- Gnso-ssc - lists.icann.org

Re: [Gnso-ssc] [Ext] RE: Poll "preview" - EC Admin representative
by Emily Barabas June 1, 2017

June 1, 2017

Hi Lori, It is fine to share the questions either using the attached working document (which is also posted on the publicly accessible wiki) or by sharing the “preview” version of the poll: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_r… . We just ask that you do not share the actual poll link once it is circulated, as we only want SSC members to complete it. Kind regards, Emily From: Lori Schulman <lschulman(a)inta.org> Date: Thursday 1 June 2017 at 14:27 To: Johan Helsingius <julf(a)julf.com>, Emily Barabas <emily.barabas(a)icann.org>, "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Ext] RE: [Gnso-ssc] Poll "preview" - EC Admin representative I have read the preview and agree with Julf’s observation and Emily’s proposed solution. I look forward to discussing it with my constituency. May I circulate the questions to my constituency list to get their ideas? They may have something that we haven’t thought of. Lori Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman [id:image005.jpg@01D270D2.1801CD20] From: gnso-ssc-bounces(a)icann.org [mailto:gnso-ssc-bounces@icann.org] On Behalf Of Johan Helsingius Sent: Thursday, June 01, 2017 11:52 AM To: Emily Barabas <emily.barabas(a)icann.org>; gnso-ssc(a)icann.org Subject: Re: [Gnso-ssc] Poll "preview" - EC Admin representative Dear Emily, Thanks for the clarification - with that, I am OK with the poll being sent out. Julf On 01-06-17 11:00, Emily Barabas wrote: > Dear Julf, > > Thanks for your question. I think in this case, for question 1, it may be easiest to select “other” and simply describe your preference as you do below. We will not be analyzing the results quantitatively. The goal is primarily to understand what different SSC members are thinking at this point. To that end, as long as your response captures your point of view, it will provide useful input for the discussion. > > Kind regards, > Emily > > On 01/06/17 10:39, "gnso-ssc-bounces(a)icann.org<mailto:gnso-ssc-bounces@icann.org> on behalf of Johan Helsingius" <gnso-ssc-bounces(a)icann.org<mailto:gnso-ssc-bounces@icann.org> on behalf of julf(a)julf.com><mailto:julf@julf.com%3e> wrote: > > Dear Emily, > > I am not sure how to handle the interaction of questions 1 > and 2. > > In question 1 we address the GNSO chair, and the questions > assume he/she is either first choice or the alternative > choice - but in question 2 there is the possibility of the > rep being selected from current council leadership - so the > chair is one possibility, but not the only one. > > In this case, should one answer "yes" to both choices in > question 1? > > Would it be clearer to add a possibility of "the chair is > not special" on question 1? > > Julf > > On 01-06-17 10:24, Emily Barabas wrote: > > Dear SSC members, > > > > > > > > As discussed yesterday, we will be opening a poll on some of the key > > questions the SSC is considering related to the EC Admin representative. > > Over the last two meetings, we have received input from Sam Eisner & > > Trang Nguyen (ICANN org) and James Bladel (GNSO Council Chair and > > interim rep) to support development of the selection process. > > > > > > > > The purpose of this poll is to get a sense of the direction of travel > > from the group and see if agreement is beginning to form on key > > questions related to this selection process. > > > > > > > > The poll is currently in “preview” mode so that you can review the > > questions: > > https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_r… . > > If you enter a response at this point, it will not be recorded. *If you > > have any feedback on the questions or survey structure, please send > > comments by 8:00 UTC tomorrow. *Staff will then incorporate any feedback > > and open the poll. ** > > > > > > > > Note that an updated working document with questions and discussion > > points is attached for reference. > > > > > > > > Kind regards, > > > > Emily > > > > > > > > *Emily Barabas *| Policy Specialist > > > > *ICANN*| Internet Corporation for Assigned Names and Numbers > > > > Email: emily.barabas(a)icann.org<mailto:emily.barabas@icann.org> | Phone: +31 (0)6 84507976 > > > > > > > > > > > > _______________________________________________ > > Gnso-ssc mailing list > > Gnso-ssc(a)icann.org<mailto:Gnso-ssc@icann.org> > > https://mm.icann.org/mailman/listinfo/gnso-ssc > > > > _______________________________________________ > Gnso-ssc mailing list > Gnso-ssc(a)icann.org<mailto:Gnso-ssc@icann.org> > https://mm.icann.org/mailman/listinfo/gnso-ssc > _______________________________________________ Gnso-ssc mailing list Gnso-ssc(a)icann.org<mailto:Gnso-ssc@icann.org> https://mm.icann.org/mailman/listinfo/gnso-ssc

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Poll "preview" - EC Admin representative
by Emily Barabas June 1, 2017

June 1, 2017

Dear SSC members, As discussed yesterday, we will be opening a poll on some of the key questions the SSC is considering related to the EC Admin representative. Over the last two meetings, we have received input from Sam Eisner & Trang Nguyen (ICANN org) and James Bladel (GNSO Council Chair and interim rep) to support development of the selection process. The purpose of this poll is to get a sense of the direction of travel from the group and see if agreement is beginning to form on key questions related to this selection process. The poll is currently in “preview” mode so that you can review the questions: https://www.surveymonkey.com/r/Preview/?sm=0kmHUwrR8LPXqqz64zxwbFIsitOE7P4M…. If you enter a response at this point, it will not be recorded. If you have any feedback on the questions or survey structure, please send comments by 8:00 UTC tomorrow. Staff will then incorporate any feedback and open the poll. Note that an updated working document with questions and discussion points is attached for reference. Kind regards, Emily Emily Barabas | Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Additional comments from James Blade (interim EC Admin rep)
by Emily Barabas June 1, 2017

