April 2025 - SubPro-IRT - lists.icann.org

String Similarity
by Lars Hoffmann April 28, 2025

April 28, 2025

Dear IRT members, Based on our discussions and your feedback, we have clarified that only the relevant subset of Blocked Names will be used for comparison with applied-for strings during string similarity evaluation, and that Reserved Names are not part of this list. Reserved Names are subject to string similarity evaluation (like other applied-for strings) and may end up in contention sets if found similar to another applied-for string. Further if a Reserved Name is not applied for, a string similar to it may proceed without contention as it applied first. Kindly review the changes in redline<https://docs.google.com/document/d/19SBv5Mwxt5iZQcJ0LTAlhe6_un7tJ77opbpVyo2…>. Our working assumption is that this update incorporates all remaining IRT feedback, and we will prepare this document for public comment – as part of the collated draft AGB. Many thanks and best wishes. Lars https://docs.google.com/document/d/19SBv5Mwxt5iZQcJ0LTAlhe6_un7tJ77opbpVyo2…

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Application Fees
by Lars Hoffmann April 25, 2025

April 25, 2025

Dear IRT members, In preparation for the call on Tuesday 30 April, 12-14 UTC, please see below (and here<https://icann-community.atlassian.net/wiki/x/AQDMCg>) a link to respective wiki page, to which we just uploaded the preliminary slide deck, which contains ICANN’s responses to the public comment on Topic 15 (Fees), as well as a link to the corresponding google doc redline of the draft AGB language. Thank you and best wishes, Lars https://icann-community.atlassian.net/wiki/x/AQDMCg

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Post call | SubPro IRT Meeting #134 | 24 April 2025
by Next Round Policy Implementation April 25, 2025

April 25, 2025

Dear All, The recordings for Meeting #134 of the SubPro IRT held on Thursday, 24 April 2025 are published on the meeting wiki page<https://icann-community.atlassian.net/wiki/x/AQDLCg>. These include: * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) * Attendance * Deck For additional information, you may consult the mailing list archives<https://mm.icann.org/pipermail/subpro-irt/> and the main wiki page<https://community.icann.org/x/pQM5Dg>. Best regards, Renate

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Proposed Specification 13 with questions
by Karla Hakansson April 24, 2025

April 24, 2025

Hello SubPro IRT members, As you know, Org is meeting with the Registries Stakeholder Group (RySG) and the SubPro IRT to review the proposed Next Round Base Registry Agreement. These discussions focus on policy related issues with the SubPro IRT and operational updates with the RySG. Attached is an excerpted draft of Specification 13 that was sent to the RySG to address questions and proposed redlines from members of the RySG who are also members of the SubPro IRT. As Specification 13 is a policy related topic I am sending the excerpted draft Specification for consideration by the SubPro IRT. In addition to the proposed redlines, there are questions in the draft for the SubPro IRT members to consider in advance of our next meeting. This topic will be added to the next SubPro IRT meeting to discuss the Next Round Base RA currently scheduled for Tuesday, 8 April. Best Regards, Karla

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REMINDER | SubPro IRT Meeting #134 | 24 April 2025, 18:00-20:00 UTC
by Renate De Wulf April 24, 2025

April 24, 2025

Dear All, Meeting #134 of the SubPro IRT will be held in one hour on 24 April 2025 at 18:00-20:00 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/f5z2edra__;!!PtGJab4!8gepran…>]. Planned topics: 27a. Financial Evaluation; 36. Base Registry Agreement The final agenda can be consulted here [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/AQD…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://wecann.icann.org/external-link.jspa?url=https%3A%2F%2Fwww.icann.org…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Re: Updated Application Questions
by Jared Erwin April 24, 2025

April 24, 2025

Dear IRT Members, Apologies, this is for our call on 6 May, not for our call today (where we will be discussing the Base RA and Financial Eval). Thank you Jared From: Jared Erwin via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Jared Erwin <jared.erwin(a)icann.org> Date: Thursday, April 24, 2025 at 07:12 To: "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [SubPro-IRT] Updated Application Questions Dear IRT Members, Please find here the updated application questions for our call at 18 UTC today. * See document here: https://docs.google.com/document/d/1FZ7NaLUaQ67DWeSoUHgUhTaa0s5y5hmwup0-nXI… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1FZ7NaLUaQ67D…> * PDF: https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/112200175/1.+W… [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/space…> (give the link a second to load to the correct spot) Please note that due to changes in format, a (useful) redline is not possible to create, but the following updates or changes have been made: * Have indicated where applicable that Latin Characters should be used * Have indicated where applicable that Acronyms should be spelled out * Have provided more information regarding response format, document and character limitations * Noted in Question 3 regarding the legal form in English * Added questions 11-14 regarding Affiliate * Updated question 63 regarding significant influence * Added question 104 regarding Refund * Added Questions 120, 127, 135, 141 regarding “generic” name * Added questions 182-184 regarding RVCs * Removed question regarding Registry Data Escrow provider For your reference, see the previous version here: https://docs.google.com/document/d/18PoM_quQ3vZtLnPdWF1TZOWjUINvsl8iYjRHpvw… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18PoM_quQ3vZt…> Thank you, Jared -- Jared Erwin Director, New gTLD Program Global Domains & Strategy Internet Corporation for Assigned Names and Numbers (ICANN) jared.erwin(a)icann.org<mailto:jared.erwin@icann.org>

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Updated Application Questions
by Jared Erwin April 24, 2025

