- SubPro-IRT - lists.icann.org

SubPro IRT Meeting #159d | 14 October 2025, 19:00-20:00 UTC
by Next Round Policy Implementation Sept. 9, 2025

Sept. 9, 2025

Dear All, Meeting #159d of the SubPro IRT will be held on 14 October 2025 at 19:00-20:00 UTC [local time<https://tinyurl.com/yey3nwvb>]. Planned topics: TBA The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AQAnH>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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SubPro IRT Meeting #159c | 7 October 2025, 05:00-06:00 UTC
by Next Round Policy Implementation Sept. 9, 2025

Sept. 9, 2025

Dear All, Meeting #159c of the SubPro IRT will be held on 7 October 2025 at 05:00-06:00 UTC [local time<https://tinyurl.com/43crmbdv>]. Planned topics: TBA The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/KgAmH>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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SubPro IRT Meeting #159b | 30 September 2025, 13:00-14:00 UTC
by Next Round Policy Implementation Sept. 9, 2025

Sept. 9, 2025

Dear All, Meeting #159b of the SubPro IRT will be held on 30 September 2025 at 13:00-14:00 UTC [local time<https://tinyurl.com/2wnukhau>]. Planned topics: TBA The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AQAmH>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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SubPro IRT Meeting #159a | 23 September 2025, 19:00-20:00 UTC
by Next Round Policy Implementation Sept. 9, 2025

Sept. 9, 2025

Dear All, Meeting #159a of the SubPro IRT will be held on 23 September 2025 at 19:00-20:00 UTC [local time<https://tinyurl.com/55w4jhb3>]. Planned topics: DRSP Fees and Updated Procedures The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AQAlH>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Public Comment Re: Replacement String for ASP
by Lars Hoffmann Sept. 5, 2025

Sept. 5, 2025

Dear all, Per Elaine’s suggestion, I am share ICANN’s response to Edmon’s proposal<https://www.icann.org/zh/public-comment/proceeding/final-proceeding-for-pro…>, submitted as a public comment, below. Note, this is the same text as we shared in decks that are available on the SubPro wiki. Best. Lars -- Thank you for your detailed and thoughtful suggestions. It is important to note that the SubPro Final Report rationale for Recommendation 17.15 and Implementation Guidance 17.16 and 17.17 did not reach consensus on supported applicants having “absolute priority”; only to “increase the chances of applicants qualified to receive Applicant Support winning at auction.” The SubPro Final Report states in the rationale for 17.15: “The Working Group agreed that applicants qualified for Applicant Support should receive some form of special treatment in contention sets with standard applicants”. The SubPro Final Report outputs did not provide an amount by which those chances should be increased, only that ICANN should conduct research to determine the mechanism and amount of support. Based on expert research and the parameters set forth in the SubPro Final Report, ICANN contracted a third-party auctions expert vendor to conduct research on the nature of the bid credit, multiplier, or other mechanism. The findings and options from that research were presented to the IRT<https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/112200431/2024…>. Based on this research and the SubPro Final Report rationale, ICANN proposed a bid credit and conducted research on other auction mechanisms with bid credits, in order to determine an appropriate level for the credit. This research was presented to the IRT<https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/112202581/2025…>. Based on research, the maximum bid credit amount provided in other auction examples was 35%, which is the percentage proposed to the IRT and outlined in the AGB, with a phased-out approach to prevent gaming. Regarding your proposal with regard to the replacement string. ICANN notes that this is a new idea that was not brought up during the community consultation in August 2024, nor during any IRT discussions or the previous public comment that included the current replacement string process. While it may be worth discussing whether giving ASP applicants the opportunity to get a ‘free shot’ after the replacement from a policy perspective, operational planning and system builds will be impacted by such a change at this late stage of the implementation process. Since the Board resolved on the implementation of the SubPro policy recommendations, ICANN has been working towards opening the next round in April 2026. In an ideal world, we would start operational planning and system builds only after the AGB is finalized. However, due to the timing requirements, these plannings and builds have to take (and are taking) place in parallel to the AGB drafting. We spoke about this explicitly with our contractors who confirmed that your proposed change could not be absorbed into ongoing implementation work whilst maintaining the goal to open the round in April 2026. Of course if your proposal were to become Board-adopted policy, ICANN will implement your proposal for future rounds. But for the next round we will not make this change to the replacement string process.

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Fee quotation
by Marika Konings Sept. 5, 2025

Sept. 5, 2025

Dear IRT, As discussed during the IRT call earlier today, as part of an updated fee FAQ, we will make available a fee quotation (see attached) that is intended to help applicants make arrangements to ensure timely payment. The FAQ will also include a link to ICANN’s tax residency certificate and other tax related documents that may be needed by some. We hope this is helpful but if you have further suggestions that could facilitate the payment process for applicants, please let us know. Best regards, Marika

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Post call | SubPro IRT Meeting #158 | 4 September 2025
by Next Round Policy Implementation Sept. 4, 2025

Sept. 4, 2025

Dear All, The recordings for Meeting #158 of the SubPro IRT held on Thursday, 4 September 2025 are published on the meeting wiki page<https://icann-community.atlassian.net/wiki/x/AQCREw>. These include: * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) * Attendance * Deck For additional information, you may consult the mailing list archives<https://mm.icann.org/pipermail/subpro-irt/> and the main wiki page<https://community.icann.org/x/pQM5Dg>. Best regards, Renate

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REMINDER | SubPro IRT Meeting #158 | 4 September 2025, 12:00-14:00 UTC
by Next Round Policy Implementation Sept. 4, 2025

Sept. 4, 2025

Dear All, Meeting #158 of the SubPro IRT will be held in one hour on 4 September 2025 at 12:00-14:00 UTC [local time<https://tinyurl.com/yhx33rrc>]. Planned topics: New gTLDProgram: Next Round Privacy Policy; The Applicant Journey; Contention Set Resolution; Name Collision The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AQCREw>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Request for Applicant Guidebook related sessions at ICANN84
by Elisa Busetto Sept. 4, 2025

Sept. 4, 2025

Dear IRT members, As you know, we are working towards the adoption of the Applicant Guidebook during ICANN84. In the meantime, the New gTLD Program team will hold a prep week session on the status of the Program. A number of SMEs will be on the ground in Dublin, and we plan to hold open-mic sessions on different topics of the Applicant Guidebook, including but not limited to: Applicant Journey, PICs/RVCs, CPE, Community Input/Objections/Appeals, and Contention Set Resolution. The final list of topics will be communicated to the SubPro IRT as soon as practicable. In addition, there will be one session on the Base Registry Agreement, and one on the outreach, engagement and communications efforts. Similarly to Prague, we would also like to offer to attend any of your community sessions. If you are interested, please reach out to us with the timing of your session, the topics you would like us to cover, how much time we will have to present, and any known questions you would like us to answer. We kindly ask that you let us know, off-list, by 24 September 2025, if you would like us to attend any of your sessions. We will also send a similar message to the SO/AC leaders and include a short note in an upcoming Community Digest<https://icann-community.atlassian.net/wiki/x/qAL2Bg>. Please don’t hesitate to reach out with any questions/comments you may have! Best, Elisa

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Deck Meeting #158
by Elisa Busetto Sept. 4, 2025

Sept. 4, 2025

Dear all, We have just published the deck for Meeting #158: https://icann-community.atlassian.net/wiki/x/AQCREw Best, Elisa

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