- RDS-WHOIS2-RT - lists.icann.org

INPUT NEEDED - Sept Face-to-Face Mtg
by Alice Jansen June 29, 2017

June 29, 2017

Dear Review Team Members, Thank you so much for your input on a potential face-to-face meeting in September. We suggest holding this meeting at our ICANN office in Brussels, Belgium. We have prepared a doodle poll that includes a set of suggested dates on the week of September 18th. Please indicate your availability and preference via https://doodle.com/poll/6sigqh7a4ichzn8u by Friday, 7 July - 23:59 UTC, using the following color-code: * GREEN (green check mark) – Yes, I can attend in person * YELLOW (yellow check mark) – I can attend using remote participation * RED (unchecked) – Impossible for me to attend in person or remotely If you can attend both a two-day meeting or three-day meeting but have a preference (2 days vs. 3 days), please notify us using the doodle’s comment field. We look forward to reading your input! Thank you Best regards Alice

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Your Weekly Calls
by Alice Jansen June 28, 2017

June 28, 2017

Dear Review Team Members, Thank you for completing the doodle poll. Based on your input, we are happy to notify you that your weekly calls will be held on Thursdays at 11:00 UTC. As determined on call #1, calls will be scheduled for 60 min and may be cancelled in the absence of an agenda. If anyone has an issue with the 11:00 UTC time slot, please raise your concern by 28 June, 10:00 UTC. Call #2 will be held on July 13th. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Friday 23 June 2017 at 14:29 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: Reminder: ACTION NEEDED - RT Calls Dear Review Team Members, This is to kindly remind you to complete the doodle poll https://doodle.com/poll/h3wg2rfzkdzvpe53 by close of business today. Your input will help us determine the most convenient time slot for your weekly calls. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Monday 19 June 2017 at 18:18 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: ACTION NEEDED - RT Calls Dear RDS-WHOIS2-RT, Thank you for attending call #1. Call archives can be found at: https://community.icann.org/display/WHO/Meeting+%231+-+15+June This is to follow up on the conference call time slots for your future calls. Here is a summary based on our understanding from the discussion held on Thursday: - For now, the Review Team will work with the assumption that it will meet every week for 60 min. This is subject to change an as needed basis - Calls may be cancelled if no agenda/need to meet. - We have one Review Team Member located in UTC +8 and 1 in +7. Review Team Members are located in: UTC -7 - UTC-5 – UTC-4 – UTC - UTC+1 – UTC +3 - UTC+5 - UTC+8 We have prepared a doodle which provides a number of options for you to consider. Please indicate your preference using the doodle poll - https://doodle.com/poll/h3wg2rfzkdzvpe53 - by Friday, 23 June – 23:59 UTC. We welcome any suggested time slots you may have if none of the times in the poll work for you. We look forward to reading your input. Thank you Best regards Alice

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NEW TIME - RDS-WHOIS2-RT informal meeting
by Alice Jansen June 26, 2017

June 26, 2017

Dear Review Team Members, This is to notify you that we have changed the time of the informal meeting as requested. The informal get-together will be at 18:30-19:30 on Tuesday, 27 June. MSSI-Secretariat will update your calendar invite accordingly. Thank you, Best regards Alice From: "Cathrin.BAUER-BULST(a)ec.europa.eu" <Cathrin.BAUER-BULST(a)ec.europa.eu> Date: Sunday 25 June 2017 at 19:07 Dear all, This unfortunately conflicts with the working group meeting of the GAC PSWG which Thomas, Lili and I need to attend. Can we push back to 18:30? Best regards Cathrin

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ACTION NEEDED - RT Leadership
by Alice Jansen June 24, 2017

June 24, 2017

Dear Review Team Members, Following up on your initial leadership conversations held last Thursday, this is to officially launch the call for expressions of interest in a leadership position on the Review Team. Please indicate your interest using this mailing-list. The Review Team will need to reach a decision on the desired structure for the leadership: Chair/Vice-Chair(s), Chair, CoChairs etc. Attached to this email you will find slides that encapsulate both background information on past Review Teams’ leadership structure as well as a description of leadership roles and responsibilities. We hope you will find this helpful. We invite all Review Team Member to indicate any preference they may have with respect to the leadership structure. Thank you, Best regards Alice

