February 2018 - Gnso-ssc - lists.icann.org

Reminder: Proposed SSC charter revisions - items for discussion
by Emily Barabas March 1, 2018

March 1, 2018

Dear SSC members, As a reminder, your input is encouraged on the items below regarding proposed SSC charter revisions. Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Tuesday 20 February 2018 at 21:21 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: Proposed SSC charter revisions - items for discussion Dear SSC members, On the last SSC call, members reviewed proposed revisions to the SSC charter, which were drafted in response to comments received here: https://docs.google.com/document/d/1c0NllDbjSFap0KR9s61a8uXJoH78FqLtBTOgahL…. The latest version of the proposed charter revisions are attached. Several items were identified for further discussion over the mailing list. Your input is kindly requested on the mailing list regarding the following items: * The section of the charter on Transparency currently states: “Unless otherwise directed by the GNSO Council, the names of all applicants and all documents received during the selection process shall be considered public and published on the GNSO web-site or other ICANN web-site. To facilitate its deliberations, the SSC may decide to conduct some or all of its deliberations in private, but if so, it is expected to provide a rationale with its recommendations.” Some SSC members have suggested that the SSC should conduct deliberations privately by default, publishing emails sent to the mailing list, meeting notes, call recordings, and other materials relevant to a selection process only after the selection process has been completed. Do members support proposing this change to the charter? Another suggestion made by an SSC member was to continue the current practices regarding transparency but add disclaimer text to the SSC wiki indicating that all SSC recommendations are subject to GNSO Council approval. Are there additional proposals that SSC members would like to make? * On the last call, some SSC members raised questions about how the NomCom operates with respect to confidentiality of deliberations, noting that the NomCom is also a body that conducts selection processes for positions within ICANN. According the NomCom Operating Procedures (https://www.icann.org/resources/pages/nomcom2018-procedures-2017-12-15-en#A4) the NomCom keeps all deliberations confidential throughout the selection process and continues to keep this information confidential after the selection process is complete. This is a higher level of confidentiality than SSC members have proposed for the SSC. * Staff has investigated options for enabling the SSC to delay public posting of materials, including email and call records and other documentation, until after deliberations for an appointment are complete. While administratively more complicated than the current setup, this is possible from a technical perspective. * Under Review Team Appointment Principles, proposed text for bullet 8 included the following text: “The level of consensus reached by the SSC on the selected candidates will also be communicated [to the GNSO Council] as well as any minority views, should these exist.” Do SSC members think that it is appropriate to keep the text “as well as any minority views, should these exist” given that the SSC operates by full consensus? Should this text be clarified to state that the SSC should communicate minority views only if consensus is not possible to reach? * The same bullet 8 states: “The SSC shall notify candidates of its recommendations to the GNSO Council at the same time that it notifies the GNSO Council of its recommendations, making clear that the recommendations are subject to GNSO Council consideration.” Is the SSC comfortable with beginning to implement this new step after the GNSO Council approves the revised charter (as opposed to sooner)? Thanks in advance for your input on these items. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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GNSO Council candidate nomination - SSR2-RT
by Emily Barabas Feb. 23, 2018

Feb. 23, 2018

Dear SSC members, In its meeting yesterday, the GNSO Council nominated Rao Naveed Bin Rais to serve on the SSR2-RT: https://gnso.icann.org/en/council/resolutions#201802 . Congratulations on a successful selection process! Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Tuesday 20 February 2018 at 20:23 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: Consensus call closed - candidate for SSR2-RT Dear SSC members, The deadline for raising objections for the SSR2-RT selection process has passed. As there have been no objections, the SSC selects Rao Naveed Bin Rais by full consensus. Susan, can you kindly submit the attached amended motion? Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Monday 19 February 2018 at 17:12 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: FW: Consensus call - candidate for SSR2-RT - deadline for objections Tuesday 20 February 2018 at 17:00 UTC Dear SSC members, Friendly reminder – The deadline for raising objections to recommending Rao Naveed Bin Rais for the SSR2-RT is tomorrow Tuesday 20 February 2018 at 17:00 UTC. Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Friday 16 February 2018 at 20:12 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: Consensus call - candidate for SSR2-RT - deadline for objections Tuesday 20 February 2018 at 17:00 UTC Dear SSC members, On our call today, members expressed unanimous support for recommending Rao Naveed Bin Rais to serve on the SSR2-RT. If you have any objections to this selection, please raise them on the mailing list by Tuesday 20 February 2018 at 17:00 UTC. Members on the call further expressed that Scott McCormick is also a strong candidate to serve on the SSC. Support was expressed for recommending Scott to fill any future vacancies on the SSR2-RT for which the GNSO may be in a position to nominate a candidate. Proposed language to this effect is included Resolved 5 on the attached. If you would like to propose amendments to this language, please share on the list by Tuesday 20 February 2018 at 17:00 UTC. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Proposed SSC charter revisions - items for discussion
by Emily Barabas Feb. 20, 2018