April 24, 2025

Dear IRT Members, Please find here the updated application questions for our call at 18 UTC today. * See document here: https://docs.google.com/document/d/1FZ7NaLUaQ67DWeSoUHgUhTaa0s5y5hmwup0-nXI… * PDF: https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/112200175/1.+W… (give the link a second to load to the correct spot) Please note that due to changes in format, a (useful) redline is not possible to create, but the following updates or changes have been made: * Have indicated where applicable that Latin Characters should be used * Have indicated where applicable that Acronyms should be spelled out * Have provided more information regarding response format, document and character limitations * Noted in Question 3 regarding the legal form in English * Added questions 11-14 regarding Affiliate * Updated question 63 regarding significant influence * Added question 104 regarding Refund * Added Questions 120, 127, 135, 141 regarding “generic” name * Added questions 182-184 regarding RVCs * Removed question regarding Registry Data Escrow provider For your reference, see the previous version here: https://docs.google.com/document/d/18PoM_quQ3vZtLnPdWF1TZOWjUINvsl8iYjRHpvw… Thank you, Jared -- Jared Erwin Director, New gTLD Program Global Domains & Strategy Internet Corporation for Assigned Names and Numbers (ICANN) jared.erwin(a)icann.org<mailto:jared.erwin@icann.org>

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Financial Evaluation
by Lars Hoffmann April 24, 2025

April 24, 2025

Dear IRT members, We updated the wiki pages for the meeting on 24 April 2025 18 UTC with a link to the deck that contains the responses to the public comments on the ‘financial evaluation’. We will review these during the call. As a reminder, the other topic (which will go first) is the Base Registry Agreement. Best wishes, Lars https://icann-community.atlassian.net/wiki/x/AQDLCg

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Re: [Ext] Re: Upcoming Meetings
by Lars Hoffmann April 23, 2025

April 23, 2025

Thanks, Marc. I appreciate the feedback. As a quick reminder, we had announced these two dates (29 and 30 April) as far back as the Seattle meeting with the note that 1 May is a holiday for many on the ICANN team working on the AGB and supporting the IRT. With staff (and likely community) availability limited in the subsequent week due to the CP summit, I am reluctant to move this call at this point . What I can do is make sure that this is the last time (and I think overall only the third time – not counting the subgroups – that the IRT meets twice within 24h). I appreciate the burden that these calls put on the community and I believe to-date the ICANN team has been very responsive to IRT feedback in terms of call scheduling. On your point of ICANN’s arbitrary choice of a launch date, I have to disagree with you. The timeline for the IRT and the AGB drafting and the opening of the next round, followed a very spirited discussion – with a lot of voices taken into account – with the community, many in the IRT arguing that the 2-year timeline is far too long for the IRT when we first set out on this journey – wanting to see this work concluded within 9-12 months. So I think we arrived at a good compromise and the good news is, the intense meeting schedule will come to an end at the end of May at the latest (hopefully mid-May in fact). Thank you and best wishes, Lars From: "trachtenbergm(a)gtlaw.com" <trachtenbergm(a)gtlaw.com> Date: Wednesday, 23 April 2025 at 12:34 To: Lars Hoffmann <lars.hoffmann(a)icann.org>, "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Cc: Karla Hakansson <karla.hakansson(a)icann.org> Subject: [Ext] Re: Upcoming Meetings Lars, To be clear it’s not just Anne that has asked to avoid a scenario where there are two meetings within a 24h period. I strongly echo this and I’m sure many other participants do as well. The current schedule with sometimes 3 meetings per week of 2 hours each already makes it difficult enough for those that are not paid to attend SubPro as part of their job and is contrary to the stated goal of maximum community participation. Having two meetings within 24 hours makes it virtually impossible. Meeting ICANN’s arbitrary choice of launch date should not need prioritized over community input and participation. Best regards, Marc Trachtenberg Chair, Internet, Domain Name, eCommerce, and Social Media Practice Greenberg Traurig, LLP 77 West Wacker Drive Chicago,IL 60613 (O) +1.312.456.1020 (M) +1.773.677.3305 Trac(a)gtlaw.com ________________________________ From: Lars Hoffmann via SubPro-IRT <subpro-irt(a)icann.org> Sent: Wednesday, April 23, 2025 1:07:40 AM To: Jared Erwin via SubPro-IRT <subpro-irt(a)icann.org> Cc: Karla Hakansson <karla.hakansson(a)icann.org> Subject: [SubPro-IRT] Upcoming Meetings *EXTERNAL TO GT* Dear IRT members, We updated the schedule for the next five meetings. Please see the wiki page for more details: https://icann-community.atlassian.net/wiki/x/MQGwBg<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/MQG…>. Spoilers: On Thursday 24 April (18-20 UTC) we will discuss the Base Registry Agreement and Financial Evaluation. Week of 28 April, we will have, two meetings within a 24h period. I understand that Anne has asked to avoid such a scenario, but 1 May is public holiday in many countries and to make sure we accommodate different time zones, and stick to our schedule/timeline, we will need to have a meeting on Tuesday 29 April (18-20 UTC) and again Wednesday 30 April (12-14 UTC). As per Jim’s request we will now discuss Name Collision on 29 April – it will be the first agenda item that day. Thank you and best wishes, Lars

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Upcoming Meetings
by Lars Hoffmann April 23, 2025

April 23, 2025

Dear IRT members, We updated the schedule for the next five meetings. Please see the wiki page for more details: https://icann-community.atlassian.net/wiki/x/MQGwBg. Spoilers: On Thursday 24 April (18-20 UTC) we will discuss the Base Registry Agreement and Financial Evaluation. Week of 28 April, we will have, two meetings within a 24h period. I understand that Anne has asked to avoid such a scenario, but 1 May is public holiday in many countries and to make sure we accommodate different time zones, and stick to our schedule/timeline, we will need to have a meeting on Tuesday 29 April (18-20 UTC) and again Wednesday 30 April (12-14 UTC). As per Jim’s request we will now discuss Name Collision on 29 April – it will be the first agenda item that day. Thank you and best wishes, Lars

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