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Link to Privacy/Proxy IRT survey, summary of input at ICANN58, next steps
by Amy Bivins March 28, 2017

March 28, 2017

Hello, All, I hope you are well, and that those of you who attended ICANN58 had a safe journey home. Thanks so much for participating in our discussion on 11 March. I think we made a lot of progress. I have attached two documents that include detailed summaries of the input received during the session (apologies for any typos, I was typing this quickly while listening to the recording). In order to ensure we have a full representation of the IRT's views on these topics (since not everyone was at ICANN58) we are asking you to please complete this survey no later than 28 March, https://goo.gl/forms/F5DnAmd4W7upuLPG3. This survey includes many of the questions that were asked during the session at ICANN 58, and refers back to specific pages in the summary documents if you would like additional background or more information about what was said during the session. The session recording and slides are available on the wiki, https://community.icann.org/display/IRT/11+March+2017--ICANN+58. We are planning to meet next week, 28 March, and hope to be ready to distribute the updated draft Policy document for discussion. If for some reason the document cannot be ready for discussion next week, I'll let you know by the end of this week. If you have any questions or comments, please don't hesitate to contact me or reply to the list. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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[For Discussion on IRT call tomorrow] Full Privacy/Proxy Accreditation Policy, IRT review version v1
by Amy Bivins March 27, 2017

March 27, 2017

Hi All, Apologies for the late distribution--the draft privacy/proxy accreditation policy document is attached, for a brief introductory discussion on our IRT call tomorrow (at 1500 UTC). Our call tomorrow will be extremely brief-I want to quickly explain the changes that have been made to this document since we discussed the first version of the Policy outline (you'll notice this document is significantly shorter). After that, we will adjourn to give you time to thoroughly review the document for a full discussion next week. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Agenda, questions for Privacy/Proxy IRT meeting on 11 March
by Amy Bivins March 10, 2017

March 10, 2017

Hello, All, I hope you are well, and I look forward to seeing those of you who are attending our face-to-face meeting in Copenhagen on Saturday. As a reminder, our meeting will be in Hall A3 and will start at 13:45 local time. We have the room reserved until 18:00. Remote participation will be available here: https://schedule.icann.org/event/9nnx/icann-gdd-privacy-and-proxy-service-pr ovider-accreditation-program-implementation-review-team-irt Our agenda is as follows (we will follow this as closely as we can): Part 1: 13:45-15:00: Timeline Check, Updated Policy Document Overview, Third-Party Requests/Abuse Reports * See attachment: IRT questions related to criteria for third-party requests and abuse reports 15:00-15:15: Break Part 2: 15:15-16:45: Public Safety Working Group Discussion, Questions related to Accreditation Agreement 16:45-17:00: Break Part 3: 17:00-18:00: Registrar-related questions * During this final time slot, we will discuss registrar-related questions that have arisen thus far in this IRT: (1) How do you envision the registration lifecycle operating when a Provider is not Affiliated with a Registrar (topic is being raised now due to its impact on other requirements, including labeling)? (2) What should a registrar be required to do when it becomes aware of a registration involving an unaccredited Provider? Alternatives previously raised for discussion included: o Registrar could treat situation as a WHOIS accuracy issue and verify/re-verify email address (this may not reach root issue because email may be operational); o Registrar could be required to notify unaccredited Provider of requirement that Providers maintain ICANN accreditation, and provide Provider/Customer a period of time to remedy situation before suspending registration; o In all cases, should allow significant period for onboarding Providers before enforcing this requirement. If you have questions or wish to comment prior to the meeting, please feel free to do so on the list. Safe travels! Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Privacy/Proxy Service Provider Accreditation IRT Meeting at ICANN58
by Amy Bivins March 10, 2017

March 10, 2017

Dear Colleagues, You are cordially invited to attend the Privacy and Proxy Service Provider Accreditation Program IRT meeting at ICANN 58, scheduled for 11 March 2017, 13:45-18:00 local time (12:45-17:00 UTC) in Hall A3. This session is open to the public, but this is a working meeting of the IRT. A detailed agenda and relevant materials will be distributed to the IRT prior to the meeting. Remote participation information is as follows: * Adobe Connect https://participate.icann.org/cph58-halla3 * English Audio (Low Bitrate) http://stream.icann.org:8000/cph58-halla3-en-lo.m3u * English Audio http://stream.icann.org:8000/cph58-halla3-en.m3u Dial-in numbers for the phone bridge are below. There will be audio enabled in Adobe Connect, but if you would prefer to dial in separately you can use these numbers. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org<mailto:amy.bivins@icann.org> www.icann.org<http://www.icann.org> __________________________________________________________________ You're Invited. You've been invited to a GlobalMeet® phone only meeting. Have the meeting call you. Click the Connect Me link below. No need to dial-in. Connect Me <https://go.conferencinghub.com/2kty5> Not at your computer? You can join by dialing one of the access numbers below. 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Privacy/Proxy Service Provider Accreditation IRT Meeting at ICANN58
by Amy Bivins March 1, 2017