Feb. 20, 2018

Dear SSC members, On the last SSC call, members reviewed proposed revisions to the SSC charter, which were drafted in response to comments received here: https://docs.google.com/document/d/1c0NllDbjSFap0KR9s61a8uXJoH78FqLtBTOgahL…. The latest version of the proposed charter revisions Several items were identified for further discussion over the mailing list. Your input is kindly requested on the mailing list regarding the following items: * The section of the charter on Transparency currently states: “Unless otherwise directed by the GNSO Council, the names of all applicants and all documents received during the selection process shall be considered public and published on the GNSO web-site or other ICANN web-site. To facilitate its deliberations, the SSC may decide to conduct some or all of its deliberations in private, but if so, it is expected to provide a rationale with its recommendations.” Some SSC members have suggested that the SSC should conduct deliberations privately by default, publishing emails sent to the mailing list, meeting notes, call recordings, and other materials relevant to a selection process only after the selection process has been completed. Do members support proposing this change to the charter? Another suggestion made by an SSC member was to continue the current practices regarding transparency but add disclaimer text to the SSC wiki indicating that all SSC recommendations are subject to GNSO Council approval. Are there additional proposals that SSC members would like to make? * On the last call, some SSC members raised questions about how the NomCom operates with respect to confidentiality of deliberations, noting that the NomCom is also a body that conducts selection processes for positions within ICANN. According the NomCom Operating Procedures (https://www.icann.org/resources/pages/nomcom2018-procedures-2017-12-15-en#A4) the NomCom keeps all deliberations confidential throughout the selection process and continues to keep this information confidential after the selection process is complete. This is a higher level of confidentiality than SSC members have proposed for the SSC. * Staff has investigated options for enabling the SSC to delay public posting of materials, including email and call records and other documentation, until after deliberations for an appointment are complete. While administratively more complicated than the current setup, this is possible from a technical perspective. * Under Review Team Appointment Principles, proposed text for bullet 8 included the following text: “The level of consensus reached by the SSC on the selected candidates will also be communicated [to the GNSO Council] as well as any minority views, should these exist.” Do SSC members think that it is appropriate to keep the text “as well as any minority views, should these exist” given that the SSC operates by full consensus? Should this text be clarified to state that the SSC should communicate minority views only if consensus is not possible to reach? * The same bullet 8 states: “The SSC shall notify candidates of its recommendations to the GNSO Council at the same time that it notifies the GNSO Council of its recommendations, making clear that the recommendations are subject to GNSO Council consideration.” Is the SSC comfortable with beginning to implement this new step after the GNSO Council approves the revised charter (as opposed to sooner)? Thanks in advance for your input on these items. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Consensus call closed - candidate for SSR2-RT
by Emily Barabas Feb. 20, 2018

Feb. 20, 2018

Dear SSC members, The deadline for raising objections for the SSR2-RT selection process has passed. As there have been no objections, the SSC selects Rao Naveed Bin Rais by full consensus. Susan, can you kindly submit the attached amended motion? Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Monday 19 February 2018 at 17:12 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: FW: Consensus call - candidate for SSR2-RT - deadline for objections Tuesday 20 February 2018 at 17:00 UTC Dear SSC members, Friendly reminder – The deadline for raising objections to recommending Rao Naveed Bin Rais for the SSR2-RT is tomorrow Tuesday 20 February 2018 at 17:00 UTC. Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Friday 16 February 2018 at 20:12 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: Consensus call - candidate for SSR2-RT - deadline for objections Tuesday 20 February 2018 at 17:00 UTC Dear SSC members, On our call today, members expressed unanimous support for recommending Rao Naveed Bin Rais to serve on the SSR2-RT. If you have any objections to this selection, please raise them on the mailing list by Tuesday 20 February 2018 at 17:00 UTC. Members on the call further expressed that Scott McCormick is also a strong candidate to serve on the SSC. Support was expressed for recommending Scott to fill any future vacancies on the SSR2-RT for which the GNSO may be in a position to nominate a candidate. Proposed language to this effect is included Resolved 5 on the attached. If you would like to propose amendments to this language, please share on the list by Tuesday 20 February 2018 at 17:00 UTC. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Consensus call - candidate for SSR2-RT - deadline for objections Tuesday 20 February 2018 at 17:00 UTC
by Emily Barabas Feb. 19, 2018

