November 2025 - SubPro-IRT - lists.icann.org

Re: CANCELLED | SubPro IRT Meeting #167 | 20 November 2025, 18:00-19:00 UTC
by Pruis, Elaine Nov. 14, 2025

Nov. 14, 2025

Hi, I’m concerned we won’t have enough time to cover the remaining items if we don’t meet in November. This list was provided October 14th, are there additional items? Elaine From: Next Round Policy Implementation via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org> Date: Friday, November 14, 2025 at 7:53 AM To: "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [EXTERNAL] [SubPro-IRT] CANCELLED | SubPro IRT Meeting #167 | 20 November 2025, 18:00-19:00 UTC Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear All, Meeting #167 of the SubPro IRT of 20 November 2025 at 18:00-19:00 UTC [local time [tinyurl.com]] is cancelled Best regards, Renate

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CANCELLED | SubPro IRT Meeting #167 | 20 November 2025, 18:00-19:00 UTC
by Next Round Policy Implementation Nov. 14, 2025

Nov. 14, 2025

Dear All, Meeting #167 of the SubPro IRT of 20 November 2025 at 18:00-19:00 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/ybm279cp__;!!PtGJab4!7tzAbAl…>] is cancelled Best regards, Renate

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Council Motion Passed in Relation to the IGO/INGO Reserved Names Issue
by Anne ICANN Nov. 14, 2025

