March 2017 - Ssr2-review - lists.icann.org

Draft Deck for the SSR2 Public Consultation
by Karen Mulberry March 11, 2017

March 11, 2017

Dear Review Team Members, Attached is a draft deck for tomorrows SSR2 Public Consultation. Please let me know if anyone has an interest in facilitating the session or if you have an interest in presenting a section of the presentation. Thank you, Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745

3 2

SSR2 Leadership Call for Expressions of Interest, Background, Requirements and Proposed Roles
by Karen Mulberry March 8, 2017

March 8, 2017

This is to open the Call for Expressions of Interest in a SSR2 Review Team Leadership position. Note that the process will be discussed during the face-to-face meeting in Copenhagen with an initial agreement from the 2 March call to keep the expressions of interest open until the week after ICANN58 after which a call will be held by the Review team members to finalize their leadership. On the 2 March SSR2 Overview Discussion call there was a brief exchange on the leadership for the SSR2. The presentation for this call has been posted for the 2 March meeting<https://community.icann.org/display/SSR/SSR2+Meeting+%231+-+02+March?previe…> on the SSR2 wiki page under Plenary meetings. This initial discussion covered the leadership structure preferences for SSR2 consideration, which included support from several of the SSR2 Review Team members who were on the call for a Co-Chair model over a single Chair or Chair and Vice-Chair arrangement as that would allow for shared responsibilities. There was also an action item assigned to Staff to provide some background on what other groups have chosen for their leadership model Background - Reference leadership models: * ATRT1 - Three of the four ATRT1 Working Groups had a Chair and a Vice-Chair while 1 had 2 Co-Chairs (very small teams usually 4) * ATRT2 had a Chair and 3 Vice-Chairs – 11 members, 2 independent experts and 3 ex-officio. * CCT – Competition & Consumer Trust has sub-teams with a Chair for each and a Chair for the review team * SSR1 had 3 sub-teams each with a Chair * CCWG-Acct WS1 and WS2 has three Co-Chairs * GNSO PDP Groups use several models of leadership from single Chair to Co-Chairs Leadership Considerations: · Review Teams will select their own leadership keeping in mind that the Chair / Vice-Chairs must have the expertise to effectively lead the group so that it functions properly, the ability to communicate, subject matter expertise, time management skills and budget/financial management capabilities. · The designated Review Team leadership (Chair/Vice-Chair’s) will have responsibilities for managing the work of the review team and will also be responsible for determining consensus (per Bylaws Section 4.6 (a) (iii). · Proposed Roles of Chair and Vice-Chair · Remain neutral when serving as Chair/Vice Chair · Identify when speaking as an advocate · Maintain standards and focus on the aims of the Review Team as established in its Terms of Reference · Drive toward delivery of key milestones according to the Work Plan o Ensure effective communication between members and with broader community, board and staff o Set the agenda and run the meetings o Ensure that all meeting attendees get accurate, timely and clear information o Determine, identify and document the level of consensus within the team o Provide clarity on team decisions o Ensure decisions are acted upon o Build and develop teamwork o Manage the team’s budget and financial reporting to maintain accountability and transparency Items to be considered by the SSR2 RT · What process should be undertaken to select the Review Teams leadership? o At the first meeting, there was discussion of nominations followed by self-nominations followed by a vote. · Should there be a single Chair or Co-Chairs elected? o No discussion at first meeting. · How should expressions of interest for the role be noted? o No discussion at first meeting. · Can this take place on the team email list? o No discussion at first meeting. · How long should the process take to select the SSR2 leadership? o At the first meeting, there was discussion of how long to hold open the expression of interest in SSR2 leadership positions and to hold a call one week after the ICANN 59 meeting which would be after the first face to face meeting for the group to determine RT leadership. · Can there be a Chair/Co-Chair in place for the 12 March Public Consultation to run the meeting? o At the first meeting this was discussed and the consensus seemed that leadership will not be in place by the 12th so that RT members can volunteer to facilitate the session. Please circulate your interest in a leadership role to the review team members at ssr2-review(a)icann.org<mailto:ssr2-review@icann.org>. Sincerely, Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745