Feb. 19, 2018

Dear SSC members, On our call today, members expressed unanimous support for recommending Rao Naveed Bin Rais to serve on the SSR2-RT. If you have any objections to this selection, please raise them on the mailing list by Tuesday 20 February 2018 at 17:00 UTC. Members on the call further expressed that Scott McCormick is also a strong candidate to serve on the SSC. Support was expressed for recommending Scott to fill any future vacancies on the SSR2-RT for which the GNSO may be in a position to nominate a candidate. Proposed language to this effect is included Resolved 5 on the attached. If you would like to propose amendments to this language, please share on the list by Tuesday 20 February 2018 at 17:00 UTC. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Recordings, attendance & AC Chat from GNSO Standing Selection Committee call on Friday, 16 February 2018
by Julie Bisland Feb. 16, 2018

Feb. 16, 2018

Dear all, Please find the AC Chat transcript attached to this email, and the mp3, attendance, and Adobe Connect recording below for the GNSO Standing Selection Committee held on Friday, 16 February 2018 at 17:00 UTC. Mp3: https://audio.icann.org/gnso/gnso-ssc-16feb18-en.mp3 AC recording: https://participate.icann.org/p2fjz0odfq5/<https://participate.icann.org/p2fjz0odfq5/?OWASP_CSRFTOKEN=1671faeb6732bf44…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-ssc/ Agenda Wiki page: https://community.icann.org/x/0xS8B Attendees: Maxim Alzoba Renata Aquino Ribeiro Susan Kawaguchi Osvaldo Novoa Frederic Guillemaut Lori Schulman Apologies: Rafik Dammak, Marika Konings (staff) ICANN staff: Emily Barabas, Julie Bisland ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Julie

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Notes and Action Items - SSC meeting - 16 February 2018
by Emily Barabas Feb. 16, 2018

Feb. 16, 2018

Dear SSC members, Please see below the action items and discussion notes from our meeting today. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/x/0xS8B. Kind regards, Emily ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ACTION ITEMS: Action Item 1: Staff will circulate an amended motion with Rao Naveed Bin Rais named as the recommended candidate as well as proposed language indicating that the SSC recommends Scott McCormick for any future vacancies on the SSR-RT for a GNSO representative. Action Item 2: Staff will research how NomCom operates in terms of privacy of deliberations and share on the mailing list. Action Item 3: In the section of the SSC charter “Membership Criteria” change “If an SSC member is a candidate for a position for which the SSC is expected to carry out the selection process, the member in question will recuse him/herself from the deliberations and decision-making process concerning that specific position” to “If an SSC member is a candidate for a position for which the SSC is expected to carry out the selection process, the member in question will recuse him/herself from the procedures for deliberations and decision-making process concerning that specific position.” Action Item 4: Staff will request additional input on the mailing list for the following items: * Under Review Team Appointment Principles, proposed text for bullet 8 reads “The SSC shall communicate to the GNSO Council the selected candidate(s), including proposed ranking where applicable. The SSC shall notify candidates of its recommendations to the GNSO Council at the same time that it notifies the GNSO Council of its recommendations, making clear that the recommendations are subject to GNSO Council consideration. The level of consensus reached by the SSC on the selected candidates will also be communicated as well as any minority views, should these exist.” Is it appropriate to keep the text “as well as any minority views, should these exist” given that the SSC operates by full consensus? Should this text be clarified to state that the SSC should communicate minority views if consensus is not possible to reach? * Does the SSC want to notify candidates from the current selection process of the SSC’s recommendations at the same time that it notifies the GNSO Council of its recommendations? Or does the SSC want to defer this practice until future selection processes? NOTES: 1. Welcome/Agenda review/SOI updates - No SOI Updates 2. SSR2-RT candidate selection - Review of poll results. - Two members indicated that they would switch their votes to the candidate supported by the majority of members. As a result, the group appears to have consensus in support of the lead candidate, Rao Naveed Bin Rais. Members noted that the Scott McCormick is also a strong candidate for this position. - It is not yet clear if additional selection processes will take place to choose additional GNSO representatives to the SSR2-RT. - Members supported the proposal to indicate in the motion that if another slot becomes available for a GNSO representative on the SSR2-RT, the SSC would recommend Scott McCormick for this position. 3. Proposed revisions to SSC Charter - SSC reviewed current language on the charter section “Transparency” and went over the outstanding question of whether the SSC wants to recommend, as standard SSC practice, delaying publication of email archives, call recordings, and other records of deliberations until the selection process is complete. - One member stated that she originally supported keeping materials confidential until a decision is made, but now thinks this may be too complicated and possibly not necessary. - Another member suggested that SSC materials should include disclaimers that SSC recommendations are preliminary and the results are not final until the Council confirms the selection. From the chat: Lori: We are talking about individuals and qualifications and if could find a way to keep things closed until the recommendation I would support it. Lori: That is very sensitive info Emily Barabas: Is it less sensitive after the decision has been made? Lori: Yes, but real time could be more consequential. Lori: Yes, but real time could be more consequential. Lori: But nom com isn't Lori: arent we more like nom com Lori: I would mirror nom com Renata Aquino Ribeiro: yes could be a good idea to observe nomcom Maxim Alzoba: my personal opinion that NomCom is too much secrecy - Clarification of Maxim's chat comment: the privacy practices used by the NomCom may be too much secrecy for the SSC, given that it has a different function and position compared to the NomCom. - Several members supported researching how the NomCom operates in terms of information confidentiality to see if this is a possible model for the SSC. - The SSC can further discuss on-list how to proceed once it has received input from the NomCom. -SSC reviewed proposed edits in the text of the revised charter. Several issues (see action items) will be discussed further on the mailing list. 4. AOB - None.

