February 2017 - Ws2-staff_acct

Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #10_ 28 February 2017
by MSSI Secretariat Feb. 28, 2017

Feb. 28, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #10 – 28 February 2017 will be available here: https://community.icann.org/x/Y6bRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> ________________________________ Notes Staff Accountability Meeting #10 28 February 2017 @ 05:00 UTC Agenda: 1. Intro: agenda review, attendance, SOI check 2. Second reading document A version 1.5. Jordan is rapporteur on this document If there is time after completing Document A for submission to Plenary (note the documents are open for comment and suggested edits. Contributions to content invited): 3. Discussion / seeking feedback on Draft Document B v1.2 Avri is rapporteur on this document 4. Continuing Discussion of Responses to Staff questions (if time) 5. Schedule check 6. AOB Notes (including relevant portions of the chat): 7 Participants at start of call Avri Doria - Usual administrivia - Pam Little - updated SOI, now representing Alibaba. Jordan Carter - (review of structure of document). Any comments? George Sadowsky - Difficult comments to make given my liaison status - My sense is of real concern because the document to my mind misses the mark completely. What problems are trying to be solved here - seems most clear. Limited Board feedback is there is no understanding what is going. You could cut out 80% of the document without losing much - the two main recommendations are F and J which seems to make sense. the document provides a lot of background, too much in many cases and some incorrect. Does this document really address the problem (statement from Rec. 12). Greg Shatan: I have the same general concerns as George has expressed. Jordan Carter - Agree just focusing on the problem would be better but this is not the requirement from Rec. 12. Greg Shatan - Do not think the suggestions made by GS are incoherent with Rec. 12. there may not be a need for a "history of the world" approach. Do not think this document is what was required by WS1. Jordan Carter - The italicized text is copy/paste from rec. 12 which says we should develop this in cooperation with staff - however there does not seem to be an operational model, given our attempts, that would allow us to do this. In part this is why I think this should go to the Plenary so we can get an understanding of what we should be doing. Avri Doria - Agree with JC comments and should be repeated to the plenary so we can find out if we are meeting the requirements of rec. 12. There does seem to be an (elephant) in the room but it is uncertain. avri doria: i actually did not say an elephant in the room. i said something large covered in a blanket walking through the room, but we don't know exactly what it is. Might be a rhinocerous for all I know. George Sadowsky - The elephant in the room seems to be people think that staff are crossing over the line to policy implementation and there is no place where the community can get that addressed. Jordan Carter - what I thought is that staff would provide a paper in June that would provide the information that was requested - but that was not the case. As a group of volunteers getting replies every two months does not seem to be very functional - GS How do we fix this so we can work with ICANN? George Sadowsky - My experience with staff is different - do not think staff is particularly hostile to this effort - and I apologize for not being there earlier in the process and am willing to help however I can at this point. Avri Doria - really think we should include this discussion in the document and send it to the plenary. I have made numerous requests to get staff participation to little avail and am not optimistic of participation going forward. Jordan Carter - Agree with AD - we need plenary input. Have no ownership issues with the document and have no issues with staff writing some of this. Avri Doria: Not perfectly comfortable with this approach. Need to send this document along with the cover note so we can have the wider discussion. Jordan Carter 2: I'm relaxed about including it, because if people don't read it, they won't have a sense of what is being pushed against or for George Sadowsky: Nothing wrong with that, Avri. Greg Shatan - In asking to frame this we have to consider if we want to ask the plenary to read 19 pages. Avri Doria - pertinent part of document is now only 11 pages. Jordan Carter - Agree this needs Framing to go to the plenary and that this conversation has helped verbalize some of my discomfort. We are not looking for any editorial comments from the Plenary. avri doria: we need to be careful not to whitewash in our zeal to be comfortable Greg Shatan: One last working note: we may want to let Board members generally know that they can participate on an equal footing with other participants, rather than feeling like they must only "liaise." Avri Doria – I have made that clear to GS a number of times. Jordan Carter - will draft a one page cover framing what we are asking the plenary and we will finish this on the Thursday meeting. George Sadowsky - More than willing to put in comments in the Googledoc but there seems to be too many comments. Avri Doria - that should work. Ok we have a plan. JC will produce a document in the next few hours which will be considered on our Thursday call. In the meantime people can finish cleaning up as much as they want. Jordan Carter 2: i'll circulate that cover note to the group in about 12h, or about 15h George Sadowsky: I will put all my comments on the GooglerDocs within 24 hours. Avri Doria - The specificity of the recommendations will be in the B document but needs the input from the A document. Any AOB (none). Adjourned.

