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Proposed agenda - SSC meeting - 29 September 2021
by Emily Barabas Sept. 30, 2021

Sept. 30, 2021

Dear SSC members, Please find below the proposed agenda for our meeting tomorrow, Wednesday 29 September at 18:00 UTC. As a reminder, you can find additional information about the current SSC assignment here<https://community.icann.org/display/GSSC/GNSO+Council+Liaison+to+SubPro+ODP…>. Kind regards, Julie and Emily Proposed Agenda SSC Meeting – 29 September 2021 1. Roll Call & SOI updates 2. Welcome from the Chair 3. Overview of the assignment and next steps – selection of GNSO Council Liaison to the SubPro ODP 4. AOB Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Notes & Action Items - SSC meeting - 29 September 2021 at 18:00 UTC
by Julie Hedlund Sept. 29, 2021

Sept. 29, 2021

Dear SSC members, Please find below notes and action items from today’s call on Wednesday, 29 September 2021 at 18:00 UTC. Kind regards, Julie Julie Hedlund, Policy Director Action Items: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… 2. SSC members will review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. Notes: Proposed Agenda SSC Meeting – 29 September 2021 1. Roll Call & SOI updates 2. Welcome from the Chair * Reminder that some terms are coming to an end for SSC members at the Annual General Meeting (ICANN72) – new appointments are due 3 weeks after the AGM. Please coordinate with your appointing organization. Staff will send a follow-up note soon. 3. Overview of the assignment and next steps – selection of GNSO Council Liaison to the SubPro ODP * Please see the assignment at: https://community.icann.org/display/GSSC/GNSO+Council+Liaison+to+SubPro+ODP… on the wiki. * Overview of the Liaison role to the SubPro ODP: * ODP is a fairly new tool. Only the second one to be initiated after the SSAD ODP. * Goal is to have more tools to support the Board in its consideration of the policy recommendation. * Sept 12th Board directed ICANN to initiate an ODP, although there had already been discussion on the ODP. * See SubPro ODP: https://www.icann.org/subpro-odp * Meant to be a conduit between the ODP and GNSO – to the extent that ICANN Org has questions the liaison channels them back to Council. From the wiki: Responsibilities * Serve as the primary contact between the ODP team and the GNSO Council to facilitate and streamline communications on identified issues that pertain to the intent or substance of the policy recommendations. Convey relevant information from the GNSO Council to the ODP team and vice versa. * Provide relevant background information to ICANN org upon request, in consultation with the GNSO Council, as needed. * Ensure all communications between the liaison and the ODP team are fully transparent. Desired Skills and Experience Criteria used to evaluate candidates: * Understanding of the specific and limited nature of the role and ability to perform liaison duties with the necessary restraint. * Previous involvement with the SubPro PDP and in-depth knowledge of the subject matter. * Demonstrated ability to act in a neutral manner, especially when there are divergent views within the GNSO. * Familiarity with both the dynamics and the operations of the GNSO Council. * Availability to devote the necessary time to this effort, including attending meetings with the ODP team upon request and providing regular updates to the Council. Discussion: * Question: Some of those applying for the liaison are Council members, who also would be reviewing policy. Thought that might be a conflict of interest. Answer: Shouldn’t be any constraints on multiple roles. Also, the Council has already approved the recommendations/policies. * Good question (above): It is not in the requirements and the Council is not providing guidance on conflicts, but this role is very limited. The role of the liaison does not serve on the ODP and does not deliberate. The liaison is a channel between the ODP and the Council. * This implementation is very critical; we also have to keep in mind the amount of work required on this task. Consider what the candidates bring to this role, specifically with respect to the SubPro. * Important to assess capacity and candidates skills and experience, but note that the ODP is a pre-implementation process. The liaison will have nothing to do with implementation. * The role is expected to require about 5 hours of work a month. * We might want to take into consideration how GNSO operates when looking at the individuals. * Important to note that this is a very narrow and specific role. This is not part of the implementation. The ODP is about doing an analysis to help the Board make its decision. * The liaison is the go-between to help bring questions from ICANN Org to the GNSO Council. * Note re: conflicts of interest – the EOI includes a question about interests in the SubPro, as an extension of the Statement of Interest from the GNSO Operating Procedures. Generally speaking in the GNSO community members wear a lot of different hats. Disclosure of interests generally does not prevent community members from participating. If the SSC sees a conflict of interest for performing the role, they should be very clear in the rationale. Poll to Evaluate Candidates: * Question: Will it be ok to have place for comments after each of the rankings? Answer: Yes. Staff can add this as an option. * If SSC members think there is enough information to answer a question, they could mark it as “N/A” and provide a rationale in the comments box. * Staff will update the poll accordingly and circulate the revised draft for review. ACTION ITEMS: 1. Staff will update the draft poll to allow optional comments after each question that asks them to rank candidates (COMPLETED). See the updated poll at: https://www.surveymonkey.com/r/Preview/?sm=4bILN8u1cNTLCwI9o0Juve_2BMYmrqge… 2. SSC members review the format of the poll only and provide comments, if any, not later than 24 hours after the 29 Sept meeting – by 1900 UTC on Thursday, 30 Sept. 3. Once the 24-hour period for SSC members to provide feedback on the format of the poll has closed and SSC members approve the format, staff will open the poll for SSC members; it will close shortly before the next meeting. 4. Staff will send a Doodle poll to schedule the next meeting. 5. Staff will gather the results for discussion at the next meeting. 4. AOB: None.

