December 2015 - Gac-gnso-cg

REMINDER: Please complete Doodle poll: Next GAC GNSO Consultation Group call
by Terri Agnew Dec. 21, 2015

Dec. 21, 2015

Dear all, In order to schedule the next GAC GNSO Consultation group call, please be so kind as to complete the below Doodle: http://doodle.com/poll/v99zy7eye28a9a6z The poll will close on Tuesday 22nd December 2015 at COB Kind regards Terri

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FW: For your review and feedback - CG Action Items
by Marika Konings Dec. 17, 2015

Dec. 17, 2015

FYI as the original message didn’t seem to have gone through to the list. From: Mark Carvell <mark.carvell(a)culture.gov.uk<mailto:mark.carvell@culture.gov.uk>> Date: Tuesday 15 December 2015 07:36 To: "manal(a)tra.gov.eg<mailto:manal@tra.gov.eg>" <manal(a)tra.gov.eg<mailto:manal@tra.gov.eg>> Cc: Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>>, "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: Re: [Gac-gnso-cg] For your review and feedback - CG Action Items Manal Many thanks: I attach my responses on the liaison review - apologies under the wire (busy month....). Kind regards Mark Mark Carvell United Kingdom Representative on the Governmental Advisory Committee of ICANN Global Internet Governance Policy Department for Culture, Media and Sport mark.carvell(a)culture.gov.uk<mailto:mark.carvell@culture.gov.uk> tel +44 (0) 20 7211 6062 On 14 December 2015 at 10:18, Manal Ismail <manal(a)tra.gov.eg<mailto:manal@tra.gov.eg>> wrote: Dear All .. Please find attached: - Comments on the review document of the GNSO Liaison to the GAC - Comments on the QLM review document I'm fine with the proposed PDP engagement opportunities and have nothing to add for now .. In preparation for tomorrow's call, appreciate if you can familiarize yourself with the documents and comments submitted so far, and try to - share your comments over email, - share your comments on tomorrow's call, - share your comments by a certain date (please indicate), - confirm that you're fine with the current versions as they stand, or - suggest other options for the way forward This will help us progress on tomorrow's call and will guide our way forward .. Here is what I propose: 1. Finish gathering feedback on the documents 2. Compile the feedback received 3. Draw conclusions and come up with our CG recommendations 4. Agree on questions to pose to the GAC and the GNSO in order to help them decide on the proposed recommendations (as we did before) 5. Share, in advance of the meeting, with the GAC and the GNSO, along with what we expect from them in Marrakech If agreed, we can try to work a time plan for the above, bearing in mind the cut-off date for Marrakech .. Thoughts? Kind Regards --Manal From:gac-gnso-cg-bounces@icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org<mailto:gac-gnso-cg-bounces@icann.org>] On Behalf Of Manal Ismail Sent: Wednesday, December 09, 2015 3:17 PM To: Marika Konings; gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: Re: [Gac-gnso-cg] For your review and feedback - CG Action Items Many thanks Marika .. This is very helpful .. Looking forward to receiving members feedback before the upcoming call .. Kind Regards --Manal From:gac-gnso-cg-bounces@icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Marika Konings Sent: Monday, December 07, 2015 6:00 PM To: gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: [Gac-gnso-cg] For your review and feedback - CG Action Items Dear All, Per the action items as outlined below, please find attached an updated version of the GNSO Liaison to the GAC review and the QLM review document to which we’ve added tables to facilitate your input and feedback. As a reminder, you are encouraged to provide your feedback ahead of the next meeting, which is scheduled for Tuesday 15 December at 14.00 UTC, on the following: * Review GNSO liaison to the GAC review document and feedback provided by Mason and Manal and share perspectives on the mailing list. * Review the memo and provide perspectives on the QLM * Review proposed PDP engagement opportuntities and provide feedback on the mailng list (see pdf attached) Best regards, Marika From: <gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Monday 23 November 2015 15:07 To: "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: [Gac-gnso-cg] Notes & Action items from today's GAC-GNSO Consultation Group meeting Dear All, Please find below the notes & action items from today’s GAC-GNSO Consultation Group meeting. The next meeting will be scheduled for Tuesday 15 December at 14.00 UTC. If you are not able to attend that meeting, please let me know off-list as soon as possible. Best regards, Marika Notes 23/11 Meeting 