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Final Briefing Note
by Jonathan Robinson June 6, 2014

June 6, 2014

All, I have revised the briefing note to accommodate suggested changes / inputs. Some of the comments suggestions pertained more to our work as a group so we need to pick that up on list or in our meetings. Please see attached the final version in word (in case last-minute changes are needed) and in PDF (for distribution) formats. Thanks, Jonathan

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Re: [Gac-gnso-cg] Agenda for Tues. May 27th cc ..
by Marika Konings June 4, 2014

June 4, 2014

Hi Manal, Please find attached the graphic with the circles which as mentioned has been updated to reflect that the third step is 'initiation' as well as updated colours. To facilitate the CG's discussion on the details of each phases, I've developed the attached process flow on the Issue Scoping phase which may make it easier to see who currently does what / when as well as identifying where additional steps may need to be added (or proposals can be reflected). If you think this is helpful, I'm happy to create a similar one for the other phases, or if not deemed helpful, happy to not do so as well ;-) Best regards, Marika From: Manal Ismail <manal(a)tra.gov.eg> Date: Thursday 29 May 2014 07:20 To: Suzanne Radell <SRadell(a)ntia.doc.gov>, "gac-gnso-cg(a)icann.org" <gac-gnso-cg(a)icann.org> Subject: Re: [Gac-gnso-cg] Agenda for Tues. May 27th cc .. Many thanks Suzanne for your timely suggestion, as Jonathan and I have assumed the responsibility of getting back to the group with proposed slides for London .. Your suggestion aligns with my thinking, which I also have to admit not having the chance to discuss with Jonathan yet .. I assume, when you mention 'the two first steps' that you mean the first 2 phases 'Issues scoping' and 'Issue Report' .. Hope I'm right .. Here is one way to go about it: 1. One slide to introduce the PDP work track 2. A second slide with the GNSO PDP diagram, with circles to indicate the phases or stages, as you have proposed (would be helpful if you or Marika could kindly confirm the exact diagram) 3. A third slide on the group's proposal regarding new/enhanced GAC engagement opportunities/mechanisms during phase 1 (Issue Scoping), which should basically conclude our discussion, in light of answers provided to the posed questions and suggestions proposed to address raised issues (this still needs to be further discussed and concluded) 4. A fourth similar slide for phase 2 (Issue Report) 5. A fifth & final one covering what we expect from our constituencies in London: for example, GAC/GNSO approval to proceed as suggested, concrete responses to specific questions, etc Suzanne, let me know what you think .. Would also appreciate thoughts from other colleagues .. Kind Regards --Manal From: Suzanne Radell [mailto:SRadell@ntia.doc.gov] Sent: Tuesday, May 27, 2014 2:59 PM To: Manal Ismail; gac-gnso-cg(a)icann.org Subject: RE: Agenda for Tues. May 27th cc .. Thanks, Manal and Jonathan. I must offer apologies for missing today¹s call, as I need to be in a briefing for Larry Strickling at 9:30. I did want to offer a suggestion for the group to consider, with the full disclosure that Amr and I have not had a chance to compare notes on this as yet. In thinking about how to present our work to date on the PDP process, it struck me that we might want to reduce the document we are using as a working document to a cover sheet that uses the GNSO graph (with circles to indicate the phases or stages), with a red line or some other means of identifying that we¹re focusing at the outset on the two first steps; the parts of the text that address just those steps could follow. Thanks for considering this idea, and please feel free to discard it if others don¹t agree. Thanks to Marika and Olof for preparing the survey; think it¹s very helpful. Cheers, Suz Suzanne Murray Radell Senior Policy Advisor, NTIA/OIA sradell(a)ntia.doc.gov 202-482-3167 From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: Monday, May 26, 2014 5:38 PM To: gac-gnso-cg(a)icann.org Subject: [Gac-gnso-cg] Agenda for Tues. May 27th cc .. Dear All .. Here is the agenda Jonathan and I compiled for tomorrow¹s call: 1. Review the briefing note to be circulated in advance of ICANN London (version: attached) 2. Review Day-to-day work track (version: attached) · Discuss / Finalize options A, F & E 3. Review PDP work track (version: attached) · Discuss / Finalize proposals for phases 1 & 2 4. Consider material for ICANN London · Presentation · The survey (Draft here: http://www.surveymonkey.com/s.aspx?PREVIEW_MODE=DO_NOT_USE_THIS_LINK_FOR_COL LECTION&sm=ezpA8R9gJ46f0o8Zpss1JqDqTwjJx7XstxMT5d73LSY%3d) 5. AOB All referenced documents are attached for your convenience .. Marika, appreciate your confirmation that I¹ve attached the most recent versions .. Kind Regards --Manal

