February 2014 - Gac-gnso-cg

Work Plan for and at Singapore ..
by Manal Ismail March 4, 2014

March 4, 2014

Dear All .. Apologies to keep bombarding you with more messages, hopefully my last for today .. Although the fourth agenda item was to agree on our deliverables for next call .. I have quickly discussed with Jonathan and we thought it would be better if we extend this discussion to agree on an overall plan for and at Singapore .. Pre-Singapore we have: 1. 3 weeks remaining 2. 2 conference calls scheduled for Mar. 4th & 18th At Singapore: 1. We have a GAC-GNSO joint meeting (slot under discussion is Sun. at 15h00 or 15h30 for approximately 1 hour) 2. We believe the group would also benefit from a face-to-face meeting in Singapore, even if for a quick ½ hr Material: 1. The Charter (done – we can just report it exists and provide reference) 2. The request for funding a GNSO liaison to the GAC (done – we can just report it exists, provide reference and status) 3. Progress of PDP work track (ongoing – to be presented and discussed at the meeting) 4. Progress of day-to-day cooperation work track (ongoing – to be presented and discussed at the meeting) Given the above, my initial suggestion is to target the following for Singapore: 1. We should have completed an agreed initial version of filled PDP table(s) 2. We should have completed an agreed initial version of filled day-to-day table(s) 3. Highlight questions/issues we particularly need answers for at the meeting 4. Know the status of the request for funding a GNSO liaison to the GAC, just in case Please consider this as an initial brainstorming .. I have to admit that I did not even have the chance to fully discuss everything with Jonathan .. Looking forward to receiving your feedback .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Monday, February 24, 2014 8:07 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] Agenda for Tues. Feb. 25th cc .. Dear All .. Please find below the suggested agenda for tomorrow’s conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof – Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne – Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version – with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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another draft of the early-engagement slide deck
by Mike O'Connor Feb. 28, 2014

Feb. 28, 2014

hi all, i’ve added another concept/picture to our early engagement slide deck. so here’s the latest version (V.6) for your review and comment. mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

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GAC-GNSO CG Wiki
by Amr Elsadr Feb. 26, 2014

Feb. 26, 2014

Hi All, I was hoping we could revisit a recommendation I made during the first couple of meetings we had, and that was to have a wiki space for our group. With the increasing number of documents this Consultation Group (CG) is drafting, I believe it would be helpful to have them all available in one location for easy access. For example, the four documents and one PPT circulated by Manal regarding tomorrow’s meeting in addition to this group’s draft charter. It’s a lot easier to use than rummaging through an inbox or folder looking for the latest draft of a specific document. There is an added benefit to having a personal wiki space for this CG, and that is the ability to share our work with our respective community members, and keep them updated on the progress that we make. Using a wiki page doesn’t pose a technical difficulty (incase that is a concern). In my (limited) experience, ICANN staff have done most of the heavy lifting when it comes to keeping them updated. They pretty much arrange the different pages on a wiki and post stuff according to the group’s requests to do so. Check this wiki page for the Translation and Transliteration of Contact Information PDP as an example. It’s a relatively new PDP WG, so the page hasn’t been loaded with lots of stuff, but it should give you all an idea on how it works. As you can see, there is a menu on the left side of the page with links to useful stuff like the PDP WG’s charter, the members list, relevant studies to the PDP/background documents as well as a link to proposed questions the WG will be tackling in the near future, with each question having its respective dedicated wiki page with updates on progress. I imagine that having a wiki for this group would help our GAC members share updates with the rest of the GAC, and a question on this has already been brought up during the last GNSO Council meeting. I figure that since this mailing list is already a publicly archived one, it wouldn’t hurt to have a space where our work is accessible in a more viewer-friendly manner. Let me know what you think. Thanks. Amr

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PDP work track ..
by Manal Ismail Feb. 26, 2014