1. Introduction & Welcome of New Members * Welcome of new members joining today's meeting: Phil Corwin, Paul McGrady, Jorge Cancio * CG is response to recommendations of previous ATRTs as well as desire of GNSO and GAC to explore mechanisms to facilitate early engagement * CG operates in a similar way as a WG, but is called a Consultation Group. Membership is balanced between GAC and GNSO. * Initially the CG was meeting every two weeks, but the CG changed the frequency to every three weeks to accomodate workload and other activities such as transition. Proposal to continue with this schedule (meeting on Tuesday's at 14.00 UTC) which would hopefully give the CG at least 4 meetings between now and Marrakech (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) * Develop a workplan based on these meeting dates including proposed deadlines and deliverables for those dates * Need for more interactive discussion on the mailing list while calls should be used to converge on views. Ensure maximum participation in the calls. Schedule will be shared so that everyone can reserve it in their calendars. Action item: review call schedule and indicate if you are unavailable for a certain date/time. 2.Review & discuss outstanding work items: Review of GNSO Liaison to the GAC (see note circulated) * Appointment is from middle of the year * Ideally conclusions & recommendations of review presented to GAC and GNSO prior to Marrakech meeting * Comments / responses from Manal and Mason have been incorporated in this version * Consider whether it would be worth translating this into a table format * Consider applying pre-emptively for funding under the SO/AC Special Community Budget Requests for FY17 * CG to go through questions systematically and develop responses. * Also review other engagement mechanisms such as the quick look mechanism to ensure holistic approach to review. Consider whether both should be institutionalised at the same time? Action item: CG members to review document and feedback provided by Mason and Manal and share perspectives on the mailing list. Action item: translate document into table format Review of Quick Look Mechanism (see memo) * CG expected to review after at least 3 PDPs/QLM and make recommendation whether or not to keep, update or discard QLM * Staff developed document with status to date and feedback from its perspective on QLM * Consider whether this document can be translated into a similar format as the review of the GNSO Liaison to the GAC * Manage expectations so that it is clear that substantive input is considered by the PDP WG Action item: Everyone encouraged to review the memo and provide their perspectives on the QLM Review remaining PDP Stages and possible enhancements to facilitate GAC early engagement (see flow chart distributed) * Ideas / suggestions for possible enhancements have been included in red * Initiation phase - invitation to join DT in those cases in which GAC provided positive response to QLM and/or requested the Preliminary Issue Report * WG phase: GAC to provide substantive input to WG if response to QLM was 'yes', followed by review of how WG has addressed comments received and provide additional input if deemed necessary. GAC to give further consideration to the time needed / required to be able to provide substantive inputs and whether any other triggers are needed than the QLM. From a WG perspective, the earlier the input is provided the better. GAC is expected to use existing WGs where available and appropriate to provide substantive input such as public safety WG, but this is being evaluated on an ongoing basis. Should CG consider recommending that a dedicated WG is formed within the GAC to follow work of PDP? * Still need to consider what should happen if after all these steps there is still disagreement between GAC and GNSO. Action item: All to review proposed engagement opportuntities and provide feedback on the mailng list. 3.Confirm next steps & next meeting * Next meeting to be scheduled for Tuesday 15 December at 14.00 UTC * Consider deadlines together with work plan This email was scanned by the Government Secure Intranet anti-virus service supplied by Vodafone in partnership with Symantec. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisations IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. _______________________________________________ Gac-gnso-cg mailing list Gac-gnso-cg(a)icann.org<mailto:Gac-gnso-cg@icann.org> https://mm.icann.org/mailman/listinfo/gac-gnso-cg

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**Updated attendance/ MP3 recording GAC / GNSO Consultation Group teleconference Tuesday, 15 December 2015 1400 UTC
by Terri Agnew Dec. 16, 2015