March 1, 2017

Dear Colleagues, You are cordially invited to attend the Privacy and Proxy Service Provider Accreditation Program IRT meeting at ICANN 58, scheduled for 11 March 2017, 13:45-18:00 local time (12:45-17:00 UTC). This session is open to the public, but this is a working meeting of the IRT. A detailed agenda and relevant materials will be distributed to the IRT prior to the meeting. Remote participation information is as follows: * Adobe Connect https://participate.icann.org/cph58-halla3 * English Audio (Low Bitrate) http://stream.icann.org:8000/cph58-halla3-en-lo.m3u * English Audio http://stream.icann.org:8000/cph58-halla3-en.m3u Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org<mailto:amy.bivins@icann.org> www.icann.org<http://www.icann.org>

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Re: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting
by Darcy Southwell Feb. 28, 2017

Feb. 28, 2017

Thanks, Amy. I find the second part of item 2 (after the word “so”) to be confusing and inconsistent with the PDP WG’s intent. Depending on what is considered to be “Customer data,” the discussion was never that registrars would no longer have to “retain” or “escrow” such data. Rather the WG’s focus was (as with many other processes that we’ve discussed so far) that accredited registrars should not have to duplicate work if they are also accredited P/P providers. If that’s what we’re trying to address with item #1, then we should probably rework the language a bit. Is there some clarity that can be provided here before our meeting? Generally speaking, I think item #2 seems at odds with the very concept of an accreditation program. Thanks, Darcy From: <gdd-gnso-ppsai-impl-bounces(a)icann.org> on behalf of Amy Bivins <amy.bivins(a)icann.org> Reply-To: <gdd-gnso-ppsai-impl(a)icann.org> Date: Friday, February 24, 2017 at 6:14 AM To: "gdd-gnso-ppsai-impl(a)icann.org" <gdd-gnso-ppsai-impl(a)icann.org> Subject: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting Hello, All, I hope you are well! This is a reminder of the Privacy/Proxy Services Accreditation IRT call scheduled for 28 February 2017 at 15:00 UTC. I hope you can attend. Our agenda is fairly short, so the call will likely not last the full 90 minutes. Attached is a document that includes background material (text of relevant RAA provisions) and a discussion question for the call. I’m repeating the question here for convenience (if you wish to share your thoughts on this before Tuesday, please feel free to do so on the list): In light of existing RAA requirements for Registrars’ retention and escrow of Privacy and Proxy Service Customer data, and in light of the discussions during the 24th January 2017 Privacy/Proxy Implementation Review Team meeting, the ICANN organization should implement data escrow and retention requirements for accredited Privacy and Proxy Service Providers as follows (choose one): 1. The data escrow and retention requirements for Registrars (with respect to Privacy/Proxy Customer data) should be superseded by new requirements for all accredited Privacy and Proxy Service Providers, so that Registrars would no longer be required to retain or escrow the underlying Customer data associated with Privacy and Proxy Service registrations offered or made available by the Registrar or its affiliates; or 2. ICANN should permit the Registrar and the accredited Privacy and Proxy Service Provider to choose whether the Registrar or the Provider will be responsible for escrow and retention of Customer data. In addition to this question, we will also discuss potential topics for our agenda at our half-day meeting at ICANN58. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org _______________________________________________ Gdd-gnso-ppsai-impl mailing list Gdd-gnso-ppsai-impl(a)icann.org https://mm.icann.org/mailman/listinfo/gdd-gnso-ppsai-impl

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Agenda and discussion question for 28 February Privacy/Proxy IRT meeting
by Winterfeldt, Brian J. Feb. 27, 2017

