January 2017 - Gdd-gnso-ppsai-impl

Action Required by 20 Jan: IRT Poll Re: Schedule
by Amy Bivins Jan. 19, 2017

Jan. 19, 2017

Dear Colleagues, This is a reminder that we have asked you to participate in a poll regarding a proposed change to the IRT meeting schedule (to meet weekly rather than biweekly), https://www.surveymonkey.com/r/FTW57SC. As of today, we only have 9 responses. Please respond to this very short three-question poll no later than tomorrow, 20 January. We need feedback from as many of you as possible (including the full spectrum of stakeholder groups and constituencies represented on the IRT). These current results represent the views of only a small fraction of the IRT. We need responses from all of you so that we can make a fully-informed decision regarding the IRT meeting schedule. Thank you for your assistance on this. I will be distributing the documents for discussion at our 24 January meeting to you on Monday. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org From: gdd-gnso-ppsai-impl-bounces(a)icann.org [mailto:gdd-gnso-ppsai-impl-bounces@icann.org] On Behalf Of Amy Bivins Sent: Friday, January 13, 2017 12:08 PM To: gdd-gnso-ppsai-impl(a)icann.org Subject: [Gdd-gnso-ppsai-impl] Cancelation of 17 January IRT meeting; Please complete IRT poll re: schedule Dear Colleagues, Upon further consideration, we have decided to cancel the Privacy and Proxy Service Provider Accreditation Program IRT meeting that is scheduled for this upcoming Tuesday, the 17th. Given that Monday is a U.S. holiday (I had forgotten about this during our IRT call), there is not adequate time to distribute the necessary documents for review before the call. I sincerely apologize for any inconvenience. Looking ahead, in an effort to ensure we proceed conservatively and transparently, and that we clearly understand and document all IRT members' intent surrounding our timeline and meeting schedule, we request that you complete the following poll no later than Wednesday, 18 January: https://www.surveymonkey.com/r/FTW57SC On our call on Tuesday the 10th, I asked two discrete questions regarding our timeline and call schedule, and the responses we received in the Adobe room were as follows: Question 1: Should this IRT adopt the 12-month timeline circulated to the IRT in December (question asked at approximately 8:23 on recording)? Attendees in room (including some staff): 30 Yes: (2)-Alex Deacon and Steve Metalitz (Steve elaborated on audio that the IRT should proceed to the substance of this implementation and hold weekly meetings, and see how quickly we can proceed rather than explicitly adopting the 12-month timeline) No: (8) Leana Vitruk (on the phone); Alejandro Hernandez, Carolyn Mitchell, Darcy Southwell, Eric Rokobauer, Greg DiBiase, Janelle McAlister, Lisa Villeneuve Question 2: Is anyone opposed to moving to weekly meetings (in response to discussion at end of call regarding the need for timely scheduling and adequate notice of meetings, at approximately 53:00)? Attendees in room (including some staff): 33 Yes (meaning, IRT should move to weekly meetings): (8) Alejandro Hernandez, Alex Deacon, Eric Rokobauer, Leana Vitruk, Lisa Villeneuve, Roger Carney, Steve Metalitz, Vlad Dinculescu No (meaning, opposed to moving to weekly schedule): (2): Carolyn Mitchell, Greg DiBiase Based on the more "yes's" than "no's" to Question 2, and the discussion on the audio, which seemed to support moving to weekly meetings, I committed to schedule weekly meetings. However, many IRT members did not answer the question (and some were not on the call). This is why we are asking you to complete the above-linked poll, to ensure we clearly understand and correctly interpret all IRT members' views on this topic. Our next meeting is scheduled for 24 January 2017. If your survey responses reflect the apparent intent in the room on the 10 January call, we will proceed to adopt the proposed weekly meeting schedule as of our 24 January meeting. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org <mailto:amy.bivins@icann.org> www.icann.org <http://www.icann.org>

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Cancelation of 17 January IRT meeting; Please complete IRT poll re: schedule
by Amy Bivins Jan. 13, 2017