Dec. 16, 2015

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday, 15 December 2015 at 1400 UTC at: http://audio.icann.org/gnso/gnso-gac-15dec15-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#dec The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail, Egypt, Co-Chair of Consultation Group Mark Carvell, UK Jorge Cancio, Switzerland GNSO Council Jonathan Robinson, Co-Chair of Consultation Group Philip Corwin, Councillor Paul McGrady, Councillor Amr Elsadr, Councillor GNSO Liaison to the GAC: Mason Cole Apology: Carlos Raul Gutierrz Ana Neves, Portugal Suzanne Radell, US ICANN Staff: Marika Konings Olof Nordling Michelle DeSmyter Terri Agnew ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Terri Adobe Chat transcript Terri Agnew:Dear all, Welcome to the GAC GNSO Consultation Group meeting on Tuesday, 15 December 2015 at 14:00 UTC Philip Corwin:Good day from Washington, where it is springtime in December. Jonathan Robinson:Hi Manal. I suggest we only wait a couple more minutes. Jonathan Robinson:Start @ 14:03 Manal Ismail:Hi Phil .. Ok Jonathan .. Olof Nordling:and Brussles features warmer drizzle than normal! jorge cancio (GAC Switzerland):Hi all - I just sent an email supporting Manal's inputs circulated yesterday Michelle DeSmyter:Welcome Paul McGrady Manal Ismail:Many thanks Jorge .. Have seen this yet .. Manal Ismail:*Haven't Paul McGrady:Sorry to be late. Michelle DeSmyter:Welcome Amr Elsadr Amr Elsadr:Hi all. Also sorry I was late. Got stuck in Cairo traffic. Amr Elsadr:Thnx Michelle. Mark Carvell GAC - UK Govt:A report by Mason to the GAC in Feb covering a) whta is in play and b) what is expected in Marrakech. Marika Konings:We could also schedule it for a week later if that works better? Mason Cole:Happy to provide that, Mark Marika Konings:This was the original proposal: (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) Manal Ismail:Thanks Marika .. this is helpful .. Manal Ismail:Thanks Mason .. Philip Corwin:I can make a call on Jan 5. One week later I will be attending NamesCon conference and likely could not join a call on Jan 12. Paul McGrady:I too will be at NamesCon on January 12. Mason Cole:As will I Jonathan Robinson:@Manal. Suggest 5th, 12th & 19th Mark Carvell GAC - UK Govt:I'm back on the 13th. Marika Konings:Maybe we should add 19 Jan to the list? Marika Konings:we will do :-) Mark Carvell GAC - UK Govt:GAC needs to agree a process for decidign if it is necessary to set up a specifci WG. Philip Corwin:Bye all. Happy New Year! Paul McGrady:Terrific call! Thanks! Happy Holidays! Mark Carvell GAC - UK Govt:Many thanks! Olof Nordling:Season\s Greetings to all! Amr Elsadr:Thanks all. Bye. jorge cancio (GAC Switzerland):thanks and bye! Mason Cole:Thanks all Marika Konings:Thanks all, happy holidays!! Manal Ismail:Thanks everyone .. Mark Carvell GAC - UK Govt:Bye!

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MP3 recording GAC / GNSO Consultation Group teleconference Tuesday, 15 December 2015 1400 UTC
by Terri Agnew Dec. 16, 2015

