August 2018 - Ssr2-review - lists.icann.org

Draft Blog and SO/AC Chair Letter -- edits by Sept. 2
by Denise Michel Sept. 4, 2018

Sept. 4, 2018

Hi, All. As discussed on our call, I rewrote the draft “communiqué” kindly provided by Staff, to bring it in-line with the more “approachable” blogs that are the standard for review teams (e.g. see RDS Review Team blog<https://www.icann.org/news/blog/rds-whois2-review-team-submits-terms-of-ref…> and CCT Review Team blog<https://www.icann.org/news/blog/update-on-competition-consumer-trust-and-co…>). The attached blog, once finalized, would be posted on the Team wiki and shared with the SO/AC Chairs. I’ve also drafted an email for Russ to transmit to the SO/AC Chairs (w/ Board Committee Chair and Phil on cc) to formally close the loop with them on the “re-start” tasks they assigned. It follows the blog text in the attached. Red-line edits are welcomed. Can we agree to share them on the list by Sunday night (PT) Sept. 2? That will give us time to resolve any issues and generate final documents for transmission by Sept. 4 Thanks! Denise Denise Michel Director, Domain Name System Strategy & Management Facebook, Inc. denisemichel(a)fb.com<mailto:denisemichel@fb.com>

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Discussion Item: ToR
by Weissinger, Laurin Aug. 30, 2018

Aug. 30, 2018

Dear all, After discussion last week and this week’s comment period, please see attached the updated Terms of Reference. With many thanks and best wishes Laurin

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Call summary and outreach plan
by Jennifer Bryce Aug. 30, 2018

Aug. 30, 2018

Dear all, Please find attached the plenary call report from today’s 14:00 UTC meeting. Please let me know if you have questions or comments. Additionally, attached is the outreach template that was displayed in the Adobe Connect room today. Based on the discussions around need for a broader outreach plan however, there is a second template attached that sounds like it will be more helpful. This second one has room for outlining tools and communication approach for each stage of the review. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Draft communique for RT input
by Jennifer Bryce Aug. 30, 2018

Aug. 30, 2018

Dear SSR2 Review Team, Attached please find the draft communique as discussed during the meeting last week, for review team input. The communique is an agenda item for the upcoming 30 August meeting. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Re: [Ssr2-review] Discussion Item: ToR
by Matogoro Jabera Aug. 30, 2018

Aug. 30, 2018

Dear Laurin, Thank you for this updated version. We real making good progress toward completion of this action item. Regards, Matogoro On Aug 30, 2018 04:39, "Weissinger, Laurin" <laurin.weissinger(a)yale.edu> wrote: Dear all, After discussion last week and this week’s comment period, please see attached the updated Terms of Reference. With many thanks and best wishes Laurin _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org https://mm.icann.org/mailman/listinfo/ssr2-review

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Re: [Ssr2-review] Discussion Item: ToR
by Denise Michel Aug. 30, 2018

Aug. 30, 2018

Thanks for shepherding this, Laurin. Huge help in jump-starting our work! Best, Denise From: Ssr2-review <ssr2-review-bounces(a)icann.org> on behalf of "Weissinger, Laurin" <laurin.weissinger(a)yale.edu> Date: Wednesday, August 29, 2018 at 6:42 PM To: SSR2 <ssr2-review(a)icann.org> Subject: [Ssr2-review] Discussion Item: ToR Dear all, After discussion last week and this week’s comment period, please see attached the updated Terms of Reference. With many thanks and best wishes Laurin

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Agenda: Thursday 30 August
by Jennifer Bryce Aug. 29, 2018

Aug. 29, 2018

Dear all, Please see the agenda below for the SSR2 plenary call on Thursday 30 August at 14:00 UTC. 1. Welcome, rollcall 1a. Staff to provide update on Barcelona 2. Finalize ToR and scope 3. Draft communique - team to share feedback (staff to circulate draft ahead of meeting) 4. Agree approach to workplan 5. Outreach/comms plan - establish approach and penholder 6. SSR1 recommendations - staff to provide update from leadership discussion 28 August (if time permits) 7. AOB Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Actions & decisions: 22-24 August face-to-face meeting
by Jennifer Bryce Aug. 28, 2018