3 3

SSR2 Role of Observers
by Karen Mulberry March 7, 2017

March 7, 2017

SSR2 Role of Observers During the 2 March overview call an Action Item was assigned to Staff to prepare and circulate examples of how other Review Teams have defined the role of Observers in their work so that SSR2 could determine the role of its Observers. Note that per Bylaws Section 4.6. (a) (i) Review teams will include both a limited number of members and an open number of observers. Background Applicants for the SSR2 Review Team who were not selected have been asked if they would like to follow the work of the Review Team as an Observer. Those who indicated they wanted to follow the work of the review team were subscribed to a separate email list other than the SSR2 review team members list. There is an SSR2 Observers wiki page that can be found at https://community.icann.org/display/SSR/Observers. This wiki page contains further details, including a community email address where feedback can be sent to the Review Team: input-to-ssr2rt(a)icann.org<mailto:input-to-ssr2rt@icann.org>. Examples from other Review Teams Note that these Review Teams were formed prior to the existing bylaw adoption. ATRT2 During the ATRT2 Review, observers were allowed to join the Review Team’s assigned Adobe Connect room during the scheduled plenary calls. This provided an opportunity for community members to have discussions with the Review Team. While this seemed like a reasonable method for interaction in “real time”, it created some distraction during calls. Community members would speak up or type notes in the chat during the call which sometimes derailed the conversation and caused the Review Team to lose focus on the scheduled agenda. CCT Observers of the Competition Consumer Trust and Consumer Choice (CCT) Review Team have several ways of following the Review Team’s work. They can share their input with the Review Team via a public email list (input-to-cctrt(a)icann.org<mailto:input-to-cctrt@icann.org>), all emails sent to this address are archived and can be read by the community. Observers can also listen to the plenary, and sub-team meetings via a dedicated Adobe Connect room, this means that they can see the documents projected, and listen to the discussion, but they don’t see the list of review team members attending, nor their discussions in the chat. They are not allowed to raise questions at this stage. Observers have access to a public Adobe Connect room to listen to the call and view the slide presentation. A mailing list (input-to-cctrt(a)icann.org<mailto:input-to-cctrt@icann.org>) was set up to allow the community to send messages to the Review Team regarding their work. Note that six messages have been sent to the CCT mailing list between March and August 2016. Schedule of plenary calls and information on how Observers can connect is published on the CCTRT main wiki page. Observers are always welcome to attend CCT face-to-face meetings, in which the Chair will make sure that the CCTRT agenda allows them time to ask questions if need be. Items for SSR2 Observer Consideration How does the SSSR2 Review Team want to obtain input and feedback from its Observers. Should they be given time on the RT agenda to speak How do you want to consider their written input Should there be RT sessions closed to Observers This will be further discussed during the SSR2 face-to-face meeting in Copenhagen. Should you have any proposals for the role of SSR2 Observers prior to the meeting, please send them to the review team email list ssr2-review(a)icann.org<mailto:ssr2-review@icann.org> for consideration. Thank you, Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745

1 0

Action items, recordings and slides for SSR2 Meeting # 1 | 02 MAR 17
by Yvette Guigneaux March 6, 2017

March 6, 2017

Hello all, The action items, recordings and slides presented for Meeting #1 of the SSR2 - 02 MAR 2017 will be available here: https://community.icann.org/x/h6nRAw Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org>

2 1

Fwd: Action items, recordings and slides for SSR2 Meeting # 1 | 02 MAR 17
by Emily Taylor March 6, 2017