Dec. 16, 2015

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday, 15 December 2015 at 1400 UTC at: http://audio.icann.org/gnso/gnso-gac-15dec15-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#dec The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail, Egypt, Co-Chair of Consultation Group Mark Carvell, UK Jorge Cancio, Switzerland GNSO Council Jonathan Robinson, Co-Chair of Consultation Group Philip Corwin, Councillor Paul McGrady, Councillor GNSO Liaison to the GAC: Mason Cole Apology: Carlos Raul Gutierrz Ana Neves, Portugal Suzanne Radell, US ICANN Staff: Marika Konings Olof Nordling Michelle DeSmyter Terri Agnew ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Terri Adobe Chat transcript Terri Agnew:Dear all, Welcome to the GAC GNSO Consultation Group meeting on Tuesday, 15 December 2015 at 14:00 UTC Philip Corwin:Good day from Washington, where it is springtime in December. Jonathan Robinson:Hi Manal. I suggest we only wait a couple more minutes. Jonathan Robinson:Start @ 14:03 Manal Ismail:Hi Phil .. Ok Jonathan .. Olof Nordling:and Brussles features warmer drizzle than normal! jorge cancio (GAC Switzerland):Hi all - I just sent an email supporting Manal's inputs circulated yesterday Michelle DeSmyter:Welcome Paul McGrady Manal Ismail:Many thanks Jorge .. Have seen this yet .. Manal Ismail:*Haven't Paul McGrady:Sorry to be late. Michelle DeSmyter:Welcome Amr Elsadr Amr Elsadr:Hi all. Also sorry I was late. Got stuck in Cairo traffic. Amr Elsadr:Thnx Michelle. Mark Carvell GAC - UK Govt:A report by Mason to the GAC in Feb covering a) whta is in play and b) what is expected in Marrakech. Marika Konings:We could also schedule it for a week later if that works better? Mason Cole:Happy to provide that, Mark Marika Konings:This was the original proposal: (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) Manal Ismail:Thanks Marika .. this is helpful .. Manal Ismail:Thanks Mason .. Philip Corwin:I can make a call on Jan 5. One week later I will be attending NamesCon conference and likely could not join a call on Jan 12. Paul McGrady:I too will be at NamesCon on January 12. Mason Cole:As will I Jonathan Robinson:@Manal. Suggest 5th, 12th & 19th Mark Carvell GAC - UK Govt:I'm back on the 13th. Marika Konings:Maybe we should add 19 Jan to the list? Marika Konings:we will do :-) Mark Carvell GAC - UK Govt:GAC needs to agree a process for decidign if it is necessary to set up a specifci WG. Philip Corwin:Bye all. Happy New Year! Paul McGrady:Terrific call! Thanks! Happy Holidays! Mark Carvell GAC - UK Govt:Many thanks! Olof Nordling:Season\s Greetings to all! Amr Elsadr:Thanks all. Bye. jorge cancio (GAC Switzerland):thanks and bye! Mason Cole:Thanks all Marika Konings:Thanks all, happy holidays!! Manal Ismail:Thanks everyone .. Mark Carvell GAC - UK Govt:Bye!

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For your review - notes from today's meeting
by Marika Konings Dec. 16, 2015

Dec. 16, 2015

Dear All, Please find below the notes from today's GAC - GNSO Consultation Group meeting. Best regards, Notes 15 December 2015 meeting Apologies received: Carlos Gutierrez, Ana Neves, Suzanne Radell Attendees: Manal Ismail, Jonathan Robinson, Mason Cole, Phil Corwin, Jorge Cancio, Mark Carvell, Paul McGrady, Amr Elsadr * Limited feedback received on the documents circulated - input received from Mark on the review of the GNSO liaison to the GAC (supportive of identifying a designated GAC lead, for example GAC vice-chair). * QLM/GNSO PDP Stages - GAC public safety working group could be hooked into QLM as it might be the vehicle to engage in the PDP in the subsequent stages, or other relevant GAC WG. GAC to further consider the dynamics and mechanisms. * Discuss on the call how to proceed, factoring in work load: work intersessionally, online, based on the comments that have been submitted to date. Additional comments are welcome by email. Draft recommendations to be developed by staff in conjuction with CG leadership based on the input received to date - CG expected to provide input on those. Factor in cut off date for sharing documents with GAC and GNSO. * Next meeting scheduled for 5, 12 or 19 January at 14.00 UTC - CG Leadership will review meeting time / date closer to the meeting to determine whether there is any conflict with other pressing matters. Staff to circulate doodle poll to determine whether there will be sufficient attendance on 5, 12 or 19 January for next CG meeting.

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For your review and feedback - CG Action Items
by Marika Konings Dec. 16, 2015