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Post Call | Standing Selection Committee meeting | Wednesday, 29 September 2021 at 18:00 UTC
by Terri Agnew Sept. 29, 2021

Sept. 29, 2021

Dear all, All recordings for the GNSO Standing Selection Committee held on Wednesday, 29 September 2021 at 18:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/RwKHCg> (attendance included) and the GNSO Master Calendar<https://gnso.icann.org/en/group-activities/calendar#sep>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript Thank you! Kind Regards, Terri

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SSC Assignment - GNSO Council Liaison to the anticipated ODP for SubPro
by Emily Barabas Sept. 23, 2021

Sept. 23, 2021

Dear SSC members, The GNSO Council has tasked the SSC with conducting a selection process and recommending a candidate to serve as GNSO Council Liaison to the anticipated Operational Design Phase (ODP) for the New gTLD Subsequent Procedures Policy Development Process Working Group (SubPro). Staff is sharing the below information on behalf of the SSC leadership team to get everyone up to speed on the assignment. An announcement about the Expression of Interest process will be published tomorrow here: https://gnso.icann.org/en/news/announcements. Information about the EOI process will also be sent to SG/C leaders and the Council list to help with spreading the word about the opportunity. The text of the announcement and the application form are attached for your reference. Here is a proposed timeline for the assignment: * 31 Aug - 21 Sep: Expression of Interest process is open * 22 Sep - 16 Oct: SSC completes selection process * 17 Oct: Document deadline for October Council meeting * 27 Oct: GNSO votes on SSC selection We will be scheduling an SSC meeting in mid-September to go over the details of the assignment and discuss the SSC’s approach. In the interim, the following resources provide some additional background: SSC wiki workspace for this assignment: https://community.icann.org/x/DABmCg General background on the role of the ODP: https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf Background about the SubPro policy development process: https://gnso.icann.org/en/group-activities/active/new-gtld-subsequent-proce… If you have any questions, please share them on list. Kind regards, Emily and Julie on behalf of Carlton and Sophie Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Reminder: Doodle poll: Next GNSO Standing Selection Committee call
by Nathalie Peregrine Sept. 22, 2021

Sept. 22, 2021

Dear all, In order to schedule the next GNSO Standing Selection Committee call, please be so kind as to complete the following Doodle poll. Doodle poll: https://doodle.com/poll/bpbm49ibyphtzpm7?utm_source=poll&utm_medium=link [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/poll/bpbm49ibyphtzpm7?utm_sou…> Thank you! Kind regards, Nathalie

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Doodle poll: Next GNSO Standing Selection Committee call
by Nathalie Peregrine Sept. 20, 2021

Sept. 20, 2021

Dear all, In order to schedule the next GNSO Standing Selection Committee call, please be so kind as to complete the following Doodle poll. Doodle poll: https://doodle.com/poll/bpbm49ibyphtzpm7?utm_source=poll&utm_medium=link Thank you! Kind regards, Nathalie

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Re: [Gnso-ssc] [council] Motion for Selection of Second GNSO Rep to the Community Representative Group
by Nathalie Peregrine April 12, 2021