June 1, 2017

Dear SSC members, Below are responses from James Bladel to questions raised during the second half of our call yesterday: * Are we sure there will not be conflicting time commitments for the Chair during ICANN meetings if the Chair also serves as EC Admin rep? Will ICANN always provide non-conflicted slots for meetings that EC Admin reps need to attend? JMB – Not any more or less concerned about ECA conflicts than any other type of competing session schedules that we typically see at ICANN meetings. I believe the Community Forum, if needed, provides sufficient notice for the Chair to avoid conflicts. * What provisions (if any) exist under the current, temporary EC Admin rep arrangement in the case that an alternate is needed? JMB—None that I’m aware of. As the Interim Rep, I presume a motion from Council could transfer this Interim role to one of the Vice Chairs, another Councilor, or anyone within the GNSO. And as said on the call, I think tying the role to the Chair, Vice Chair or Councilor does solve a number of other problems, like term limits, rotation, travel support, etc., as these procedures would already be in place for those roles. James also provided the page that was recently created by Staff regarding the ECA, which he had referenced in the meeting: https://www.icann.org/ec[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_ec&d=DwM…> Kind regards, Emily Emily Barabas | Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Recordings, attendance & AC Chat from GNSO Standing Selection Committee call on Wednesday, 31 May 2017 14:00 UTC
by Michelle DeSmyter May 31, 2017

May 31, 2017

Dear all, Please find below the mp3, attendance, Adobe Connect recording and chat for the GNSO Standing Selection Committee held on 31 May 2017 at 14:00 UTC Mp3: http://audio.icann.org/gnso/gnso-ssc-31may17-en.mp3 AC recording: https://participate.icann.org/p77493uq9d7/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-ssc/ Wiki page: https://community.icann.org/x/5yPwAw Attendees: Maxim Alzoba Julf Helsingius Osvaldo Novoa Lori Schulman Renate Ribeira Aquino Susan Kawaguchi James Bladel Apologies: Frederic Guillemaut Marika Konings (staff) ICANN staff: Emily Barabas Michelle DeSmyter ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Michelle ------------------------------- Adobe Connect chat transcript for 31 May 2017 Michelle DeSmyter:Welcome to the GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC Michelle DeSmyter:Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Michelle DeSmyter:HI there Maxim!! Michelle DeSmyter:Yes Maxim Alzoba:quality issues? Maxim Alzoba:good Maxim Alzoba:I have a suggestion for page 2:Term and Renewal - that the person is still affiliated with GNSO Council or at least with GNSO Emily Barabas:Great. I will add to the notes and we can discuss when we get to that agenda item. Maxim Alzoba:Please add to my suggestion (afiliated/supported by) , so in case where the person was approved by the GNSO Council and formally have no current affiliation, the Council can still use the services of the person Maxim Alzoba:and the ending - or at least affiliatedwith GNSO Julf Helsingius:Not sure of how "affiliated with GNSO" is defined/interpreted Maxim Alzoba:My thinking was to show that the person still have some degree of connection with GNSO James Bladel:Thanks! Connecting audio..... Maxim Alzoba:for example - member of NCSG, RrSG e.t.c Maxim Alzoba:Hello James Lori Schulman:Hi Folks. I should be on more regularly now that INTA Annual Meeting is over. Maxim Alzoba:Hi Lori Osvaldo Novoa:Hello all, sorry I am a bit late Julf Helsingius:I was going to ask the same Emily Barabas::) Emily Barabas:Thanks James Maxim Alzoba:Could we suggest that ICANN provides remote connection (private) for remote participants? Maxim Alzoba:for EC meetings Maxim Alzoba:since travel is not suggested Julf Helsingius:remote connection? Maxim Alzoba:I mean if there is a f2f EC Adm. meeting - ans someone is not there Maxim Alzoba:during the ICANN meeting Julf Helsingius:Ok, thanks for the clarification Julf Helsingius:You can never be sure about a cat.... Susan Kawaguchi:especially this cat Renata Aquino:hi Maxim Alzoba:I think we might mention that we thin that those procedures are to be developed (not saying how and by whom) James Bladel:+1 Maxim Maxim Alzoba:*think (sorry for typos ... sitting in uncommon place) Julf Helsingius:James: would it be too much workload if we simply had the GNSO chair perform this function? Lori Schulman:I think that first test will be budget review Renata Aquino:thanks Emily Barabas:Thanks for joining, James Maxim Alzoba:my question for James: it is not just time consumption, but also scheduling conflicts (with GNSO Council activities), could we ask James if he is sure that there is not going to be an overlap (so during the ICANN meeting ,ICANN always provides EC Adm with the non-conflicting slots, so Chair can be there) Maxim Alzoba:*about the burden of being GNSO EC rep. Lori Schulman:Thanks, I heard James supporting the narrow task of identifying candidates but I agree about sending notes of some issues that we have considered that may be out of scope for this group but in scope for another group Lori Schulman:Maxim's point about time overlaps is a good one Maxim Alzoba:if such slots can not be granted ... then standby Rep should be in place Julf Helsingius:james pointed out that scheduling is done by doodle Lori Schulman:Excellent point Maxim. Lori Schulman:and there are still conflicts Maxim Alzoba:be back in a minute Maxim Alzoba:back Lori Schulman:is Heather the alternate? Julf Helsingius:I pretty much asked that Maxim Alzoba:I suggest we need voices of all members - so we could discuss the list, but will need a poll (preferrably choices and - "other answer" with suggestion in the text field) Maxim Alzoba:*the current list of questions in PDF Emily Barabas:Staff can certainly set up a poll if the group would like to do that Julf Helsingius:I support keeping things simple Emily Barabas:@Lori, I'm not sure if there is an official standing alternate, but I will find out. Lori Schulman:Sorry Julf, my recall is failing me today and I apologize for repeating the question Julf Helsingius:Lori: no prob, it wasn't entirely clear Lori Schulman:I think that finding out if there is an "official" alternate would be helpful so we understand what is acutally happening Maxim Alzoba:issue of Term will be resolved via "fast removal" procedure we might suggets to invent Julf Helsingius:Current arrangement is temporary in any case Julf Helsingius:I like "anyone in the leadership team" Maxim Alzoba:I think that scheduling conflicts usually happen at moments of high load, like right prior to Fin Plan discussions deadline e.t.c Julf Helsingius:"anyone in the leadership team" avoids us having to come up with new procedures Maxim Alzoba:@Julf, du you think we might add " with approval of GNSO Chair, and if not possible for natural reasions - by GNSO Council) ? Maxim Alzoba:*do Julf Helsingius:Sure! Maxim Alzoba:I am not sure "SSC selects GNSO leaders" is correct ... I thought is was more like "recommends to use GNSO leadership as an pool for EC ADM reps" Lori Schulman:agree with Maxim. SSC nominates Lori Schulman:not chooses Maxim Alzoba:Thanks all, see you next time Lori Schulman:how do we handle members who are nominated to other teams? Lori Schulman:thanks Maxim Alzoba:@Lori, I think they usually step down for a moment Julf Helsingius:Thank you all! Osvaldo Novoa:Bye Emily Barabas:Thanks all!

