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_do…> 2. Final Report from the Expert Working Group on Internationalized Registration Data (IRD)[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__whois.icann.org_sites_d…> (2015) and ICANN BoardApproval and Next Steps for the IRD Final Report[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> 3. RDS/WHOIS Accuracy Reporting System (ARS) Project[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_who…> website, including - ARS Phase 2[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_who…> Reporting System Overview - The most recent WHOIS ARS Phase 2 Cycle 4 Report (June 2017)[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_sites_…> - WHOIS ARS Phase 2 Cycle 3 Report Webinar Presentation[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_fil…> 4. As referenced by the ICANN Bylaws, Section 4.6, on RDS Review[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…>, the latest OECD Guidelines on the Protection of Privacy and Transborder Flows of Personal Data[oecd.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.oecd.org_sti_iecon…> (2013) Links to these and other key documents can be found on your wiki’s Background Materials page:https://community.icann.org/display/WHO/Background+Materials[community…<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>, including general background on WHOIS/RDS and a glossary of terms; current WHOIS/RDS policies, contractual requirements, advisories, compliance materials, and related procedures; annual reports on WHOIS improvements and associated materials (such as data generated by the Accuracy Reporting System); and quarterly WHOIS Review Implementation reports. To make it easy for you to find background materials, this wiki page will be maintained with links to additional materials that the Review Team may request during this review. We look forward to call #2 that will take place on July 13 at 11:00 UTC. Kind regards, Jean-Baptiste

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INPUT NEEDED - Sept Face-to-Face Mtg
by Alice Jansen June 29, 2017

June 29, 2017

Dear Review Team Members, Thank you so much for your input on a potential face-to-face meeting in September. We suggest holding this meeting at our ICANN office in Brussels, Belgium. We have prepared a doodle poll that includes a set of suggested dates on the week of September 18th. Please indicate your availability and preference via https://doodle.com/poll/6sigqh7a4ichzn8u by Friday, 7 July - 23:59 UTC, using the following color-code: * GREEN (green check mark) – Yes, I can attend in person * YELLOW (yellow check mark) – I can attend using remote participation * RED (unchecked) – Impossible for me to attend in person or remotely If you can attend both a two-day meeting or three-day meeting but have a preference (2 days vs. 3 days), please notify us using the doodle’s comment field. We look forward to reading your input! Thank you Best regards Alice

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Your Weekly Calls
by Alice Jansen June 28, 2017

June 28, 2017

Dear Review Team Members, Thank you for completing the doodle poll. Based on your input, we are happy to notify you that your weekly calls will be held on Thursdays at 11:00 UTC. As determined on call #1, calls will be scheduled for 60 min and may be cancelled in the absence of an agenda. If anyone has an issue with the 11:00 UTC time slot, please raise your concern by 28 June, 10:00 UTC. Call #2 will be held on July 13th. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Friday 23 June 2017 at 14:29 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: Reminder: ACTION NEEDED - RT Calls Dear Review Team Members, This is to kindly remind you to complete the doodle poll https://doodle.com/poll/h3wg2rfzkdzvpe53 by close of business today. Your input will help us determine the most convenient time slot for your weekly calls. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Monday 19 June 2017 at 18:18 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: ACTION NEEDED - RT Calls Dear RDS-WHOIS2-RT, Thank you for attending call #1. Call archives can be found at: https://community.icann.org/display/WHO/Meeting+%231+-+15+June This is to follow up on the conference call time slots for your future calls. Here is a summary based on our understanding from the discussion held on Thursday: - For now, the Review Team will work with the assumption that it will meet every week for 60 min. This is subject to change an as needed basis - Calls may be cancelled if no agenda/need to meet. - We have one Review Team Member located in UTC +8 and 1 in +7. Review Team Members are located in: UTC -7 - UTC-5 – UTC-4 – UTC - UTC+1 – UTC +3 - UTC+5 - UTC+8 We have prepared a doodle which provides a number of options for you to consider. Please indicate your preference using the doodle poll - https://doodle.com/poll/h3wg2rfzkdzvpe53 - by Friday, 23 June – 23:59 UTC. We welcome any suggested time slots you may have if none of the times in the poll work for you. We look forward to reading your input. Thank you Best regards Alice

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NEW TIME - RDS-WHOIS2-RT informal meeting
by Alice Jansen June 26, 2017

June 26, 2017

Dear Review Team Members, This is to notify you that we have changed the time of the informal meeting as requested. The informal get-together will be at 18:30-19:30 on Tuesday, 27 June. MSSI-Secretariat will update your calendar invite accordingly. Thank you, Best regards Alice From: "Cathrin.BAUER-BULST(a)ec.europa.eu" <Cathrin.BAUER-BULST(a)ec.europa.eu> Date: Sunday 25 June 2017 at 19:07 Dear all, This unfortunately conflicts with the working group meeting of the GAC PSWG which Thomas, Lili and I need to attend. Can we push back to 18:30? Best regards Cathrin