Nov. 14, 2025

Please see below the language of the Reserved Names Motion that passed at Council today. Anne and Susan Anne Aikman-Scalese GNSO Councilor NomCom Non-Voting 2022-2026 anneicanngnso(a)gmail.com *Council Confirmation of Policy Intent regarding Specific IGO/INGO PDP Recommendations* *Submitted By: Susan Payne* *Seconded By: Nacho Amadoz* Whereas: 1. In November 2013, the Working Group for the Protection of International Governmental Organizations (IGO) and International Non-Governmental Organizations (INGO) in All gTLDs completed a Policy Development Process (PDP) and submitted its *Final Report [gnso.icann.org]* <https://urldefense.com/v3/__https:/gnso.icann.org/en/issues/igo-ingo-final-…> to the GNSO Council; 2. On 20 November 2013, the GNSO Council *approved [gnso.icann.org]* <https://urldefense.com/v3/__http:/gnso.icann.org/en/council/resolutions*201…> all the consensus recommendations in the PDP Final Report; 3. On 30 April 2014, the ICANN Board *approved* <https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> those of the GNSO’s consensus recommendations that were not inconsistent with advice received from the Governmental Advisory Committee (GAC) on the topic of IGO and INGO protections, which recommended top-level protections for specific identifiers associated with the Red Cross Red Crescent Movement and the International Olympic Committee and the full names of specific International Governmental Organizations and International Non-Governmental Organizations “the protected organizations”); 4. In the context of implementing the PDP Recommendations in the Next Round Applicant Guidebook, the implementation staff and the Implementation Review Team (IRT) discussed potential alternatives for the implementation of Recommendations 3.1.1, 3.1.2, 3.2.1, 3.2.2, 3.3.1, 3.3.2, 3.4.1 and 3.4.2 from the Protection of IGO and INGO in All gTLDs PDP (“the Applicable Recommendations”), the so-called “Options 1 and 2” as set out in the staff *briefing [icann-community.atlassian.net]* <https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/space…> but could not reach agreement on which option properly reflects the intent and scope of the protections afforded by the Applicable Recommendations. 5. On 15 September 2025 staff referred this matter to the GNSO Council for guidance on the interpretation of the Applicable Recommendations, as a late addition to the agenda of the GNSO Council meeting on 18 September 2025. 6. On 16 September 2025, the ICANN Board sent *correspondence* <https://www.icann.org/en/system/files/correspondence/sinha-to-samme-nlar-am…> to the GNSO Council, providing the Board’s interpretation of the relevant recommendations, while acknowledging that the decision resides with the Council; 7. The Council discussed the request for guidance during its meeting on 18 September, Extraordinary Meeting on 9 October 2025, and meeting on 29October 2025; and, 8. The Council has now carefully considered the natural meaning and original intent of Recommendations 3.1.1, 3.1.2, 3.2.1, 3.2.2, 3.3.1, 3.3.2, 3.4.1 and 3.4.2 from the Protection of IGO and INGO in All gTLDs PDP. Resolved: 1. The GNSO Council confirms that the intent of the Applicable Recommendations is only to ensure that no organization other than the protected organization can apply for the exact match of the specific, protected identifier associated with that organization, and that as such, Reserved Name strings are now placed in the category formerly-termed “ineligible for delegation” under paragraph 2.2.1.2.3 of the 2012 Round AGB. Accordingly, the relevant identifiers shall not be included in the String Similarity Evaluation in the New gTLD Program and such a relevant identifier shall not operate as a bar to an application by another applicant for a string that could be considered potentially confusingly similar during that evaluation. Objection proceedings and GAC Advice could still be brought against such a third-party application, where applicable, in the usual manner. Pursuant to existing policy, any application submitted by a protected organization for its protected string would remain subject to existing policy barring delegation if such string is found to be visually-confusingly similar to a string previously delegated. Option 1 would align with this interpretation. 2. The GNSO Council acknowledges that this was a difficult issue. Although the majority support this interpretation as best reflecting the intent of the policy recommendations, which were made more than a decade ago, this view was not unanimous. It is clear that reasonable people can differ as to this intent. 3. The GNSO appreciates the Board’s consideration of steps which could be taken to ensure that the protected organizations and GAC are made aware, if any application for a confusingly similar string were to be submitted, as set out in the penultimate paragraph of the *Board’s letter * <https://www.icann.org/en/system/files/correspondence/sinha-to-samme-nlar-am…>of 26 September 2025. The GNSO Council would support and encourage the following steps: a) The application process must prominently display and clearly communicate the Reserved Names list so that TLD applicants are fully aware of its existence and implications prior to filing its choice of the TLD string. b) That Org should contact the relevant protected organizations after String Confirmation Day to ensure they are aware of any applied-for strings that could be considered confusingly similar to those on the Reserved Names list, and are aware of their options for bringing formal Objection or seeking support of the GAC. c) That Org should also contact the GAC after String Confirmation Day to ensure that the GAC are aware of any applied-for strings that could be considered confusingly similar to those on the Reserved Names list, in order that GAC members may consider whether any Early Warning(s) or GAC Consensus Advice would be appropriate. d) We also would encourage the GAC to contact the relevant protected organizations to ensure that they are aware of any applied-for strings and can decide whether to utilize any challenge methods outlined in the AGB. e) That Org should also notify the applicant of the confusingly similar string, and give them the option to withdraw for an appropriate refund. f) The GNSO Council notes that procedures exist under the AGB and ICANN Bylaws that govern how a TLD application is treated, where an objection is filed or GAC advice is submitted against the string, pending resolution of the same. g) ) The GNSO Council further recommends that the IRT and Org consider including a provision in the reserved names section of the AGB advising potential applicants that ICANN will notify the GAC and the relevant protected organizations to ensure they are aware of any relevant applied-for strings. 4. If the Board considers it timely for the existing policy to be reviewed, the GNSO Council would invite the Board to request an issues report for further potential policy work which might apply to subsequent future rounds. The GNSO Council assumes that Org would again be instructed to take any steps considered appropriate to safeguard the strings on the Reserved Names List from any confusingly similar applications, which might be submitted in any application round pending the future conclusion of such policy work. 5. The GNSO Council requests that its liaisons to the SubPro IRT provide this information to the implementation staff and IRT.

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SubPro IRT Meeting #168 | 25 November 2025, 18:00-19:30 UTC
by Next Round Policy Implementation Nov. 13, 2025

Nov. 13, 2025

Dear All, Meeting #168 of the SubPro IRT will be held on 25 November 2025 at 18:00-19:30 UTC [local time<https://tinyurl.com/527ehaty>]. The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/KQO7Hw>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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CANCELLED | SubPro IRT Meeting #166 | 13 November 2025, 12:00-13:00 UTC
by Next Round Policy Implementation Nov. 7, 2025

Nov. 7, 2025

Dear All, Meeting #166 of the SubPro IRT of 13 November 2025 at 12:00-13:00 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mrjyvnvt__;!!PtGJab4!_P4_q9Q…>] is cancelled. Best regards, Renate

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回复：Re: Rubens Kuhl - Not of Condolence
by 冯硕 Nov. 5, 2025