March 6, 2017

FYI ---------- Forwarded message ---------- From: Emily Taylor <emily.taylor(a)oxil.co.uk> Date: Mon, Mar 6, 2017 at 10:35 AM Subject: Re: Action items, recordings and slides for SSR2 Meeting # 1 | 02 MAR 17 To: MSSI Secretariat <mssi-secretariat(a)icann.org> Cc: "jaberamatogoro(a)gmail.com" <jaberamatogoro(a)gmail.com>, " aalain(a)trstech.net" <aalain(a)trstech.net>, "krsic(a)denic.de" <krsic(a)denic.de>, "chandley(a)arin.net" <chandley(a)arin.net>, "denisemichel(a)fb.com" < denisemichel(a)fb.com>, "dmb(a)donblumenthal.com" <dmb(a)donblumenthal.com>, " emily.taylor(a)netistrar.com" <emily.taylor(a)netistrar.com>, " eosterweil(a)verisign.com" <eosterweil(a)verisign.com>, "gih(a)apnic.net" < gih(a)apnic.net>, "james(a)cyberinvasion.net" <james(a)cyberinvasion.net>, " kabarrett(a)oas.org" <kabarrett(a)oas.org>, "mahasbini(a)mahasbini.org" < mahasbini(a)mahasbini.org>, "ameen(a)cert-in.org.in" <ameen(a)cert-in.org.in>, " ramkrishna(a)isoc.org.np" <ramkrishna(a)isoc.org.np>, "zarko.kecic(a)rnids.rs" < zarko.kecic(a)rnids.rs>, "Kaveh.ranjbar(a)board.icann.org" < Kaveh.ranjbar(a)board.icann.org>, Karen Mulberry <karen.mulberry(a)icann.org>, " turcotte.bernard(a)gmail.com" <turcotte.bernard(a)gmail.com> Hi Yvette Thank you for circulating these notes, and thanks to staff for the very helpful slide deck and food for thought on the call the other day. Having reviewed the slides again, I have a couple of brief responses on the agenda for the first plenary: - It's great to see on the proposed agenda an update on implementation of SSR1 recommendations. This will be a very useful grounding for us, and will no doubt surface issues that are relevant to our work. - The proposals for briefings for that first plenary look excellent. You asked for ideas on a potential fourth briefing, and I wondered whether we could have something a bit more outward and forward looking - for example an overview on naming and numbering for IoT, what is standing in the way of greater standardisation, interoperability and what, if any, role ICANN has to play in IoT naming and numbering. Looking forward to meeting everyone next week. Best wishes Emily On Fri, Mar 3, 2017 at 9:07 PM, MSSI Secretariat <mssi-secretariat(a)icann.org > wrote: > Hello all, > > > > The action items, recordings and slides presented for *Meeting #1* of the > *SSR2** - 02 MAR 2017* will be available here: > https://community.icann.org/x/h6nRAw > > > > Thank you. > > > > Kind Regards, > > *Yvette Guigneaux* > > Multi-Stakeholder & Strategic Initiative Asst. > > *ICANN – Internet Corporation for Assigned Names and Numbers* > > > > Email: yvette.guigneaux(a)icann.org > > Cell: +1-310-460-8432 <(310)%20460-8432> > > Skype: yvette.guigneaux.icann > > *www.icann.org <http://www.icann.org>* > > > > > > > > > > > > > > > > > > > > > > > -- Emily Taylor CEO, Oxford Information Labs *Associate Fellow, Chatham House; Editor, Journal of Cyber Policy* *PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017* Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk | D: 01865 582811 | M: +44 7540 049322 <http://explore.tandfonline.com/cfp/pgas/journal-of-cyber-policy-cfp> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 . -- Emily Taylor CEO, Oxford Information Labs *Associate Fellow, Chatham House; Editor, Journal of Cyber Policy* *PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017* Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk | D: 01865 582811 | M: +44 7540 049322 <http://explore.tandfonline.com/cfp/pgas/journal-of-cyber-policy-cfp> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 .

