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Notes from today's GAC-GNSO Team Leads meeting
by Marika Konings May 20, 2014

May 20, 2014

Dear All, Please find below the notes from the GAC-GNSO Team Leads meeting today for your information. Best regards, Marika Notes 20/5 Meeting: * Team leads meetings to focus on planning and co-ordination and less on substance which is to be covered on the full CG meetings * Day-to-day work track for London: focus on options A, F and E and target to present those in London. * Staff to share first draft of survey for option E with team-leads for review * PDP track: consider presenting the chart in London and link with survey (i.e. obtaining information at an early stage - what more or less is needed?), aiming to complete phases 1 and 2 * Consider distributing briefing package on progress, incl. update on PDP track, day-to-day track and link to survey in preparation for London meeting. Jonathan and Manal to prepare first draft of briefing note for review which is to be shared with GNSO and GAC prior to London meeting (staff is also available to support if needed). * Target for next call: confirm objective for London and continue deliberations from previous meeting (comments on options A, F and E as well as phases 1 & 2 of PDP). Share survey for review / input. * Send reminder on Monday in week in between meetings to CG to encourage input which are then consolidated in the documents on the Monday prior to the meeting.

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Updated version of GAC Engagement in GNSO PDP Document
by Marika Konings May 13, 2014

May 13, 2014

Dear All, Please find attached a revised version of the GAC Engagement in GNSO Policy Development Process in which I've updated the categories to match those outlined in the graphics on the GNSO web-site (see http://gnso.icann.org/en/basics/consensus-policy/pdp) I've also added some comments in response to the questions that were raised by Suzanne in relation to steps 1 and 2. If you have any additional comments and/or questions, please feel free to share those with the mailing list or add those directly to the document. Best regards, Marika

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MP3 recording GAC / GNSO Consultation Group teleconference Tuesday 13 May 2014 1300 UTC
by Nathalie Peregrine May 13, 2014

May 13, 2014

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday 13 May 2014 at 1300 UTC at: http://audio.icann.org/gnso/gnso-gac-20140513-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#may The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail - co-chair - Egypt Suzanne Radell - USA Ana Neves - Portugal Mark Carvell - UK GNSO Council Jonathan Robinson - co-chair - Registries Stakeholder Group Avri Doria - Councillor Apology: Amr Elsadr - Non Commercial Stakeholder Group (NCSG) ICANN Staff: Marika Konings Olof Nordling Nathalie Peregrine ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Nathalie Adobe Chat transcript: Marika Konings:Welcome to the GAC-Consultation Group on Early Engagement Meeting of 13 May 2014 Jonathan Robinson (GNSO):Hi Nathalie. I hear the audio but have not yet dialed in. Nathalie Peregrine:Hello all! Nathalie Peregrine:@ Ana, we are trying to dial out to you, but the number you provided for today's call is not ringing, we are only hearing silence Marika Konings:Please note that some of the comments are cut off on the document on the screen, so please refer to the word version that Manal circulated (or scroll to the end of the document on the screen to see the full comment) Jonathan Robinson (GNSO):Dialing in now. Ana Neves:I don't understand why. It's my cell phone. I'm in Geneva. No other phone I can use :-( Nathalie Peregrine:can you give me the number again, just to me on the safe time, by private message if you prefer Ana Neves:no problem: +351 91 2397371 Suzanne Radell:Apologies in advance, but I'll need to drop off the call at 9:50. Ana Neves:could you please try the other one I have: +351962605141? Nathalie Peregrine:sure! Jonathan Robinson (GNSO):Please confirm once we have Ana on audio Ana Neves:please, start, I'll try to follow through adobe Ana Neves:I'm in Manal:welcome Ana :) .. Manal:@Suzanne it's ok thanks for the heads up Manal:Welcome Avri :) !! Avri Doria:Thanks Avri Doria:i am still catching up on the reading etc, so may be more of a listener today. Suzanne Radell:I concur with Jonathan's overview and suggested method of combining all of the options Ana Neves:+1 Suzanne Radell:Option C could be a step somewhat further down the road, once members of the GNSO and the GAC have had some experience with these new mechanisms Manal:+1 Suzanne .. Ana Neves:sure. I agree with Suz. Manal:Welcome Mark :) !! good to have you back .. Marika Konings:The headings currently match the cycle that Mikey presented in the PPT, but I can definitely update that to match the PDP graphics as on the GNSO web-site mark carvell:Catch up time for me! Survey very good idea - + very timely in engaging GAC side certainly. Will focus minds. Avri Doria:starting with what comes fisrt does make good sense. Jonathan Robinson (GNSO):@Avri - I agree Avri Doria:despite what may, or may not, end up being best, better or merely good. Avri Doria:especially since the GAC can file an dissues report, that would be a good place to start. And repsonding to draft issues report, no matter who intitiates, is an important milestone. Avri Doria:... an issues report .. Suzanne Radell:i look forward to reading the transcript on these points,as I now need to drop off. Jonathan Robinson (GNSO):Thanks Suzanne mark carvell:Agree that this is two-way. GAC needs to be diligent and efficient about fulfilling its role and obligations to the community. Jonathan Robinson (GNSO):@Mark. Thank-you. This seems to be an equally point. Ana Neves:ok... me as well... Manal:we're all very loaded .. totally understood .. Manal:sure Jonathan .. mark carvell:Is there any reportign to GAC before London planned? Manal:I think the question id before London ? Marika Konings:From LA Marika Konings:FY15 Marika Konings:all meetings in FY15 Avri Doria:I am well trained in PDPs. Feel free to assign me tasks. Manal:we'll sure do :) !! Manal:Thanks everyone .. bye ..