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Notes and Action Items - GNSO SSC - 31 May 2017
by Emily Barabas May 31, 2017

May 31, 2017

Dear SSC members, Please find below the action items and discussion notes from today’s meeting. These high-level notes are designed to help SSC members navigate through the content of the call and are not a substitute for the chat room transcript or the recording. The meeting recording and transcripts will soon be available at: https://community.icann.org/x/5yPwAw. Staff will shortly send out sample text for the poll discussed on the call. Kind regards, Emily GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC Action Items: Follow-up questions from the call: * For James Bladel: Are we sure there will not be conflicting time commitments for the Chair during ICANN meetings if the Chair also serves as EC Admin rep? Will ICANN always provide non-conflicted slots for meetings that EC Admin reps need to attend? * What is the status of the RDS Review Team selection process? * What provisions exist under the current, temporary EC Admin rep arrangement in the case that an alternate is needed? Staff will send out sample poll for feedback, incorporating suggestions from today’s call. Notes: 1. Roll Call / SOI - SSC members: Susan, Maxim, Julf, Lori, Osvaldo, Renata - Guest: James Bladel - Apologies: Frédéric, Marika (staff) 2. Exchange of views with the current representative to the Empowered Community Administration (James Bladel, GNSO Chair) - What have you done so far? What will be required from the role? - This committee has yet to define criteria and make selection for the rep role, therefore James is interim representative. - Experiences so far are limited and brief. The EC Admin was quiet for some time, and is still feeling out its processes and operations, particularly routine items like reviewing budget or nominations to the Board of Directors. These are items that the EC Admin has a role in managing. - Bigger functions as part of EC accountability mechanisms - these will not be used regularly if at all. - Most participants are Chairs or similar designation of SOs or ACs. All agree that they are mouthpieces of their community and don't have the ability to act independently unless instructed by their communities. - Qualifications - someone who understands the role. It is not to be a member of an "uber board or council." They are speaking on behalf of the entire GNSO community and do not act unless authorized to do so. - At this stage, it should be someone who can think down the road as processes are developed and set. - Someone who gets along well with byzantine processes. The role needs to be approached carefully and the person must be sure to take a step back when something needs further input from GNSO. - Time commitment - initially it was zero, but has picked up moving towards ICANN59, developing processes. The time commitment will likely drop again. Even at the worst case, this is not likely a significant burden - at most an hour or two a week. It's almost entirely by email. There will be one session at ICANN59 because of proposed revision to the Bylaws. Anyone coming from the GNSO should have perfect attendance. - Currently all EC reps are Chairs of their communities. Will that continue with other SOs and ACs? - Presume that they have considered this to be a function of the Chair. They have bolted this role to the Chair role. There is not currently any indication otherwise. - Would it make sense to appoint an alternate? - The GNSO might want to designate an ad hoc alternate. May not need a standing alternate. More important would be the process around what happens if the person changes jobs, leaves ICANN, or does something out of order. - For example, the Chairs and Vice-Chairs could quickly appoint a substitute if need. - If the rep was a Council member, there could be immediate correction if the rep "went rogue." If the rep was someone else, would there be less control or wouldn't it matter? - Either way is ok. - Do we need a process for removing a person? - Some of this is more appropriately taken up by the GNSO Council. The SSC should view it's role narrowly: Process for selecting applicants, selection of applicants. Process for handling issues with rep may be better handled by the Council. - Is it better to say that such processes should be developed without providing specifics? - Yes, identifying gaps to fill may be helpful. - What would James like to see in the criteria? - This should at minimum be someone on Council, and perhaps Chairs and Vice-Chairs on a rotating basis. - If we open up the process, harder to manage the rep and requires duplication of processes that already exist for Council (appointments, terms, etc). Opening up the process may fuel the incorrect impression that this something other