Feb. 27, 2017

Dear Amy and all: We would support the first of the two options below, namely: The data escrow and retention requirements for Registrars (with respect to Privacy/Proxy Customer data) should be superseded by new requirements for all accredited Privacy and Proxy Service Providers, so that Registrars would no longer be required to retain or escrow the underlying Customer data associated with Privacy and Proxy Service registrations offered or made available by the Registrar or its affiliates. We believe the second option would create inconsistency and confusion, particularly for third parties who would not immediately know whether to go to the registrar or the P/P service provider to obtain retained/escrowed customer data. We believe the accreditation policy/agreement should set one standard applicable across the board for who will retain/escrow customer data as between the registrar and P/P service provider, with the logical choice being the P/P provider because they are in direct contact with the customer whereas the registrar may only have the P/P service provider’s data as the de facto registrant. Best regards, Brian, Phil and Griffin Brian J. Winterfeldt Co-Head of Global Brand Management and Internet Practice Mayer Brown LLP bwinterfeldt(a)mayerbrown.com<mailto:bwinterfeldt@mayerbrown.com> 1999 K Street, NW Washington, DC 20006-1101 202.263.3284 direct dial 202.830.0330 fax 1221 Avenue of the Americas New York, New York 10020-1001 212.506.2345 direct dial From: gdd-gnso-ppsai-impl-bounces(a)icann.org<mailto:gdd-gnso-ppsai-impl-bounces@icann.org> [mailto:gdd-gnso-ppsai-impl-bounces@icann.org] On Behalf Of Amy Bivins Sent: Friday, February 24, 2017 9:15 AM To: gdd-gnso-ppsai-impl(a)icann.org<mailto:gdd-gnso-ppsai-impl@icann.org> Subject: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting Hello, All, I hope you are well! This is a reminder of the Privacy/Proxy Services Accreditation IRT call scheduled for 28 February 2017 at 15:00 UTC. I hope you can attend. Our agenda is fairly short, so the call will likely not last the full 90 minutes. Attached is a document that includes background material (text of relevant RAA provisions) and a discussion question for the call. I’m repeating the question here for convenience (if you wish to share your thoughts on this before Tuesday, please feel free to do so on the list): In light of existing RAA requirements for Registrars’ retention and escrow of Privacy and Proxy Service Customer data, and in light of the discussions during the 24th January 2017 Privacy/Proxy Implementation Review Team meeting, the ICANN organization should implement data escrow and retention requirements for accredited Privacy and Proxy Service Providers as follows (choose one): 1. The data escrow and retention requirements for Registrars (with respect to Privacy/Proxy Customer data) should be superseded by new requirements for all accredited Privacy and Proxy Service Providers, so that Registrars would no longer be required to retain or escrow the underlying Customer data associated with Privacy and Proxy Service registrations offered or made available by the Registrar or its affiliates; or 2. ICANN should permit the Registrar and the accredited Privacy and Proxy Service Provider to choose whether the Registrar or the Provider will be responsible for escrow and retention of Customer data. In addition to this question, we will also discuss potential topics for our agenda at our half-day meeting at ICANN58. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org<mailto:amy.bivins@icann.org> www.icann.org<http://www.icann.org> __________________________________________________________________________ This email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. If you are not the named addressee you should not disseminate, distribute or copy this e-mail.

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Re: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting
by Chris Pelling Feb. 24, 2017