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Draft Agenda Mtg 28 Feb 5 utc
by avri doria Feb. 28, 2017

Feb. 28, 2017

Hi. The draft agenda can be found at: https://docs.google.com/document/d/1f_aonmXqbFTUzHZzECqI05t4N6dqY4zrqzOcMUn… A pdf is attached. The main purpose of the meeting to do a second reading of Document A and decide if it is ready to be be submitted to the plenary for Copenhagen discussion. thanks avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Document A as of 0430 utc 170228
by avri doria Feb. 28, 2017

Feb. 28, 2017

2 pdfs in this drop both of Document A <https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s…> - one just the pdf of the ext - one of the same text but with comments Document B and the Staff questions have not changed since the last meeting --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Agenda for 2 Feb 13 UTC
by avri doria Feb. 27, 2017

Feb. 27, 2017

Draft agenda can be found at: https://docs.google.com/document/d/160soUX0_aMVpbeqoAIlkUE3pnFrR_4VfbX5KetD… PDF attached. Will post PDF of the documents under discussion a little later as they are going though an edit pass today. avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Updated doc A - version 1.5
by Jordan Carter Feb. 24, 2017

Feb. 24, 2017

Hi all I have done the promised redraft and it's here: https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… Look forward to your further thoughts. We will finalise this Document on the call at 05 UTC on Tuesday 28 Feb. I hope I caught all the input. Cheers Jordan -- Jordan Carter Chief Executive, InternetNZ +64-21-442-649 | jordan(a)internetnz.net.nz Sent on the run, apologies for brevity

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Doc A revision timing
by Jordan Carter Feb. 23, 2017

Feb. 23, 2017

Hi all I was a little ambitious about my time in terms of working on Doc A consistent with the discussion yesterday. I will do that work now 19h00-20h30UTC on Friday, so any comments in the doc before that I can take into account. The main changes are: - agreed to turn section 2 into an annex, with new text as in doc - considered turning section 4's existing text into an annex, or leaving it aside from next draft - merging section 4 and 5 into a single set of recommendations - making sure the content is explicitly relevant to Staff Accountability insofar as that is consistent with what we were required to do by WS1's report. The doc is here: < https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… > I won't make a new copy but will edit that doc in tracked changes, and then ACCEPT the changes once done. Most of the comments will stay in place. Any questions, fire away and ask them here by email. cheers Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #9 _ 22 February 2017
by MSSI Secretariat Feb. 22, 2017