than a microphone for the EC. By connecting it to an existing role, the role will be more sustainable in the long term. Chat excerpt: Maxim Alzoba: Could we suggest that ICANN provides remote connection (private) for remote participants? Maxim Alzoba: for EC meetings Maxim Alzoba: since travel is not suggested Julf Helsingius: remote connection? Maxim Alzoba: I mean if there is a f2f EC Adm. meeting - ans someone is not there Maxim Alzoba: during the ICANN meeting Maxim Alzoba: I mean if there is a f2f EC Adm. meeting - ans someone is not there Maxim Alzoba: I think we might mention that we thin that those procedures are to be developed (not saying how and by whom) James Bladel: +1 Maxim Maxim Alzoba: *think (sorry for typos ... sitting in uncommon place) Julf Helsingius: James: would it be too much workload if we simply had the GNSO chair perform this function? Lori Schulman: I think that first test will be budget review - In response to Julf's question about time commitment, no, as things currently stand, it would not be too much work for the Chair to take on. - Is there any sort of coordination or reporting that goes to the community more generally? - There is a website being set up where the mailing lists, discussions, and reports will be published. The representative could come back to the Council or GNSO to relay a request from the EC. In the other direct, if an SG wants the EC to consider, for example, an issue with the budget, they would raise it with Council, which would instruct the rep how to proceed. - Would it be in the scope of this role to develop communications plan? - No, the SSC’s role is just to develop criteria for selecting the rep and then selecting the rep. While the SSC might want to point to procedures that need to be developed, the GNSO will develop those processes and procedures. Chat excerpt: Maxim Alzoba: my question for James: it is not just time consumption, but also scheduling conflicts (with GNSO Council activities), could we ask James if he is sure that there is not going to be an overlap (so during the ICANN meeting ,ICANN always provides EC Adm with the non-conflicting slots, so Chair can be there) Maxim Alzoba: *about the burden of being GNSO EC rep. Lori Schulman: Thanks, I heard James supporting the narrow task of identifying candidates but I agree about sending notes of some issues that we have considered that may be out of scope for this group but in scope for another group Lori Schulman: Maxim's point about time overlaps is a good one Maxim Alzoba: if such slots can not be granted ... then standby Rep should be in place Julf Helsingius: james pointed out that scheduling is done by doodle Lori Schulman: Excellent point Maxim. Lori Schulman: and there are still conflicts 3. Review of questions and possible responses in view of possible poll Chat excerpt: Maxim Alzoba: I have a suggestion for page 2: Term and Renewal - that the person is still affiliated with/supported by GNSO Council or at least affiliated with GNSO (for example - member of NCSG, RrSG e.t.c). Lori Schulman: is Heather the alternate? [if James is not available] Lori Schulman: I think that finding out if there is an "official" alternate would be helpful so we understand what is acutally happening Maxim Alzoba: issue of Term will be resolved via "fast removal" procedure we might suggets to invent Julf Helsingius: Current arrangement is temporary in any case - Suggestion - maybe outgoing or former Chair (one to two terms) would be a good candidate -- understands how the system works but has more time. - Suggestion: poll of choices provided plus an additional field to write in responses. - Any additional questions or possible answers to add to the poll? - Suggestion -- if there is a quick mechanism for replacement, perhaps term is less important to focus on. - Suggestion - Make the leadership team of the Council the default for serving as rep. Leave it to them to decide which one serves and which one stands in as alternate. Chat excerpt: Julf Helsingius: I like "anyone in the leadership team" Maxim Alzoba: I think that scheduling conflicts usually happen at moments of high load, like right prior to Fin Plan discussions deadline e.t.c Julf Helsingius: "anyone in the leadership team" avoids us having to come up with new procedures Maxim Alzoba: @Julf, do you think we might add " with approval of GNSO Chair, and if not possible for natural reasions - by GNSO Council) ? Julf Helsingius: Sure! - Add as one option in the poll -- SSC recommends to use GNSO leadership as a pool for EC Admin reps. The leadership team decides among themselves who is rep, alternate, etc. Lori Schulman: agree with Maxim. SSC nominates Lori Schulman: not chooses 4. Schedule of upcoming calls - Suggestion to keep Wednesday at 14:00 UTC. 5. AOB ACTION ITEM: Ask James about RDS Review Team.