Aug. 28, 2018

Dear SSR2 Review Team members, I hope you all had a good trip home or onwards from DC. Thanks again for your participation and energy during the three days. Below and attached are the action items and decisions recorded during the meeting. Please take the time to review and share any questions/comments by 17:00 UTC on Wednesday 29 August. Best, Jennifer -------- SSR2 Review Team Face-to-Face Meeting 22 – 24 August 2018, Washington, DC. A record of the meeting can be found on the wiki here: https://community.icann.org/x/45VEB. These action items will be recorded and their progress noted here: https://community.icann.org/x/VrnRAw Day 1 - Wednesday 22 August, 09:00 - 16:30 EST * ACTION ITEM: Staff to send the SSR2 skills matrix<https://docs.google.com/spreadsheets/d/1AldO8HkV4l0ftxOCHph8sk71LlrJhB1nLU6…> the team completed during the pause to the list (COMPLETE) * ACTION ITEM: Phil to update slide regarding expectations of team members to communicate with community based on team’s comments. (COMPLETE) * ACTION ITEM: Kerry-Ann to share communications matrix with the team. (COMPLETE) * ACTION ITEM: Staff to create page on SSR2 wiki to include relevant ICANN org review reports for team to digest easily. * ACTION ITEM: Staff to arrange for CCT and RDS-WHOIS2 review teams to deliver briefings to the SSR2 review team. Day 2 – Thursday 23 August, 09:00 - 17:00 EST * ACTION ITEM: Staff to circulate the adopted consensus methodology and roles/responsibilities for leadership to the review (COMPLETE) * DECISION REACHED: Team agreed to publish a blog and accompanying photograph after the face-to-face meeting in Washington, DC. * DECISION REACHED: Team agreed to delete phrase in parenthesis “(the elements that are within ICANN’s authoritative scope)” and the word “clearly” from “clearly within ICANN’s scope and remit” from the Terms of Reference document. * ACTION ITEM: Staff to circulate new Terms of Reference template to the list (COMPLETE) * ACTION ITEM: Laurin to apply edits flagged in today’s session to terms of reference draft (COMPLETE) * ACTION ITEM: Staff to fix mailing list mailing archives for subgroups (COMPLETE). Day 3 – Friday 24 August, 09:00 - 15:30 EST * DECISION REACHED: Team agreed to adopt the leadership roles & requirements as displayed on Slide 10 of Day 3 slides. * DECISION REACHED: Team agreed on the following leadership structure: * Chair - Russ Housley * Vice-Chairs (x3) * Denise Michel * Eric Osterweil * Laurin Weissinger * ACTION ITEM: Staff to send a note to the review team list formally announcing the new leadership (COMPLETE) * ACTION ITEM: Subgroup rapporteurs to send bullet points of key reading materials to display on each subgroup page of the wiki. * DECISION REACHED: Team agreed to send a communique to the Board and SO/AC Chairs after the face-to-face meeting in Washington, DC. * ACTION ITEM: Staff to draft communique for review team leadership review feedback. * ACTION ITEM: Staff to collect outstanding Barcelona availability from team members (COMPLETE) * ACTION ITEM: Staff to arrange for review team members to have editing rights for the wiki (COMPLETE) * DECISION REACHED: Team agreed to send updated Terms of Reference to the Board and SO/AC leaders as an FYI. * ACTION ITEM: Kaveh to clarify if there is any disagreement from the Board on the approach regarding sending Terms of Reference to the Board as an FYI only. * DECISION REACHED: Team agreed to request to meet all-day Sunday 21st October & all-day Wednesday 24th October in Barcelona. * ACTION ITEM: Staff to submit the request for SSR2 to meet during the chosen dates in Barcelona, and clarify what process is with meetings team & SO/AC Chairs for requesting such meetings, including expected timelines for planning purposes. * ACTION ITEM: Staff to issue a doodle poll using the 13:00 - 17:00 UTC - Tuesday - Wednesday – Thursday, for team to complete within 12-hour deadline (COMPLETE) * ACTION ITEM: Staff to check with SSR2 Board Caucus Group that it is comfortable with new template for terms of reference. * ACTION ITEM: Laurin to circulate the updated timeline for inclusion in Terms of Reference (COMPLETE) * ACTION ITEM: Review team members to review the redline Terms of Reference document that Laurin circulated to the list. * ACTION ITEM: Staff to provide update to the review team on Barcelona meeting planning during the review team’s next conference call. -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Re: [Ssr2-review] Notes on Terms of Reference
by Weissinger, Laurin Aug. 28, 2018

Aug. 28, 2018

Dear all, Please see attached the updated draft for review and comment. With many thanks and best wishes Laurin

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Scope/methodology, etc....
by ALAIN AINA Aug. 27, 2018

Aug. 27, 2018

Hi During the events cause, the team discussed and seem to have agreed on the following which i think was communicated to the AC/SO chairs. ====== Scope Breadth vs. Depth: We believe that it is more helpful to look at breadth in such a review, and look at the broader aspects of security, stability and resiliency rather than dive into depth in just a small number of issues. Capability vs. Behaviours: We believe that it is more helpful in the context of this review to look at the capability of ICANN to manage issues related to security, stability and resilience rather than being overly prescriptive as to how ICANN should respond to particular circumstances that have arisen in the past or may arise in the future. Perspective vs. Prescription: We believe that it is more helpful to review aspects of institutional awareness and capability of topics related to security, stability, and resiliency, rather than provide a detailed prescription of the appropriate responses to be used in particular cases. ============== I think we should stick to this subject to comments and suggestions from the new members. Having a common and clear view on how we approach this “review” work is critical HTH —Alain

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