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REMINDER Doodle GAC GNSO CG meeting - please respond
by Glen de Saint Géry June 3, 2014

June 3, 2014

Dear All, Please complete the following doodle poll to determine the day for the GAC GNSO CG meeting, either Tuesday 10th or Wednesday 11th at 13h00 UTC http://doodle.com/uxq4emdh6757g77e Please complete on receipt of this email so we can determine the date within the next 48 hours. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Update on logistics for GAC / GNSO CG
by Jonathan Robinson June 2, 2014

June 2, 2014

All, Having talked things through with Manal, this is where we believe the current status of the Group's work to be: 1. There will be no team leads meeting tomorrow 2. The final briefing note will available for distribution today 3. Work will commence asap on the presentation for London and consistent with the briefing note from 2 above 4. We will finalise the time for the call next week by Doodle poll over the next 24hrs now - Tues 10th or Wed 11th 5. That the PDP track needs some additional work ahead of June 10th - any ideas / input welcome. Many thanks, Jonathan (& Manal)

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Doodle GAC GNSO CG meeting - please respond
by Glen de Saint Géry June 2, 2014

June 2, 2014

Dear All, Please complete the following doodle poll to determine the day for the GAC GNSO CG meeting, either Tuesday 10th or Wednesday 11th at 13h00 UTC http://doodle.com/uxq4emdh6757g77e Please complete on receipt of this email so we can determine the date within the next 48 hours. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Meetings on Tuesday 3rd and Tuesday 10th
by Jonathan Robinson June 1, 2014

June 1, 2014

All, I have been called off on "day job" duty on both 3rd (Team Leads call) and 10th (Consultation Group call) . The 3rd should be OK because I think the day to day work track is in reasonable shape. I am more concerned about the 10th since we could usefully meet then. I can make the usual time slot (13h00 UTC) on both Monday 9th June and Wednesday 11th June. Please can you reply-all if you can make Mon 9th, Wed 11th or both @ 13h00 UTC and then we can decide whether or not a re-schedule is possible. Thanks, Jonathan

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GAC-GNSO Pre-ICANN London Briefing Note ..
by Manal Ismail May 30, 2014

May 30, 2014

Dear All .. As we have agreed to share with our constituencies, ahead of London meeting, a briefing note describing our work progress and setting expectations for London, please find attached a proposed briefing prepared by Jonathan and myself .. We look forward to receiving your comments/suggestions .. Avri (as a fresh eye) and Mark (having been away for some time), It would be helpful if you can, of course in addition to any other comments you may have, if you can let us know whether the briefing is clear, provides the necessary information and helps in understanding the work of the group .. We suggest to conclude the briefing note next Friday, May 30th, and target to have it distributed next week, on Monday, Jun 2nd .. Kind Regards --Manal

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Agenda for Tues. May 27th cc ..
by Manal Ismail May 29, 2014

May 29, 2014

Dear All .. Here is the agenda Jonathan and I compiled for tomorrow's call: 1. Review the briefing note to be circulated in advance of ICANN London (version: attached) 2. Review Day-to-day work track (version: attached) * Discuss / Finalize options A, F & E 3. Review PDP work track (version: attached) * Discuss / Finalize proposals for phases 1 & 2 4. Consider material for ICANN London * Presentation * The survey (Draft here: http://www.surveymonkey.com/s.aspx?PREVIEW_MODE=DO_NOT_USE_THIS_LINK_FOR _COLLECTION&sm=ezpA8R9gJ46f0o8Zpss1JqDqTwjJx7XstxMT5d73LSY%3d) 5. AOB All referenced documents are attached for your convenience .. Marika, appreciate your confirmation that I've attached the most recent versions .. Kind Regards --Manal

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MP3 recording GAC / GNSO Consultation Group teleconference Tuesday 27 May 2014 1300 UTC
by Nathalie Peregrine May 27, 2014

