May 2023 - SubPro-IRT - lists.icann.org

Work Plan is way too conservative and we need to do better......
by jeff＠jjnsolutions.com May 24, 2023

May 24, 2023

Dear SubPro Team, Background I have been doing a bunch of thinking on the proposed work plan and I really believe we need to push much harder on the timelines being proposed and that we need to be much more aggressive. For those of you that do not know me, I was one of the co-chairs of the SubPro Working Group with Cheryl, so we have been living and breathing all of this for years. But in addition to that, I have participated in every one of ICANN's new gTLD rounds (starting in 2000), and have implemented not only hundreds of policies for registries, but I have also personally been involved in the launch of hundreds of TLD registries. From 2011-Jan 2015, I was responsible for the Neustar Registry business that included supporting hundreds of new gTLD applications both as front and back-ends, but also included the launch of most of those TLDs. Specific Comments to Workplan According to the Workplan, it says that Modules 1-3 (as ICANN has designated will take about a year. Then Modules 4-8 are listed as each one taking 3-4 months and operating serially one after the other. And Modules 9 and 10 are not even included in the scheduling (which I am hoping means they will be overlapping). It should be noted, however, that as far as I can tell, Module 1 overlaps with practically every other Module and once we get done with Module 1, that constitutes the bulk of the work. For example, the following topics seem to be in Module 1: Predictability - which would include the SPIRT Applicant Freedom of Expression Different TLD Types Conflict of Interest Applications Assessed in Rounds (Overlaps with Module 2) Metrics / Monitoring Dispute Resolution Procedures - Question Why is this not covered in Module 4? Reserved Names - If this refers to the top-level, fine; but second level is more Module 6 GAC Consensus Advices / Early Warnings IDNs Auctions / Resolution of Contention Sets Registry/Registrar Standardization / Registrar Non-Discrimination (Should be in Module 6) Comments on Modules 1-5 will come separately. But I wanted to comment on Modules 6-8 and the Workplan. There is no reason why Modules 6, 7 and 8 (contracting, Post-Contracting, and Terms and Conditions should take 3-4 months each (for 9-12 months total). Realistically, there is no reason these 3 modules should take any longer than 2 months combined. That alone would shave off 7-10 months off the plan). This is because: a) Module 6 - Contracting: Topics 36-38 of Final Report - I honestly believe this can be done in a couple of weeks 1. Topic 36- The final report contains 2 Affirmations and 2 Recommendations, namely: Affirmation of the 2007 policy which is already included in the 2013 Base Registry Agreement as amended....so this affirmation does not require any work. Affirmation of the use of "Specifications" - No additional work required Recommendation that ICANN add a contractual provision stating that Registry Operator will not engage in fraudulent or deceptive practices. - No IRT work needed Recommendation that there should be some opportunity to negotiate contracts / exemptions subject to notice and comment in cases where there are unique aspects of strings or operators and provides ability to accommodate changing marketplace. This one will require a little work, but overlaps with TLD Types in Module 1 2. Topic 37: Registrar Non-Discriminating / Registry/Registrar Standardization. This is already in Module 1, but really should only be here. 1 recommendation: which states that Registries must use only ICANN accredited Registrars in registering domain names, and may not discriminate among such accredited registrars unless an exemption to the Registry Code of Conduct is granted as stated therein,provided, however, that no such exemptions shall be granted without public comment.” This has already been implemented except for one thing.....Only thing added here is that if a Registry seeks an exemption to the Code of Conduct, there should be a comment period before granting the request. 3. Topic 38: Registrar Support for new TLDs - This one is just an affirmation which requires no new implementation at all. It just states that registrars can determine which TLDs it wants to offer. Module 7 : Post Contracting - I believe this can be done in 2 weeks at most I assume this relates to Topics 39-41 of the Subpro Final Report a) Registry System Testing 6 Recommendations here which essentially state that the ICANN should develop testing to demonstrate the technical capabilities of the registry which includes testing readiness for DNSSEC. It states that testing must be efficient and need not be done multiple times for the same operator it that operator supports multiple TLDs. Then it calls for the implementation of 2 recommendations that were already contained within the ICANN staff's own Program Implementation Review Report in 2016 or so. b) TLD Rollout: This contains 2 affirmations of what was done in 2012. No new implementation work needed. c) Contractual Compliance - consists of an affirmation of the sanctions policy (already in place) and a recommendation for ICANN Compliance to publish more stats on rationale for closing cases (Mostly implemented already). Module 8: Terms and Condition - Only real work is (d) below. My time estimate: 3 weeks at most. 4 Recommendations; 3 Implementation Guidance a) ICANN should only reject applications if done so in accordance with Guidebook, Bylaws, laws, etc. This recommendation is being discussed with GNSO/Board, but if accepted this requires a very limited couple of words being changed. b) ICANN should publish specific reason by applications are rejected but should avoid disclosing confidential information. - Requires no new implementation in advance. c) Ts and Cs should only have covenant not to sue if there is an appeals/challenge process. This is still being discussed, but at end of day, if there is no appeals, then implementation is crossing out covenant not to sue. If there is one, implementation is keeping things the way they are. No new work likely. d) Refunds - This one will require some implementation work to define circumstances where refunds will be given due to changes made in the program where such changes materially impact applicants. - Note this is being discussed with Board, but assuming Board approves, then work here is just coming up with a definition of "material impact" and ensuring that is not gamed. e) Name Collisions - if ICANN cannot delegate a TLD because of name collision reasons, then a full refund should be given. No real new implementation work. f) Confidential portions of applications should only be disclosed to those with a need to know...my paraphrasing. But no new implementation work here really because this is standard in all Non-disclosure agreements.