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For your review - action items from today's meeting
by Marika Konings May 13, 2014

May 13, 2014

Dear All, Please find below the discussion points / action items from today's GAC- GNSO Consultation Group's meeting for your review. If you have any comments / questions, please share those by Friday at the latest. Best regards, Marika Discussion Points Action Items 13/5: * Additional GAC member(s) may not be confirmed until London * Members of GAC-GNSO CG will have until Friday to comment on the action items coming out of this meeting - following that these will be considered agreed. * Consider having information / update out prior to the meeting in London to allow for more focused discussion Day-to-day work track * Travel funding has been confirmed for the GNSO liaison to the GAC for FY15 from the ICANN meeting in LA onwards (as a pilot project) * Consider discussing options A and F together as these are closely linked, and possibly C * Also consider working on E (awareness and notification) - highlighting existing mechanisms and possibly survey GAC members on the usefuleness of those * Option F not considered inconsistent with A - could be considered a resource to A * Consider presenting options A-F in London, noting that the proposal is to move forward initially with options A in combination with F, as well as E (survey). * Role / job specification of liaison is a critical element of option A * Confirm proposed approach with workplan and adapt workplan as necessary * Option E - summarize current options, followed by a survey (in combination with discussion in London - also to encourage participation) * Staff to support development of online survey in combination with a briefing document PDP work track * Break down phases along the same way as this is done in the GNSO PDP graphics - update for next version * Consider starting review of PDP chronologically - first steps first and work way through the existing process * Important to engage GAC at an early stage incl. at the Issue Report stage * Need to understand current mechanisms and determine whether anything else should be done, either from the GNSO or GAC side to facilitate early engagement * Streamlining of communication into GAC will be important element * Early stages of PDP are marked in the PDP early awareness documents shared with the GAC * Focus on issue identification / reporting, early opportunities for engagement that currently exist for the short term * Consider commenting / responding on the documents on the mailing list and then integrate those into the documents (in a timely manner)

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Agenda for Tues. May 13th cc ..
by Manal Ismail May 13, 2014

May 13, 2014

Dear All .. Apologies for the late circulating of today's agenda, please find below, as discussed with Jonathan .. 1. Day-to-day work track (version attached) * Discuss aspects of the different options listed (focusing on a couple) 2. PDP work track (version attached) * Discuss issues and propose solutions for listed PDP steps (focusing on early stages) 3. Agree on what to share with our constituencies based on this call 4. Match our progress to our work plan (version attached) 5. AOB Kind Regards --Manal

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Re: [Gac-gnso-cg] For review & input - day-to-day co-operation track
by Manal Ismail May 13, 2014

May 13, 2014

Thanks Marika for your email .. I have no comments on the objectives and expectations .. I'm attaching some brainstorming comments / questions on options A, C & F of the document (options 1,2 & 4 below) .. Looking forward to hearing what other colleagues think in preparation for our call next Tues. .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Marika Konings Sent: Wednesday, April 30, 2014 5:45 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] For review & input - day-to-day co-operation track Dear All, Following yesterday's meeting, we would like to encourage you to review and comment on the objectives and expectations that have been identified in the attached document in relation to day-to-day ongoing co-operation as follows: * For the GAC * Obtain updates & alerts * Better understanding of GNSO working methods * Create greater sensitivity within the GNSO regarding what may constitute public policy concerns and would/could require GAC input * Mechanisms to raise issues that would require GNSO policy consideration * Obtain responses to questions and be able to convey questions / requires for further information * Mechanism for finding common grounds in case of conflicting views * For the GNSO * Encourage timely GAC input into GNSO Policy Development Activities * Provide a mechanism to flag upcoming GNSO policy issues / answer / relay GAC questions * Better understanding of GAC working methods * Mechanism for ongoing dialogue * Mechanism for finding common grounds in case of conflicting views Also, the following options to achieve these objectives were identified (not necessarily mutually exclusive): 1. GNSO Liaison(s) to the GAC 2. Group of existing GNSO Council PDP liaisons interacting with the GAC 3. GAC Chairs / GNSO Chairs regular interaction 4. Topic Leads / Buddy System 5. Rethinking recurring joint meetings / conference calls 6. Further develop / expand early awareness & notification notices If there are any options that should be explored as part of the day-to-day cooperation track, please feel free to share those with the mailing list. For your information, during the course of next week, we'll start a separate threat to commence deliberations on options 1 and 2. Thanks, Marika