May 27, 2014

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday 2713 May 2014 at 1300 UTC at: http://audio.icann.org/gnso/gnso-gac-20140527-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#may The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Ana Neves - Portugal Manal Ismail - co-chair - Egypt GNSO Council Jonathan Robinson - co-chair - Registries Stakeholder Group Avri Doria - Councillor - NCSG David Cake, Vice Chair - NCSG Apology: Volker Greimann - vice Chair - Registrars Stakeholder Group Suzanne Radell - USA ICANN Staff: Marika Konings Olof Nordling Nathalie Peregrine ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Nathalie Adobe Chat transcript: Marika Konings:Welcome to the GAC-Consultation Group on Early Engagement Meeting of 13 May 2014 Jonathan Robinson (GNSO):Hi Nathalie. I hear the audio but have not yet dialed in. Nathalie Peregrine:Hello all! Nathalie Peregrine:@ Ana, we are trying to dial out to you, but the number you provided for today's call is not ringing, we are only hearing silence Marika Konings:Please note that some of the comments are cut off on the document on the screen, so please refer to the word version that Manal circulated (or scroll to the end of the document on the screen to see the full comment) Jonathan Robinson (GNSO):Dialing in now. Ana Neves:I don't understand why. It's my cell phone. I'm in Geneva. No other phone I can use :-( Nathalie Peregrine:can you give me the number again, just to me on the safe time, by private message if you prefer Ana Neves:no problem: +351 91 2397371 Suzanne Radell:Apologies in advance, but I'll need to drop off the call at 9:50. Ana Neves:could you please try the other one I have: +351962605141? Nathalie Peregrine:sure! Jonathan Robinson (GNSO):Please confirm once we have Ana on audio Ana Neves:please, start, I'll try to follow through adobe Ana Neves:I'm in Manal:welcome Ana :) .. Manal:@Suzanne it's ok thanks for the heads up Manal:Welcome Avri :) !! Avri Doria:Thanks Avri Doria:i am still catching up on the reading etc, so may be more of a listener today. Suzanne Radell:I concur with Jonathan's overview and suggested method of combining all of the options Ana Neves:+1 Suzanne Radell:Option C could be a step somewhat further down the road, once members of the GNSO and the GAC have had some experience with these new mechanisms Manal:+1 Suzanne .. Ana Neves:sure. I agree with Suz. Manal:Welcome Mark :) !! good to have you back .. Marika Konings:The headings currently match the cycle that Mikey presented in the PPT, but I can definitely update that to match the PDP graphics as on the GNSO web-site mark carvell:Catch up time for me! Survey very good idea - + very timely in engaging GAC side certainly. Will focus minds. Avri Doria:starting with what comes fisrt does make good sense. Jonathan Robinson (GNSO):@Avri - I agree Avri Doria:despite what may, or may not, end up being best, better or merely good. Avri Doria:especially since the GAC can file an dissues report, that would be a good place to start. And repsonding to draft issues report, no matter who intitiates, is an important milestone. Avri Doria:... an issues report .. Suzanne Radell:i look forward to reading the transcript on these points,as I now need to drop off. Jonathan Robinson (GNSO):Thanks Suzanne mark carvell:Agree that this is two-way. GAC needs to be diligent and efficient about fulfilling its role and obligations to the community. Jonathan Robinson (GNSO):@Mark. Thank-you. This seems to be an equally point. Ana Neves:ok... me as well... Manal:we're all very loaded .. totally understood .. Manal:sure Jonathan .. mark carvell:Is there any reportign to GAC before London planned? Manal:I think the question id before London ? Marika Konings:From LA Marika Konings:FY15 Marika Konings:all meetings in FY15 Avri Doria:I am well trained in PDPs. Feel free to assign me tasks. Manal:we'll sure do :) !! Manal:Thanks everyone .. bye ..

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Action items / notes from today's GAC-GNSO CG Meeting
by Marika Konings May 27, 2014

May 27, 2014

Dear All, Please find below the action items / notes from today's GAC-GNSO Consultation Group meeting. Best regards, Marika Action Items / Notes 27/5 meeting: * Role/job specification for liaison - Marika prepared first draft which is to be shared with Jonathan, Manal and Olof * All members encouraged to provide input on briefing note by Friday 30 May at the latest following which it will be shared with the GAC and GNSO on Monday 2 June * Provide input to the survey by Friday 30 May at the latest (see http://www.surveymonkey.com/s.aspx?PREVIEW_MODE=DO_NOT_USE_THIS_LINK_FOR_COL LECTION&sm=ezpA8R9gJ46f0o8Zpss1JqDqTwjJx7XstxMT5d73LSY%3d) - following that the link to the survey will be published as part of the briefing note Day-to-day work * In London, put forward recommendations re. liaison to the GAC and GNSO * Survey will provide further input to develop recommendations in relation to E * Option F could serve as a potential resource for the liaison and could be brought into specific discussions with the GAC * Update items A, E and F and use it as a resource / background document to show the conversations / discussions that led to the recommendations PDP work track * Clarify terminology steps vs. phases * Develop a short briefing note to describe first two phases and objectives - walk through by CG with the aim to develop preliminary recommendations/ideas for feedback/discussion in London London Meeting * Jonathan and Manal to develop first draft of presentation - others encouraged to provide feedback / input. First draft aimed for next CG meeting (10 June).

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