Jan. 13, 2017

Dear Colleagues, Upon further consideration, we have decided to cancel the Privacy and Proxy Service Provider Accreditation Program IRT meeting that is scheduled for this upcoming Tuesday, the 17th. Given that Monday is a U.S. holiday (I had forgotten about this during our IRT call), there is not adequate time to distribute the necessary documents for review before the call. I sincerely apologize for any inconvenience. Looking ahead, in an effort to ensure we proceed conservatively and transparently, and that we clearly understand and document all IRT members' intent surrounding our timeline and meeting schedule, we request that you complete the following poll no later than Wednesday, 18 January: https://www.surveymonkey.com/r/FTW57SC On our call on Tuesday the 10th, I asked two discrete questions regarding our timeline and call schedule, and the responses we received in the Adobe room were as follows: Question 1: Should this IRT adopt the 12-month timeline circulated to the IRT in December (question asked at approximately 8:23 on recording)? Attendees in room (including some staff): 30 Yes: (2)-Alex Deacon and Steve Metalitz (Steve elaborated on audio that the IRT should proceed to the substance of this implementation and hold weekly meetings, and see how quickly we can proceed rather than explicitly adopting the 12-month timeline) No: (8) Leana Vitruk (on the phone); Alejandro Hernandez, Carolyn Mitchell, Darcy Southwell, Eric Rokobauer, Greg DiBiase, Janelle McAlister, Lisa Villeneuve Question 2: Is anyone opposed to moving to weekly meetings (in response to discussion at end of call regarding the need for timely scheduling and adequate notice of meetings, at approximately 53:00)? Attendees in room (including some staff): 33 Yes (meaning, IRT should move to weekly meetings): (8) Alejandro Hernandez, Alex Deacon, Eric Rokobauer, Leana Vitruk, Lisa Villeneuve, Roger Carney, Steve Metalitz, Vlad Dinculescu No (meaning, opposed to moving to weekly schedule): (2): Carolyn Mitchell, Greg DiBiase Based on the more "yes's" than "no's" to Question 2, and the discussion on the audio, which seemed to support moving to weekly meetings, I committed to schedule weekly meetings. However, many IRT members did not answer the question (and some were not on the call). This is why we are asking you to complete the above-linked poll, to ensure we clearly understand and correctly interpret all IRT members' views on this topic. Our next meeting is scheduled for 24 January 2017. If your survey responses reflect the apparent intent in the room on the 10 January call, we will proceed to adopt the proposed weekly meeting schedule as of our 24 January meeting. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Updated PP Policy Section 1, update from 1/10 IRT call
by Amy Bivins Jan. 12, 2017

Jan. 12, 2017

Hello, All, Thanks so much for your active participation on our IRT call today-I think we can all agree that we made substantial progress! I am attaching an updated draft of Section 1 of the policy, incorporating edits after our call today and some new comments that were received after the Friday deadline. If you have any additional comments on this, please send them to the list this week while the discussion is still fresh on everyone's minds. I cleaned up this document by deleting the comments and making a couple of edits that I believe were addressed on the call (but if you disagree with any changes that were made please let me know). For those who were not on the call, please review the call materials and listen to the recording this week. We had a very robust discussion. There was general support on the call to begin meeting weekly, so we will update our meeting schedule to start that next week. If anyone who was not on the call wishes to weigh in on this, please reply to the list. As you will hear on the recording, there was general agreement on the call to work to expedite our pace, to the extent that we can without sacrificing the quality of our output. So the first step on that is to start meeting weekly. I will distribute materials for next week's call no later than Monday, and the materials from today's call should be up on the wiki shortly. If you have questions or comments please don't hesitate to contact me directly or reply to the list (preferred, so that everyone can see). Also, a reminder that any feedback on the LEA framework principles document (distributed to the LEA issues subteam and available on the wiki) should be sent to the list no later than Friday, 13 January. And I will be following up with the registrars who spoke up on the call about starting subteam work related to developing a proposed process that we will fit in to Section 1 C (when a registrar/reseller becomes aware of registrations involving an unaccredited privacy or proxy service). Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Agenda, materials for 10 January IRT call
by Amy Bivins Jan. 10, 2017

Jan. 10, 2017

Hi All, Our next Privacy and Proxy Service Provider Accreditation Program IRT meeting is scheduled for 10 January 2017, 15:00 UTC, for 90 minutes. You should have received a calendar invitation and login information separately (if not, or you need this resent, please let me know). Our agenda is as follows: >Recent developments >Overview and IRT feedback on illustrative 12-month project timeline >Overview and IRT feedback on draft v2, Privacy and Proxy Service Provider Accreditation Policy, Section 1 (attached document updated with IRT comments received and additional ICANN comments attached) >Next steps This morning, I distributed a document to the LEA issues subteam for feedback (attached). If you are not part of the subteam but would like to provide feedback, please send any input no later than 13 January. I look forward to speaking with you tomorrow. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Re: [Gdd-gnso-ppsai-impl] Agenda, materials for 10 January IRT call
by Michele Neylon - Blacknight Jan. 9, 2017

