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Consensus call - Deadline Monday, 21 September at 23:59 UTC - GNSO Liaison to the GAC Selection Process
by Julie Hedlund Sept. 23, 2020

Sept. 23, 2020

Dear SSC members, As a follow-up to today’s call, the SSC has reached preliminary agreement to recommend Jeff Neuman as the GNSO Liaison to the GAC candidate. If you object to this recommendation, please respond on the mailing list no later than Monday, 21 September at 23:59 UTC. If no objections are received, the SSC will consider this a full consensus recommendation and submit it to the GNSO Council for consideration at its meeting on 21 October 2020. If full consensus is reached on this recommendation, there will be no need for further meetings. Kind regards, Julie From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, September 17, 2020 at 4:33 PM To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] Notes and Action Items - SSC meeting - 17 September 2020 Dear SSC members, Please find below notes and action items from today’s call on 17 September 2020 at 14:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2020-09-17+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: 17 September: Send the actions and notes from this meeting. 17 September: Send the Consensus Call on the list ending Monday, 21 September at 23:59 UTC. 21 September: Draft the motion for consideration by the Chair and Vice Chair. 22 September (pending approval by the Chair and Vice Chair): Post the motion to the GNSO Council list no later than the document and motion deadline of Sunday, 11 October, but ideally as soon as possible if full consensus is reached, for consideration at the Council meeting on 21 October during the Annual General Meeting (AGM) Notes: 1. SOI Updates: No updates provided. 2. Review of Survey Results Summary – GNSO Liaison to the GAC -- Overall results summary was positive. -- Weighted rankings were high. -- Comments were positive. 3. Discussion of candidate: -- Staff noted that all SSC members and the Ex-Officio member were in attendance at this meeting. -- SSC members agreed that because the evaluation results were so positive they should focus on whether there were any concerns. -- One SSC member asked if there were any concerns about the candidate being both in the role of GNSO Liaison to the GAC and Co-Chair of the SubPro PDP WG at the same time. SSC members expressed no concerns and several said they saw the dual role as positive. They noted that the candidate has been helpful in encouraging GAC input and participation on the SubPro PDP WG. -- Several SSC members discussed whether the candidate could balance his two roles and also be neutral, but they agreed strongly that he has shown as Co-Chair of the SubPro WG that he can be neutral. -- One SSC member noted that the candidate has demonstrated good support and recognition of minority positions and hearing them out, and taken time to incorporate them into the greater dialog. -- One SSC member noted that sometimes the role seems to function more in one direction or the other, i.e., sometimes GNSO => GAC and sometimes GAC => GNSO. But staff noted that the role was originally created as the GNSO Liaison to the GAC and that is still its primary function. -- SSC members also agreed that the candidate would understand that he is representing the GNSO on the GAC. -- Several SSC members emphasized that they thought the candidate was very well qualified. -- One member noted that the candidate took time as Co-Chair of the SubPro PDP WG to balance all of the different concerns over the last couple of years, particularly on the geonames TLDs. -- One SSC member asked whether there was any formal guidance that they would like the GNSO Council to give to the candidate. Another member responded that it would be helpful, if he had the time, for Julf to provide some informal guidance on issues that he had come across that he might foresee as being stumbling blocks or even positives. -- Julf agreed that there would need to be a proper handover, which is in line with the process for transitioning the liaison. -- Some SSC members wondered if the candidate could be informally notified of the results of the SSC’s evaluation. Staff noted that the SSC email distribution list is publicly archived and viewable, and the recording of the meeting also is posted to the publicly accessible wiki. Staff also noted that the GNSO Council email archives also are public, so the candidate could see the motion once it is delivered to the Council. 4. Next steps to complete selection process -- Staff reported on the following next steps to complete the selection process: 17 September: Send the actions and notes from this meeting; 17 September: Send the Consensus Call on the list ending Monday, 21 September at 23:59 UTC. 21 September: Draft the motion for consideration by the Chair and Vice Chair. 22 September (pending approval by the Chair and Vice Chair): Post the motion to the GNSO Council list no later than the document and motion deadline of Sunday, 11 October, but ideally as soon as possible if full consensus is reached, for consideration at the Council meeting on 21 October during the Annual General Meeting (AGM) -- Some SSC members noted that the GNSO Council is meeting next week on 24 September and asked whether the motion could be sent to the Council immediately following the end of the Consensus Call. -- Staff noted that the document and motion deadline for the 24 September meeting was on 14 September and there was no flexibility to submit a motion after the deadline. -- Some SSC members expressed concern at missing the deadline for Council consideration at the meeting on 24 September. -- Staff noted that the GNSO Liaison to the GAC serves through to the end of the AGM and the new liaison does not take up the position until after the AGM, so the SSC is not delayed in making its selection. On the contrary, it was always envisioned that the SSC would present its selection for the GNSO Council to consider at the AGM. It was not expected that there would be only one candidate who would also be strongly qualified such that the SSC could complete its selection process so efficiently. -- Staff did take the action to deliver the motion to the Council as early as possible following the end of the Consensus Call, assuming that full Consensus was achieved. 5. AOB: None