Dec. 16, 2015

Dear All, Per the action items as outlined below, please find attached an updated version of the GNSO Liaison to the GAC review and the QLM review document to which we've added tables to facilitate your input and feedback. As a reminder, you are encouraged to provide your feedback ahead of the next meeting, which is scheduled for Tuesday 15 December at 14.00 UTC, on the following: * Review GNSO liaison to the GAC review document and feedback provided by Mason and Manal and share perspectives on the mailing list. * Review the memo and provide perspectives on the QLM * Review proposed PDP engagement opportuntities and provide feedback on the mailng list (see pdf attached) Best regards, Marika From: <gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Monday 23 November 2015 15:07 To: "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: [Gac-gnso-cg] Notes & Action items from today's GAC-GNSO Consultation Group meeting Dear All, Please find below the notes & action items from today's GAC-GNSO Consultation Group meeting. The next meeting will be scheduled for Tuesday 15 December at 14.00 UTC. If you are not able to attend that meeting, please let me know off-list as soon as possible. Best regards, Marika Notes 23/11 Meeting 1. Introduction & Welcome of New Members * Welcome of new members joining today's meeting: Phil Corwin, Paul McGrady, Jorge Cancio * CG is response to recommendations of previous ATRTs as well as desire of GNSO and GAC to explore mechanisms to facilitate early engagement * CG operates in a similar way as a WG, but is called a Consultation Group. Membership is balanced between GAC and GNSO. * Initially the CG was meeting every two weeks, but the CG changed the frequency to every three weeks to accomodate workload and other activities such as transition. Proposal to continue with this schedule (meeting on Tuesday's at 14.00 UTC) which would hopefully give the CG at least 4 meetings between now and Marrakech (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) * Develop a workplan based on these meeting dates including proposed deadlines and deliverables for those dates * Need for more interactive discussion on the mailing list while calls should be used to converge on views. Ensure maximum participation in the calls. Schedule will be shared so that everyone can reserve it in their calendars. Action item: review call schedule and indicate if you are unavailable for a certain date/time. 2. Review & discuss outstanding work items: Review of GNSO Liaison to the GAC (see note circulated) * Appointment is from middle of the year * Ideally conclusions & recommendations of review presented to GAC and GNSO prior to Marrakech meeting * Comments / responses from Manal and Mason have been incorporated in this version * Consider whether it would be worth translating this into a table format * Consider applying pre-emptively for funding under the SO/AC Special Community Budget Requests for FY17 * CG to go through questions systematically and develop responses. * Also review other engagement mechanisms such as the quick look mechanism to ensure holistic approach to review. Consider whether both should be institutionalised at the same time? Action item: CG members to review document and feedback provided by Mason and Manal and share perspectives on the mailing list. Action item: translate document into table format Review of Quick Look Mechanism (see memo) * CG expected to review after at least 3 PDPs/QLM and make recommendation whether or not to keep, update or discard QLM * Staff developed document with status to date and feedback from its perspective on QLM * Consider whether this document can be translated into a similar format as the review of the GNSO Liaison to the GAC * Manage expectations so that it is clear that substantive input is considered by the PDP WG Action item: Everyone encouraged to review the memo and provide their perspectives on the QLM Review remaining PDP Stages and possible enhancements to facilitate GAC early engagement (see flow chart distributed) * Ideas / suggestions for possible enhancements have been included in red * Initiation phase - invitation to join DT in those cases in which GAC provided positive response to QLM and/or requested the Preliminary Issue Report * WG phase: GAC to provide substantive input to WG if response to QLM was 'yes', followed by review of how WG has addressed comments received and provide additional input if deemed necessary. GAC to give further consideration to the time needed / required to be able to provide substantive inputs and whether any other triggers are needed than the QLM. From a WG perspective, the earlier the input is provided the better. GAC is expected to use existing WGs where available and appropriate to provide substantive input such as public safety WG, but this is being evaluated on an ongoing basis. Should CG consider recommending that a dedicated WG is formed within the GAC to follow work of PDP? * Still need to consider what should happen if after all these steps there is still disagreement between GAC and GNSO. Action item: All to review proposed engagement opportuntities and provide feedback on the mailng list. 3. Confirm next steps & next meeting * Next meeting to be scheduled for Tuesday 15 December at 14.00 UTC * Consider deadlines together with work plan

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Please complete Doodle poll: Next GAC GNSO Consultation Group call
by Nathalie Peregrine Dec. 15, 2015

Dec. 15, 2015

Dear all, In order to schedule the next GAC GNSO Consultation group call, please be so kind as to complete the below Doodle: http://doodle.com/poll/kp62t7hvnarwf28h The poll will close on Friday 13th November 2015 at COB Kind regards Nathalie

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FW: For your review and feedback - CG Action Items
by Marika Konings Dec. 14, 2015

