July 2014 - Gnso-dmpm-wg - lists.icann.org

PLEASE RSVP Monthly GNSO WG Newcomer Open House Session
by Terri Agnew Dec. 9, 2014

Dec. 9, 2014

Reminder: Monthly GNSO WG Newcomer Open House Session These ongoing monthly sessions are for new GNSO WG participants to come together and discuss any questions they may have about GNSO Working Groups, procedures and/or processes. We know there is a lot of information to digest when you join a GNSO Working Group and these monthly meetings are an opportunity for newcomers and more experienced participants to meet in an informal setting without the pressure of "real work" that needs be done. The agenda is flexible. The presenters will be ready with a standard set of materials if people would like to discuss them. Feel free to submit questions, either in advance or at the beginning of the meeting, if there is a topic that you would like to explore in more depth . Providing useful answers to a wide range of questions is part of the reason why these meetings are Thursday 3 July at 20.00 UTC Thursday 7 August at 12.00 UTC Thursday 4 September at 20.00 UTC Thursday 2 October at 12.00 UTC Thursday 6 November at 20.00 UTC Thursday 4 December at 12.00 UTC To convert to your local time zone, please see <http://www.timeanddate.com/worldclock/converter.html> http://www.timeanddate.com/worldclock/converter.html. If you are interested to join the next meeting on 3 July or any of the future meetings, please let the GNSO Secretariat know ( <mailto:gnso-secs@icann.org> gnso-secs(a)icann.org) and we will send you the call details. If there are any specific questions you already have, or any overviews or introductions you think would be helpful (e.g. GNSO Policy Development Process or GNSO Working Group guidelines), please let us know in advance and we will prepare materials accordingly. Feel free to share this invitation with others that you think may be interested. We look forward to welcoming you at the next meeting! Nathalie Peregrine & Terri Agnew GNSO Secretariat

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Doodle Poll - Frequency of Meetings
by Steve Chan July 28, 2014

July 28, 2014

WG Members, There has been some interest shown in meeting on a more frequent basis. As such, at your earliest convenience, please complete the simple Doodle Poll below to indicate your preference in continuing to meet every other week or to change the schedule and meet every week. http://doodle.com/x857hccxd69wb6e3 Thank you. Steven Chan Sr. Policy Manager ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 steve.chan(a)icann.org <mailto:steve.chan@icann.org> direct: +1.310.301.3886 mobile: +1.310.339.4410 tel: +1.310.301.5800 fax: +1.310.823.8649

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GNSO PDP Process - Highlights of Output
by Steve Chan July 28, 2014

July 28, 2014

WG Members, In our last meeting, the WG discussed next steps as we wrap-up the review of previous GNSO WG efforts. Please find attached visuals of the GNSO¹s PDP process. The following diagrams are meant to identify places where our WG can suggest/promote the use of data and metrics as a result of their output. Where a particular work product is produced by staff or a working group, it contains a highlight with a red lined box. If you wish to review any of the work products in detail, refer back to the spreadsheet that compiles our previous use case analysis. In there, you can find links to a Final Issue Report, Charter, and Final Report. Requests for Input are typically listed in a Final Report appendix. https://community.icann.org/display/marwg/DMPM+-+Use+Case+Analysis+Documents +-+Past+WG+Efforts During our next meeting, 5 August, we will begin with a review of this documentation, and then work on building a draft of metrics and reporting concepts that may benefit each of the work products. Please feel free to send suggestions or ideas on the list in the meantime. Thank you. Steven Chan Sr. Policy Manager ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 steve.chan(a)icann.org <mailto:steve.chan@icann.org> direct: +1.310.301.3886 mobile: +1.310.339.4410 tel: +1.310.301.5800 fax: +1.310.823.8649

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MP3 DMPM - Tuesday 22 July 2014 at 20:00 UTC
by Nathalie Peregrine July 22, 2014