1 0

Fwd: Action items, recordings and slides for SSR2 Meeting # 1 | 02 MAR 17
by Bernard Turcotte March 6, 2017

March 6, 2017

All, Just a friendly reminder to use the email list (SSR2-review(a)icann.org) for correspondence to this group to ensure emails reach everyone and that these are archived. Thanks Bernard Turcotte ICANN Staff Support to SSR2 ---------- Forwarded message ---------- From: Emily Taylor <emily.taylor(a)oxil.co.uk> Date: Mon, Mar 6, 2017 at 5:35 AM Subject: Re: Action items, recordings and slides for SSR2 Meeting # 1 | 02 MAR 17 To: MSSI Secretariat <mssi-secretariat(a)icann.org> Cc: "jaberamatogoro(a)gmail.com" <jaberamatogoro(a)gmail.com>, " aalain(a)trstech.net" <aalain(a)trstech.net>, "krsic(a)denic.de" <krsic(a)denic.de>, "chandley(a)arin.net" <chandley(a)arin.net>, "denisemichel(a)fb.com" < denisemichel(a)fb.com>, "dmb(a)donblumenthal.com" <dmb(a)donblumenthal.com>, " emily.taylor(a)netistrar.com" <emily.taylor(a)netistrar.com>, " eosterweil(a)verisign.com" <eosterweil(a)verisign.com>, "gih(a)apnic.net" < gih(a)apnic.net>, "james(a)cyberinvasion.net" <james(a)cyberinvasion.net>, " kabarrett(a)oas.org" <kabarrett(a)oas.org>, "mahasbini(a)mahasbini.org" < mahasbini(a)mahasbini.org>, "ameen(a)cert-in.org.in" <ameen(a)cert-in.org.in>, " ramkrishna(a)isoc.org.np" <ramkrishna(a)isoc.org.np>, "zarko.kecic(a)rnids.rs" < zarko.kecic(a)rnids.rs>, "Kaveh.ranjbar(a)board.icann.org" < Kaveh.ranjbar(a)board.icann.org>, Karen Mulberry <karen.mulberry(a)icann.org>, " turcotte.bernard(a)gmail.com" <turcotte.bernard(a)gmail.com> Hi Yvette Thank you for circulating these notes, and thanks to staff for the very helpful slide deck and food for thought on the call the other day. Having reviewed the slides again, I have a couple of brief responses on the agenda for the first plenary: - It's great to see on the proposed agenda an update on implementation of SSR1 recommendations. This will be a very useful grounding for us, and will no doubt surface issues that are relevant to our work. - The proposals for briefings for that first plenary look excellent. You asked for ideas on a potential fourth briefing, and I wondered whether we could have something a bit more outward and forward looking - for example an overview on naming and numbering for IoT, what is standing in the way of greater standardisation, interoperability and what, if any, role ICANN has to play in IoT naming and numbering. Looking forward to meeting everyone next week. Best wishes Emily On Fri, Mar 3, 2017 at 9:07 PM, MSSI Secretariat <mssi-secretariat(a)icann.org > wrote: > Hello all, > > > > The action items, recordings and slides presented for *Meeting #1* of the > *SSR2** - 02 MAR 2017* will be available here: > https://community.icann.org/x/h6nRAw > > > > Thank you. > > > > Kind Regards, > > *Yvette Guigneaux* > > Multi-Stakeholder & Strategic Initiative Asst. > > *ICANN – Internet Corporation for Assigned Names and Numbers* > > > > Email: yvette.guigneaux(a)icann.org > > Cell: +1-310-460-8432 <(310)%20460-8432> > > Skype: yvette.guigneaux.icann > > *www.icann.org <http://www.icann.org>* > > > > > > > > > > > > > > > > > > > > > > > -- Emily Taylor CEO, Oxford Information Labs *Associate Fellow, Chatham House; Editor, Journal of Cyber Policy* *PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017* Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk | D: 01865 582811 | M: +44 7540 049322 <http://explore.tandfonline.com/cfp/pgas/journal-of-cyber-policy-cfp> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 .

