July 2018 - Ssr2-review - lists.icann.org

Planning for face-to-face meetings
by Jennifer Bryce Aug. 1, 2018

Aug. 1, 2018

Dear SSR2 Review Team, Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings. Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August). Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place. Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: * Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. * ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. * During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. * Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible). Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting. We would be happy to answer any questions on the content of this email or the attached slides. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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FW: SSR2 action items
by Phil Khoury July 30, 2018

July 30, 2018

Hi all – it appears that this note from me did not go on Friday – my apologies, staff had passed to me on Thursday. By way of update – I have one of the brief narrative slides that I have asked team members for and another promised – will relay as soon as all received. Best regards Phil From: Phil Khoury <phil(a)crkhoury.com> Date: Friday, 27 July 2018 at 4:46 pm To: Ssr2-review <ssr2-review-bounces(a)icann.org> Subject: SSR2 action items Hello all, MSSI staff have passed me this information re: the action item for ICANN org to pull together a package of the available information on the SSR1 implementation review task - for posting on the ICANN wiki. Staff have created a new ‘Briefing Materials’ page for the wiki, which you can find here: https://community.icann.org/x/zgRpBQ [community.icann.org] The page includes materials from all briefings delivered to the review team and all subgroups to date, including briefing materials, questions and answers - SSR1 Implementation materials among them. Any questions should go to Jennifer Bryce. I understand that answers to a number of the questions posed by the Review Team are outstanding. Prior to the review pause, staff were reviewing the list of SSR1 Implementation related questions, referencing answers to questions already asked during the course of the review, or obtaining answers from the appropriate subject-matter expert in the case of new questions. Also prior to the pause, the SSR2 review team had begun the process of seeking an independent expert to perform a gap analysis of the first SSR Review recommendations. Both of these activities were put on hold as part of the pause, given the various doubts being cast on scope and whether the right questions were being asked and whether an expert was the right way to go, etc etc. It is not immediately urgent, but would be very useful for team members new and old, to review this material or just refresh as needed prior to the Face-to-face. I will be reaching out to a few team members to request the brief narrative overview that we discussed at last team meeting in the next few hours. That should assist with navigating and making sense of the material on the wiki. Cheers Phil Phil KhouryFacilitator – ICANN SSR2 phil(a)crkhoury.comtel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp)skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email.

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SSR2 Budget Information
by Jennifer Bryce July 27, 2018

July 27, 2018

Dear SSR2 Review Team, Please find below information regarding the Review Team budget. The total budget envelope presented to the Review Team at the start of the review was: * Travel = $344,419 * Professional services = $350,000 * Total = $694,419 Through May 2018, total Review Team expenditures were: * Travel = $156,156 * Professional services = $46,750 * Total = $202,906 Total remaining budget = $491,513 (Please note that there are expenses currently being charged to the review for the upcoming face-to-face meeting in Washington, D.C. These expenses are not included in the expenditure calculations provided here. Staff is working with Denise and Eric to manage costs of the DC meeting). The Review Team can use the total remaining budget amount as it chooses to complete the work of the review. The budget envelope is available for review work, regardless of timeframe or fiscal year. The fiscal year budget breakdown is an internal process and will have no bearing on the spending of the budget allocated to the review. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Facilitator contract deliverables
by Jennifer Bryce July 26, 2018

July 26, 2018

Dear all, I am sending the below message to the review team on behalf of Phil Khoury. ---- An Action Item from July 19th Team meeting was to share the key deliverables of my contract with ICANN as the facilitator for the Review team. The following is verbatim extract from the Contract: * Conduct remote one-to-one interviews with all Review Team members and other key stakeholders by July 6, 2018; draft 3 - 4 page summary of issues raised, consequences for (team) sessions and future working, and circulate to Review Team. * Draft objectives, session plan and success indicators – test with key advisers. * Develop agenda for a 3-day face-to-face meeting in Brussels at a date to be determined * Attend meeting in Brussels and facilitate work of the Review Team in selecting leadership, developing a workplan and scope of work. * Develop detailed facilitation session plan. * Draft summary of proceeding. * Report back to ICANN staff, SO/AC Chairs, and / or the ICANN Board. Note that almost all of this text was based directly on my suggested scope of work provided in the initial proposal – which was written in heroic ignorance of the facts (! as for all good consulting proposals). Please also note that I have committed to you all that I will provide the final report to the Review Team before it is finalised to go to parties mentioned in the last dot point. Happy to answer questions at the next team teleconference. Regards Phil -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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SSR2 Call Summary: 19 July
by Jennifer Bryce July 26, 2018

July 26, 2018

Dear SSR2 review team, Please find attached the call summary from the 19th July SSR2 call. As discussed on the call, Phil has edited the report to include more detail in some places. These additions are indicated in the document by the red text. The report has been posted to the meeting record page here: https://community.icann.org/x/iohHBQ. You can also find the recording, transcripts and action items/decisions reached on this page. Please expect to receive calendar invites for the next calls shortly. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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SSR2 - Good News from Kerry-Ann Barrett
by Yvette Guigneaux July 24, 2018

July 24, 2018

Hi All - Our SSR2 Team Member, Kerry-Ann Barrett, had a healthy baby girl (Elizabeth Rebecca Barrett) over the weekend on Sunday. Both Mom and baby Barrett are doing well. Kerry-Ann will be offline for about 2 weeks at least and looks forward to seeing everyone upon her return. Thank you. Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Re: [Ssr2-review] Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC
by Denise Michel July 20, 2018