July 22, 2014

Dear All, Please find the MP3 recording for the Data & Metrics for Policy Making Working Group call held on Tuesday 22 July 2014 at 20:00 UTC at: http://audio.icann.org/gnso/gnso-dmpm-20140722-en.mp3 (mp3 will be active an hour from reception of this email) On page: http://gnso.icann.org/en/group-activities/calendar#july The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <http://gnso.icann.org/calendar/> http://gnso.icann.org/calendar/ Attendees: Cheryl Langdon-Orr – ALAC Pam Little – RySG Tony Onorato – Individual Olivier Kouami – NPOC Rising John Osazuwa – At Large Kayode Yussuf – IPC Nenad Orlic – ISPCP Jonathan Zuck – IPC Graeme Bunton – RrSG Sonigitu Ekpe - NCUC Apologies: Marinel Rosca - Individual ICANN staff: Berry Cobb Lars Hoffmann Steve Chan Nathalie Peregrine ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-dmpm-wg/ Wiki page : <https://community.icann.org/x/myt-Ag> https://community.icann.org/x/myt-Ag Thank you. Kind regards, Nathalie ------------------------------- Adobe Connect chat transcript for Tuesday 22 July 2014: Nathalie Peregrine:Welcome to the Data and Metrics for Policy Making Working Group on the 22nd of July 2014 Kayode Yussuf:Hello Everyone Nathalie Peregrine:We are currently experiencing AC audio issues, if you can, please dial into the audio bridge passcode DMPM Nenad Orlić:i have no phone line, cannot dialin Nenad Orlić:does it mean that i will not hear others? Nathalie Peregrine:you will hear once the call starts Nenad Nenad Orlić:ok Nathalie Peregrine:the AC mics are enabled, they are a little unstable that is all Nenad Orlić:ok Graeme Bunton:This hold muzak is the smoooooooothest jazz Rising John Osazuwa:Good day all Nathalie Peregrine:Graeme, I have warned the operator Sonigitu Ekpe:Hello Nathalie. Nathalie Peregrine:Hello Sonigitu Nathalie Peregrine:Marinel Rosca sends her apologies for today's call Sonigitu Ekpe:The audio is breaking. Cheryl Langdon-Orr:yes good point. re the issued report stage as a data collection point Cheryl Langdon-Orr:sure reaching out to the other Chairs of the cases we studied. makes sense to me... Lars Hoffmann:http://london50.icann.org/en/schedule/thu-dmpm/transcript-dmpm-26j… Berry Cobb:DMPM London Session Transcript: http://london50.icann.org/en/schedule/thu-dmpm/transcript-dmpm-26jun14-en Berry Cobb:That was the GNSO REview, not the PolImp WG. Graeme Bunton:Apologies, i need to drop off. Will catch up via transcript. Sonigitu Ekpe:The framework should be shared for inputs. Tony Onorato:apologies -- was stuck on client call Cheryl Langdon-Orr:OK that helps Cheryl Langdon-Orr:thanks Cheryl Langdon-Orr::-) :-) :-) :-) Cheryl Langdon-Orr:yes critical control points in HACCP. for example. is a good metaphors for us :-) :-) :-) :-) Nenad Orlić:meeting every two weeks is fine, but practicly dead mailing list isn't :( Nenad Orlić:yes Nenad Orlić:its harder to follow subject among lot of other things Cheryl Langdon-Orr:OK thanks all Nenad Orlić:if you think about it once every two weeks Nenad Orlić:mail list help everyone think about this more often :) Rising John Osazuwa:Thank you and bye Cheryl Langdon-Orr:hmmmm. maybe I am in too many calls then... Nenad Orlić:bye all

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DMPM - Two Potential Draft Recommendations as a Result of Use Cases
by Berry Cobb July 22, 2014