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Proposed Agenda - SSC meeting - Friday 16 February at 17:00 UTC
by Emily Barabas Feb. 16, 2018

Feb. 16, 2018

Dear SSC members, Please find below the proposed agenda for the SSC meeting tomorrow Friday 16 February 2018 at 17:00 UTC for 60 minutes (please note the updated meeting time): 1. Welcome/Agenda review/SOI updates 2. SSR2-RT candidate selection * Deadline for completing the poll on SSR2-RT candidates (https://www.surveymonkey.com/r/VW65Y69) is tomorrow, Friday 16 February at 13:00 UTC. * Candidate materials: https://community.icann.org/x/AhG8B * Input from SSR2-RT Co-Chair Denise Michel: https://community.icann.org/x/IhS8B (please login for access using the same credentials you use to update your SOI) 3. Proposed revisions to SSC Charter (time permitting) 4. AOB Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Deadline tomorrow at 13:00 UTC - SSR2-RT candidate
by Emily Barabas Feb. 15, 2018

Feb. 15, 2018

Dear SSC members, Friendly reminder – The deadline for completing the poll on SSR2-RT candidates is tomorrow, Friday 16 February at 13:00 UTC. Staff will circulate the results in advance of our meeting at 17:00 UTC (please note the updated time for this meeting). * Poll: https://www.surveymonkey.com/r/VW65Y69 * Candidate materials: https://community.icann.org/x/AhG8B * Input from SSR2-RT Co-Chair Denise Michel: https://community.icann.org/x/IhS8B (please login for access using the same credentials you use to update your SOI) Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Poll open - SSR2-RT candidate - deadline Friday 16 February at 13:00 UTC
by Emily Barabas Feb. 13, 2018

Feb. 13, 2018

Dear SSC members, The deadline has now passed for SSR2-RT Co-Chairs to provide input on the SSR2-RT candidate selection process. We received input from Denise Michel and did not receive a response from Eric Osterweil. Denise asked that the SSC keep her input confidential. Therefore, it has been added to the password protected section of the wiki: https://community.icann.org/x/IhS8B. Please let me know if you are having trouble accessing this page. The final poll for this selection process is now open: https://www.surveymonkey.com/r/VW65Y69. Please complete the poll by Friday 16 February at 13:00 UTC, one hour before our next meeting, which will take place on Friday 16 February at 14:00 UTC. You will receive a calendar invitation for this meeting shortly. Susan has kindly submitted a placeholder motion for the upcoming Council meeting, which will take place on Thursday 22 February 2018. You can find the text of the motion here: https://community.icann.org/x/WgK8B. As a reminder, the SSC is aiming to submit the name of the recommended candidate in advance of this meeting. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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