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GNSO Council Resolutions 8 May 2014
by Glen de Saint Géry May 12, 2014

May 12, 2014

FYI Dear Councillors, Ahead of the Council minutes, please find the resolutions passed by the Council at its meeting on Thursday, 8 May 2014. Consent agenda: The Council confirmed the new Chair and Co-Chairs for the Data and Metrics for Policy Making non-PDP working group, namely Jonathan Zuck (IPC) as Chair as well as Rudy Vansnick (NPOC), Olevie Kouami (NPOC) and Cheryl Langdon-Orr (At-Large) as Co-Chairs. Confirmation of Avri Doria as member of the GAC / GNSO Consultation Group and replacement for Mikey O’Conner. Motion in response to the NGPC's letter with respect to Specification 13 WHEREAS, 1. the NGPC has adopted a proposed Specification 13 to the Registry Agreement to reflect requests by .BRAND TLDs whilst delaying the implementation of an additional clause contained therein, which will allow a Registry Operator to designate up to three exclusive Registrars; 2. the NGPC has sent a letter to the GNSO Council Chair asking for advice as to whether the GNSO Council believes that this additional clause is inconsistent with the letter and intent of GNSO Policy Recommendation 19 on the Introduction of New Generic Top-level Domains; 3. the GNSO Council thanks the NGPC for referring the matter back to the GNSO Council; 4. the GNSO Council has discussed the matter including with the Brand Registry Group (BRG) and considered the background information provided by the BRG; 5. the GNSO Council has reached out to participants in the Policy Development Process at the time of developing the policy and the associated Board Report on the Introduction of New Generic Top-Level Domains (11 September 2007); 6. the Council acknowledges and understands the proposal made by .BRAND TLD operators; It is now RESOLVED: 1. that the right to only use up to three exclusive registrars, as contained in Specification 13 is inconsistent with Recommendation 19 as (i) the language of this recommendation of the final report of the GNSO does not stipulate any exceptions from the requirements to treat registrars in a non-discriminatory fashion and (ii) the GNSO new gTLDs Committee discussed potential exceptions at the time, but did not include them in its recommendations, which is why the lack of an exception cannot be seen as an unintended omission, but a deliberate policy statement; 2. that the Council, notwithstanding resolved 1,does not object to the implementation of Specification 13 as a whole, including an additional clause which will allow a Registry Operator to designate up to three exclusive Registrars, given the specific circumstances and the fact that a public comment period on Specification 13 was conducted in 2013 without objections from the GNSO, save for that from certain registrars, which was subsequently withdrawn; 3. that the Council reserves the right to initiate a policy development process, potentially resulting in Consensus Policy affecting both existing and future TLDs, if and when the right granted to .BRAND TLDs is at risk of, or bears the risk of, being used for augmenting and / or circumventing the conditions of Specification 13 or any subsequent provisions; 4. that the Council's acceptance of a variation from original policy recommendation may not be taken as a precedent for any future decisions. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Action items/updates
by Olof Nordling May 6, 2014

May 6, 2014

Dear all, Please find below the action items / updates from today's GAC-GNSO Consultation Group Team Leaders' meeting. Best regards, Olof GAC-GNSO Consultation Group on Early Engagement - Team Leads Meeting 20149506 Action Items/Updates A. Day-to-Day 1. Clarify expressions used and existing roles (as appropriate) 2. Hybrid options may be worth considering, e.g. A+F 3. Time needed to implement each option should be considered - especially which decisions are needed from each side 4. Focus on option A as a pilot, while not excluding other options, especially consider the PDP Liaisons as sounding board for the GNSO-GAC Liaison 5. How to incite further comments - circulate Manal's commented version as a working document to sollicit comments from others - Manal will circulate a restructured version to the list 6. Options could link to different phases in the PDP 7. Work needs to be transparent to the full groups and open for feedback 8. Overarching notes will be sent to the list as well -staff action B. PDP 1. Document version 30 April hasn't been circulated yet to list 2. Certain overlaps with the A document 3. How to make GNSO aware of the GAC processes? 4. Further clarify the different phases in the document - presentation-wise 5. GAC awareness of GNSO webinars could be increased 6. Some of the entries in "Issues/questions" are rather proposals for consideration by team leads 7. Tackle the phases in chrono order or backwards from WG phase? 8. GAC Members quite unlikely to join GNSO WGs, not an effective option 9. Information overload is a problem for GAC 10. Team leads to decide how to advance this track and inform the list