July 20, 2018

HI, All. We’d appreciate responses directly to Yvette by COB today (no need to send to the list). ICANN Travel asked that all reservations be completed by last week. For those who are coming and haven’t completed travel arrangements please do so today. As you know, we have a limited budget (hoping staff will tell us what that is soon) and it’s incumbent on all of us to save money where we can by making reservations expeditiously. Thanks. Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel(a)fb.com<mailto:denisemichel@fb.com> From: Ssr2-review <ssr2-review-bounces(a)icann.org> on behalf of Yvette Guigneaux <yvette.guigneaux(a)icann.org> Date: Thursday, July 19, 2018 at 6:29 PM To: SSR2 <ssr2-review(a)icann.org> Subject: [Ssr2-review] Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC Hi All – Per the discussion on the SSR2 meeting call today, an accurate attendance count is needed for the SSR2 face-to-face meeting in Washington D.C. on the 22-24 August 2018. 1. Are you planning to attend the meeting in-person? 2. If yes, have all travel arrangements (airfare, hotel, Visa- if applicable) been completed with ICANN Travel? Please respond by Friday, 20 July 2018 @ 23:59 UTC Thank you everyone! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Re: [Ssr2-review] [EXT] Re: Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC
by Barrett, Kerry-Ann July 20, 2018

July 20, 2018

Yes and Yes Sincerely, Kerry-Ann Barrett Cyber Security Policy Specialist Inter-American Committee against Terrorism Secretariat for Multidimensional Security Organization of American States 1889 F Street N.W., Washington, D.C. 20006 T. 202-370-4675 F. 202-458-3857 kabarrett(a)oas.org<mailto:kabarrett@oas.org> www.oas.org/cyber<http://www.oas.org/cyber> Register to our distribution list here!<http://oas.us11.list-manage.com/subscribe?u=353ff0663258ae5a775d460db&id=10…> From: Ssr2-review [mailto:ssr2-review-bounces@icann.org] On Behalf Of Eric Osterweil Sent: Friday, July 20, 2018 10:01 AM To: Yvette Guigneaux <yvette.guigneaux(a)icann.org> Cc: SSR2 <ssr2-review(a)icann.org> Subject: [EXT] Re: [Ssr2-review] Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC Importance: High Yes Yes (in process) Eric On Jul 19, 2018, at 9:29 PM, Yvette Guigneaux <yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org>> wrote: Hi All – Per the discussion on the SSR2 meeting call today, an accurate attendance count is needed for the SSR2 face-to-face meeting in Washington D.C. on the 22-24 August 2018. 1. Are you planning to attend the meeting in-person? 2. If yes, have all travel arrangements (airfare, hotel, Visa- if applicable) been completed with ICANN Travel? Please respond by Friday, 20 July 2018 @ 23:59 UTC Thank you everyone! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers <image001.png> _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org<mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review

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Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC
by Yvette Guigneaux July 20, 2018

July 20, 2018

Hi All - Per the discussion on the SSR2 meeting call today, an accurate attendance count is needed for the SSR2 face-to-face meeting in Washington D.C. on the 22-24 August 2018. 1. Are you planning to attend the meeting in-person? 2. If yes, have all travel arrangements (airfare, hotel, Visa- if applicable) been completed with ICANN Travel? Please respond by Friday, 20 July 2018 @ 23:59 UTC Thank you everyone! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Agenda for upcoming meeting and f2f objectives
by Jennifer Bryce July 19, 2018

July 19, 2018

Dear SSR2 RT members, Please find below the agenda for the next SSR2 meeting, Thursday 19th July at 20:00 UTC. Also, below and attached are the draft objectives for the face-to-face meeting in DC, for your comment and feedback. These have been drafted by Phil. Agenda - 19 July - 20:00 UTC 1. Attendances, apologies, admin issues 2. Brief update from Phil on progress with interviews and proposed report-back 3. Minutes – discussion, proposal – Phil to draft ‘model minutes’ from this meeting – to be reviewed by RT 4. Induction for new members – progress, feedback so far from new members 5. Recommencing Review work * Discuss suggestion for preparation of a summary of status of work completed, status of workplan, outstanding RT tasklists, staff tasks * SSR2 scope – suggestions re: possible preparation for team 6. Initial discussion about (F2F) * Draft objectives for meeting (attachment) * “What are we going to do for three whole days?” * Issues for resolution over next couple of weeks – eg. ground rules, remote attendance, observers, communication of outcomes * Preparation/homework over next few weeks 7. Progress report on preparation for face-to-face (F2F) meeting - from staff on attendance, administration, travel, etc 8. SSR2 revised timeline and budget – discussion - how and when to resolve 9. Next F2F at ICANN63 Barcelona * Discussion and decision - F2F RT meeting before main session, deadline July 20 * Discussion on open engagement session – deadline mid-September 10. Next teleconference meetings – results of Poll – recommendation * Schedule all meetings up to F2F only * 3 meetings – approximately August 2nd, 9th and 16th * Resolve ongoing schedules in light of F2F outcomes Attachment - Draft objectives for DC F2F – for comment and feedback 1. Get to know one another, create relationship 2. Set context – where does RT find itself 3. Deal with history and understand multiple perspectives (individuals, groups, team, staff, Board, constituencies, etc.) 4. Identify and agree lessons learned 5. Agree ground rules for team interactions 6. Discuss and agree commitment of time by volunteers 7. Review and agree roles and protocols for staff access and support 8. Understand and develop strategies for building confidence of stakeholders 9. Revisit, revise as needed and agree building blocks – scope, range of methodologies to be applied, coordination, internal review processes, external testing/review, formal consultation processes 10. Revisit leadership roles needed and agree structure and people 11. Settle team communication and engagement (meetings, minutes, protocols, etc.) 12. Use all available leftover time to progress Review tasks Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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