Dec. 14, 2015

Forwarding on behalf of Manal. From: Manal Ismail Sent: Monday, December 14, 2015 12:19 PM To: Manal Ismail; Marika Konings; gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: RE: For your review and feedback - CG Action Items Dear All .. Please find attached: - Comments on the review document of the GNSO Liaison to the GAC - Comments on the QLM review document I'm fine with the proposed PDP engagement opportunities and have nothing to add for now .. In preparation for tomorrow's call, appreciate if you can familiarize yourself with the documents and comments submitted so far, and try to - share your comments over email, - share your comments on tomorrow's call, - share your comments by a certain date (please indicate), - confirm that you're fine with the current versions as they stand, or - suggest other options for the way forward This will help us progress on tomorrow's call and will guide our way forward .. Here is what I propose: 1. Finish gathering feedback on the documents 2. Compile the feedback received 3. Draw conclusions and come up with our CG recommendations 4. Agree on questions to pose to the GAC and the GNSO in order to help them decide on the proposed recommendations (as we did before) 5. Share, in advance of the meeting, with the GAC and the GNSO, along with what we expect from them in Marrakech If agreed, we can try to work a time plan for the above, bearing in mind the cut-off date for Marrakech .. Thoughts? Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Wednesday, December 09, 2015 3:17 PM To: Marika Konings; gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: Re: [Gac-gnso-cg] For your review and feedback - CG Action Items Many thanks Marika .. This is very helpful .. Looking forward to receiving members feedback before the upcoming call .. Kind Regards --Manal From:gac-gnso-cg-bounces@icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Marika Konings Sent: Monday, December 07, 2015 6:00 PM To: gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: [Gac-gnso-cg] For your review and feedback - CG Action Items Dear All, Per the action items as outlined below, please find attached an updated version of the GNSO Liaison to the GAC review and the QLM review document to which we’ve added tables to facilitate your input and feedback. As a reminder, you are encouraged to provide your feedback ahead of the next meeting, which is scheduled for Tuesday 15 December at 14.00 UTC, on the following: * Review GNSO liaison to the GAC review document and feedback provided by Mason and Manal and share perspectives on the mailing list. * Review the memo and provide perspectives on the QLM * Review proposed PDP engagement opportuntities and provide feedback on the mailng list (see pdf attached) Best regards, Marika From: <gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Monday 23 November 2015 15:07 To: "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: [Gac-gnso-cg] Notes & Action items from today's GAC-GNSO Consultation Group meeting Dear All, Please find below the notes & action items from today’s GAC-GNSO Consultation Group meeting. The next meeting will be scheduled for Tuesday 15 December at 14.00 UTC. If you are not able to attend that meeting, please let me know off-list as soon as possible. Best regards, Marika Notes 23/11 Meeting 1. Introduction & Welcome of New Members * Welcome of new members joining today's meeting: Phil Corwin, Paul McGrady, Jorge Cancio * CG is response to recommendations of previous ATRTs as well as desire of GNSO and GAC to explore mechanisms to facilitate early engagement * CG operates in a similar way as a WG, but is called a Consultation Group. Membership is balanced between GAC and GNSO. * Initially the CG was meeting every two weeks, but the CG changed the frequency to every three weeks to accomodate workload and other activities such as transition. Proposal to continue with this schedule (meeting on Tuesday's at 14.00 UTC) which would hopefully give the CG at least 4 meetings between now and Marrakech (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) * Develop a workplan based on these meeting dates including proposed deadlines and deliverables for those dates * Need for more interactive discussion on the mailing list while calls should be used to converge on views. Ensure maximum participation in the calls. Schedule will be shared so that everyone can reserve it in their calendars. Action item: review call schedule and indicate if you are unavailable for a certain date/time. 2.Review & discuss outstanding work items: Review of GNSO Liaison to the GAC (see note circulated) * Appointment is from middle of the year * Ideally conclusions & recommendations of review presented to GAC and GNSO prior to Marrakech meeting * Comments / responses from Manal and Mason have been incorporated in this version * Consider whether it would be worth translating this into a table format * Consider applying pre-emptively for funding under the SO/AC Special Community Budget Requests for FY17 * CG to go through questions systematically and develop responses. * Also review other engagement mechanisms such as the quick look mechanism to ensure holistic approach to review. Consider whether both should be institutionalised at the same time? Action item: CG members to review document and feedback provided by Mason and Manal and share perspectives on the mailing list. Action item: translate document into table format Review of Quick Look Mechanism (see memo) * CG expected to review after at least 3 PDPs/QLM and make recommendation whether or not to keep, update or discard QLM * Staff developed document with status to date and feedback from its perspective on QLM * Consider whether this document can be translated into a similar format as the review of the GNSO Liaison to the GAC * Manage expectations so that it is clear that substantive input is considered by the PDP WG Action item: Everyone encouraged to review the memo and provide their perspectives on the QLM Review remaining PDP Stages and possible enhancements to facilitate GAC early engagement (see flow chart distributed) * Ideas / suggestions for possible enhancements have been included in red * Initiation phase - invitation to join DT in those cases in which GAC provided positive response to QLM and/or requested the Preliminary Issue Report * WG phase: GAC to provide substantive input to WG if response to QLM was 'yes', followed by review of how WG has addressed comments received and provide additional input if deemed necessary. GAC to give further consideration to the time needed / required to be able to provide substantive inputs and whether any other triggers are needed than the QLM. From a WG perspective, the earlier the input is provided the better. GAC is expected to use existing WGs where available and appropriate to provide substantive input such as public safety WG, but this is being evaluated on an ongoing basis. Should CG consider recommending that a dedicated WG is formed within the GAC to follow work of PDP? * Still need to consider what should happen if after all these steps there is still disagreement between GAC and GNSO. Action item: All to review proposed engagement opportuntities and provide feedback on the mailng list. 3.Confirm next steps & next meeting * Next meeting to be scheduled for Tuesday 15 December at 14.00 UTC * Consider deadlines together with work plan