Feb. 22, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #9 - 22 February 2017 will be available here: https://community.icann.org/x/3oPRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> ________________________________ Notes (including relevant portions of chat): 1. Intro: review of the agenda, attendance, SOI check. - Focus is to complete Document A and then will review Document B. Last if time allows will focus on responses to questions. -Questions and comments on agenda Suggestion to focus on Document A with objective on having something for Copenhagen - Agenda accepted as posted - SOI Update 2. Finalize Document A version 1.4. Jordan is rapporteur on this document and reviewed the draft document https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6s… comments.and changes, will walk through the document for discussion. Objective to get to agreed draft - Comments and discussion on the draft - Section on what the ICANN Board does not do - noted that this may need to be re-addressed as it does not cover sufficient details and the way the process works - Proposal to move text to Annex - Section 2 as quite long and to shorten the paper this could be moved to the end to be retained as part of a single paper. - Anything to make the work more concise would be benificial - support was for the Annex but not for deleting text - Section 3 Proposed Changes and Clarifications review comments suggested - Section 4 Activities that should be started/continued/stopped - revised the text to better align with the section heading, sugggestion to go with bullet point list for group review and feedback. Noted similar concern with prior text being a think piece that went beyond staff accountability as well as some comments that did not address what was proposed for section content. - Discussion on approach - delete section 4 content and then merge text with Section 5, leaving bullets in Section 4 - need to reserve action until can consult with author of that section on proposal to move text - Noted from chat: Cheryl LangdonOrr (CLO): That works for me Jordan if you also specifically reach out to Klaus to engage him ASAP in the process ASAP Cheryl Langdon-Orr (CLO): but Annex seems most likely... However Greg Shatan: Agree with Avri, and perhaps we can find some concrete objects in the prior text, e.g., evaluating staff against KPIs. - Noted that the text is confusing as to what/who is being referred to Staff, ICANN.org - unclear and may need some clarity, ex CEO is the voice of ICANN or the voice of Staff - one of troublesome questions. - Sebastien - Currently drafting paper looking at Ombudsman Compliant Officer and so nothing else - Need to look into conflicts of interests with part time and consultants as there may be a need to relook at ROI requirements - Action Item - get sections 4 and 5 out for review and comment so document can be finalized 3. Discussion / seeking feedback on Draft Document B v 1.2 (Avri is rapporteur on this Document) - Reviewed draft document B text and comments submitted, noted that documents did not cover multistakeholder 4. Schedule check https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFe…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> Discussion on next steps and meetings for the group to arrange a call next week to complete the document in time to submit for Copenhagen Plenary. Looking to reschedule and hold another meeting for consensus on Doc A. Also request that group look at Doc B aswell so the document can be progressed. Reviewed adjustments to dates for work to be completed 5. AOB - No other business

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special meeting to make deadline - 27 or 28 Feb
by Jordan Carter Feb. 22, 2017

Feb. 22, 2017

Hi all We will schedule another call for wS2 Staff Accountability on either 27 Feb or 28 Feb (05 UTC either day preferred, or 13 UTC on 28 Feb) to finalise Document A. I will edit as per tonight's call within 24h and circulate to the group. thanks, Jordan -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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Draft Agenda for Week 8 22 Feb 2017 0500 UTC
by avri doria Feb. 21, 2017

Feb. 21, 2017

** *CCWG WS2: Staff Accountability* * Draft Agenda - 22 February 2017 at 0500 UTC This doc: https://docs.google.com/document/d/11QD-QErJKfFpf5j_GMHVwhCu92snD20Fppogd_N… 1. Intro: agenda review, attendance, SOI check 2. Finalize Document A version 1.4. Jordan is rapporteur on this document (main item at ---- meeting) Document, open to comments and suggested edits, can be found at:https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwl… 3. Discussion / seeking feedback on Draft Document B v 1.2 Avri is rapporteur on this documenthttps://docs.google.com/document/d/1UnkJuukv0px-CfIDgLrjdDZa2CpBvSa… 4. Continuing Discussion of Responses to Staff questions (if time) https://docs.google.com/document/d/1ELuw6i3mGAjnZBe0Vc_lraNQrWw5m_I6UyipEHa… 5. Schedule check 6. AOB *(a pdf is attached) Note: all docs are still open for comments and suggested edits. A pdf of the docs will be drawn just before the meeting sent to the list. --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Call (staff accountability) rescheduled to 22 Feb at 05h UTC
by Jordan Carter Feb. 21, 2017

Feb. 21, 2017

Hi all Given the clash with many participants being in Iceland for other ICANN meetings, we will reschedule this weeks call. The call due on 16 Feb at 05UTC is cancelled. We will have the next call on *22 February 2017 at 05 UTC.* thanks Jordan Co-Rapporteur, WS2 Staff Accountability, CCWG -- Jordan Carter Chief Executive *InternetNZ * +64-4-495-2118 (office) | +64-21-442-649 (mob) | Skype: jordancarter jordan(a)InternetNZ.net.nz | www.InternetNZ.nz *A better world through a better Internet*

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