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Proposed agenda - GNSO SSC Meeting Wednesday 31 May at 14.00 UTC
by Emily Barabas May 30, 2017

May 30, 2017

Dear All, Please find below the proposed agenda for the next meeting of the GNSO Standing Selection Committee, scheduled for Wednesday 31 May at 14.00 UTC. Attached you will find a draft working document produced by staff to capture some of the discussion so far regarding the EC Administration representative, which we will review on the call. Kind regards, Emily Proposed Agenda – GNSO Standing Selection Committee Meeting – Wednesday 31 May at 14.00 UTC 1. Roll Call / SOI 2. Exchange of views with the current representative to the Empowered Community Administration (James Bladel, GNSO Chair) 3. Review of questions and possible responses in view of possible poll 4. Schedule of upcoming calls 5. AOB Emily Barabas | Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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susankpolicy@gmail.com
by Susan Kawaguchi May 29, 2017

May 29, 2017

Hello All, In preparation for our next conference call I am hoping we can start a dialog via email concerning the criteria we are developing for the Empowered Community role that will represent the GNSO Council. Currently, the default for filling the EC rep role is the Chair of the GNSO council. This role does not make decisions but simply communicates to the EC on behalf of the Council and reports back to the Council. This role does not require travel but would require remotely attending GNSO council and EC meetings. No travel support provided. In our discussion last week we discussed several criteria for selecting someone for the role: · Limit to current GNSO council members · Broaden to former GNSO council members ( how far removed from a council seat?) · Well spoken · Follows GNSO work closely · Responsible · Available · Engaged · Limit to GNSO Chair or Vice Chairs · Alternate rep in case the EC rep cannot attend a meeting? (or it could default to GNSO Chair or V. Chair to fill in) Thoughts? Susan

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Proposed agenda - GNSO SSC Meeting Wednesday 24 May at 14.00 UTC
by Marika Konings May 25, 2017

May 25, 2017

Dear All, Please find below the proposed agenda for the next meeting of the GNSO Standing Selection Committee which has been scheduled for Wednesday 24 May at 14.00 UTC. Best regards, Marika Proposed Agenda – GNSO Standing Selection Committee Meeting – Wednesday 24 May at 14.00 UTC 1. Roll Call 2. Welcome – confirmation of leadership roles 3. Presentation on the Empowered Community Administration (EC Admin) and the role of the Decisional Participant representative to the EC Admin by Trang Nguyen and Samantha Eisner, followed by Q & A 4. Continue deliberations on questions identified, as well as identification of any other questions that may need to be addressed: a. GNSO Chair - The Bylaws provide that the GNSO Chair or another person may be designated. What criteria should be used to decide whether another person should be designated? Is the GNSO Chair the default designation or fallback choice if no other person can be designated? b. Qualifying Criteria - If another person should be designated, what are qualifying criteria? Process to review/evaluate qualified candidates? Who should be considered qualified? Should the call for volunteers be limited (for example to GNSO Councilors) or open call? Can a general process for appointments/nominations be followed? c. Alternate Rep - Is there a need to consider an alternate in case the representative is not available or make an interim appointment should the designated representative step down? d. Term and Renewal What should be the term for the representative? Annual certification is required by the Bylaws but that does not necessarily need to align with the term. Is there a term limit? What should be the renewal requirements? What is the timeline for the selection / approval process? 5. Confirm next steps & next meeting Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Recordings, Attendance & AC Chat from GNSO Standing Selection Committee call on 24 May 2017 at 14:00 UTC
by Terri Agnew May 24, 2017