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Notes and Action Items - SSC meeting - 17 September 2020
by Julie Hedlund Sept. 17, 2020

Sept. 17, 2020

Dear SSC members, Please find below notes and action items from today’s call on 17 September 2020 at 14:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2020-09-17+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: 17 September: Send the actions and notes from this meeting. 17 September: Send the Consensus Call on the list ending Monday, 21 September at 23:59 UTC. 21 September: Draft the motion for consideration by the Chair and Vice Chair. 22 September (pending approval by the Chair and Vice Chair): Post the motion to the GNSO Council list no later than the document and motion deadline of Sunday, 11 October, but ideally as soon as possible if full consensus is reached, for consideration at the Council meeting on 21 October during the Annual General Meeting (AGM) Notes: 1. SOI Updates: No updates provided. 2. Review of Survey Results Summary – GNSO Liaison to the GAC -- Overall results summary was positive. -- Weighted rankings were high. -- Comments were positive. 3. Discussion of candidate: -- Staff noted that all SSC members and the Ex-Officio member were in attendance at this meeting. -- SSC members agreed that because the evaluation results were so positive they should focus on whether there were any concerns. -- One SSC member asked if there were any concerns about the candidate being both in the role of GNSO Liaison to the GAC and Co-Chair of the SubPro PDP WG at the same time. SSC members expressed no concerns and several said they saw the dual role as positive. They noted that the candidate has been helpful in encouraging GAC input and participation on the SubPro PDP WG. -- Several SSC members discussed whether the candidate could balance his two roles and also be neutral, but they agreed strongly that he has shown as Co-Chair of the SubPro WG that he can be neutral. -- One SSC member noted that the candidate has demonstrated good support and recognition of minority positions and hearing them out, and taken time to incorporate them into the greater dialog. -- One SSC member noted that sometimes the role seems to function more in one direction or the other, i.e., sometimes GNSO => GAC and sometimes GAC => GNSO. But staff noted that the role was originally created as the GNSO Liaison to the GAC and that is still its primary function. -- SSC members also agreed that the candidate would understand that he is representing the GNSO on the GAC. -- Several SSC members emphasized that they thought the candidate was very well qualified. -- One member noted that the candidate took time as Co-Chair of the SubPro PDP WG to balance all of the different concerns over the last couple of years, particularly on the geonames TLDs. -- One SSC member asked whether there was any formal guidance that they would like the GNSO Council to give to the candidate. Another member responded that it would be helpful, if he had the time, for Julf to provide some informal guidance on issues that he had come across that he might foresee as being stumbling blocks or even positives. -- Julf agreed that there would need to be a proper handover, which is in line with the process for transitioning the liaison. -- Some SSC members wondered if the candidate could be informally notified of the results of the SSC’s evaluation. Staff noted that the SSC email distribution list is publicly archived and viewable, and the recording of the meeting also is posted to the publicly accessible wiki. Staff also noted that the GNSO Council email archives also are public, so the candidate could see the motion once it is delivered to the Council. 4. Next steps to complete selection process -- Staff reported on the following next steps to complete the selection process: 17 September: Send the actions and notes from this meeting; 17 September: Send the Consensus Call on the list ending Monday, 21 September at 23:59 UTC. 21 September: Draft the motion for consideration by the Chair and Vice Chair. 22 September (pending approval by the Chair and Vice Chair): Post the motion to the GNSO Council list no later than the document and motion deadline of Sunday, 11 October, but ideally as soon as possible if full consensus is reached, for consideration at the Council meeting on 21 October during the Annual General Meeting (AGM) -- Some SSC members noted that the GNSO Council is meeting next week on 24 September and asked whether the motion could be sent to the Council immediately following the end of the Consensus Call. -- Staff noted that the document and motion deadline for the 24 September meeting was on 14 September and there was no flexibility to submit a motion after the deadline. -- Some SSC members expressed concern at missing the deadline for Council consideration at the meeting on 24 September. -- Staff noted that the GNSO Liaison to the GAC serves through to the end of the AGM and the new liaison does not take up the position until after the AGM, so the SSC is not delayed in making its selection. On the contrary, it was always envisioned that the SSC would present its selection for the GNSO Council to consider at the AGM. It was not expected that there would be only one candidate who would also be strongly qualified such that the SSC could complete its selection process so efficiently. -- Staff did take the action to deliver the motion to the Council as early as possible following the end of the Consensus Call, assuming that full Consensus was achieved. 5. AOB: None