Feb. 26, 2014

Dear All .. Reference to the above mentioned subject and the attached documents, I would like to kick-start the discussion with a couple of questions I have and would hand over to Mikey and Suzanne as the work leads: 1. Should the last 2 columns, namely 'Improve coordination between GAC/GNSO Secretariats' & 'Improve process awareness and notifications, both directions', be moved to the day-to-day co-operation discussion? 2. How are we going to structure our discussion online? We have 3 weeks left to Singapore and 6 options to discuss, fill in potential issues (I believe initially from the document prepared by Marika) and propose how each option would work in practice (I believe initially from Suzanne's/US suggestion included in the document prepared by Marika) .. Those options may decrease to 4 if we decide to move the above mentioned 2 columns to our day-to-day discussion .. Over to you Mikey and Suzanne .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Monday, February 24, 2014 8:07 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] Agenda for Tues. Feb. 25th cc .. Dear All .. Please find below the suggested agenda for tomorrow's conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof - Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne - Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version - with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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Agree on material ready to be shared ..
by Manal Ismail Feb. 26, 2014

Feb. 26, 2014

Dear All .. Reference to the above mentioned subject and the attached documents, appreciate your feedback on whether we can share: 1. Active GNSO WGs; Can I share the 'Active GNSO WGs' with GAC colleagues? The attached version already includes Mikey's suggestion to switch order a d start with the brief summary of all active WGs categorized by phase .. Any objections? Does this version still hold, it's almost a week old? 2. Mechanism for day-to-day co-operation; Can we share the mentioned objectives, expectations and options to be considered? If colleagues feel the document (even with an empty table) is pre-mature to share, we can think of sharing bullet-listing of objectives, expectations and options to be considered, without sharing the whole document .. The objective is to consult and to seek wider approval if we do not have current intentions to change or modify .. Jonathan, please let me know if I have overlooked anything .. Looking forward to receiving your earliest feedback on the above .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Monday, February 24, 2014 8:07 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] Agenda for Tues. Feb. 25th cc .. Dear All .. Please find below the suggested agenda for tomorrow's conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof - Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne - Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version - with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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Day-to-day work track ..
by Manal Ismail Feb. 25, 2014

Feb. 25, 2014

Dear All .. Reference to the above mentioned subject and the attached document, appreciate your feedback on the following: 1. Do you agree to the mentioned objectives, expectations and options to be considered, or do you still have any comments? 2. We have 6 options to discuss and work out their pros and cons (those may increase to 7 should we decide to move 'secretariats coordination' from PDP to Day-to-Day) and around 3 remaining weeks, how would like to have those discussed .. Should we discuss all options at once? Should we discuss 2 options/week? Other suggestions? Jonathan, appreciate letting me know if I have overlooked any of the points that is meant to structure our online discussion on this work track .. Looking forward to receiving your earliest feedback on the above couple of administrative issues in order to start discussing the substance .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Monday, February 24, 2014 8:07 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] Agenda for Tues. Feb. 25th cc .. Dear All .. Please find below the suggested agenda for tomorrow's conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof - Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne - Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version - with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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Cancellation of meeting - Re: Agenda for Tues. Feb. 25th cc ..
by Marika Konings Feb. 25, 2014

Feb. 25, 2014

Dear All, Taking into account the number of apologies received, it has been decided to cancel this week's meeting of the GAC-GNSO Consultation Group. The next meeting is scheduled for Tuesday 4 March at 14.00 UTC. Please let us know as soon as possible should you not be able to attend the meeting on 4 March. In the meantime, please feel free to share any feedback with the mailing list on the materials shared by Manal in relation to the agenda. Best regards, Marika From: Manal Ismail <manal(a)tra.gov.eg> Date: Monday 24 February 2014 19:06 To: "gac-gnso-cg(a)icann.org" <gac-gnso-cg(a)icann.org> Subject: [Gac-gnso-cg] Agenda for Tues. Feb. 25th cc .. Dear All .. Please find below the suggested agenda for tomorrow¹s conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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Agenda for Tues. Feb. 25th cc ..
by Manal Ismail Feb. 25, 2014

