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FW: [Secretariat] Voting in regions for NomCom candidates
by Thompson, Darlene Aug. 16, 2007

Aug. 16, 2007

Hi all, Its looking like we are expected to vote on our choices of candidates for the NomCom position. Nick is offering help with a voting tool. Suggestions? Ideas? D Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca ________________________________ From: secretariat-bounces(a)atlarge-lists.icann.org [mailto:secretariat-bounces@atlarge-lists.icann.org] On Behalf Of Nick Ashton-Hart Sent: Wednesday, August 15, 2007 10:39 AM To: secretariat(a)atlarge-lists.icann.org Subject: [Secretariat] Voting in regions for NomCom candidates It looks like there will be several candidates in most regions for these positions - you should all feel free to ask to use the voting tool; very happy to help you with that -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax (UK): +44 (20) 7681-3135 Fax (Swiss): +41 (22) 594-85-44 Mobile (UK): +44 (7774) 932798 Mobile (Swiss): +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Domain Tasting RFI - Online Survey
by Nick Ashton-Hart Aug. 16, 2007

Aug. 16, 2007

Dear All: A Request for Information has been posted by the ad-hoc group formed by the GNSO Council to look at Domain Tasting. The announcement can be found at: http://www.icann.org/announcements/ announcement-2-10aug07.htm In particular, an easy-to-use survey of the questions in the RFI is available in the BigPulse voting/polling system, which is also the At- Large voting and polling system; this makes it quick and easy to register your answers to the RFI. This can be found at: https:// www.bigpulse.com/872i Real-time results from the survey are also publicly available at: http://www.bigpulse.com/pollresults?code=4Rkitd2chD5rD7eyJHJi We hope that many in the At-Large community will take the time to register their views and provide any suggestions of additional sources of information to be analysed while the RFI is open - it closes 15th September. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax (UK): +44 (20) 7681-3135 Fax (Swiss): +41 (22) 594-85-44 Mobile (UK): +44 (7774) 932798 Mobile (Swiss): +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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At-Large NomCom Seats
by Nick Ashton-Hart Aug. 16, 2007

Aug. 16, 2007

Since a number of questions and statements have been made about the NomCom seats, who appoints them, what do those appointed have to do / what are the time requirements, etc. I wanted to put everything about this subject into one email for everyone. WHO APPOINTS? The ICANN Bylaw provisions as it relates to this: The ALAC shall [....] after consultation with each RALO, annually appoint five voting delegates (no two of whom shall be citizens of countries in the same Geographic Region, as defined according to Section 5 of Article VI) to the Nominating Committee. This means that the ALAC must consult the region on who to appoint. The ALAC have asked each region to forward a name, or more than one name, to them before the end of August. The ALAC will then select from amongst those names submitted the single individual for each region to the NomCom. WHO IS ELIGIBLE? Of the currently sitting NomCom members appointed by At-Large, only Sebastian Ricciardi is eligible for a second term. All other ALAC- appointed NomCom members are term-limited. HOW DO THE REGIONS DECIDE WHAT NAME(s) TO FORWARD? This is entirely up to them. Regions could decide to have formal elections to choose one name, or three names, or any number of names to forward to ALAC; they could ask for volunteers and send the entire list to ALAC. It is completely up to the region. I provided the Secretariats with the option - if a region so chooses, and because it was clear to me that some regions might be holding an election - of using the voting system which At-Large already has. I made this offer not to suggest any course of action, but simply to make it easier to manage a vote. There is no obligation to use this tool, just as there is no obligation to hold a vote. There is no set way to hold the selection if the tool is used; the tool itself is very flexible and can, for example, produce 1 'winner', just as it can be setup to provide a ranked list of the whole candidate pool in order of preference. WHAT DOES BEING A MEMBER OF NOMCOM INVOLVE? Below is an excerpt from an email from Adam Peake of the NomCom: Timeline of the 2007 committee might help: * Announcement of Formal Call --1 February 2007 * Deadline of Formal Call for Full Consideration -- 1 May 2007 * Deadline extended until 18 May 2007 23:59 UTC * Review and Evaluation -- May to early July * Face-to-Face Meeting and Selection -- early July 2007 * Results Announced to ICANN Secretary -- before 2 October 2007 * Selected candidates take their positions as the conclusion of the ICANN General Meeting 2007, 2 November 2007 The 2007 NomCom held it's first meeting after the Sao Paulo ICANN meeting (December 8 and 9). The 2007 AGM in LA is earlier, so the 2008 schedule may move forward a month. The commitment is essentially: To be able to attend one ICANN meeting (i.e. LA), ideally for the full meeting (from Monday Oct. 29) but at least to be there for the NomCom session which will be the afternoon of Friday Nov 2, and all day Saturday November 3. NomCom's final task is the selection meeting, a requirement for all members. The meeting usually takes 3 full days. The location and date will be decided by the NomCom. Usually the location is wherever's easiest for the majority, or the chair's choice. Likely timing is June or July 2008. So the NomCom works from November 2007 to mid-summer 2008. Work during the period from the first face to face meeting to the end of recruitment includes approx 6 conference calls of the full committee. i.e. around one call every 6 weeks. Members should recruit candidates, and how much time they take doing that is a personal choice. But it can take some hours. If each member recruits 5 candidates then there would be over 100 candidates in the pool. Took a lot of effort to get 90 candidates this year, and people worked hard at recruitment. The main work (time) begins once recruitment has finished. All candidates will give the names of 3 or 4 people who provide references. Chasing these references (making sure people submit them) can take some time. Each candidates submits a statement of interest (SOI), essentially an application form these a usually 4-5 pages. 90 SOIs is 2007, add 3 or 4 references for each candidate and it adds up to a lot of reading. Members should be familiar with all candidates. There is a burst of activity as the date of the selection meeting approaches. NomCom usually breaks into sub-groups that evaluate candidates in detail. There might be 3 or 4 2-hour teleconferences during this period of about 3 weeks. Some NomCom members, particularly those not very familiar with ICANN may be asked to attend one of the other ICANN meetings held in the early part of 2008. But this is not required, and is for the chair to decide. Overall, the NomCom is a reasonably light time commitment by ICANN working group standards. However, the commitment toward the end of the process is intense. I expect during June and perhaps early July depending on the timing of the selection meeting, NomCom will be quite time consuming, many calls and a lot of reading. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax (UK): +44 (20) 7681-3135 Fax (Swiss): +41 (22) 594-85-44 Mobile (UK): +44 (7774) 932798 Mobile (Swiss): +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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LA Meeting
by Thompson, Darlene Aug. 15, 2007