1 0

Re: [Ssr2-review] [Ext] Re: SSR2 Welcome Review Team!
by Karen Mulberry March 1, 2017

March 1, 2017

Denise, Thank you for the questions and suggestions. Here is some information regarding the items you noted. - Copenhagen o I suggest that you add background information to the March 12 public consultation session page so people have more context. For example, I think links to the following would be helpful: the bylaws test on review purpose, and basic review “timeline”; the SSR RT1 report and implementation status; Review Team members. The full schedule has been posted with a description of the SSR2 Public Consultation session at: https://schedule.icann.org/event/9nny/security-stability-and-resiliency-rev… This is envisioned as an opportunity to for the Review Team members to hear from the community in a bottom-up, multistakeholder process on the issues and topics they feel the review team should focus on and incorporate into their work plan. The other administrative items you mentioned (bylaws, proposed timeline and SSR1 implementation) will be covered in the first review team meeting in Copenhagen. · Has there been any direct notification to SOs/ACs regarding the March 12 session? Yes, the SO/AC Leadership have been informed of the SSR2 sessions planned for ICANN58: March 12 | 13:45 – 15:00 | Hall A3 SSR2 Public Consultation with the second Security, Stability and Resiliency of the DNS (SSR2) March 15 | 08:30 – 16:30 | MR3 SSR2 Review Team first plenary meeting of the newly selected members of the second Security, Stability and Resiliency of the DNS (SSR2) review team. - Wiki o Since we’re so pressed for time before our first public consultation and Team meeting, it would be helpful if you added a lot more links to the “background” section of our wiki – links that you think would be useful in helping Team members get up-to-speed (e.g. ICANN’s SSR-related programs and projects you think we should be aware of). Work is currently underway to upload additional background information to the wiki page that might be of interest to the Review Team members. This is slated to be completed by the end of this week. - Conference Call o Since we only have 1 hour for the call (correct?), could you email us, in advance of the call, information relevant to the agenda items? And are there agenda items that can be addressed by email instead, to save us call time? The call is planned for 90 mins and will cover the items noted in the welcome note I sent on Friday, I understand that 90 mins may not be sufficient time to go into depth with all the topics but I wanted to start the discussion so that it can be expanded upon during the SSR2 Plenary session on 15 March. Proposed agenda for the call: 1 – Welcome and introduction of Members 2 –Administrative Information - (email lists, Observers, wiki page) 3 – Agree on structure of the Leadership of Review Team - e.g. Chair/ Vice-Chair/Co-Chairs 4- Mapping out the SSR2 activities for Face-to-Face meeting (15 March) * Agenda for the SSR2 Public Consultation * Terms of Reference * Briefing Topics * Work plan * Calendar 5 – Methodology – pre-discuss desired approach (criteria, indicators of performance) 6 – Modus operandi – discussing tools and other requirements for the work of the team 7 – A.O.B o I would suggest adding “and Staff” to the “introductions” agenda item but to save time, perhaps you could email us info on what the 8 staff members will be doing to support the Team? (it’s not clear to me from the acronyms attached to the names below) The list of staff members noted in the message who will be supporting the work of SSR2 will play many roles, they will be attending the face-to-face meeting and I will outline their main roles for discussion on the call so the review team members will have a better understanding of who will be supporting them and in what capacity throughout SSR2 review. o I would also add “budget and consultants” to the agenda, but instead, to save time, could you email us information on this too? The Budget responsibilities of the review team will be covered during the first part of the plenary session on the 15th. There is a template called a Fact Sheet that the review team will need to populate so that progress and expenses can be tracked for accountability and made transparent to the broader community. This will be better accomplished