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FW: For your review and feedback - CG Action Items
by Olof Nordling Dec. 14, 2015

Dec. 14, 2015

Dear all, Manal has had problems getting her mail to the group thru, so I'm forwarding this on her behalf to the list, hoping it will work. Please see below. Very best regards Olof From: Manal Ismail [mailto:manal@tra.gov.eg] Sent: Monday, December 14, 2015 1:40 PM To: 'jrobinson(a)afilias.info' <jrobinson(a)afilias.info>; Mason Cole (mason(a)donuts.co) <mason(a)donuts.co> Cc: Marika Konings <marika.konings(a)icann.org>; Olof Nordling <olof.nordling(a)icann.org> Subject: FW: For your review and feedback - CG Action Items Dear All .. Apologies if you have already received this .. I have sent the below message to the list earlier today, but I keep getting 'delayed delivery' messages .. If it hasn't made it through, and you receive this one, appreciate forwarding to the list .. Kind Regards --Manal From: Manal Ismail Sent: Monday, December 14, 2015 12:19 PM To: Manal Ismail; Marika Konings; gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: RE: For your review and feedback - CG Action Items Dear All .. Please find attached: - Comments on the review document of the GNSO Liaison to the GAC - Comments on the QLM review document I'm fine with the proposed PDP engagement opportunities and have nothing to add for now .. In preparation for tomorrow's call, appreciate if you can familiarize yourself with the documents and comments submitted so far, and try to - share your comments over email, - share your comments on tomorrow's call, - share your comments by a certain date (please indicate), - confirm that you're fine with the current versions as they stand, or - suggest other options for the way forward This will help us progress on tomorrow's call and will guide our way forward .. Here is what I propose: 1. Finish gathering feedback on the documents 2. Compile the feedback received 3. Draw conclusions and come up with our CG recommendations 4. Agree on questions to pose to the GAC and the GNSO in order to help them decide on the proposed recommendations (as we did before) 5. Share, in advance of the meeting, with the GAC and the GNSO, along with what we expect from them in Marrakech If agreed, we can try to work a time plan for the above, bearing in mind the cut-off date for Marrakech .. Thoughts? Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Wednesday, December 09, 2015 3:17 PM To: Marika Konings; gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: Re: [Gac-gnso-cg] For your review and feedback - CG Action Items Many thanks Marika .. This is very helpful .. Looking forward to receiving members feedback before the upcoming call .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org> [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Marika Konings Sent: Monday, December 07, 2015 6:00 PM To: gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org> Subject: [Gac-gnso-cg] For your review and feedback - CG Action Items Dear All, Per the action items as outlined below, please find attached an updated version of the GNSO Liaison to the GAC review and the QLM review document to which we've added tables to facilitate your input and feedback. As a reminder, you are encouraged to provide your feedback ahead of the next meeting, which is scheduled for Tuesday 15 December at 14.00 UTC, on the following: * Review GNSO liaison to the GAC review document and feedback provided by Mason and Manal and share perspectives on the mailing list. * Review the memo and provide perspectives on the QLM * Review proposed PDP engagement opportuntities and provide feedback on the mailng list (see pdf attached) Best regards, Marika From: <gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Monday 23 November 2015 15:07 To: "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: [Gac-gnso-cg] Notes & Action items from today's GAC-GNSO Consultation Group meeting Dear All, Please find below the notes & action items from today's GAC-GNSO Consultation Group meeting. The next meeting will be scheduled for Tuesday 15 December at 14.00 UTC. If you are not able to attend that meeting, please let me know off-list as soon as possible. Best