Aug. 15, 2007

Hi all, During the telephone conference, it was on the agenda for a report on the planning to get us to the LA Meeting and nobody was there that could report on this. I was wondering if anybody who was working on that could, maybe, let the group know where we stand on this. Dharma? Michael? (Not to put you two on the hot seat!) I think you guys were working quite a bit off-list on this. Perhaps you could give us a mini-report on where we are and what still needs to be done? Thanks, D Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca

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FW: [Secretariat] Request for Funding - Secretariat Workshop at LAMeeting
by Thompson, Darlene Aug. 15, 2007

Aug. 15, 2007

Hi all, I know that I have already sent this out to you. If you think that getting all of the Secretariats together in LA would be a good idea, perhaps you could reply to that effect to this e-mail. We have to let ICANN know that this is supported by all of the regions, not just by LAC RALO (just like the Summit idea that we are working on). Thanks, D Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca ________________________________ From: secretariat-bounces(a)atlarge-lists.icann.org [mailto:secretariat-bounces@atlarge-lists.icann.org] On Behalf Of Carlton A Samuels Sent: Tuesday, August 14, 2007 1:26 PM To: secretariat(a)atlarge-lists.icann.org Subject: [Secretariat] Request for Funding - Secretariat Workshop at LAMeeting Dear Colleagues: I have made a request - in our names - for funding a Secretariat plenary/workshop at the LA Meeting coming in October 2007. Please see the official request attached. Kind regards, LACRALO Secretariat Carlton A. Samuels CIO & University Director of IT c/o MITS, The UWI at Mona 5 Gibraltar Camp Way, Kgn 7 Mobile: (876) 818-1799 Work: (876) 927-2148

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FW: [Secretariat] Request for Funding - Secretariat Workshop at LAMeeting
by Thompson, Darlene Aug. 14, 2007

Aug. 14, 2007

Hi all, As was discussed in yesterday's telephone conference, the LACRALO secretariat has put forward a proposal to ICANN to get all of the Secretariats together in LA. Attached is the proposal, FYI. Yesterday was the first I had heard of this. Apparently, us Secretariats don't talk much amongst ourselves! ;) D Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca ________________________________ From: secretariat-bounces(a)atlarge-lists.icann.org [mailto:secretariat-bounces@atlarge-lists.icann.org] On Behalf Of Carlton A Samuels Sent: Tuesday, August 14, 2007 1:26 PM To: secretariat(a)atlarge-lists.icann.org Subject: [Secretariat] Request for Funding - Secretariat Workshop at LAMeeting Dear Colleagues: I have made a request - in our names - for funding a Secretariat plenary/workshop at the LA Meeting coming in October 2007. Please see the official request attached. Kind regards, LACRALO Secretariat Carlton A. Samuels CIO & University Director of IT c/o MITS, The UWI at Mona 5 Gibraltar Camp Way, Kgn 7 Mobile: (876) 818-1799 Work: (876) 927-2148