July 22, 2014

WG Members, Earlier in our review of prior WG efforts, we discussed the use of an outreach mechanism to Supporting Organizations (SO) and Advisory Committees (AC) that is a requirement under the PDP Guidelines. This outreach is meant for the SOs/ACs to provide additional input to the policy process at its early stages, noting that Public Comments to Initial and Final Reports are also an additional channel for input. As a result of our discussions, Tony Onorato was assigned by Jonathan an action item to dive deeper into the SO/AC input part of the process. In the further discussions, two issues were identified as possible short-comings. First, it was noted that the outreach was only limited to the SOs & ACs. In many cases, SO/AC input was limited because of the following: 1. The issue being deliberated was not of specific interest to a relative group and thus did not provide input. 2. A particular SO/AC did not have the appropriate expertise to provide input to a given issue and thus did not provide input. 3. Competing resources on other policy topics did not allow a particular group to provide input and thus prioritization was directed to more pressing issues being deliberated. The second issue identified was that all input received only contained qualitative information relative to the issue being discussed. A template is used to solicit the SO/AC input that almost always contains the WGs Charter questions to be addressed by the WG and is structured in a way that responses only allow for qualitative input. It was noted that the input was still of value, but it lacked a method to quantify the input for highlighting like issues as expressed by multiple groups. As a result, two recommendations are proposed as it relates to the early input process: 1. When initiating an outreach event for early input into the policy process, Working Groups should consider expanding the scope of the audience beyond SOs/ACs where additional expertise could provide value in the capture of information to better inform the issues being discussed. 2. When initiating an outreach event for early input into the policy process, Working Groups should construct a component of the request for input instrument that is structured in a way for quantitative input, such as a survey, that compliments the WG's Charter questions and information being sought after. Please note, that these are only preliminary recommendations for possible entry in to the WG's Initial Report. These are only drafts and the language of the recommendation shall be amended based on the WG's input. At this stage, it is not clear how such recommendations can be addressed by the GNSO. For example, will such recommendations require consideration by the GNSO's Structural Committee on Improvements, or if simply the Council can direct staff to initiate updates to the template work products. If a recommendation requires updates to the GNSO PDP Guidelines, there is a set procedure that requires updates to launch a Public Comment process before said updates can be applied, even upon approval by the GNSO Council. We will briefly discuss these on our call today, and circle back to these in more detail when the WG reviews other work products like the Issue Report, Charter and Final Report. The intent here is to stimulate discussion on the mailing list until that time. Thank you. B Berry A. Cobb Internet Corporation for Assigned Names & Numbers 720.839.5735 mail(a)berrycobb.com @berrycobb

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Re: [Gnso-dmpm-wg] Proposed Agenda - DMPM 22 July 2014 @ 20:00 UTC
by Berry Cobb July 22, 2014

July 22, 2014

WG Members, Please find attached a spreadsheet that contains the compiled use cases we have reviewed thus far. It also includes IRTP-B and IRTP-C, but note that these are still work in progress. For today's session will not focus on the details of the use cases, but instead begin our discussion with how we can summarize/classify our findings across the use cases. I also included an updated version of the PEDNR use case using our new format. It was sent to Alan Greenberg, former Chair of that WG, for his input. It is also included in our compilation. Regards, B Berry A. Cobb Internet Corporation for Assigned Names & Numbers 720.839.5735 <mailto:mail@berrycobb.com> mail(a)berrycobb.com @berrycobb From: Berry Cobb [mailto:mail@berrycobb.com] Sent: Monday, July 21, 2014 17:57 To: 'gnso-dmpm-wg(a)icann.org' Subject: Proposed Agenda - DMPM 22 July 2014 @ 20:00 UTC WG Members, Please find below the proposed agenda for our DMPM meeting tomorrow. I will be sending the Analysis Compilation spreadsheet in a separate email. Proposed Agenda - DMPM WG Meeting - 22 July 2014 @ 20:00 UTC (60 Min): 1. Roll Call / Statements of Interest 2. Recap from London 3. Discuss Past Effort Analysis Compilation 4. Discuss next steps and confirm next meeting Thank you, B Berry A. Cobb Internet Corporation for Assigned Names & Numbers 720.839.5735 mail(a)berrycobb.com @berrycobb

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Proposed Agenda - DMPM 22 July 2014 @ 20:00 UTC
by Berry Cobb July 22, 2014

July 22, 2014

WG Members, Please find below the proposed agenda for our DMPM meeting tomorrow. I will be sending the Analysis Compilation spreadsheet in a separate email. Proposed Agenda - DMPM WG Meeting - 22 July 2014 @ 20:00 UTC (60 Min): 1. Roll Call / Statements of Interest 2. Recap from London 3. Discuss Past Effort Analysis Compilation 4. Discuss next steps and confirm next meeting Thank you, B Berry A. Cobb Internet Corporation for Assigned Names & Numbers 720.839.5735 mail(a)berrycobb.com @berrycobb

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ICANN Contractual Compliance's Presentation to GNSO Council
by Pam Little July 18, 2014