May 24, 2017

Dear all, Please find below the mp3, attendance, Adobe Connect recording and chat for the GNSO Standing Selection Committee held on 24 May 2017 at 14:00 UTC. Mp3: https://audio.icann.org/gnso/gnso-ssc-24may17-en.mp3 AC recording: <https://participate.icann.org/p2yp1tricg7/?OWASP_CSRFTOKEN=1d0b66cd3929354d 21560731d101913a0a7092f23edd328723cd77441b3653ca> https://participate.icann.org/p2yp1tricg7/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <http://gnso.icann.org/en/group-activities/calendar> http://gnso.icann.org/en/group-activities/calendar Mailing list archives: <http://mm.icann.org/pipermail/gnso-ssc/> http://mm.icann.org/pipermail/gnso-ssc/ Agenda Wiki page: <https://community.icann.org/x/AyDwAw> https://community.icann.org/x/AyDwAw Attendees: Frederic Guilemaut Maxim Alzoba Julf Helsingius Poncelet Illelji Susan Kawaguchi Osvaldo Novoa Apologies: Lori Schulman Renate Ribeira Aquino ICANN staff: Marika Konings Emily Barabas Mary Wong Glen de Saint Gery Trang Nguyen Samantha Eisner Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri ------------------------------- Adobe Connect chat transcript for 24 May 2017 Terri Agnew:Welcome to the GNSO Standing Selection Committee meeting on Wednesday 24 May at 14.00 UTC Terri Agnew:agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_A yDwAw <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_ AyDwAw&d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpC IgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=XiFu4QMZnYS9cRyk6lk9NIuqFh8hsMYNFwxZ3-lA8g c&s=_YGkcEqJ9IGg9xuYwkzSJhAX8Y7w7-aU41m8TcpjBBs&e> &d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXh FzL7ar9Qfqa0AIgn-H4xR2EBk&m=XiFu4QMZnYS9cRyk6lk9NIuqFh8hsMYNFwxZ3-lA8gc&s=_Y GkcEqJ9IGg9xuYwkzSJhAX8Y7w7-aU41m8TcpjBBs&e= Julf Helsingius:Could be a quick and efficient call... :) Maxim Alzoba:Hello All Maxim Alzoba:I think we might wait for 3 miuntes more Maxim Alzoba:or 2 Julf Helsingius:sure! Maxim Alzoba:ok Frederic Guillemaut:Hello All, Marika Konings:Susan just confirmed she is dialing in now Julf Helsingius:yes Terri Agnew:Welcome Susan Susan Kawaguchi:I am so sorry Terri Agnew:Welcome Poncelet Ileleji Poncelet Ileleji:Thanks Terri Terri Agnew:Welcome Osvaldo Novoa Osvaldo Novoa:Hello all, sorry I am late, my previous meeting delayed me. Maxim Alzoba:Question: does EC have secritariate? who was supposed to send all notifications? Maxim Alzoba:ok - answered, they use ICANN help with this Mary Wong:@Maxim, to further clarify - the EC Adminisration receives and sends notices, and they will have staff support to help monitor the timings and publication of these notices. For the EC as a whole, each Decisional Participant (e.g the GNSO) will rely on its existing staff to exercise its powers as a Decisional Participant in the EC. Maxim Alzoba:@Mary, Thanks Osvaldo Novoa:The Decisional Participants representatives in the EC Administration are like the secretaries of the Decisional Participants in the EC Administration. They have no excecutive powers. Poncelet Ileleji:Thanks for clarity Osvaldo Mary Wong:To follow up on Trang's comment, this is also the case for the two new designated Directors from the ALAC and ccNSO respectively - the EC Admin does not get to vote on their appointment. Maxim Alzoba:next please Maxim Alzoba:example Mary Wong:@Maxim, staff will be following up with the EC Admin on actual running of the Community Forum in Joburg, but as Samantha is saying, each Decisional Participant (in this case the GNSO via, presumably, the Council) can provide input and guidance to its respective EC Admin representative. Maxim Alzoba:Question : are rules of Mediation fully formed? Marika Konings:It is likely that the GNSO Council would ask the SSC for assistance on such types of appointments Marika Konings:following which the GNSO Council would consider those recommendations and direct the representative accordingly Samantha Eisner:@Maxim, see section 4.7 of the ICANN Bylaws: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources _pages_governance_bylaws-2Den_-23article4 <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource s_pages_governance_bylaws-2Den_-23article4&d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVz gfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=XiFu4Q MZnYS9cRyk6lk9NIuqFh8hsMYNFwxZ3-lA8gc&s=cuVrBrumU9CBXQ0vaiYsBuYvJL0k-tQ0_ZCq A3TB6gA&e> &d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXh FzL7ar9Qfqa0AIgn-H4xR2EBk&m=XiFu4QMZnYS9cRyk6lk9NIuqFh8hsMYNFwxZ3-lA8gc&s=cu VrBrumU9CBXQ0vaiYsBuYvJL0k-tQ0_ZCqA3TB6gA&e= Maxim Alzoba:thanks Samantha Eisner:Thanks for having us Emily Barabas:a. GNSO Chair - The Bylaws provide that the GNSO Chair or another person may be designated. What criteria should be used to decide whether another person should be designated? Is the GNSO Chair the default designation or fallback choice if no other person can be designated? Emily