during the in-person session. If you are interested in seeing what the template looks like you can see what the CCT Review Team posts in its Fact Sheet at https://community.icann.org/display/CCT/Fact+Sheet For consultants, there was an “ask” that came out of discussions with the SO/AC Chairs when they selected the SSR2 review team members, in that they requested that the review team consider expanding its membership to include more diversity and expertise. It is planned that this discussion will start in Copenhagen at the 15 March meeting and may take several sessions to determine a path forward. Part of this discussion will also cover the need for research and outside consultants to support the work-plan and scope approved and adopted by the Review Team. I hope that this information provides some clarity and more detail as to what is being planned to kick off the SSR2 Review Team. Sincerely, Karen Mulberry Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN From: Denise Michel <denisemichel(a)fb.com> Date: Monday, February 27, 2017 at 10:26 AM To: Karen Mulberry <karen.mulberry(a)icann.org>, "ssr2-review(a)icann.org" <ssr2-review(a)icann.org>, Jennifer Bryce <jennifer.bryce(a)icann.org>, Bernard Turcotte <turcotte.bernard(a)gmail.com> Subject: [Ext] Re: [Ssr2-review] SSR2 Welcome Review Team! Hello, All. I’m looking forward to working you! And thanks for your email, Karen. I have some initial suggestions and questions for Staff: - Copenhagen o I suggest that you add background information to the March 12 public consultation session page so people have more context. For example, I think links to the following would be helpful: the bylaws test on review purpose, and basic review “timeline”; the SSR RT1 report and implementation status; Review Team members. o Has there been any direct notification to SOs/ACs regarding the March 12 session? - Wiki o Since we’re so pressed for time before our first public consultation and Team meeting, it would be helpful if you added a lot more links to the “background” section of our wiki – links that you think would be useful in helping Team members get up-to-speed (e.g. ICANN’s SSR-related programs and projects you think we should be aware of). - Conference Call o Since we only have 1 hour for the call (correct?), could you email us, in advance of the call, information relevant to the agenda items? And are there agenda items that can be addressed by email instead, to save us call time? o I would suggest adding “and Staff” to the “introductions” agenda item but to save time, perhaps you could email us info on what the 8 staff members will be doing to support the Team? (it’s not clear to me from the acronyms attached to the names below) o I would also add “budget and consultants” to the agenda, but instead, to save time, could you email us information on this too? I welcome my colleagues’ and Staff’s thoughts and additions to my stream of consciousness ;) Best, Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel(a)fb.com<mailto:denisemichel@fb.com> From: <ssr2-review-bounces(a)icann.org> on behalf of Karen Mulberry <karen.mulberry(a)icann.org> Date: Friday, February 24, 2017 at 3:40 PM To: "ssr2-review(a)icann.org" <ssr2-review(a)icann.org> Cc: Jennifer Bryce <jennifer.bryce(a)icann.org>, Bernard Turcotte <turcotte.bernard(a)gmail.com> Subject: [Ssr2-review] SSR2 Welcome Review Team! Dear SSR2 Review Team Members, We wish to extend our warmest congratulations to you and to welcome you to the Second Security, Stability and Resiliency (SSR-2) Review Team. I wanted to take this opportunity to introduce you to the ICANN Staff who will be supporting this Review Team: ICANN Organization supporting the SSR2 Review Team * Margie Milam, Vice-President, Multistakeholder Strategy and Strategic Initiatives (MSSI), margie.milam(a)icann.org<mailto:margie.milam@icann.org> * Karen Mulberry, Director, MSSI, karen.mulberrgy(a)icann.org<mailto:karen.mulberrgy@icann.org> * Steve Conte, Office of the CTO Programs Director (OCTO), steve.conte(a)icann.org<mailto:steve.conte@icann.org> * Jennifer Bryce, MSSI, jennifer.bryce(a)icann.org<mailto:jennifer.bryce@icann.org> * Bernard Turcotte, MSSI, turcotte.bernard(a)gmail.com<mailto:turcotte.bernard@gmail.com> * Charla Shambley, MSSI Program Manager, charla.shambley(a)icann.org<mailto:charla.shambley@icann.org> * Yvette