April 12, 2021

Dear Carlton and Marie, Thank you both for submitting and seconding the motion, which has now been posted on the Motion wiki page: https://community.icann.org/x/xwClCQ Kind regards, Nathalie From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Marie Pattullo via Gnso-ssc <gnso-ssc(a)icann.org> Reply to: Marie Patullo <marie.pattullo(a)aim.be> Date: Saturday, 10 April 2021 at 23:05 To: Carlton Samuels <carlton.samuels(a)gmail.com> Cc: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org>, "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: Re: [Gnso-ssc] [council] Motion for Selection of Second GNSO Rep to the Community Representative Group Thanks Carlton - I’m happy to second the motion. Marie Sent from my iPhone On 10 Apr 2021, at 22:16, Carlton Samuels via council <council(a)gnso.icann.org> wrote: Dear Councillors: I am submitting for the upcoming Council meeting a motion from the SSC advising appointment of the second GNSO representative to the Community Representatives Group (CRG) that will nominate the Independent Review Process (IRP) Standing Panel. Best, Carlton ============================== Carlton A Samuels Mobile: 876-818-1799 Strategy, Process, Governance, Assessment & Turnaround ============================= <Draft Motion - Second GNSO Rep to the CRG - 8 April 2021[2].docx> _______________________________________________ council mailing list council(a)gnso.icann.org https://mm.icann.org/mailman/listinfo/council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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Consensus call - Deadline Friday, 9 April at 23:59 UTC - Second GNSO Rep to the Community Representative Group
by Emily Barabas April 10, 2021

April 10, 2021

Dear SSC members, As a follow-up to today’s call, the SSC has reached preliminary agreement to recommend Donna Austin as the second GNSO Representative to the Community Representatives Group that will nominate the Independent Review Process (IRP) Standing Panel. If you object to this recommendation, please respond on the mailing list no later than tomorrow, Friday, 9 April at 23:59 UTC. If no objections are received, the SSC will consider this to be a full consensus recommendation and submit it to the GNSO Council. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Notes & Action Items - SSC meeting - 8 April 2021 at 13:00 UTC
by Julie Hedlund April 8, 2021

April 8, 2021

Dear SSC members, Please find below notes and action items from today’s call on Thursday, 08 April 2021 at 13:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2021-04-08+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: ACTION ITEM: Staff to initiate a 24-hour period of non-objection over the SSC mailing list. ACTION ITEM: SSC Leadership to submit a motion for GNSO Council consideration by the Motion and Document deadline of 12 April 2021. Notes: 1. SOI Updates: None provided. 2. Review of Poll Results – Second GNSO Rep to the CRG -- 7 responses. -- In terms of substantive questions: Q3 Overall rating: All candidates were rated highly with slight variations. Q4 Candidates understanding of IRP and role as ICANN accountability mechanism: All candidates rated highly with slight variations. Q5: Organizational and process experience: All candidates rated highly with slight variations. Q6: Awareness of diversity: Candidates were highly rated across the board. Q7: Comments: Just two comments -- one favored a candidate as being from the Contracted Parties House; second response rated all candidates highly but with a slight preference. 3. Discussion of Candidates – Second GNSO Rep to the CRG -- Pleased that we pursued this additional EOI period particularly the quality of the candidates received. -- Comment on having someone from the CPH with someone from the NCPH would be a good balance. -- We have excellent candidates. -- Trying to achieve two things: 1) someone who understands the GNSO; 2) someone who understands the accountability mechanisms. Donna clearly understands the GNSO – former vice-chair and chair of her stakeholder group. It would be good to have someone from the CPH and NCPH. -- Also aligned with the suggestion to have a balance between CPH and NCPH. -- Not adding an extra criteria, but taking this into consideration (that is, the balance between CPH and NCPH). -- One consideration could be what is the aggregate collection of skills and expertise the candidates together would provide. -- If we bring in Donna we bring in the other side of the house. This is why together Heather and Donna would be ideal. They also work well together. -- Consensus of the members on the call to put forward Donna as the candidate for the Council’s consideration. Next Steps: -- 24-hour period of non-objection over the SSC mailing list. -- Submit the motion for consideration at the April GNSO Council meeting – motion due on Monday, 12 April. 4. AOB: From Craig Schwartz -- Question: The briefing document on December 16, 2020 on SSC: Sentence in introduction of the slate of nominees being put forward to the Board – is the Board just approving, or is the Board approving some and not others? -- The process foresees that ICANN will facilitate but there is a role for the SOs/ACs and Board; last step is “final selection shall be subject to Board confirmation which shall not be unreasonably withheld.” -- See the guidance document at: community.icann.org/pages/viewpage.action?spaceKey=GSSCMO&title=2nd+Rep+to+…

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Post Call | Standing Selection Committee meeting | Thursday, 08 April 2021 at 13:00 UTC
by Julie Bisland April 8, 2021

April 8, 2021

Dear all, All recordings for the GNSO Standing Selection Committee held on Thursday, 08 April 2021 at 13:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/lIaUCQ> (attendance included) and the GNSO Master calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript Thank you! Kind Regards, Julie

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