May 2017 - Ssr2-review - lists.icann.org

SSR2 document naming structure
by Jennifer Bryce May 2, 2017

May 2, 2017

Hi all, We have created a draft file naming structure for staff to use for all documents shared with the SSR2 Review Team. The intention is to help the Review Team to quickly and easily identify the contents of a document and at what stage the document is in. It will also help support version control and allow easy archiving of documents. You can review the details of the structure in the attached document - also pasted below. Let us know if you any concerns with this approach or would like to propose an alternative structure. ---------------------- Draft file naming structure for SSR2-RT This is based on the work done on the CCWG-Accountability WS1 and 2 to some extent. CCWG-Accountability-WS2-Plenary20170412-AgendaV1.0BT The intent is to create a filename that is independent of internal filing system attributes (eg. dates) so the reader can simply and quickly identify what the contents of that file should be and by whom is was produced. File naming convention. – composed of: · Project tag: SSR2 o All files produced for this project should have this tag as the first part of the filename. Other reference material may also be tagged with this if useful but the filename would have to reference this. * Sub-groups: If the RT creates a sub-group to deal with SSR1 recommendations the this could be SSR1RecsSG or SSR1Recommendations – in this case this would create SSR2-SSR1RecsSG. A good starting point for these can be the names of mailing lists for the project as such SSR-Coordination could be used for Co-Chair/Staff work and meetings. What is important is to keep a living list of these. * Descriptor – This is really the most complex one where we will have to agree to a list of these for the common things. Here are some suggestions of some of the more commonly used ones: * Meeting-(date)-(sub-descriptor) – I would suggest using this descriptor for all non-Face-to-Face meetings of the RT. * Date –Recommend using YYYYMMDD as in 20170411. This will keep the files in chronological order when you sort them. * Sub-descriptors might include: * Agenda * SlideDeck * Notes * ActionItems * Recordings * Transcriptions * Presentation * FacetoFaceMeeting-(date)-(sub-descriptor) * Report (As with the previous point what is important is to keep a living list of these for the team.) * Version – VX.Y (eg V1.0) where X is for major versions and Y is for minor versions. You can extend either into multiple digits (eg V1.12). Usually starting at V1.0 for a new document although some people like to start at V0.1 when producing the first few versions from scratch and then move to V1.0 once its shared. * If someone edits a document in any way then they should update the version number accordingly and ensure they note themselves as the Author (next field). * Author(s) – In small groups a person’s initials are usually fine. Only one set of initials should be included. Adding initials to the previous ones there can lead to confusion. * Status – This field is optional and a bit of a catch all. It could be used for any of the following types of information: * DRAFT * FINAL * RED-LINED * CLEAN * PUBLISHED -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Connectivity Concerns for SSR2 Meeting Call - Tuesday, 02 May 2017 @ 1400 UTC
by MSSI Secretariat May 1, 2017

May 1, 2017

Hello SSR2 Review Team - Good day. I just wanted to touch base regarding connectivity concerns for our next SSR2 Meeting Call scheduled for Tuesday, 02 May 2017 @ 1400 UTC. We seem to have conquered many of the noise disturbances previously present and would like to ensure continued connectivity on future calls. For the best results in regions with connectivity concerns, we suggest doing the following... * Connect to the Adobe Connect (https://participate.icann.org/ssrreview) 20-30 minutes before the scheduled call - the Adobe Connect room will be open and I will be available to assist you - in addition we can resolve any microphone/static/connection issues ahead of time - including connecting with international operators if need be. The goal is to have all connection concerns resolved by the top of the hour for the benefit of the team. * Be located (if possible) in an area that has proper broadband connection and is quiet - thus creating a strong signal connection, making it possible to see and hear in the Adobe Connect Room. * Feel free to Skype me either before, during or after the call - my skype address is yvette.guigneaux.icann - this way I can respond to you almost immediately for whatever you may need - including having the Adobe Connect Room dial out to you if need be. As your SSR2 Review Team Secretariat, I am determined to create an atmosphere where you can clearly participate in the Adobe Connect Room. Thank you everyone and I look forward to seeing you all on our upcoming call. :) Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org/> [cid:image001.png@01D2C293.7125A800]

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Re: [Ssr2-review] [EXT] Fwd: TOR v3
by Barrett, Kerry-Ann May 1, 2017