Feb. 24, 2017

Whilst it might be a "great email" and thank you Amy for checking, I'll need to check if this meeting clashes with the EU Data commissioners coming to RDS, if it does, I may well have to be in the RDS meeting. Thanks, Chris Sent from Chris on the move! On Fri, Feb 24, 2017 at 6:02 PM +0000, "Jennifer Gore" <jennifer.gore(a)icann.org> wrote: Great email. That is all you can do... On Feb 24, 2017, at 12:58 PM, Amy Bivins <amy.bivins(a)icann.org> wrote: Hi Chris, Theo and All, This conflict is unfortunate, but I don’t think we can avoid it. I double-checked with Mary and there are multiple reasons why the WG meetings on Saturday are scheduled in this order, and they can’t be moved. I’ll post an agenda (with approximate times noted) for you ahead of time. And, in addition to posting all of the materials and the recordings, I’ll send around notes of key action items/points raised to ensure that anyone not in attendance can easily note significant developments. I hope this helps! Have a great weekend, everyone. Amy From: gdd-gnso-ppsai-impl-bounces(a)icann.org [mailto:gdd-gnso-ppsai-impl-bounces@icann.org] On Behalf Of Chris Pelling Sent: Friday, February 24, 2017 11:07 AM To: gdd-gnso-ppsai-impl(a)icann.org Subject: Re: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting I agree with Theo here, this is rather problematic for those of us on both RDS and PPSAI, we could use the T.A.R.D.I.S. do PPSAI and go back to do RDS. :p Kind regards, Chris From: "theo geurts" <gtheo(a)xs4all.nl> To: gdd-gnso-ppsai-impl(a)icann.org Sent: Friday, 24 February, 2017 15:13:40 Subject: Re: [Gdd-gnso-ppsai-impl] Agenda and discussion question for 28 February Privacy/Proxy IRT meeting Hi Amy, This looks good, so we should be able to cover this pretty quick. ICANN 58. The RDS WG and the PPSAI IRT run in parallel on Saturday? Am I the only one who finds this slightly problematic? If there are cloning facilities at the venue, then there is no problem ;) Best Theo On 24-2-2017 15:14, Amy Bivins wrote: Hello, All, I hope you are well! This is a reminder of the Privacy/Proxy Services Accreditation IRT call scheduled for 28 February 2017 at 15:00 UTC. I hope you can attend. Our agenda is fairly short, so the call will likely not last the full 90 minutes. Attached is a document that includes background material (text of relevant RAA provisions) and a discussion question for the call. I’m repeating the question here for convenience (if you wish to share your thoughts on this before Tuesday, please feel free to do so on the list): In light of existing RAA requirements for Registrars’ retention and escrow of Privacy and Proxy Service Customer data, and in light of the discussions during the 24th January 2017 Privacy/Proxy Implementation Review Team meeting, the ICANN organization should implement data escrow and retention requirements for accredited Privacy and Proxy Service Providers as follows (choose one): 1. The data escrow and retention requirements for Registrars (with respect to Privacy/Proxy Customer data) should be superseded by new requirements for all accredited Privacy and Proxy Service Providers, so that Registrars would no longer be required to retain or escrow the underlying Customer data associated with Privacy and Proxy Service registrations offered or made available by the Registrar or its affiliates; or 2. ICANN should permit the Registrar and the accredited Privacy and Proxy Service Provider to choose whether the Registrar or the Provider will be responsible for escrow and retention of Customer data. In addition to this question, we will also discuss potential topics for our agenda at our half-day meeting at ICANN58. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org _______________________________________________ Gdd-gnso-ppsai-impl mailing list Gdd-gnso-ppsai-impl(a)icann.org https://mm.icann.org/mailman/listinfo/gdd-gnso-ppsai-impl _______________________________________________ Gdd-gnso-ppsai-impl mailing list Gdd-gnso-ppsai-impl(a)icann.org https://mm.icann.org/mailman/listinfo/gdd-gnso-ppsai-impl _______________________________________________ Gdd-gnso-ppsai-impl mailing list Gdd-gnso-ppsai-impl(a)icann.org https://mm.icann.org/mailman/listinfo/gdd-gnso-ppsai-impl

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Agenda and discussion question for 28 February Privacy/Proxy IRT meeting
by Amy Bivins Feb. 24, 2017

Feb. 24, 2017

Hello, All, I hope you are well! This is a reminder of the Privacy/Proxy Services Accreditation IRT call scheduled for 28 February 2017 at 15:00 UTC. I hope you can attend. Our agenda is fairly short, so the call will likely not last the full 90 minutes. Attached is a document that includes background material (text of relevant RAA provisions) and a discussion question for the call. I'm repeating the question here for convenience (if you wish to share your thoughts on this before Tuesday, please feel free to do so on the list): In light of existing RAA requirements for Registrars' retention and escrow of Privacy and Proxy Service Customer data, and in light of the discussions during the 24th January 2017 Privacy/Proxy Implementation Review Team meeting, the ICANN organization should implement data escrow and retention requirements for accredited Privacy and Proxy Service Providers as follows (choose one): 1. The data escrow and retention requirements for Registrars (with respect to Privacy/Proxy Customer data) should be superseded by new requirements for all accredited Privacy and Proxy Service Providers, so that Registrars would no longer be required to retain or escrow the underlying Customer data associated with Privacy and Proxy Service registrations offered or made available by the Registrar or its affiliates; or 2. ICANN should permit the Registrar and the accredited Privacy and Proxy Service Provider to choose whether the Registrar or the Provider will be responsible for escrow and retention of Customer data. In addition to this question, we will also discuss potential topics for our agenda at our half-day meeting at ICANN58. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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Cancelled: Privacy/Proxy IRT meeting scheduled 21 Feb 2017
by Amy Bivins Feb. 16, 2017

Feb. 16, 2017

Hello, All, I hope you are well. Next week's Privacy/Proxy Implementation Review Team meeting (scheduled for 21 February 2017 at 15:00 UTC) has been canceled, because new materials are not ready to distribute to the IRT for discussion. For those of you who could not attend the IRT meeting on 2/14, I encourage you to listen to the recording, which is available on the wiki page, https://community.icann.org/display/IRT/14+February+2017. If anyone has further input on the RDDS labeling proposal that was distributed last week and discussed on Tuesday, please send it to the list this week. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org www.icann.org

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