September 2021 - Gnso-ssc - lists.icann.org

GNSO Council confirmation of SSC leadership
by Emily Barabas Dec. 12, 2025

Dec. 12, 2025

Hi all, During today’s GNSO Council meeting, the Council approved Carlton as SSC Chair and Sophie as Vice Chair. You can find the Council meeting agenda here: https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+GNSO… Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

3 2

Poll open - SubPro ODP Liaison - Deadline Wednesday 6 October at 11:00 UTC
by Emily Barabas Sept. 30, 2021

Sept. 30, 2021

Dear SSC members, Seeing no additional input on the format of the draft poll, staff has gone ahead and opened the poll: https://www.surveymonkey.com/r/TZXL5W5. We are still determining the best date and time for the next meeting. As a reminder, please fill out the doodle here<https://doodle.com/poll/qxv64b2i3z357sib?utm_source=poll&utm_medium=link>. The first possible slot in the doodle poll is Wednesday 6 October at 12:00 UTC, so the tentative deadline for the poll is Wednesday 6 October at 11:00 UTC. We will likely be able to extend this deadline once we have the next call scheduled, so that the poll closes shortly before the call. If you have any questions or concerns, please share them on list. Kind regards, Julie and Emily From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund via Gnso-ssc <gnso-ssc(a)icann.org> Reply to: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, 29 September 2021 at 21:02 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] Notes & Action Items - SSC meeting - 29 September 2021 at 18:00 UTC Dear SSC members, Please find below notes and action items from today’s call on Wednesday, 29 September 2021 at 18:00 UTC. Kind regards, Julie Julie Hedlund, Policy Director Action Items: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… [surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/r/Preview/?sm=4bILN…> 2. SSC members will review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. Notes: Proposed Agenda SSC Meeting – 29 September 2021 1. Roll Call & SOI updates 2. Welcome from the Chair * Reminder that some terms are coming to an end for SSC members at the Annual General Meeting (ICANN72) – new appointments are due 3 weeks after the AGM. Please coordinate with your appointing organization. Staff will send a follow-up note soon. 3. Overview of the assignment and next steps – selection of GNSO Council Liaison to the SubPro ODP * Please see the assignment at: https://community.icann.org/display/GSSC/GNSO+Council+Liaison+to+SubPro+ODP… on the wiki. * Overview of the Liaison role to the SubPro ODP: * ODP is a fairly new tool. Only the second one to be initiated after the SSAD ODP. * Goal is to have more tools to support the Board in its consideration of the policy recommendation. * Sept 12th Board directed ICANN to initiate an ODP, although there had already been discussion on the ODP. * See SubPro ODP: https://www.icann.org/subpro-odp * Meant to be a conduit between the ODP and GNSO – to the extent that ICANN Org has questions the liaison channels them back to Council. From the wiki: Responsibilities * Serve as the primary contact between the ODP team and the GNSO Council to facilitate and streamline communications on identified issues that pertain to the intent or substance of the policy recommendations. Convey relevant information from the GNSO Council to the ODP team and vice versa. * Provide relevant background information to ICANN org upon request, in consultation with the GNSO Council, as needed. * Ensure all communications between the liaison and the ODP team are fully transparent. Desired Skills and Experience Criteria used to evaluate candidates: * Understanding of the specific and limited nature of the role and ability to perform liaison duties with the necessary restraint. * Previous involvement with the SubPro PDP and in-depth knowledge of the subject matter. * Demonstrated ability to act in a neutral manner, especially when there are divergent views within the GNSO. * Familiarity with both the dynamics and the operations of the GNSO Council. * Availability to devote the necessary time to this effort, including attending meetings with the ODP team upon request and providing regular updates to the Council. Discussion: * Question: Some of those applying for the liaison are Council members, who also would be reviewing policy. Thought that might be a conflict of interest. Answer: Shouldn’t be any constraints on multiple roles. Also, the Council has already approved the recommendations/policies. * Good question (above): It is not in the requirements and the Council is not providing guidance on conflicts, but this role is very limited. The role of the liaison does not serve on the ODP and does not deliberate. The liaison is a channel between the ODP and the Council. * This implementation is very critical; we also have to keep in mind the amount of work required on this task. Consider what the candidates bring to this role, specifically with respect to the SubPro. * Important to assess capacity and candidates skills and experience, but note that the ODP is a pre-implementation process. The liaison will have nothing to do with implementation. * The role is expected to require about 5 hours of work a month. * We might want to take into consideration how GNSO operates when looking at the individuals. * Important to note that this is a very narrow and specific role. This is not part of the implementation. The ODP is about doing an analysis to help the Board make its decision. * The liaison is the go-between to help bring questions from ICANN Org to the GNSO Council. * Note re: conflicts of interest – the EOI includes a question about interests in the SubPro, as an extension of the Statement of Interest from the GNSO Operating Procedures. Generally speaking in the GNSO community members wear a lot of different hats. Disclosure of interests generally does not prevent community members from participating. If the SSC sees a conflict of interest for performing the role, they should be very clear in the rationale. Poll to Evaluate Candidates: * Question: Will it be ok to have place for comments after each of the rankings? Answer: Yes. Staff can add this as an option. * If SSC members think there is enough information to answer a question, they could mark it as “N/A” and provide a rationale in the comments box. * Staff will update the poll accordingly and circulate the revised draft for review. ACTION ITEMS: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… [surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/r/Preview/?sm=4bILN…> 2. SSC members review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. 4. AOB: None.