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ACTION NEEDED - RT Leadership
by Alice Jansen June 24, 2017

June 24, 2017

Dear Review Team Members, Following up on your initial leadership conversations held last Thursday, this is to officially launch the call for expressions of interest in a leadership position on the Review Team. Please indicate your interest using this mailing-list. The Review Team will need to reach a decision on the desired structure for the leadership: Chair/Vice-Chair(s), Chair, CoChairs etc. Attached to this email you will find slides that encapsulate both background information on past Review Teams’ leadership structure as well as a description of leadership roles and responsibilities. We hope you will find this helpful. We invite all Review Team Member to indicate any preference they may have with respect to the leadership structure. Thank you, Best regards Alice

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Reminder: ACTION NEEDED - RT Calls
by Alice Jansen June 23, 2017

June 23, 2017

Dear Review Team Members, This is to kindly remind you to complete the doodle poll https://doodle.com/poll/h3wg2rfzkdzvpe53 by close of business today. Your input will help us determine the most convenient time slot for your weekly calls. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Monday 19 June 2017 at 18:18 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: ACTION NEEDED - RT Calls Dear RDS-WHOIS2-RT, Thank you for attending call #1. Call archives can be found at: https://community.icann.org/display/WHO/Meeting+%231+-+15+June This is to follow up on the conference call time slots for your future calls. Here is a summary based on our understanding from the discussion held on Thursday: - For now, the Review Team will work with the assumption that it will meet every week for 60 min. This is subject to change an as needed basis - Calls may be cancelled if no agenda/need to meet. - We have one Review Team Member located in UTC +8 and 1 in +7. Review Team Members are located in: UTC -7 - UTC-5 – UTC-4 – UTC - UTC+1 – UTC +3 - UTC+5 - UTC+8 We have prepared a doodle which provides a number of options for you to consider. Please indicate your preference using the doodle poll - https://doodle.com/poll/h3wg2rfzkdzvpe53 - by Friday, 23 June – 23:59 UTC. We welcome any suggested time slots you may have if none of the times in the poll work for you. We look forward to reading your input. Thank you Best regards Alice

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Re: [RDS-WHOIS2-RT] GUIDANCE NEEDED - Planning
by Alan Greenberg June 22, 2017