Guigneaux, MSSI, yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> * Pamela Smith, MSSI Coordinator, pamela.smith(a)icann.org<mailto:pamela.smith@icann.org> A dedicated wiki is available here<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>, and a public email list for the SSR2 RT members to communicate has been set up as ssr2-review(a)icann.org<mailto:ssr2-review@icann.org>. Please note that this is a public mailing list and emails will be archived here<https://urldefense.proofpoint.com/v2/url?u=http-3A__mm.icann.org_pipermail_…>. ICANN58 Copenhagen scheduled SSR2 sessions There is a SSR2 Public Consultation session on 12 March 2017 at 13:45 to 15:00. This is the scheduled consultation for Review Team members to hear from the community on the issues and topics you may wish to consider incorporating into your work. This will also be an opportunity for you to propose issues and topics for community discussion. As we approach Copenhagen, the Review Team will need to develop the agenda/format for this consultation. We suggest that you use the email list ssr2-review(a)icann.org<mailto:ssr2-review@icann.org> to start this dialogue so you can prepare for the session. The first Review Team meeting will be held in Copenhagen on 15 March 2017 in room MR5. We will start at promptly at 8:30, with coffee at 8:00 and conclude at 16:30. I have arranged a Review Team dinner on the evening of 14 March 2017 at the Basalt Restaurant at the AC Hotel Bella Sky, which is next to the conference center. This will be a wonderful time to meet all the review team members in person. Please let me know if you are unable to attend. Travel Funding to attend SSR2 Review Team meetings ICANN will cover economy airfare, hotel and meals to attend SSR2 Face-to-Face meetings in accordance with the ICANN Travel Policy <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…> and ICANN Constituency Travel will assist you in your travel arrangements. Please let us know if you have not already received a Welcome Email asking for more information. If you are a newly funded ICANN traveler, please go to https://travelrequestform.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__travelrequestform.ican…> and complete the required information. Some of you may need specific travel support visa letters. These can be requested here: https://invitationletters.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__invitationletters.ican…>. Under “Will you participate in the meeting as an ICANN Staff, Board, or Funded Constituent Traveler?” You will need to select “Other” and type in SSR2 Review Team. For more information about Copenhagen you can visit our Travel Summary page: https://community.icann.org/display/trvlconstit/58+-+Copenhagen<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…> Conference Call One of our first steps is to schedule a kick-off conference call to discuss formation details such as expressions of interest in becoming a Chair or Co-Chair for the group, estimated timeline and what to expect at the face-to-face meeting in Copenhagen. Kindly complete the Doodle Poll http://doodle.com/poll/3zqyiffys9ezmz4a<https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_3zqyiff…> by 27 February for the SSR2 first call to help us select the most convenient date and time for your first conference call. The anticipated call duration is 90 minutes; poll options should automatically convert to your time zone. Thank you in advance for your prompt action on this. Below is a proposed draft agenda for the call. Proposed Agenda 1 – Welcome and introduction of Members 2 –Administrative Information - (email lists, Observers, wiki page) 3 – Agree on structure of the Leadership of Review Team - e.g. Chair/ Vice-Chair/Co-Chairs 4- Mapping out the SSR2 activities for Face-to-Face meeting * Agenda for the SSR2 Public Consultation * Terms of Reference * Briefing Topics * Work plan * Calendar 5 – Methodology – pre-discuss desired approach (criteria, indicators of performance) 6 – Modus operandi – discussing tools and other requirements for the work of the team 7 – A.O.B Please let us know if there are other topics to cover on the first call or for the face-to-face meeting. We look forward to hearing from you and thank you in advance for your feedback. All the best, Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745

2 1