October 2017 - RDS-WHOIS2-RT

FYI: Operating Standards webinar
by Jean-Baptiste Deroulez Oct. 18, 2017

Oct. 18, 2017

Dear all, Operating Standards for ICANN’s specific reviews are now open for public comment<https://www.icann.org/public-comments/reviews-standards-2017-10-17-en>. A webinar on the Operating Standards will take place on Thursday 19 October at 21:00 UTC. During the webinar, the ICANN organization will provide an overview of the draft, explain the underlying principals, and highlight the existing review best practices and processes on which these draft Operating Standards are based. You can learn more about the webinar and how to join here: https://www.icann.org/news/announcement-2-2017-10-12-en. Kind regards, Jean-Baptiste

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RDS-WHOIS2-RT: Updated version of Scope & Objectives
by Jean-Baptiste Deroulez Oct. 14, 2017

Oct. 14, 2017

Dear Review Team Members, Please find the latest version of the Scope & Objectives document reflecting your discussions on the last plenary call. We also attached the updated matrix reflecting team assignments for first pass planning based on expressions of interest gathered at the F2F and leadership team selections. Review team members wishing to request changes to their assignments for first-pass planning are invited to raise their concerns on-list no later than Monday, October 16. Best regards, Jean-Baptiste

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RDS-WHOIS2 RT: Statements and Conflicts of Interest
by Jean-Baptiste Deroulez Oct. 14, 2017

Oct. 14, 2017

Dear Review Team Members, ICANN’s legal department has provided some clarification on questions raised on Statements and Conflicts of Interests. First, while both affirmations state that you have received the Conflicts of Interest policy, the SOI affirmation also confirms that the representations made in the SOI are complete and truthful. Secondly, legal department advised that forwarding a picture or PDF of a hand signed version is considered as an acceptable electronic signature. Therefore, we would like to suggest the below step-by-step recommended process when filling out and returning your SOI/COI: 1) use print-outs received in Brussels (or print out both forms attached, if lost) 2) complete/sign both documents 3) scan both sets of documents 4) Send to ICANN org via rds-whois2-staff(a)icann.org<mailto:rds-whois2-staff@icann.org>. 5) Signed documents will be saved here<https://community.icann.org/display/WHO/Legal+Documents> on the RDS-WHOIS2 wiki. Kind regards, Jean-Baptiste

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RDS-WHOIS2 Review Team: Plenary Call #10 - October 12, 2017
by Jean-Baptiste Deroulez Oct. 13, 2017

Oct. 13, 2017

Dear Review Team Members, In preparation for your call #10<https://community.icann.org/display/WHO/Meeting+%2310+-+12+October+2017>, scheduled for Thursday, 12 October 2017 – 12:30 UTC, please find below a suggested agenda: 1. Welcome, roll-call, SoI 2. Scope & Objectives 3. Objectives: Expressions of interest and first-pass planning assignments 4. Work plan 5. Terms of Reference * Status update on incomplete sections * Consensus policy 6. Implementation briefings questions 7. Confirm action items/decisions reached 8. A.O.B. In anticipation of the meeting, we invite you to review carefully the attached documents that will be discussed on the call: * Updated scope and objectives document * Objectives matrix which reflects team assignments for first pass planning for each topic, based on expressions of interest gathered at the F2F and leadership team selections * List of Implementation Briefings questions * Updated version of the Work plan based on your input in Brussels We have also attached the approved list of Face-to-Face Meeting #1 Action Items for your information. You should all have received dial-in details to join this call. If not, please contact us off list at rds-whois2-staff(a)icann.org<mailto:rds-whois2-staff@icann.org> and we will make sure to send you a copy. If need be, you may join the call up to 20 minutes prior to the scheduled start to test your audio. As always, feel free to contact us should you have any questions or concerns. Kind regards, Jean-Baptiste Deroulez

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RDS-WHOIS2: Objectives: Expressions of interest and first-pass planning assignments
by Jean-Baptiste Deroulez Oct. 12, 2017

Oct. 12, 2017

Dear Review Team members, Please find the latest version of the matrix that was discussed on today’s plenary call under agenda item #3 (Objectives: Expressions of interest and first-pass planning assignments). We kindly invite you to review the document and, should you wish to request changes to your assignments for first-pass planning, raise your concerns on-list no later than Monday 16 October. Kind regards, Jean-Baptiste

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Call today
by Chris Disspain Oct. 12, 2017

Oct. 12, 2017

Alan, All, I have another call starting at Noon UTC. I will endeavour to join the RT call as soon as I can. Chris >

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Scope: Legitimate needs
by Alan Greenberg Oct. 11, 2017

Oct. 11, 2017

In reviewing the draft Scope document, I looked once more at the Phrase "legitimate needs". The sentence in the Bylaws reads: "The Board shall cause a periodic review to assess the effectiveness of the then current gTLD registry directory service and whether its implementation meets the legitimate needs of law enforcement, promoting consumer trust and safeguarding registrant data." We have previously discussed whether this means the RDS implementation: = meets the legitimate needs of law enforcement; = promotes consumer trust; and = safeguards registrant data. OR The RDS implementation: = meets the legitimate needs of law enforcement; = meets the legitimate needs of promoting consumer trust; and = meets the legitimate needs of safeguarding registrant data. The latter interpretation is what is in the draft scope. I went back to the original Affirmation of Commitments to see what it said: "... ICANN will organize a review of WHOIS policy and its implementation to assess the extent to which WHOIS policy is effective and its implementation meets the legitimate needs of law enforcement and promotes consumer trust." So I believe that the first interpretation is in fact the original one and if we revert to it, we do not need to worry about identifying what the legitimate needs of promoting consumer trust are (as opposed to the non-legitimate needs of promoting consumer trust). Safeguarding user data was added during the transfer of the AoC into the Bylaws and I believe we can similarly not need to worry about legitimate safeguarding vs illegitimate safeguarding. Alan

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WHOIS1 Implementation Briefings Questions
by Jean-Baptiste Deroulez Oct. 10, 2017

Oct. 10, 2017

Dear Review Team members, The attached document encapsulates implementation related questions that were asked during plenary calls - meeting #7, #8, #9. As determined on previous calls, any supplementary questions you may have must be sent through this list. Kind regards, Jean-Baptiste

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RDS-WHOIS2: Updated scope and objectives table
by Jean-Baptiste Deroulez Oct. 9, 2017

Oct. 9, 2017

Dear Review Team members, Please find attached an updated version of the scope and objectives table, based on your discussions yesterday. Kind regards, Jean-Baptiste

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Statement of Interest Form / Conflict of Interest Policy
by Alice Jansen Oct. 4, 2017

Oct. 4, 2017

Dear Review Team, Follow up on action item #11 in the tracker<https://community.icann.org/display/WHO/Tracking+Tool>, please find attached to this email: * A conflict of interest policy * The statement of interest form We invite you to review these two forms in anticipation of your face-to-face meeting and suggest discussing these documents on day 1 under agenda item #2. As a reminder, if you need more information to prepare for the Brussels meeting – please refer to the dedicated wiki page: https://community.icann.org/display/WHO/Meeting+%23+9+-+2-3+October+2017 Have a safe journey and see you all in Brussels! Best regards Alice

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