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Post Call | Standing Selection Committee meeting | Thursday, 17 September 2020 at 14:00 UTC
by Andrea Glandon Sept. 17, 2020

Sept. 17, 2020

Dear all, All recordings for the GNSO Standing Selection Committee held on Thursday, 17 September 2020 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/Dwa-C> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript Thank you! Kind Regards, Andrea

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Proposed Agenda - GNSO Standing Selection Committee - 17 September at 14:00 UTC
by Julie Hedlund Sept. 16, 2020

Sept. 16, 2020

Dear SSC members, Please find below the proposed agenda for the SSC meeting scheduled for this Thursday, 17 September at 14:00 UTC. Before the meeting, please review the attached summary of the results from the poll on the evaluation of the candidate for the GNSO Liaison to the GAC. 1. Welcome/Agenda Review/SOI Updates 2. Review of Survey Results – GNSO Liaison to the GAC (summary attached) 3. Discussion of candidate (https://community.icann.org/display/GSSC/GAC+Liaison+-+2020) 4. Next steps to complete selection process 5. AOB If you need a dial out or would like to send an apology for this call, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Kind regards, Julie Julie Hedlund, Policy Director Internet Corporation for Assigned Names and Numbers (ICANN)

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SSC poll closing today - deadline 15 September 2020 - GNSO Liaison to the GAC selection process
by Julie Hedlund Sept. 15, 2020

Sept. 15, 2020

Dear all, The poll is closing today. If you have not already done so, please take the poll at the link below. With kind regards, Julie From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, September 11, 2020 at 11:57 AM To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] REMINDER: SSC poll open - deadline 15 September 2020 - GNSO Liaison to the GAC selection process Dear all, If you have not already done so, please take the poll at the link below. With kind regards, Julie From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, September 8, 2020 at 11:13 AM To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] SSC poll open - deadline 15 September 2020 - GNSO Liaison to the GAC selection process Dear all, The poll is now open: https://www.surveymonkey.com/r/YGLRHDK [surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/r/YGLRHDK__;!!PtGJa…>. Please review candidate materials (available at https://community.icann.org/display/GSSC/GAC+Liaison+-+2020) and complete the poll no later than 15 September 2020. Note: You will see that there is only one candidate – Jeff Neuman. This is because we only received an Expression of Interest (EOI) from Jeff. No other EOIs were received. You should have received an invitation to an SSC meeting to review the poll results on Thursday, 17 September at 1400 UTC. Kind regards, Julie Julie Hedlund, Policy Director