Jan. 9, 2017

I am probably going to be stuck on a plane somewhere at that time, so please accept my apologies Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains http://www.blacknight.host/ http://blacknight.blog/ http://ceo.hosting/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265, Ireland Company No.: 370845 From: <gdd-gnso-ppsai-impl-bounces(a)icann.org> on behalf of Amy Bivins <amy.bivins(a)icann.org> Reply-To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Date: Monday 9 January 2017 at 09:41 To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Subject: [Gdd-gnso-ppsai-impl] Agenda, materials for 10 January IRT call Hi All, Our next Privacy and Proxy Service Provider Accreditation Program IRT meeting is scheduled for 10 January 2017, 15:00 UTC, for 90 minutes. You should have received a calendar invitation and login information separately (if not, or you need this resent, please let me know). Our agenda is as follows: >Recent developments >Overview and IRT feedback on illustrative 12-month project timeline >Overview and IRT feedback on draft v2, Privacy and Proxy Service Provider Accreditation Policy, Section 1 (attached document updated with IRT comments received and additional ICANN comments attached) >Next steps This morning, I distributed a document to the LEA issues subteam for feedback (attached). If you are not part of the subteam but would like to provide feedback, please send any input no later than 13 January. I look forward to speaking with you tomorrow. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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[Response Requested by 6 January] Draft Section I PP Policy, Illustrative 12-month timeline
by Amy Bivins Jan. 6, 2017

Jan. 6, 2017

Hello, All, I have a few developments to share with you. Items 3 and 4 require action from you, so please review this message carefully. First, ICANN will be formally announcing to accredited registrars today that the expiration date of the 2013 RAA Specification on Privacy and Proxy Registrations is extended to 1 January 2018. Second, the new LEA subgroup page is up the wiki, https://community.icann.org/display/IRT/Subgroup%3A+Law+Enforcement+Authorit y+Issues. The subgroup likely won't meet until shortly before ICANN58, but I am glad that so many of you have signed up and that we have the subgroup ready when there is a proposal ready to discuss. I'll continue to share all information I have about this effort with you (this effort should be officially kicked off with the PSWG in early January). Third, a first draft of Section 1 of the Privacy and Proxy Service Provider Accreditation Provider is attached and ready for your review. We will be discussing this on our 10 January call. Please provide your initial feedback to the list no later than your EOD 6 January, so that we can plan for how to allocate time for this topic on the next call. Fourth, pursuant to a request on the 13 December 2016 call, ICANN has prepared an illustrative timeline showing our best estimate for how we could attempt to compress the existing project plan into a one-year timeline to coincide with the new 1 January 2018 expiration date of the interim 2013 RAA Specification. Please note: * This is ICANN's best estimate only. If the IRT wants to pursue this compressed timeline, this plan could shift and change along the way due to a variety of factors and dependencies, many beyond ICANN's (and the IRT's) control (for example, an additional deliverable on Transfer Policy requirements might need to be added to the project plan). * The distribution of this illustrative timeline is not an ICANN endorsement of this timeline. There could be significant impacts to the initial application process and account management infrastructure, at a minimum, to rolling out this program at this pace-impacts that might be seen as detrimental by some within the community. For example, it is unlikely that ICANN will have a portal/system in place to accept applications and for accredited services to manage their accounts by 1 January 2018, even if the final implementation can be announced as soon as October 2017. * Dates noted in the timeline should not be interpreted as a commitment by ICANN, as meeting each milestone will depend on a multitude of factors. * Moving along at this pace would require weekly meetings, at a minimum. IRT discussion on topics that must be decided upon each week would either (a) need to be time-limited, by some process (suggested time allotments in the illustrative example are for discussion purposes only), or (b) the IRT would likely need to have longer or multiple meetings during at least some weeks to stay on schedule and resolve the relevant topic(s). * Meeting this illustrative timeline would significantly impact the burdens placed on staff and IRT volunteers. This could have a significant impact on the costs required to implement this program. * We want to stress the importance of ensuring that the final program implementation is sound and delivers what the PDP WG intended. This cannot be sacrificed for speed's sake (though staff will do everything we can to be efficient managers of this process). * ICANN will require at least 6+ months to become operationally ready to process applications for accreditation after all program requirements are finalized. With those cautions firmly in mind, ICANN commits to use all reasonable efforts to adhere closely to this proposed timeline if the IRT wants to pursue this path. Please provide your feedback on this timeline no later than 6 January 2017. If the IRT would like to explore some compromise between the originally proposed timeline and this 12-month timeline, ICANN is also open to that (this exercise identified some areas where this timeline might be compressed with lesser impacts on overall burdens than the 12-month timeline attached). Fifth, I have consulted internally regarding the appropriate day(s) for scheduling face-to-face meetings before ICANN58 (which was the most popular option in the Doodle poll, by one vote). The schedule is not set yet, so I apologize that the poll was premature. I will let you know as soon as I know what the approved date(s) for a day-long meeting prior to ICANN58 would be. Finally, this is a reminder that ICANN offices are closed 24 December until 2 January. I hope that you all have a happy and healthy holiday season (for those who celebrate) and I look forward to working with you all in the new year. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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