May 1, 2017

Dear All Please see attached for consideration. Minor suggestions included as food for thought and discussion. Sincerely, Kerry-Ann Barrett Cyber Security Policy Specialist Inter-American Committee against Terrorism Secretariat for Multidimensional Security Organization of American States 1889 F Street N.W., Washington, D.C. 20006 T. 202-370-4675 F. 202-458-3857 kabarrett(a)oas.org<mailto:kabarrett@oas.org> www.oas.org/cyber<http://www.oas.org/cyber> Register to our distribution list here!<http://oas.us11.list-manage.com/subscribe?u=353ff0663258ae5a775d460db&id=10…> From: Emily Taylor [mailto:emily.taylor@oxil.co.uk] Sent: Monday, May 1, 2017 1:06 PM To: Barrett, Kerry-Ann <KABarrett(a)oas.org> Subject: [EXT] Fwd: TOR v3 FYI ---------- Forwarded message ---------- From: Emily Taylor <emily.taylor(a)oxil.co.uk<mailto:emily.taylor@oxil.co.uk>> Date: Sat, Apr 29, 2017 at 9:54 AM Subject: TOR v3 To: SSR2 <ssr2-review(a)icann.org<mailto:ssr2-review@icann.org>> Hi all As promised on our last call, Eric has reflected on the team's discussions and produced a third version of our Terms of Reference. I have made some additional suggestions. On our last couple of calls, it has been clear that various team members have different views on elements of our mandate. This is natural, to be expected and even encouraged as our work progresses. We are not attempting to railroad certainty where there is none. However, in the interests of achieving forward motion, we would like to propose this version to the team. Eric has done a great job in making a fair summary of the Team's reflections on the Bylaws language, in my view. I would like to draw your attention to the following changes: - Summary paragraphs which reflect on each of the elements set out in the bylaws. These reflect uncertainties where they exist (for example on the PTI) but in my view give us a strong starting point to say 'yes, that's what we will be doing'. - Updated schedule. The end date remains the same, but there is more space for fact finding and drafting. - Responsibilities of team members, proposed text for discussion. - Separate section at the end lists items which are proposed for deletion based on team discussions so far. These will not be part of the final document, but are there for transparency as we move to finalise it. Please review this document, and start to socialise any concerns or comments on the list. The Co-Chairs hope we can agree the TOR and start moving forward on the substantive work of the Review as soon as possible - maybe even on the next call! Best wishes to all, and look forward to our discussions on Tuesday. Emily - -- Emily Taylor CEO, Oxford Information Labs Associate Fellow, Chatham House; Editor, Journal of Cyber Policy PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017 Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk<mailto:emily.taylor@oxil.co.uk> | D: 01865 582811 | M: +44 7540 049322 [https://s3-eu-west-1.amazonaws.com/static.oxil/oxil_logo-150x.png] [https://docs.google.com/a/oxil.co.uk/uc?id=0B7sS_6djDxsHNm92d21jM21HMDQ&exp…] <http://explore.tandfonline.com/cfp/pgas/rcyb-cfp-2017> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 . -- Emily Taylor CEO, Oxford Information Labs Associate Fellow, Chatham House; Editor, Journal of Cyber Policy PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017 Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk<mailto:emily.taylor@oxil.co.uk> | D: 01865 582811 | M: +44 7540 049322 [https://s3-eu-west-1.amazonaws.com/static.oxil/oxil_logo-150x.png] [https://docs.google.com/a/oxil.co.uk/uc?id=0B7sS_6djDxsHNm92d21jM21HMDQ&exp…] <http://explore.tandfonline.com/cfp/pgas/rcyb-cfp-2017> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 .

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Re: [Ssr2-review] [EXT] Re: SSR2-RT Plenary #9 Slides and Draft Agenda for Madrid Meeting
by Barrett, Kerry-Ann May 1, 2017

May 1, 2017

Dear Team I haven’t received the original email from Karen or the email with the Version 3 draft TOR. Can someone resend it for me. Thanks Sincerely, Kerry-Ann Barrett Cyber Security Policy Specialist Inter-American Committee against Terrorism Secretariat for Multidimensional Security Organization of American States 1889 F Street N.W., Washington, D.C. 20006 T. 202-370-4675 F. 202-458-3857 kabarrett(a)oas.org<mailto:kabarrett@oas.org> www.oas.org/cyber<http://www.oas.org/cyber> Register to our distribution list here!<http://oas.us11.list-manage.com/subscribe?u=353ff0663258ae5a775d460db&id=10…> From: ssr2-review-bounces(a)icann.org [mailto:ssr2-review-bounces@icann.org] On Behalf Of Emily Taylor Sent: Monday, May 1, 2017 5:22 AM To: Karen Mulberry <karen.mulberry(a)icann.org> Cc: SSR2 Review Team Email List <ssr2-review(a)icann.org> Subject: [EXT] Re: [Ssr2-review] SSR2-RT Plenary #9 Slides and Draft Agenda for Madrid Meeting Dear Karen Many thanks to you and the staff team for pulling these materials together. To SSR2 team members - you will see that the staff and co-chairs have done some initial thinking for Madrid based on team conversations, and staff have done a great job in securing the attendance of key people from ICANN's side to brief us. In anticipation of tomorrow's call, perhaps each team member could think about what you'd like to have achieved by the end of the Madrid meeting and be prepared to speak to this on the call. Thanks again, Emily On Mon, May 1, 2017 at 1:54 AM, Karen Mulberry <karen.mulberry(a)icann.org<mailto:karen.mulberry@icann.org>> wrote: Attached are the slides for the 9th Plenary meeting of the SSR2-RT. I have also attached a draft agenda for the meetings in Madrid for review and discussion during the Plenary call. Karen Mulberry Director, Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094 Phone: +1 424 353 9745<tel:(424)%20353-9745> _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org<mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review -- Emily Taylor CEO, Oxford Information Labs Associate Fellow, Chatham House; Editor, Journal of Cyber Policy PLEASE NOTE MY NEW EMAIL ADDRESS AND CONTACTS AS OF 1 JANUARY 2017 Magdalen Centre, Oxford OX4 4GA | T: 01865 582885 E: emily.taylor(a)oxil.co.uk<mailto:emily.taylor@oxil.co.uk> | D: 01865 582811 | M: +44 7540 049322 [https://s3-eu-west-1.amazonaws.com/static.oxil/oxil_logo-150x.png] [https://docs.google.com/a/oxil.co.uk/uc?id=0B7sS_6djDxsHNm92d21jM21HMDQ&exp…] <http://explore.tandfonline.com/cfp/pgas/rcyb-cfp-2017> Registered office: 37 Market Square, Witney, Oxfordshire OX28 6RE. Registered in England and Wales No. 4520925. VAT No. 799526263 .

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