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Reminder: ACTION NEEDED - RT Calls
by Alice Jansen June 23, 2017

June 23, 2017

Dear Review Team Members, This is to kindly remind you to complete the doodle poll https://doodle.com/poll/h3wg2rfzkdzvpe53 by close of business today. Your input will help us determine the most convenient time slot for your weekly calls. Thank you Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Monday 19 June 2017 at 18:18 To: RDS WHOIS2-RT List <rds-whois2-rt(a)icann.org> Subject: ACTION NEEDED - RT Calls Dear RDS-WHOIS2-RT, Thank you for attending call #1. Call archives can be found at: https://community.icann.org/display/WHO/Meeting+%231+-+15+June This is to follow up on the conference call time slots for your future calls. Here is a summary based on our understanding from the discussion held on Thursday: - For now, the Review Team will work with the assumption that it will meet every week for 60 min. This is subject to change an as needed basis - Calls may be cancelled if no agenda/need to meet. - We have one Review Team Member located in UTC +8 and 1 in +7. Review Team Members are located in: UTC -7 - UTC-5 – UTC-4 – UTC - UTC+1 – UTC +3 - UTC+5 - UTC+8 We have prepared a doodle which provides a number of options for you to consider. Please indicate your preference using the doodle poll - https://doodle.com/poll/h3wg2rfzkdzvpe53 - by Friday, 23 June – 23:59 UTC. We welcome any suggested time slots you may have if none of the times in the poll work for you. We look forward to reading your input. Thank you Best regards Alice

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Re: [RDS-WHOIS2-RT] GUIDANCE NEEDED - Planning
by Alan Greenberg June 22, 2017