Feb. 25, 2014

Dear All .. Please find below the suggested agenda for tomorrow's conference call .. 1. Day-to-day work track (Working document prepared by Marika and Olof - Version circulated by Marika on Feb. 20th, 2014) 2. PDP work track (Working document prepared by Mikey and Suzanne - Version circulated by Mikey on Feb. 20th, 2014) 3. Agree on material ready to be shared in preparation for Singapore o Active GNSO WGs (attached) o Mechanism for day-to-day co-operation (attached version - with unpopulated table) 4. Agree on expectations from both work tracks for the following call (Note: Next call scheduled for 11 March 2014, 14h00 UTC) 5. AOB All referenced documents are attached for your convenience .. Kind Regards --Manal

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GAC-GNSO day-to-day cooperation ..
by Manal Ismail Feb. 24, 2014

Feb. 24, 2014

Dear All .. Please find attached the document prepared by Marika and Olof on mechanisms for GAC-GNSO day-to-day cooperation .. Further to our discussion during our last conference call, appreciate your feedback on the following 2 points, before we start populating the table on page 2 .. 1. Confirm whether these are the objectives & expectations and/or whether any additions / revisions are needed 2. What are the options to be considered to achieve these objectives? Any additional ones? Looking forward to receiving your feedback .. Kind Regards --Manal

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Overview of Active GNSO Working Groups
by Marika Konings Feb. 19, 2014