1 0

Proposed agenda - SSC meeting - 29 September 2021
by Emily Barabas Sept. 30, 2021

Sept. 30, 2021

Dear SSC members, Please find below the proposed agenda for our meeting tomorrow, Wednesday 29 September at 18:00 UTC. As a reminder, you can find additional information about the current SSC assignment here<https://community.icann.org/display/GSSC/GNSO+Council+Liaison+to+SubPro+ODP…>. Kind regards, Julie and Emily Proposed Agenda SSC Meeting – 29 September 2021 1. Roll Call & SOI updates 2. Welcome from the Chair 3. Overview of the assignment and next steps – selection of GNSO Council Liaison to the SubPro ODP 4. AOB Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

3 7

Notes & Action Items - SSC meeting - 29 September 2021 at 18:00 UTC
by Julie Hedlund Sept. 29, 2021

Sept. 29, 2021

Dear SSC members, Please find below notes and action items from today’s call on Wednesday, 29 September 2021 at 18:00 UTC. Kind regards, Julie Julie Hedlund, Policy Director Action Items: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… 2. SSC members will review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. Notes: Proposed Agenda SSC Meeting – 29 September 2021 1. Roll Call & SOI updates 2. Welcome from the Chair * Reminder that some terms are coming to an end for SSC members at the Annual General Meeting (ICANN72) – new appointments are due 3 weeks after the AGM. Please coordinate with your appointing organization. Staff will send a follow-up note soon. 3. Overview of the assignment and next steps – selection of GNSO Council Liaison to the SubPro ODP * Please see the assignment at: https://community.icann.org/display/GSSC/GNSO+Council+Liaison+to+SubPro+ODP… on the wiki. * Overview of the Liaison role to the SubPro ODP: * ODP is a fairly new tool. Only the second one to be initiated after the SSAD ODP. * Goal is to have more tools to support the Board in its consideration of the policy recommendation. * Sept 12th Board directed ICANN to initiate an ODP, although there had already been discussion on the ODP. * See SubPro ODP: https://www.icann.org/subpro-odp * Meant to be a conduit between the ODP and GNSO – to the extent that ICANN Org has questions the liaison channels them back to Council. From the wiki: Responsibilities * Serve as the primary contact between the ODP team and the GNSO Council to facilitate and streamline communications on identified issues that pertain to the intent or substance of the policy recommendations. Convey relevant information from the GNSO Council to the ODP team and vice versa. * Provide relevant background information to ICANN org upon request, in consultation with the GNSO Council, as needed. * Ensure all communications between the liaison and the ODP team are fully transparent. Desired Skills and Experience Criteria used to evaluate candidates: * Understanding of the specific and limited nature of the role and ability to perform liaison duties with the necessary restraint. * Previous involvement with the SubPro PDP and in-depth knowledge of the subject matter. * Demonstrated ability to act in a neutral manner, especially when there are divergent views within the GNSO. * Familiarity with both the dynamics and the operations of the GNSO Council. * Availability to devote the necessary time to this effort, including attending meetings with the ODP team upon request and providing regular updates to the Council. Discussion: * Question: Some of those applying for the liaison are Council members, who also would be reviewing policy. Thought that might be a conflict of interest. Answer: Shouldn’t be any constraints on multiple roles. Also, the Council has already approved the recommendations/policies. * Good question (above): It is not in the requirements and the Council is not providing guidance on conflicts, but this role is very limited. The role of the liaison does not serve on the ODP and does not deliberate. The liaison is a channel between the ODP and the Council. * This implementation is very critical; we also have to keep in mind the amount of work required on this task. Consider what the candidates bring to this role, specifically with respect to the SubPro. * Important to assess capacity and candidates skills and experience, but note that the ODP is a pre-implementation process. The liaison will have nothing to do with implementation. * The role is expected to require about 5 hours of work a month. * We might want to take into consideration how GNSO operates when looking at the individuals. * Important to note that this is a very narrow and specific role. This is not part of the implementation. The ODP is about doing an analysis to help the Board make its decision. * The liaison is the go-between to help bring questions from ICANN Org to the GNSO Council. * Note re: conflicts of interest – the EOI includes a question about interests in the SubPro, as an extension of the Statement of Interest from the GNSO Operating Procedures. Generally speaking in the GNSO community members wear a lot of different hats. Disclosure of interests generally does not prevent community members from participating. If the SSC sees a conflict of interest for performing the role, they should be very clear in the rationale. Poll to Evaluate Candidates: * Question: Will it be ok to have place for comments after each of the rankings? Answer: Yes. Staff can add this as an option. * If SSC members think there is enough information to answer a question, they could mark it as “N/A” and provide a rationale in the comments box. * Staff will update the poll accordingly and circulate the revised draft for review. ACTION ITEMS: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… 2. SSC members review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. 4. AOB: None.