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SSC poll open - deadline 15 September 2020 - GNSO Liaison to the GAC selection process
by Julie Hedlund Sept. 14, 2020

Sept. 14, 2020

Dear all, The poll is now open: https://www.surveymonkey.com/r/YGLRHDK. Please review candidate materials (available at https://community.icann.org/display/GSSC/GAC+Liaison+-+2020) and complete the poll no later than 15 September 2020. Note: You will see that there is only one candidate – Jeff Neuman. This is because we only received an Expression of Interest (EOI) from Jeff. No other EOIs were received. You should have received an invitation to an SSC meeting to review the poll results on Thursday, 17 September at 1400 UTC. Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER: SSC poll open - deadline 15 September 2020 - GNSO Liaison to the GAC selection process
by Julie Hedlund Sept. 11, 2020

Sept. 11, 2020

Dear all, If you have not already done so, please take the poll at the link below. With kind regards, Julie From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, September 8, 2020 at 11:13 AM To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] SSC poll open - deadline 15 September 2020 - GNSO Liaison to the GAC selection process Dear all, The poll is now open: https://www.surveymonkey.com/r/YGLRHDK [surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/r/YGLRHDK__;!!PtGJa…>. Please review candidate materials (available at https://community.icann.org/display/GSSC/GAC+Liaison+-+2020) and complete the poll no later than 15 September 2020. Note: You will see that there is only one candidate – Jeff Neuman. This is because we only received an Expression of Interest (EOI) from Jeff. No other EOIs were received. You should have received an invitation to an SSC meeting to review the poll results on Thursday, 17 September at 1400 UTC. Kind regards, Julie Julie Hedlund, Policy Director

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Please complete Doodle - SSC meeting
by Emily Barabas Sept. 2, 2020

Sept. 2, 2020

Dear all, Please take a moment to fill out this Doodle to help us schedule the next SSC meeting: https://doodle.com/poll/ygq8fredswrug4h6. As you can see in the Doodle, we are targeting 15-17 September for the next meeting. The following is a proposed, revised timeline for next steps based on the fact that the deadline for applications has been extended to 7 September: * 7 September: Deadline for applications. * 8 September: Poll opens – individual SSC members review applications and complete poll * 14 September (or a little later, if the meeting takes place later that week): Poll closes * 15, 16 or 17 September: SSC meeting to discuss poll results and member perspectives on candidates * Additional meetings may be scheduled, as needed * 8 October: Target date to reach consensus on recommendation Thanks in advance for completing the Doodle. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Proposed Agenda - GNSO Standing Selection Committee - 20 August at 14:00 UTC
by Emily Barabas Sept. 1, 2020

Sept. 1, 2020

Dear SSC members, Please find below the proposed agenda for the SSC meeting scheduled for this Thursday, 20 August at 14:00 UTC. Before the meeting, please review the materials about the upcoming SSC assignment that are posted on the wiki: https://community.icann.org/display/GSSC/GAC+Liaison+-+2020. 1. Welcome/agenda review/SOI updates 2. SSC practices regarding recordings, meeting notes, and other selection process materials 3. Review of assignment – GNSO Liaison to the GAC (https://community.icann.org/display/GSSC/GAC+Liaison+-+2020) 4. Selection process 5. AOB If you need a dial out or would like to send an apology for this call, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Recusal - Sophie Hey
by Johan Helsingius Aug. 27, 2020

Aug. 27, 2020

Dear SSC members, Sophie has informed me that due to a possible conflict of interest, she will recuse herself from the GAC liason assignment, and asked the IPC to appoint an alternate. Julf

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