June 22, 2017

Hi Cathrin, Without going into the details of the GNSO proposal (which I will shortly), by saying the GAC does not endorse the last point in the GNSO Proposal (ensure no duplication of work between the RDS-RT and the GNSO RDS PDP), are you saying that the GAC supports us duplicating the RDS PDP work? Alan At 22/06/2017 04:32 PM, Cathrin.BAUER-BULST(a)ec.europa.eu wrote: >Hi Alice, hi team, > >Sounds like September perhaps 2nd half? is a >possibility. I would also be available, same >goes for the rest of the autumn. Having one >meeting before ICANN60 and one at ICANN60 is a >good idea. In general, I would have a preference >for combining Review Team meetings with other >meetings most or all of us attend if possible >for me that would be ICANN and the IGF this autumn/winter. > >I would support Alan's proposal on the briefing >which would no doubt be helpful as a baseline. I >would also be interested in seeing the work plan >of the previous review team or of a similar >exercise, so as to have an idea of next steps, >useful frequency of meetings, realistic >deadlines for deliverables with a team this size >etc. this might also help us with the scope >discussion. On scope, you may already be aware >that the GAC has largely endorsed the GNSO >proposal, with the exception of the last point on overlaps with the RDS PDP. > >Looking forward to meeting you all in Johannesburg. > >Best regards >Cathrin > >From: rds-whois2-rt-bounces(a)icann.org >[mailto:rds-whois2-rt-bounces@icann.org] On Behalf Of Alan Greenberg >Sent: Thursday, June 22, 2017 4:24 PM >To: Alice Jansen; RDS WHOIS2-RT List >Subject: Re: [RDS-WHOIS2-RT] GUIDANCE NEEDED - Planning > >Hi Alice, > >I think a September meeting would be fine. >Exactly how much work we will do before that is >less clear, for the same reason holding an >earlier meeting would be problematic. Certainly, >we can start talking about scope, and >leadership. And as I said in my previous >message, I think the decisions should be in that order. > >I would definitely plan at least a 1-day and >perhaps 2-day meeting prior to ICANN60. And I >would schedule a consultation session or >sessions. I think we will need to discuss >whether we do a single session with the entire >community, or meetings with each AC/SO, or both. > >I again suggest that prior to our doing almost >anything, I would like to have a written >briefing from staff on the recommendations of >the first WHIS-RT, their implementation >methodology and current status, and any other >comments that staff has. I am attaching a >comparable document given to ATRT2. I am NOT >suggesting that the new document be patterned >after this one, as it had a number of critical >flaws, but am including it solely to demonstrate >that such a thing is possible. This one was >created at the request of ATRT2 to fill a gap in >its understanding of the WHOIS RT >Recommendations. I also note that ATRT2 made a >very specific recommendation that such reports >be prepared for future review teams and this >recommendation was accepted by the Board. Specifically: > >11.4. Complete implementation reports >The Board should prepare a complete >implementation report to be ready by review >kick-off. This report should be submitted for >public consultation, and relevant benchmarks and >metrics must be incorporated in the report. > >Regards, Alan > >At 22/06/2017 06:12 AM, Alice Jansen wrote: > > >Dear Review Team Members, > >Your first Face-to-Face Meeting > >In light of your decision to not hold your first >face-to-face meeting during ICANN 59 and to meet >informally instead, we wish to seek your >guidance on when you envision holding your first >in-person session so we may plan accordingly. > >As many tend to take time off in July-August, we >would suggest holding your first face-to-face >session in early September 2017 and scheduling >calls throughout July-August to advance work, as appropriate. > >Please advise whether the September timeframe is >acceptable and if you have any dates to suggest >for the meeting and/or conflicts we should be >mindful of. This is a suggestion for your >consideration should you wish to schedule a >meeting earlier, or have other suggestions, please share using this list. > >In addition, we would also welcome any >suggestions you may have on meeting location >(subject to budget, availability etc.) so we may >relay them to the meetings team to inform their >venue search. For instance, we have a meeting >room in Brussels, at the ICANN office, which >could potentially be used for this meeting. > >ICANN 60 > >For planning purposes kindly note that as >indicated in the slides presented on your call >#1, we have been given the following deadlines >to request a one-day session at ICANN 60 (Abu Dhabi â 28 Oct-3 Nov 2017): > >· 30 June deadline for any sessiions >to be held prior to the ICANN 60 program; >· 30 July - deadline for any sessions to >be held during the ICANN 60 program > >We would be grateful if the Review Team could >let us know by the 30 June due date if you wish >to hold a meeting prior to ICANN 60 and if there >is interest in holding a public consultation during ICANN 60. > >We look forward to reading your input. > >Thanks, > >Best regards > >Alice > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;DM5PR03MB2714;27:FDqlXOg++4Y0Fz5YMVuBWh5+YvyTsymIMYOZPIImiokqH41ogt4kQWt+Mmlq4Z2k5/sjF5fTqOk2I3VLSHy5EuZtj7Ty+gseqk1b0+DKMp302brm5TQQL8j6IwwjKTT9IgqeJXihpDaeTO2GEgKCCw== >X-Microsoft-Antispam-Mailbox-Delivery: > >ex:0;auth:0;dest:I;ENG:(400001000128)(400125000095)(20160514016)(520000050)(520002050)(750028)(400001001212)(400125100095)(61617095)(400001002128)(400125200095); > >_______________________________________________ >RDS-WHOIS2-RT mailing list ><mailto:RDS-WHOIS2-RT@icann.org>RDS-WHOIS2-RT(a)icann.org >https://mm.icann.org/mailman/listinfo/rds-whois2-rt

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GUIDANCE NEEDED - Planning
by Alice Jansen June 22, 2017

June 22, 2017

Dear Review Team Members, Your first Face-to-Face Meeting In light of your decision to not hold your first face-to-face meeting during ICANN 59 and to meet informally instead, we wish to seek your guidance on when you envision holding your first in-person session so we may plan accordingly. As many tend to take time off in July-August, we would suggest holding your first face-to-face session in early September 2017 and scheduling calls throughout July-August to advance work, as appropriate. Please advise whether the September timeframe is acceptable and if you have any dates to suggest for the meeting and/or conflicts we should be mindful of. This is a suggestion for your consideration – should you wish to schedule a meeting earlier, or have other suggestions, please share using this list. In addition, we would also welcome any suggestions you may have on meeting location (subject to budget, availability etc.) so we may relay them to the meetings team to inform their venue search. For instance, we have a meeting room in Brussels, at the ICANN office, which could potentially be used for this meeting. ICANN 60 For planning purposes – kindly note that as indicated in the slides presented on your call #1, we have been given the following deadlines to request a one-day session at ICANN 60 (Abu Dhabi – 28 Oct-3 Nov 2017): * 30 June – deadline for any sessions to be held prior to the ICANN 60 program; * 30 July - deadline for any sessions to be held during the ICANN 60 program We would be grateful if the Review Team could let us know by the 30 June due date if you wish to hold a meeting prior to ICANN 60 and if there is interest in holding a public consultation during ICANN 60. We look forward to reading your input. Thanks, Best regards Alice