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FW: [Secretariat] Fwd: Simultaneous Multilanguage Teleconferences - AReality!
by Thompson, Darlene Aug. 14, 2007

Aug. 14, 2007

Wow! This is really interesting - see below Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca ________________________________ From: secretariat-bounces(a)atlarge-lists.icann.org [mailto:secretariat-bounces@atlarge-lists.icann.org] On Behalf Of Nick Ashton-Hart Sent: Tuesday, August 14, 2007 1:40 PM To: secretariat(a)atlarge-lists.icann.org Subject: [Secretariat] Fwd: Simultaneous Multilanguage Teleconferences - AReality! Dear Secretariats: I'm very happy to forward you the below! Carlton, this means we can do the monthly meetings in two languages - but it will require strong chairing ; see below. Begin forwarded message: From: Nick Ashton-Hart <nick.ashton-hart(a)icann.org> Date: 14 August 2007 18:36:25 BDT To: icann-staff(a)icann.org Subject: Simultaneous Multilanguage Teleconferences - A Reality! Dear Colleagues: I'm very pleased to tell you that we have today proven that it is possible for a teleconference to be simultaneously interpreted in multiple languages without disruption of the flow of the meeting. Verizon has a little-known interpretation option available. What this does is provide a subconference of the main conference, where those who speak, for example, French, are linked to the main conference by the interpreter. The interpreter hears the main conference in English and interprets this into French; the French-speakers hear only the French interpretation. When the French speakers wish to speak, the flow reverses - and the English main conference hears the interpreted English of the interpreter, while the interpreter hears the French speaker. It does require some discipline on the part of those on the conference: 1) Each speaker needs to say their name - the interpreter then says the name of the person whom they are interpreting, so those on the subconference know whom they are 'listening' to. 2) Conference attendees need to avoid overtalking - multiple people speaking at the same time - by asking to take the floor. 3) It works best if those not speaking for a while mute their line to preserve the clarity of the call 4) Last, but not least - participants need to speak slowly, to allow the interpreters to keep up. Verizon do not supply the interpreters, by the way; this is done by a separate service. We used Paragon, who provide some of the written translation services for ICANN at the moment. I'm personally breathing a big sigh of relief as we have one At-Large region - Latin America and the Caribbean - who have a large number of participants that do not speak English well, and they want to start holding monthly meetings to work on policy but have been holding back until we tried this service out, as the language barrier combined with a telephonic connection and a highly technical subject matter would have been too much of a barrier. I did speak to the French speaker from my call today and was told that she was able to feel like a full participant in the work of the ALAC for the first time and was overjoyed. If any of you want to know more about how to make this work, please let me know. It may interest you to know that the quality of the call management by Verizon was the best I have ever experienced; there were minor issues but I have to say this call was the smoothest running of any Verizon teleconference I've been on in almost a year. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax (UK): +44 (20) 7681-3135 Fax (Swiss): +41 (22) 594-85-44 Mobile (UK): +44 (7774) 932798 Mobile (Swiss): +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Meeting Summary from Yesterday
by Thompson, Darlene Aug. 14, 2007

Aug. 14, 2007

Hi all, For those of you who were unable to attend the telephone conference yesterday, attached are the meeting summary notes as taken by myself and Nick for your review. These can also be found on-line at: 13 August 2007 <http://st.icann.org/naralo/?13_august_2007> . Darlene Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca

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FW: [Secretariat] FW: Time / other requirements for NomCom people
by Thompson, Darlene Aug. 14, 2007