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REMINDER | SubPro IRT Meeting #2 | 23 May 2023, 20:00-21:00 UTC
by Next Round Policy Implementation May 23, 2023

May 23, 2023

Dear All, The second meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 23 May 2023 at 20:00-21:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda and background documents can be consulted here<https://community.icann.org/x/RoZXDg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Michael

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Post call | SubPro IRT Meeting #1 | 16 May 2023
by Next Round Policy Implementation May 17, 2023

May 17, 2023

Dear All, All recordings for the first meeting of the SubPro IRT held on Tuesday, 16 May 2023 at 13:00-14:00 UTC can be found on the meeting wiki page<https://community.icann.org/x/twM5Dg>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) * Transcript (still in progress) * Deck For additional information, you may consult the mailing list archives<https://mm.icann.org/pipermail/subpro-irt/> and the main wiki page<https://community.icann.org/x/pQM5Dg>. Next steps: * All members to ensure that their Statement of Interest (SOI) is published and up to date asap. * If you do not have an account on Wiki or experience any technical issues, please email nextround_policyimplementation(a)icann.org<mailto:nextround_policyimplementation@icann.org>; * Follow these instructions<https://community.icann.org/x/c4Lg>. * ICANN org to send invites and documents for the upcoming IRT meetings. Best regards, Elisa

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REMINDER | SubPro IRT Meeting #2 | 23 May 2023, 20:00-21:00 UTC
by Next Round Policy Implementation May 16, 2023

May 16, 2023

Dear All, The second meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 23 May 2023 at 20:00-21:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/RoZXDg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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REMINDER | SubPro IRT Meeting #1 | 16 May 2023, 13:00-14:00 UTC
by Next Round Policy Implementation May 16, 2023

May 16, 2023

Dear All, The first meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held today, 16 May 2023 at 13:00-14:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/twM5Dg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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REMINDER | SubPro IRT Meeting #1 | 16 May 2023, 13:00-14:00 UTC
by Next Round Policy Implementation May 15, 2023

May 15, 2023

Dear All, The first meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 16 May 2023 at 13:00-14:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/twM5Dg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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SubPro IRT Meeting #2 | 23 May 2023, 20:00-21:00 UTC
by Next Round Policy Implementation May 9, 2023

May 9, 2023

Dear All, The second meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 23 May 2023 at 20:00-21:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/RoZXDg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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REMINDER | SubPro IRT Meeting #1 | 16 May 2023, 13:00-14:00 UTC
by Next Round Policy Implementation May 9, 2023

May 9, 2023

Dear All, The first meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 16 May 2023 at 13:00-14:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/twM5Dg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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REMINDER | SubPro IRT Meeting #1 | 16 May 2023, 13:00-14:00 UTC
by Next Round Policy Implementation May 5, 2023

May 5, 2023

Dear All, The first meeting of the Subsequent Procedures (SubPro) Implementation Review Team (IRT) will be held on 16 May 2023 at 13:00-14:00 UTC [local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=SubPro+IRT+Meetin…>]. The draft agenda can be consulted here<https://community.icann.org/x/twM5Dg>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/98960123523?pwd=SjU0cEtieS9Kc2NZRUNPNGdraGQ0QT09 Meeting ID: 989 6012 3523 Passcode: z6sLS^44@y Zoom Audio only: One tap mobile +13462487799,,98960123523#,,,,*8399371478# US (Houston) +16699006833,,98960123523#,,,,*8399371478# US (San Jose) Dial in directly with your local number: https://icann.zoom.us/u/aIO87mfSF Meeting ID: 989 6012 3523 Passcode: 8399371478 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Elisa

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REMINDER | SubPro IRT
by Next Round Policy Implementation May 5, 2023

May 5, 2023

Dear All, Thank you very much for volunteering to be a member of the Subsequent Procedures (SubPro) Implementation Review Team (IRT). This is a reminder that any person participating in an IRT is required to complete a Statement of Interest (SOI). The members of this group<https://community.icann.org/x/qAM5Dg> who already have an SOI are kindly requested to ensure it is up to date. The members who do not yet have an SOI on file are kindly requested to follow the instructions on this page<https://community.icann.org/x/c4Lg> and create one at their earliest convenience. If you do not have or cannot retrieve your login details, please email nextround_policyimplementation(a)icann.org<mailto:nextround_policyimplementation@icann.org>. Please note, as mentioned in the Call for Volunteers<https://www.icann.org/en/announcements/details/icann-calls-for-volunteers-f…>, all members of the IRT are expected to have read and agreed to the Statement of Participation<https://www.icann.org/en/system/files/files/subpro-irt-statement-participat…> and are responsible for abiding by ICANN's Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>. Finally, please note that the first meeting<https://community.icann.org/x/twM5Dg> of the SubPro IRT will take place on 16 May 2023 at 13:00-14:00 UTC. For more information about this IRT, please refer to the SubPro IRT Community Wiki<https://community.icann.org/pages/viewpage.action?pageId=238617509>. Should you have any questions, please do not hesitate to reach out on-list or off- with any questions or other input you may have. Best regards, Elisa Busetto Michael Karakash Lars Hoffmann

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