July 18, 2014

Colleagues, In case you are not aware, the presentation provided to the Council in London is available at <http://london50.icann.org/en/schedule/wed-gnso-council/presentation-gnso-co uncil-compliance-25jun14-en> http://london50.icann.org/en/schedule/wed-gnso-council/presentation-gnso-cou ncil-compliance-25jun14-en. Also, the following item is on the proposed agenda for the GNSO Council Meeting on 24 July 2014 (and I understand the transcript and MP3 will be available at http://gnso.icann.org/en/group-activities/calendar) Item 5: Update - On the Uniformity of Reporting Final Issue Report Resolution (20 mins) Here the Council will receive an update, regarding an approved resolution <http://gnso.icann.org/en/council/resolutions#20130516-1> as a result of the Final Issue Report <http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf> on Uniformity of Reporting (a recommendation from RAPWG). The resolution states, "The GNSO Council does not initiate a Policy Development Process at this stage but will review at the completion of the ICANN Contractual Compliance three-year plan expected for 31 December 2013 whether additional action is required." ICANN's Contractual Compliance team provided a presentation to the Council in London and here will present and be in a position to discuss the past activities and results of the Contractual Compliance three-year plan and future efforts to evolve the contractual compliance function with regard to metrics collection and reporting. The GNSO Council will deliberate whether further attention to this issue is warranted. Note: The second resolution launched what is now known as the non-PDP, Data <http://gnso.icann.org/en/group-activities/active/dmpm> & Metrics for Policy Making WG that is currently executing against its approved charter. 5.1 - Update (Maguy Serad) 5.2 - Discussion 5.3 - Next steps Regards, Pam

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GNSO Working Group Calendar Invitations
by Nathalie Peregrine July 7, 2014

July 7, 2014

Dear all, The GNSO Secretariat is happy to announce that they are now going to add calendar invitations to the usual Working Group invitation emails. Therefore, from today onwards, along with the regular email invitation, there will be a calendar invitation attached to the email. This invitation should adapt to all formats of email calendar. Should you wish to test this feature, please proceed as below: 1- Open the attachment and accept the invitation. Please do NOT send the reply back to the sender. 2- Please check calendar invite is in correct slot according to your individual calendar time zone 3- Please email gnso-secs(a)icann.org with any worry or concern you may have with this feature. We will be sending out emails in a few weeks' time to get member feedback. Thank you! Nathalie GNSO Secretariat

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REMINDER: PLEASE RSVP Monthly GNSO WG Newcomer Open House Session
by Terri Agnew July 1, 2014

July 1, 2014

Reminder: Monthly GNSO WG Newcomer Open House Session These ongoing monthly sessions are for new GNSO WG participants to come together and discuss any questions they may have about GNSO Working Groups, procedures and/or processes. We know there is a lot of information to digest when you join a GNSO Working Group and these monthly meetings are an opportunity for newcomers and more experienced participants to meet in an informal setting without the pressure of "real work" that needs be done. The agenda is flexible. The presenters will be ready with a standard set of materials if people would like to discuss them. Feel free to submit questions, either in advance or at the beginning of the meeting, if there is a topic that you would like to explore in more depth . Providing useful answers to a wide range of questions is part of the reason why these meetings are Thursday 3 July at 20.00 UTC Thursday 7 August at 12.00 UTC Thursday 4 September at 20.00 UTC Thursday 2 October at 12.00 UTC Thursday 6 November at 20.00 UTC Thursday 4 December at 12.00 UTC To convert to your local time zone, please see <http://www.timeanddate.com/worldclock/converter.html> http://www.timeanddate.com/worldclock/converter.html. If you are interested to join the next meeting on 3 July or any of the future meetings, please let the GNSO Secretariat know ( <mailto:gnso-secs@icann.org> gnso-secs(a)icann.org) and we will send you the call details. If there are any specific questions you already have, or any overviews or introductions you think would be helpful (e.g. GNSO Policy Development Process or GNSO Working Group guidelines), please let us know in advance and we will prepare materials accordingly. Feel free to share this invitation with others that you think may be interested. We look forward to welcoming you at the next meeting! Nathalie Peregrine & Terri Agnew GNSO Secretariat

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