June 22, 2017

Hi Cathrin, Without going into the details of the GNSO proposal (which I will shortly), by saying the GAC does not endorse the last point in the GNSO Proposal (ensure no duplication of work between the RDS-RT and the GNSO RDS PDP), are you saying that the GAC supports us duplicating the RDS PDP work? Alan At 22/06/2017 04:32 PM, Cathrin.BAUER-BULST(a)ec.europa.eu wrote: >Hi Alice, hi team, > >Sounds like September perhaps 2nd half? is a >possibility. I would also be available, same >goes for the rest of the autumn. Having one >meeting before ICANN60 and one at ICANN60 is a >good idea. In general, I would have a preference >for combining Review Team meetings with other >meetings most or all of us attend if possible >for me that would be ICANN and the IGF this autumn/winter. > >I would support Alan's proposal on the briefing >which would no doubt be helpful as a baseline. I >would also be interested in seeing the work plan >of the previous review team or of a similar >exercise, so as to have an idea of next steps, >useful frequency of meetings, realistic >deadlines for deliverables with a team this size >etc. this might also help us with the scope >discussion. On scope, you may already be aware >that the GAC has largely endorsed the GNSO >proposal, with the exception of the last point on overlaps with the RDS PDP. > >Looking forward to meeting you all in Johannesburg. > >Best regards >Cathrin > >From: rds-whois2-rt-bounces(a)icann.org >[mailto:rds-whois2-rt-bounces@icann.org] On Behalf Of Alan Greenberg >Sent: Thursday, June 22, 2017 4:24 PM >To: Alice Jansen; RDS WHOIS2-RT List >Subject: Re: [RDS-WHOIS2-RT] GUIDANCE NEEDED - Planning > >Hi Alice, > >I think a September meeting would be fine. >Exactly how much work we will do before that is >less clear, for the same reason holding an >earlier meeting would be problematic. Certainly, >we can start talking about scope, and >leadership. And as I said in my previous >message, I think the decisions should be in that order. > >I would definitely plan at least a 1-day and >perhaps 2-day meeting prior to ICANN60. And I >would schedule a consultation session or >sessions. I think we will need to discuss >whether we do a single session with the entire >community, or meetings with each AC/SO, or both. > >I again suggest that prior to our doing almost >anything, I would like to have a written >briefing from staff on the recommendations of >the first WHIS-RT, their implementation >methodology and current status, and any other >comments that staff has. I am attaching a >comparable document given to ATRT2. I am NOT >suggesting that the new document be patterned >after this one, as it had a number of critical >flaws, but am including it solely to demonstrate >that such a thing is possible. This one was >created at the request of ATRT2 to fill a gap in >its understanding of the WHOIS RT >Recommendations. I also note that ATRT2 made a >very specific recommendation that such reports >be prepared for future review teams and this >recommendation was accepted by the Board. Specifically: > >11.4. Complete implementation reports >The Board should prepare a complete >implementation report to be ready by review >kick-off. This report should be submitted for >public consultation, and relevant benchmarks and >metrics must be incorporated in the report. > >Regards, Alan > >At 22/06/2017 06:12 AM, Alice Jansen wrote: > > >Dear Review Team Members, > >Your first Face-to-Face Meeting > >In light of your decision to not hold your first >face-to-face meeting during ICANN 59 and to meet >informally instead, we wish to seek your >guidance on when you envision holding your first >in-person session so we may plan accordingly. > >As many tend to take time off in July-August, we >would suggest holding your first face-to-face >session in early September 2017 and scheduling >calls throughout July-August to advance work, as appropriate. > >Please advise whether the September timeframe is >acceptable and if you have any dates to suggest >for the meeting and/or conflicts we should be >mindful of. This is a suggestion for your >consideration should you wish to schedule a >meeting earlier, or have other suggestions, please share using this list. > >In addition, we would also welcome any >suggestions you may have on meeting location >(subject to budget, availability etc.) so we may >relay them to the meetings team to inform their >venue search. For instance, we have a meeting >room in Brussels, at the ICANN office, which >could potentially be used for this meeting. > >ICANN 60 > >For planning purposes kindly note that as >indicated in the slides presented on your call >#1, we have been given the following deadlines >to request a one-day session at ICANN 60 (Abu Dhabi â 28 Oct-3 Nov 2017): > >· 30 June deadline for any sessiions >to be held prior to the ICANN 60 program; >· 30 July - deadline for any sessions to >be held during the ICANN 60 program > >We would be grateful if the Review Team could >let us know by the 30 June due date if you wish >to hold a meeting prior to ICANN 60 and if there >is interest in holding a public consultation during ICANN 60. > >We look forward to reading your input. > >Thanks, > >Best regards > >Alice > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;DM5PR03MB2714;27:FDqlXOg++4Y0Fz5YMVuBWh5+YvyTsymIMYOZPIImiokqH41ogt4kQWt+Mmlq4Z2k5/sjF5fTqOk2I3VLSHy5EuZtj7Ty+gseqk1b0+DKMp302brm5TQQL8j6IwwjKTT9IgqeJXihpDaeTO2GEgKCCw== >X-Microsoft-Antispam-Mailbox-Delivery: > >ex:0;auth:0;dest:I;ENG:(400001000128)(400125000095)(20160514016)(520000050)(520002050)(750028)(400001001212)(400125100095)(61617095)(400001002128)(400125200095); > >_______________________________________________ >RDS-WHOIS2-RT mailing list ><mailto:RDS-WHOIS2-RT@icann.org>RDS-WHOIS2-RT(a)icann.org >https://mm.icann.org/mailman/listinfo/rds-whois2-rt

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GUIDANCE NEEDED - Planning
by Alice Jansen June 22, 2017

June 22, 2017

Dear Review Team Members, Your first Face-to-Face Meeting In light of your decision to not hold your first face-to-face meeting during ICANN 59 and to meet informally instead, we wish to seek your guidance on when you envision holding your first in-person session so we may plan accordingly. As many tend to take time off in July-August, we would suggest holding your first face-to-face session in early September 2017 and scheduling calls throughout July-August to advance work, as appropriate. Please advise whether the September timeframe is acceptable and if you have any dates to suggest for the meeting and/or conflicts we should be mindful of. This is a suggestion for your consideration – should you wish to schedule a meeting earlier, or have other suggestions, please share using this list. In addition, we would also welcome any suggestions you may have on meeting location (subject to budget, availability etc.) so we may relay them to the meetings team to inform their venue search. For instance, we have a meeting room in Brussels, at the ICANN office, which could potentially be used for this meeting. ICANN 60 For planning purposes – kindly note that as indicated in the slides presented on your call #1, we have been given the following deadlines to request a one-day session at ICANN 60 (Abu Dhabi – 28 Oct-3 Nov 2017): * 30 June – deadline for any sessions to be held prior to the ICANN 60 program; * 30 July - deadline for any sessions to be held during the ICANN 60 program We would be grateful if the Review Team could let us know by the 30 June due date if you wish to hold a meeting prior to ICANN 60 and if there is interest in holding a public consultation during ICANN 60. We look forward to reading your input. Thanks, Best regards Alice

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