Feb. 19, 2014

Dear All, As requested during the last meeting, please find below an overview of the currently active GNSO PDP and non-PDP Working Group. For further details on each of the PDP WGs, please see also the monthly one-pagers that are provided to the GAC which are focused on identifying upcoming engagement opportunities (see https://gacweb.icann.org/display/gacweb/GAC+Early+Engagement+Policy+Document s). For additional information about the other activities, please see http://gnso.icann.org/en/group-activities/active. Please let me know should you have any questions. Best regards, Marika Overview of Active GNSO Working Groups 1. Privacy & Proxy Services Accreditation Issues (PPSAI) Policy Development Process A number of high priority topics were identified by the ICANN community for the RAA negotiations. One of these was the accreditation of providers of privacy and proxy services for domain name registrations. A privacy service is one in which a domain name is registered in the registrant¹s name, but other contact details displayed in the publicly-accessible Whois gTLD registration data directory are those given by the privacy service provider and not those of the registrant. A proxy service is one in which the registered name holder licenses use of the domain to the customer who actually uses the domain, and the contact information displayed in the Whois system is that of the registered name holder. The Whois system is a form of Internet data directory service, utilizing a protocol that permits public lookup of a domain name, including certain contact and technical information about the registrant and the domain. The topic of privacy and proxy services accreditation was not addressed in the 2013 RAA negotiations. As such this PDP will examine the issues related to the provision and accreditation of privacy and proxy services, with a view toward assisting ICANN with developing an accreditation program for such services (see PDP WG Charter for further details - https://community.icann.org/x/pCifAg) Status: WG commended in November 2013. Input has been requested to help inform its deliberations from all SO/ACs. 2. Translation and Transliteration of Contact Information Policy Development Process This PDP WG is expected to make recommendations to the GNSO Council on whether it is desirable to translate or transliterate contact information. In this context "contact information" is a subset of Domain Name Registration Data and thus the information that enables someone using a Domain Name Registration Data Directory Service (such as WHOIS) to contact the domain name registration holder. It usually includes the name, organization, and postal address of the registered name holder, technical contact, as well as administrative contact. Translation is defined as the translation of a text into another language and transliteration is the writing of a word using the closest corresponding letters of a different alphabet. Status: WG commenced in December 2013. Input has been requested to help inform its deliberations from all SO/ACs. 3. Inter-Registrar Transfer Policy (IRTP) Part D Policy Development Process The Inter-Registrar Transfer Policy (IRTP) Part D PDP Working Group is chartered by the GNSO Council to answer six questions in relation to the IRTP: 1) whether reporting requirements for registries and dispute providers should be developed; 2) whether to amend the Transfer Dispute Resolution Policy on how to handle disputes when multiple transfers have occurred; 3) whether dispute options for registrants should be developed; 4) whether registrars should be required to make information on transfer dispute resolution options available to registrants; 5) whether additional penalties for IRTP breaches should be introduced, and; 6) whether the universal adoption and implementation of EPP AuthInfo codes has eliminated the need for FOAs. Status: The Working Group is expected to publish its Initial Report for public comment prior to the ICANN meeting in Singapore. Input was requested at the early stages of the WG¹s deliberations to help inform its deliberations from all SO/ACs. 4. Amending the Uniform Dispute Resolution Policy (UDRP) and Uniform Rapid Suspension (URS) procedure to enable access to them by protected International Governmental Organizations (IGOs) and International Non-Governmental Organizations (INGOs) Preliminary Issue Report At its meeting on 20 November 2013, the GNSO Council unanimously adopted all the consensus recommendations made by the GNSO¹s Policy Development Process (PDP) Working Group on the Protection of International Organization Names in All gTLDs (IGO-INGO WG). One of these recommendations was for the GNSO Council to request an Issue Report, to assist in determining whether a PDP should be initiated in order to explore possible amendments to the Uniform Dispute Resolution Policy (UDRP) and the Uniform Rapid Suspension (URS) procedure, to enable access to and use of such curative rights protection mechanisms by protected International Governmental Organizations (IGOs) and International Non-Governmental Organizations (INGOs). The GNSO Council also adopted the IGO-INGO WG consensus recommendations for varied protections at the top and/or second level for certain specified names and acronyms of IGOs and INGOs (including certain emblems and names of the Red Cross movement and the International Olympic Committee). Status: Preliminary Issue Report is expected to be published for public comment by the end of February 2014. 5. Policy & Implementation Non-PDP Working Group Mainly as a result of discussions stemming from implementation related issues of the new gTLD program, there is increased focus on which topics call for policy and which call for implementation work, including which processes should be used, at what time and how diverging opinions should be acted upon. Following several discussions by the GNSO Council on this topic, the GNSO Council formed a Working Group which has been tasked to provide concrete recommendations on how to address some of these issues from a GNSO perspective. The WG started its deliberations in August and has been tasked to provide the GNSO Council with recommendations on: 1. A set of principles that would underpin any GNSO policy and implementation related discussions, taking into account existing GNSO Operating Procedures. 2. A process for developing gTLD policy, perhaps in the form of "Policy Guidance", including criteria for when it would be appropriate to use such a process (for developing policy other than "Consensus Policy") instead of a GNSO Policy Development Process; 3. A framework for implementation related discussions associated with GNSO Policy Recommendations; 4. Criteria to be used to determine when an action should be addressed by a policy process and when it should be considered implementation, and; 5. Further guidance on how GNSO Implementation Review Teams, as defined in the PDP Manual, are expected to function and operate. Status: The WG started its deliberations in August 2013 and aims to publish an Initial Report for public comment by October 2014. Input was requested to help inform its deliberations from all SO/ACs. 6. Cross Community Working Groups Non-PDP Drafting Team The ICANN community has recognized that there may periodically be issues that cut across and are of interest to more than one of ICANN¹s Supporting Organizations and Advisory Committees. Cross-community working groups have been created previously, including the Joint DNS Security & Stability Analysis Working Group (DSSA) involving At Large, ccNSO, GNSO, NRO, and SSAC, and the Joint IDN Working Group (JIG) involving the ccNSO and GNSO. Many ICANN community members have highlighted the need for a set of principles that would guide the formation and working processes of these cross-community working groups. This CWG Drafting Team, co-chaired by the GNSO and ccNSO, is a renewed effort to develop a charter for a WG tasked to develop a framework of operating principles that would allow for the effective and efficient functioning of future CWGs. Status: the DT is expected to submit the charter for consideration by the GNSO and ccNSO Council in Sinapore. Following adoption of the charter, a call for volunteers will be circulated to the community for participation. 7. Data & Metrics for Policy Making Non-PDP Working Group This effort allows for a review in how the community can collaborate with contracted parties and other reporting service providers in the sharing of complaint and abuse data that may also further educate Registrants and Internet users in submission of complaints to the appropriate party. It will also investigate how metrics can benefit the policy development process and improve fact-based decision-making. Status: The GNSO Council adopted the charter for the working group in January 2014 and a call for volunteers has been launched (open to anyone interested to join).

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