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For review & input - day-to-day co-operation track
by Marika Konings April 30, 2014

April 30, 2014

Dear All, Following yesterday's meeting, we would like to encourage you to review and comment on the objectives and expectations that have been identified in the attached document in relation to day-to-day ongoing co-operation as follows: * For the GAC > * Obtain updates & alerts > * Better understanding of GNSO working methods > * Create greater sensitivity within the GNSO regarding what may constitute > public policy concerns and would/could require GAC input > * Mechanisms to raise issues that would require GNSO policy consideration > * Obtain responses to questions and be able to convey questions / requires for > further information > * Mechanism for finding common grounds in case of conflicting views * For the GNSO > * Encourage timely GAC input into GNSO Policy Development Activities > * Provide a mechanism to flag upcoming GNSO policy issues / answer / relay GAC > questions > * Better understanding of GAC working methods > * Mechanism for ongoing dialogue > * Mechanism for finding common grounds in case of conflicting views Also, the following options to achieve these objectives were identified (not necessarily mutually exclusive): 1. GNSO Liaison(s) to the GAC 2. Group of existing GNSO Council PDP liaisons interacting with the GAC 3. GAC Chairs / GNSO Chairs regular interaction 4. Topic Leads / Buddy System 5. Rethinking recurring joint meetings / conference calls 6. Further develop / expand early awareness & notification notices If there are any options that should be explored as part of the day-to-day cooperation track, please feel free to share those with the mailing list. For your information, during the course of next week, we'll start a separate threat to commence deliberations on options 1 and 2. Thanks, Marika

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RESENT with Adobe chat transcript : MP3 recording GAC / GNSO Consultation Group teleconference Tuesday 29 April 2014 1300 UTC
by Terri Agnew April 29, 2014

April 29, 2014

**Resent with Adobe chat transcript. Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday 29 April 2014 at 1300 UTC at: http://audio.icann.org/gnso/gnso-gac-20140429-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#apr The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail - co-chair - Egypt GNSO Council Jonathan Robinson - co-chair - Registries Stakeholder Group Amr Elsadr - Non Commercial Stakeholder Group (NCSG) Apology: Suzanne Radell - USA Ana Neves - Portugal Brian Winterfeldt - Councillor Volker Greimann - Vice Chair ICANN Staff: Marika Konings Glen de Saint Gery Olof Nordling Nathalie Peregrine ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Terri Agnew Adobe Chat transcript: Marika Konings:Welcome to the GAC-GNSO Consultation Group meeting of 29 April 2014 Amr Elsadr:Hi. Dialling in now. Amr Elsadr::) Amr Elsadr:Thanks. Manal:was going to suggest the same .. Amr Elsadr:That's a good suggestion as far as I'm concerned. This time slot is normally open for me. Manal:for me the earlier the better too olof nordling:Volker is not a team lead - not yet at least.. Amr Elsadr:That's also good. (UTC 12:00). Amr Elsadr:Volker will still need to be able to attend the full group's meeting. Is he having scheduling trouble with that? Amr Elsadr:I'm on the P/P PDP WG too. Amr Elsadr:UTC 14:00 won't work for me either. Manal:+1 Amr .. Amr Elsadr:BTW..., I didn't get an email notice for today's meeting. Just wondering if others didn't either..., possibly expliaing the light attendance? Marika Konings:Amr, I received one yesterday and one on 24/4 from Terri. You didn't receive it? Amr Elsadr:No. Neither one. I looked up the email from the call from two weeks ago to dial in. I better double check, but I've been looking for it for a couple of days. Marika Konings:We'll look into this - did others receive the notices? Glen de Saint Gery:I will look into that Arm, that is why you did not revceive the notice Amr Elsadr:Thanks Glen. Amr Elsadr:No harm done as far as I'm concerned anyway. :) Glen de Saint Gery:sorry should have been Amr Amr Elsadr:;-) Amr Elsadr:Thanks Manal. That all sounds good. Amr Elsadr:Yes Marika (on the phases). I think the idea was to encourage movement away from the fourth stage closer toward the first three. Manal:fair eough .. Amr Elsadr:We might get no feedback anyway, but better to ask for feedback now that be blamed for not seeking it later. :) Amr Elsadr:that=than. :) Manal:Thanks Marika .. sounds perfect :) .. Manal:+1 Olof Amr Elsadr:This was a very useful discussion. Thanks everyone. Manal:Thanks Amr .. Manal:Thanks Jonathan .. Manal:Thanks everyone .. Amr Elsadr:Thanks everone. Bye.

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