Nov. 5, 2025

I'm so stunned and deeply saddened to hear this news. Knowing him for many years, Ruben was a true pillar of many working groups, I particularly admired his patience in explaining complex issues, insightful knowledge and unwavering dedication to our community. My thoughts are with his family, friends and all who had the privilege of working with him. He will be greatly missed. Sophia Feng Nitin Walia via SubPro-IRT<subpro-irt(a)icann.xn--org> -8s7w 2025年11月5日周三 12:43 写道： This is truly heartbreaking news. Rubens was an exceptional colleague insightful, composed, and immensely knowledgeable. Working with him in SubPro, the IRT, and many other groups was both a privilege and a learning experience. His calm wisdom, technical depth, and balanced perspective enriched every discussion and left a lasting mark on all who had the honor to work with him. His passing is an immense loss to our community. My heartfelt condolences go out to his family and loved ones, may they find solace in knowing how deeply he was respected and how enduring his legacy will be.     Warm Regards Nitin Walia | Director Data Xgen Technologies (P) Limited Tel: +91-141-2554970 Fax: +91-141-2554972 LinkedIn  Twitter nitin(a)xgenplus.com | नितिन(a)xn--v1bmv2ck2cxbe5k8bf.xn--h2brj9c | https://xgenplus.com VC: https://bridge01.videomeet.in - room: nitin pwd: 10000 भाषाकीआजादी - Bridging the Digital Divide, Getting Next billion online From: "Pruis Elaine via SubPro-IRT" <subpro-irt(a)icann.org>  MailId : [151773213] To: "jeff(a)jjnsolutions.com" <jeff(a)jjnsolutions.com>,"subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [SubPro-IRT] Re: Rubens Kuhl - Not of Condolence Date: 04 Nov 2025 08:45:16 PM I am stunned and so very sad to hear this news. Rubens was a quiet force and approached each issue with logic and balance. I could count on him to be the backstop on issues beyond my expertise. I felt if I got it wrong, Rubens would gently correct and all would be ok. So tragic to loose such a talented and wonderful person.   Elaine   From: Jeff Neuman via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Jeff Neuman <jeff(a)jjnsolutions.com> Date: Monday, November 3, 2025 at 1:24 PM To: "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [EXTERNAL] [SubPro-IRT] Rubens Kuhl - Not of Condolence   Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. It pains me to have to send this to the group, but for those of you that have not heard, fellow IRT member, RySG member, colleague, friend and father (ages 3 and 11), Rubens Kuhl passed away.     This was just put out by Nic.br:  https://nic.br/noticia/notas/note-of-condolence-rubens-kuhl-registro-br-pro…   Its not often I am at a loss for words, but all I can say is the Rubens was incredibly instrumental in the SubPro Working Group and in this IRT.    May his memory be a blessing.   Sincerely,   Jeff     _______________________________________________ SubPro-IRT mailing list -- subpro-irt(a)icann.org To unsubscribe send an email to subpro-irt-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on. Do not Remove: [HID]20251104204516587[-HID]

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Re: Rubens Kuhl - Not of Condolence
by Nitin Walia Nov. 5, 2025