Barabas:b. Qualifying Criteria - If another person should be designated, what are qualifying criteria? Process to review/evaluate qualified candidates? Who should be considered qualified? Should the call for volunteers be limited (for example to GNSO Councilors) or open call? Can a general process for appointments/nominations be followed? Emily Barabas:c. Alternate Rep - Is there a need to consider an alternate in case the representative is not available or make an interim appointment should the designated representative step down? Emily Barabas:d. Term and Renewal What should be the term for the representative? Annual certification is required by the Bylaws but that does not necessarily need to align with the term. Is there a term limit? What should be the renewal requirements? What is the timeline for the selection / approval process? Julf Helsingius:Should we ask the bylaws drafting team what the intent is/was? Poncelet Ileleji:I agree @Julf Maxim Alzoba:@Julf, I think we need to give mic to Susan then we come back to your question Samantha Eisner:@Julf, as I mentioned during my remarks, the Chair was identified as a fallback so that there was sure to always be someone available from each of the Decisional Participants Julf Helsingius:ack! Samantha Eisner:There is no indication of term limits, only a requirement for annual certification, so it's up to each Decisional Participant on how frequently they wish to assess who is serving as their representative Marika Konings:Susan, if you would like a dial-out, please let us know Susan Kawaguchi:sorry microphone challenged tryigng to fix it Marika Konings:Maxim, Sam has her hand up Susan Kawaguchi:Terri please dial out to me Samantha Eisner:And in terms of alternates, it is really up to the Decisional Participant if they wish to have a process for that, but there would have to be a notice available to the community of the alternate stepping into the role Marika Konings:she may be able to provide some clarification Terri Agnew:@susan, dialing Susan Kawaguchi:no it isn't working Susan Kawaguchi:I am so sorry Terri Agnew:Susan is on the telephone Marika Konings:Yes Maxim Alzoba:@Susan we hear you Osvaldo Novoa:We commented before that the representative should have experience in the GNSO Council, a former member, not an actual member. Osvaldo Novoa:I favor a former GNSO Council member Julf Helsingius:Former or current Marika Konings:obviously you would have a closer connection to the decisions and those that would need to be passed on with someone who is actually on the Council Maxim Alzoba:+1 Julf (Former of current) Osvaldo Novoa: I agree with Juff Frederic Guillemaut:former / current, yes Osvaldo Novoa:The representative has to be confirmed by the GNSO Council, so he or she needs the support of the Council. Marika Konings:what would qualify as former? How many years ago? Or if someone has been on the Council at any point of time? Poncelet Ileleji:@Marika I will say at least 2 years on Council Poncelet Ileleji:Prior must not neccesary be on Council now Mary Wong:There is also no separate travel support or funding for the EC Administration. Maxim Alzoba:and third option - rep of GNSO bodies (with support of those bodies) and with ultimate support of the GNSO Council Frederic Guillemaut:we need to have a choice, so 5 years might be better. Maxim Alzoba:I recommend no less than 1 year (6 months usually required to get grip) Osvaldo Novoa:I think that the Council has to be informed of everything that happens in the EC Administration, in order to instruct adecquately the GNSO representative, but there is no need for the representative to be up to date on what happens in the Council. The representative cannot take any decisions, just communicates the decisions of the Council. Mary Wong:Note also that just as the Council meets via teleconference, the EC Admin will probably do the same. It's not clear that the EC Admin will need to meet at every ICANN Public Meeting in any case. Marika Konings:travel support slots are allocated by SG/Cs so they would need to consider making one of their slots available Julf Helsingius:didn't we reserve 90 min for this call? Julf Helsingius:Ah, thanks! Maxim Alzoba:same time next week ? Maxim Alzoba:RySG call has started and I need to be there Julf Helsingius:next week same time works for me Maxim Alzoba:Could we do usuall time of the meeting poll? Maxim Alzoba:next week works for me - though it is my PTO :( Poncelet Ileleji:OWorks for me too Poncelet Ileleji:sorry for typo Maxim Alzoba:I think we need to be back to our questions next week Marika Konings:We'll go ahead and schedule the call for the same time next week Terri Agnew:will get invite sent out shorlty for call next week , same time Frederic Guillemaut:i will not be available next wednesday Osvaldo Novoa:Thanks all and bye Frederic Guillemaut:by all, Trang Nguyen:Thank you! Bye! Poncelet Ileleji:Bye all thanks great info