1 0

Post Call | Standing Selection Committee meeting | Wednesday, 29 September 2021 at 18:00 UTC
by Terri Agnew Sept. 29, 2021

Sept. 29, 2021

Dear all, All recordings for the GNSO Standing Selection Committee held on Wednesday, 29 September 2021 at 18:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/RwKHCg> (attendance included) and the GNSO Master Calendar<https://gnso.icann.org/en/group-activities/calendar#sep>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript Thank you! Kind Regards, Terri

1 0

SSC Assignment - GNSO Council Liaison to the anticipated ODP for SubPro
by Emily Barabas Sept. 23, 2021

Sept. 23, 2021

Dear SSC members, The GNSO Council has tasked the SSC with conducting a selection process and recommending a candidate to serve as GNSO Council Liaison to the anticipated Operational Design Phase (ODP) for the New gTLD Subsequent Procedures Policy Development Process Working Group (SubPro). Staff is sharing the below information on behalf of the SSC leadership team to get everyone up to speed on the assignment. An announcement about the Expression of Interest process will be published tomorrow here: https://gnso.icann.org/en/news/announcements. Information about the EOI process will also be sent to SG/C leaders and the Council list to help with spreading the word about the opportunity. The text of the announcement and the application form are attached for your reference. Here is a proposed timeline for the assignment: * 31 Aug - 21 Sep: Expression of Interest process is open * 22 Sep - 16 Oct: SSC completes selection process * 17 Oct: Document deadline for October Council meeting * 27 Oct: GNSO votes on SSC selection We will be scheduling an SSC meeting in mid-September to go over the details of the assignment and discuss the SSC’s approach. In the interim, the following resources provide some additional background: SSC wiki workspace for this assignment: https://community.icann.org/x/DABmCg General background on the role of the ODP: https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf Background about the SubPro policy development process: https://gnso.icann.org/en/group-activities/active/new-gtld-subsequent-proce… If you have any questions, please share them on list. Kind regards, Emily and Julie on behalf of Carlton and Sophie Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

4 7

Reminder: Doodle poll: Next GNSO Standing Selection Committee call
by Nathalie Peregrine Sept. 22, 2021

Sept. 22, 2021

Dear all, In order to schedule the next GNSO Standing Selection Committee call, please be so kind as to complete the following Doodle poll. Doodle poll: https://doodle.com/poll/bpbm49ibyphtzpm7?utm_source=poll&utm_medium=link [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/poll/bpbm49ibyphtzpm7?utm_sou…> Thank you! Kind regards, Nathalie

3 2

Doodle poll: Next GNSO Standing Selection Committee call
by Nathalie Peregrine Sept. 20, 2021

Sept. 20, 2021

Dear all, In order to schedule the next GNSO Standing Selection Committee call, please be so kind as to complete the following Doodle poll. Doodle poll: https://doodle.com/poll/bpbm49ibyphtzpm7?utm_source=poll&utm_medium=link Thank you! Kind regards, Nathalie

1 0