regards, Marika Notes 23/11 Meeting 1. Introduction & Welcome of New Members * Welcome of new members joining today's meeting: Phil Corwin, Paul McGrady, Jorge Cancio * CG is response to recommendations of previous ATRTs as well as desire of GNSO and GAC to explore mechanisms to facilitate early engagement * CG operates in a similar way as a WG, but is called a Consultation Group. Membership is balanced between GAC and GNSO. * Initially the CG was meeting every two weeks, but the CG changed the frequency to every three weeks to accomodate workload and other activities such as transition. Proposal to continue with this schedule (meeting on Tuesday's at 14.00 UTC) which would hopefully give the CG at least 4 meetings between now and Marrakech (15 Dec, 5 Jan, 26 Jan, 16 Feb - plus possibly an additional meeting before Marrakech if needed) * Develop a workplan based on these meeting dates including proposed deadlines and deliverables for those dates * Need for more interactive discussion on the mailing list while calls should be used to converge on views. Ensure maximum participation in the calls. Schedule will be shared so that everyone can reserve it in their calendars. Action item: review call schedule and indicate if you are unavailable for a certain date/time. 2. Review & discuss outstanding work items: Review of GNSO Liaison to the GAC (see note circulated) * Appointment is from middle of the year * Ideally conclusions & recommendations of review presented to GAC and GNSO prior to Marrakech meeting * Comments / responses from Manal and Mason have been incorporated in this version * Consider whether it would be worth translating this into a table format * Consider applying pre-emptively for funding under the SO/AC Special Community Budget Requests for FY17 * CG to go through questions systematically and develop responses. * Also review other engagement mechanisms such as the quick look mechanism to ensure holistic approach to review. Consider whether both should be institutionalised at the same time? Action item: CG members to review document and feedback provided by Mason and Manal and share perspectives on the mailing list. Action item: translate document into table format Review of Quick Look Mechanism (see memo) * CG expected to review after at least 3 PDPs/QLM and make recommendation whether or not to keep, update or discard QLM * Staff developed document with status to date and feedback from its perspective on QLM * Consider whether this document can be translated into a similar format as the review of the GNSO Liaison to the GAC * Manage expectations so that it is clear that substantive input is considered by the PDP WG Action item: Everyone encouraged to review the memo and provide their perspectives on the QLM Review remaining PDP Stages and possible enhancements to facilitate GAC early engagement (see flow chart distributed) * Ideas / suggestions for possible enhancements have been included in red * Initiation phase - invitation to join DT in those cases in which GAC provided positive response to QLM and/or requested the Preliminary Issue Report * WG phase: GAC to provide substantive input to WG if response to QLM was 'yes', followed by review of how WG has addressed comments received and provide additional input if deemed necessary. GAC to give further consideration to the time needed / required to be able to provide substantive inputs and whether any other triggers are needed than the QLM. From a WG perspective, the earlier the input is provided the better. GAC is expected to use existing WGs where available and appropriate to provide substantive input such as public safety WG, but this is being evaluated on an ongoing basis. Should CG consider recommending that a dedicated WG is formed within the GAC to follow work of PDP? * Still need to consider what should happen if after all these steps there is still disagreement between GAC and GNSO. Action item: All to review proposed engagement opportuntities and provide feedback on the mailng list. 3. Confirm next steps & next meeting * Next meeting to be scheduled for Tuesday 15 December at 14.00 UTC * Consider deadlines together with work plan

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