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Notes and Action Items - SSC Meeting - 24 May 2017
by Emily Barabas May 24, 2017

May 24, 2017

Dear SSC members, Please see below notes and action items for the meeting today, 24 May 2017 at 14:00 UTC. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript. Recordings, call transcripts, full chat transcripts, slides and other relevant meeting materials are available here: https://community.icann.org/x/AyDwAw. Slides from the presentation today by Sam Eisner and Trang Nguyen are also attached for reference. Kind regards, Emily ================================================ GNSO Standing Selection Committee meeting on Wednesday 24 May at 14.00 UTC Notes: - No SOI updates 2. Welcome – confirmation of leadership roles 3. Presentation on the Empowered Community Administration (EC Admin) and the role of the Decisional Participant representative to the EC Admin by Trang Nguyen and Samantha Eisner, followed by Q & A - Five decisional participants in the Empowered Community: ALAC, ASO, ccNSO, GAC, GNSO - In the Bylaws process, you have a collection of five groups and need someone who can send and receive notices and be responsible for making sure this work is done. The Empowered Community Administration was created for this purpose. There is a representative for each group to protect against having a single point of failure, and to make sure there are lines of communication between the EC and each decisional participant. - EC Administration receives and sends notifications; moderates conference calls and community forums, receives notices of decisions from Decisional Participants & tallies and submits to ICANN, mediation. - No independent power to act in this mediation phase, the rep will have to go back to the GNSO for guidance/direction. - EC Administration is not responsible for monitoring activities; it acts only when notified by either ICANN org or a Decisional Participant. It is not a decision-making body. - Reps can only do what they are told to do by Decisional Participants. - See slides for examples. Chat excerpt: Maxim Alzoba: Question: does EC have secritariate? who was supposed to send all notifications? Mary Wong: @Maxim, to further clarify - the EC Adminisration receives and sends notices, and they will have staff support to help monitor the timings and publication of these notices. For the EC as a whole, each Decisional Participant (e.g the GNSO) will rely on its existing staff to exercise its powers as a Decisional Participant in the EC. - Question: What is the format of the community forum? - It can take multiple forms. For example, if the GNSO raises a petition to the budget, the Decisional Participant can determine the format and even the timing of the related community forum. The representative follows this guidance. Community forum format will depend on the timing (timeframes are provided in the Bylaws). Chat excerpt: Mary Wong: @Maxim, staff will be following up with the EC Admin on actual running of the Community Forum in Joburg, but as Samantha is saying, each Decisional Participant (in this case the GNSO via, presumably, the Council) can provide input and guidance to its respective EC Admin representative. (regarding mediation representative): Marika Konings: It is likely that the GNSO Council would ask the SSC for assistance on such types of appointments Marika Konings: following which the GNSO Council would consider those recommendations and direct the representative accordingly Maxim Alzoba: Question : are rules of Mediation fully formed? Samantha Eisner: @Maxim, see section 4.7 of the ICANN Bylaws: https://www.icann.org/resources/pages/governance/bylaws-en/#article4[icann.… 4. Continue deliberations on questions identified, as well as identification of any other questions that may need to be addressed: a. GNSO Chair - The Bylaws provide that the GNSO Chair or another person may be designated. What criteria should be used to decide whether another person should be designated? Is the GNSO Chair the default designation or fallback choice if no other person can be designated? Chat excerpt: Julf Helsingius: Should we ask the bylaws drafting team what the intent is/was? Samantha Eisner: @Julf, as I mentioned during my remarks, the Chair was identified as a fallback so that there was sure to always be someone available from each of the Decisional Participants - The purpose of the EC Admin is to make sure that someone is responsible for sending and receiving notices. If the groups do not choose to appoint someone else, the Chair serves as a default for the role to ensure the role is filled. b. Qualifying Criteria - If another person should be designated, what are qualifying criteria? Process to review/evaluate qualified candidates? Who should be considered qualified? Should the call for volunteers be limited (for example to GNSO Councilors) or open call? Can a general process for appointments/nominations be followed? - Possible requirement for the representative - public speaking or moderation skills. - This position requires full knowledge of the Council and its work. There are different possible variations to fill the role and meet this criteria, for example, current leadership team, current Council member, former Council member, etc. -Suggestion - rep should have the support of Council members Chat excerpt: Osvaldo Novoa: We commented before that the representative should have experience in the GNSO Council, a former member, not an actual member. Osvaldo Novoa: I favor a former GNSO Council member Julf Helsingius: Former or current Marika Konings: obviously you would have a closer connection to the decisions and those that would need to be passed on with someone who is actually on the Council Maxim Alzoba: +1 Julf (Former of current) Osvaldo Novoa: I agree with Juff Frederic Guillemaut: former / current, yes Osvaldo Novoa: The representative has to be confirmed by the GNSO Council, so he or she needs the support of the Council. Marika Konings: what would qualify as former? How many years ago? Or if someone has been on the Council at any point of time? Poncelet Ileleji: @Marika I will say at least 2 years on Council Poncelet Ileleji: Prior must not neccesary be on Council now Maxim Alzoba: and third option - rep of GNSO bodies (with support of those bodies) and with ultimate support of the GNSO Council c. Alternate Rep - Is there a need to consider an alternate in case the representative is not available or make an interim appointment should the designated representative step down? Chat excerpt: Samantha Eisner: And in terms of alternates, it is really up to the Decisional Participant if they wish to have a process for that, but there would have to be a notice available to the community of the alternate stepping into the role - Nothing in the bylaws bars it, but it may not be recommended practice. We can work it out with the group if it is desired. d. Term and Renewal What should be the term for the representative? Annual certification is required by the Bylaws but that does not necessarily need to align with the term. Is there a term limit? What should be the renewal requirements? What is the timeline for the selection / approval process? Chat excerpt: Samantha Eisner: There is no indication of term limits, only a requirement for annual certification, so it's up to each Decisional Participant on how frequently they wish to assess who is serving as their representative -Question: How often can the GNSO replace rep? Is there a rule already in place? - In the bylaws, the only requirement is annual certification of the selection of the EC Admin rep. Certifications can happen more often, but they must happen at least annually. This does not mean they must appoint someone new each year. For example, the GNSO could choose to have a term of five years for the rep, therefore they would re-certify the same person each year for five years. - Format of the certification - a note that says the name of the representative. - Suggestion - Term of the representative is no longer than his/her term in GNSO Council. - Clarification - Does this mean the representative needs to be on the GNSO Council? - Only in the case that the rep needs to be on the Council does the above suggestion about term limits apply. Chat excerpt: Frederic Guillemaut: we need to have a choice, so 5 years might be better. Maxim Alzoba: I recommend no less than 1 year (6 months usually required to get grip) - Question - would travel support be provided for the rep to attend Council meetings? - It is currently not foreseen as role that will require travel support to attend meetings - rep can attend remotely if necessary. - Community forums may happen during ICANN meetings - but remote participation is possible. - No travel requirement or travel funding is anticipated for this role. Chat excerpt: Mary Wong: There is also no separate travel support or funding for the EC Administration. Osvaldo Novoa: I think that the Council has to be informed of everything that happens in the EC Administration, in order to instruct adecquately the GNSO representative, but there is no need for the representative to be up to date on what happens in the Council. The representative cannot take any decisions, just communicates the decisions of the Council. Mary Wong: Note also that just as the Council meets via teleconference, the EC Admin will probably do the same. It's not clear that the EC Admin will need to meet at every ICANN Public Meeting in any case. Marika Konings: travel support slots are allocated by SG/Cs so they would need to consider making one of their slots available - May be helpful to take a step back and look at requirements and criteria. 5. Confirm next steps & next meeting The GNSO Standing Selection Committee meeting will take place on Wednesday 31 May at 14.00 UTC

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