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UPDATE - ICANN 59
by Alice Jansen June 20, 2017

June 20, 2017

Dear Review Team Members, Thank you for your input on scheduling an informal Review Team get-together dinner at ICANN 59. The poll seems to indicate that June 25th would be the best option. Please save the date. Details will be sent to you in a calendar invite. With respect to meeting at ICANN 59, it appears there may be a preference for an informal discussion during the ICANN week/program. The support team is currently looking into finding an available meeting room. Please note that given its informal status, no tech-support will be available for this informal discussion (i.e. no remote participation, no recording etc.). Rest assured that no decisions will be made at this meeting. The support team will follow up with details as soon as available. Thank you, Best regards Alice

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ACTION NEEDED - RT Calls
by Alice Jansen June 19, 2017

June 19, 2017

Dear RDS-WHOIS2-RT, Thank you for attending call #1. Call archives can be found at: https://community.icann.org/display/WHO/Meeting+%231+-+15+June This is to follow up on the conference call time slots for your future calls. Here is a summary based on our understanding from the discussion held on Thursday: - For now, the Review Team will work with the assumption that it will meet every week for 60 min. This is subject to change an as needed basis - Calls may be cancelled if no agenda/need to meet. - We have one Review Team Member located in UTC +8 and 1 in +7. Review Team Members are located in: UTC -7 - UTC-5 – UTC-4 – UTC - UTC+1 – UTC +3 - UTC+5 - UTC+8 We have prepared a doodle which provides a number of options for you to consider. Please indicate your preference using the doodle poll - https://doodle.com/poll/h3wg2rfzkdzvpe53 - by Friday, 23 June – 23:59 UTC. We welcome any suggested time slots you may have if none of the times in the poll work for you. We look forward to reading your input. Thank you Best regards Alice

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Results RDS/WHOIS2-RT ICANN59 Meeting Preferences
by Karen Mulberry June 16, 2017

June 16, 2017

Below is a table of the preferences that have been submitted by RDS/WHOIS2-RT members regarding holding the face-to-face meeting in Johannesburg. From the responses received, it seems that the majority would prefer that informal meetings be arranged during the week so Review Team members could meet and introduce themselves, note anything of significance from the sessions being held that relate to the review’s work rather than holding the formal face-to-face meeting of the Review Team. As a result, we will be working to identify available meeting rooms and will share that information as soon as possible so that members attending ICANN59 can determine the best times to meet. ICANN59 Meeting Preferences Table RT Member Preference Yes, hold F2F Preference No, cancel formal F2F on June 24/25 Response Noted Alan Greenburg X Proposed alternative informal 2 hr meeting during ICANN59 Carlton Samuels X Has conflict, will be participating in CCT-RT meeting being held at the same time Dmitry Belyavsky X Cathrin Bauer-Bulst Lili Sun X Thomas L Walden, Jr A full face-to-face meeting is ultimately dictated by the overall attendance of Review Team members at the Johannesburg meeting. I feel that those who do attend should gave a quick get together/ introduction meeting. A few times should be presented for us to review before we ultimately decide. Erika Mann Stephanie Perrin X Proposed informal meeting instead on Sat. the 24th Susan Kawaguchi X Proposed gathering those RT members attending for informal meeting Volker Greimann X The meeting should be held, at least if no more than 1/3 of the members are not available. Chris Disspain X ccNSO tbd - - - ccNSO tbd - - - ccNSO tbd - - - TOTALS 3 5 Sincerely, Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745

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