Aug. 14, 2007

See forward(s) below Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca -----Original Message----- From: secretariat-bounces(a)atlarge-lists.icann.org [mailto:secretariat-bounces@atlarge-lists.icann.org] On Behalf Of Nick Ashton-Hart Sent: Tuesday, August 14, 2007 6:41 AM To: secretariat(a)atlarge-lists.icann.org Subject: [Secretariat] FW: Time / other requirements for NomCom people Dear Secretariats: The following email from Adam may help the community understand the time requirements of NomCom members. ------ Forwarded Message From: Adam Peake <ajp(a)glocom.ac.jp> Date: Tue, 14 Aug 2007 16:42:31 +0900 To: Nick Ashton-Hart <nick.ashton-hart(a)icann.org> Cc: <donna.austin(a)icann.org> Subject: Re: Time / other requirements for NomCom people >Adam, do you have a simple document outlining >the above? If so can you send it? I don't remember such a document. But Donna (cc'd) might have a better memory than me. Timeline of the 2007 committee might help: * Announcement of Formal Call --1 February 2007 * Deadline of Formal Call for Full Consideration -- 1 May 2007 * Deadline extended until 18 May 2007 23:59 UTC * Review and Evaluation -- May to early July * Face-to-Face Meeting and Selection -- early July 2007 * Results Announced to ICANN Secretary -- before 2 October 2007 * Selected candidates take their positions as the conclusion of the ICANN General Meeting 2007, 2 November 2007 The 2007 NomCom held it's first meeting after the Sao Paulo ICANN meeting (December 8 and 9). The 2007 AGM in LA is earlier, so the 2008 schedule may move forward a month. The commitment is essentially: To be able to attend one ICANN meeting (i.e. LA), ideally for the full meeting (from Monday Oct. 29) but at least to be there for the NomCom session which will be the afternoon of Friday Nov 2, and all day Saturday November 3. NomCom's final task is the selection meeting, a requirement for all members. The meeting usually takes 3 full days. The location and date will be decided by the NomCom. Usually the location is wherever's easiest for the majority, or the chair's choice. Likely timing is June or July 2008. So the NomCom works from November 2007 to mid-summer 2008. Work during the period from the first face to face meeting to the end of recruitment includes approx 6 conference calls of the full committee. i.e. around one call every 6 weeks. Members should recruit candidates, and how much time they take doing that is a personal choice. But it can take some hours. If each member recruits 5 candidates then there would be over 100 candidates in the pool. Took a lot of effort to get 90 candidates this year, and people worked hard at recruitment. The main work (time) begins once recruitment has finished. All candidates will give the names of 3 or 4 people who provide references. Chasing these references (making sure people submit them) can take some time. Each candidates submits a statement of interest (SOI), essentially an application form these a usually 4-5 pages. 90 SOIs is 2007, add 3 or 4 references for each candidate and it adds up to a lot of reading. Members should be familiar with all candidates. There is a burst of activity as the date of the selection meeting approaches. NomCom usually breaks into sub-groups that evaluate candidates in detail. There might be 3 or 4 2-hour teleconferences during this period of about 3 weeks. Some NomCom members, particularly those not very familiar with ICANN may be asked to attend one of the other ICANN meetings held in the early part of 2008. But this is not required, and is for the chair to decide. Overall, the NomCom is a reasonably light time commitment by ICANN working group standards. However, the commitment toward the end of the process is intense. I expect during June and perhaps early July depending on the timing of the selection meeting, NomCom will be quite time consuming, many calls and a lot of reading. Thanks, Adam >Some of the community members are asking... We >are getting some activity on this now at last >btw. > >-- > >Regards, > >Nick Ashton-Hart >Director, At-Large >ICANN >PO Box 32160 >London N4 2XY >United Kingdom >Main Tel: +44 (20) 8800-1011] >USA Tel: +1 (202) 657-5460 >Fax (UK): +44 (20) 7681-3135 >Fax (Swiss): +41 (22) 594-85-44 >Mobile (UK): +44 (7774) 932798 >Mobile (Swiss): +41 (79) 595 54-68 >email: nick.ashton-hart(a)icann.org >Win IM: ashtonhart(a)hotmail.com / AIM/iSight: >nashtonhart(a)mac.com / Skype: nashtonhart >Online Bio: https://www.linkedin.com/in/ashtonhart ------ End of Forwarded Message _______________________________________________ Secretariat mailing list Secretariat(a)atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/secretariat_atlarge-lists.i… Secretariat wiki at: http://st.icann.org/secretariat

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REMINDER: Teleconference TODAY, 1900
by Nick Ashton-Hart Aug. 13, 2007

Aug. 13, 2007

Happy Mondays :) I thought it would be good to send out a reminder to everyone that the monthly NARALO teleconference for August is today at 1900 UTC. For complete details, see https://st.icann.org/naralo/index.cgi?13_august_2007. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax (UK): +44 (20) 7681-3135 Fax (Swiss): +41 (22) 594-85-44 Mobile (UK): +44 (7774) 932798 Mobile (Swiss): +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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