Nov. 5, 2025

This is truly heartbreaking news. Rubens was an exceptional colleague insightful, composed, and immensely knowledgeable. Working with him in SubPro, the IRT, and many other groups was both a privilege and a learning experience. His calm wisdom, technical depth, and balanced perspective enriched every discussion and left a lasting mark on all who had the honor to work with him. His passing is an immense loss to our community. My heartfelt condolences go out to his family and loved ones, may they find solace in knowing how deeply he was respected and how enduring his legacy will be. Warm Regards Nitin Walia | Director Data Xgen Technologies (P) Limited Tel: +91-141-2554970 Fax: +91-141-2554972 LinkedIn Twitter nitin(a)xgenplus.com | नितिन(a)xn--v1bmv2ck2cxbe5k8bf.xn--h2brj9c | https://xgenplus.com VC: https://bridge01.videomeet.in - room: nitin pwd: 10000 भाषाकीआजादी - Bridging the Digital Divide, Getting Next billion online From: "Pruis Elaine via SubPro-IRT" MailId : [151773213] To: "jeff(a)jjnsolutions.com" ,"subpro-irt(a)icann.org" Subject: [SubPro-IRT] Re: Rubens Kuhl - Not of Condolence Date: 04 Nov 2025 08:45:16 PM I am stunned and so very sad to hear this news. Rubens was a quiet force and approached each issue with logic and balance. I could count on him to be the backstop on issues beyond my expertise. I felt if I got it wrong, Rubens would gently correct and all would be ok. So tragic to loose such a talented and wonderful person. Elaine From: Jeff Neuman via SubPro-IRT Reply-To: Jeff Neuman Date: Monday, November 3, 2025 at 1:24 PM To: "subpro-irt(a)icann.org" Subject: [EXTERNAL] [SubPro-IRT] Rubens Kuhl - Not of Condolence Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. It pains me to have to send this to the group, but for those of you that have not heard, fellow IRT member, RySG member, colleague, friend and father (ages 3 and 11), Rubens Kuhl passed away. This was just put out by Nic.br: https://nic.br/noticia/notas/note-of-condolence-rubens-kuhl-registro-br-pro… Its not often I am at a loss for words, but all I can say is the Rubens was incredibly instrumental in the SubPro Working Group and in this IRT. May his memory be a blessing. Sincerely, Jeff _______________________________________________ SubPro-IRT mailing list -- subpro-irt(a)icann.org To unsubscribe send an email to subpro-irt-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on. Do not Remove: [HID]20251104204516587[-HID]

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Rubens Kuhl - Not of Condolence
by Jeff Neuman Nov. 4, 2025

Nov. 4, 2025

It pains me to have to send this to the group, but for those of you that have not heard, fellow IRT member, RySG member, colleague, friend and father (ages 3 and 11), Rubens Kuhl passed away. This was just put out by Nic.br: https://nic.br/noticia/notas/note-of-condolence-rubens-kuhl-registro-br-pro… [https://nic.br/noticia/notas/note-of-condolence-rubens-kuhl-registro-br-pro…] Its not often I am at a loss for words, but all I can say is the Rubens was incredibly instrumental in the SubPro Working Group and in this IRT. May his memory be a blessing. Sincerely, Jeff [92cf0f99-7cbc-4e04-ba07-2bffd5ba8f4f]

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IRT Call 15 May
by Lars Hoffmann Nov. 4, 2025

Nov. 4, 2025

Dear IRT members, For tomorrow’s call we have two topics: Fees and Terms and Conditions. Regarding fees, attached you will find the analysis that ICANN org has undertaken on the different conditional evaluations and the fees that this is resulting in. For those evaluations that are expected to be carried out by vendors, ICANN org plans to include an estimate (CPE and Name Collision High Risk String Mitigation Plan Evaluation) or a ‘will not exceed’ amount (Geographic Names Evaluation) so that applicants can prepare accordingly, but ICANN org will only charge actual costs incurred. You can also find the updated Application Fees section with new updates in the table on page 4-6. Note that other updates were reviewed by the IRT previously. The redline IRT language can be found here: https://docs.google.com/document/d/1kUixs9Ln2qnBYCPi3yCIALiI7v47fYiGaB2rvvU… On Terms and Conditions, we are still thinking through some of the feedback we received last week and so there is no updated redline for tomorrow’s call. But we will discuss the issues raised with the goal to move the conversation forward. I am also noting that next week Thursday (22 May) we will have an IRT call on the Base Registry Agreement, and, subject to tomorrow’s discussion, I anticipate we will revisit Terms and Conditions then, too. With that, I am looking forward to tomorrow’s call. Best. Lars

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Post Call Meetings #160, #161, #162, #163, #164 and #165
by Next Round Policy Implementation Nov. 3, 2025

Nov. 3, 2025

Dear IRT members, We have just posted the decks and zoom recordings to the wiki for SubPro IRT meetings held during ICANN84: SubPro IRT #160<https://icann-community.atlassian.net/wiki/x/FIDwG> SubPro IRT #161<https://icann-community.atlassian.net/wiki/x/CwDxG> SubPro IRT #162<https://icann-community.atlassian.net/wiki/x/QYDwG> SubPro IRT #163<https://icann-community.atlassian.net/wiki/x/NADxG> SubPro IRT #164<https://icann-community.atlassian.net/wiki/x/WwDxG> SubPro IRT #165<https://icann-community.atlassian.net/wiki/x/HIDxG> Best, Renate

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