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Action Required - Action Item and a Doodle poll with the options
by MSSI Secretariat Aug. 10, 2018

Aug. 10, 2018

Dear all, I am sending the below message to the review team on behalf of Phil Khoury. This email will address the following Action Item from 09 August 2018 meeting: Action Item: Staff/Phil to circulate email regarding options to meet at ICANN63 and a Doodle poll with the options. ---- Hello all, I have had another look at the Barcelona options. Let's just start with availability and then narrow down to viable options. (Note that all team members can be supported for travel to Barcelona provided there is a properly scheduled team meeting there.) Please take into account your likely travel arrival/departure times. Can everyone please complete the Doodle Poll at (https://doodle.com/poll/ih5ve874p28zkn6e) by 23:59 UTC on Monday, 13 August. Once we have that, we can talk detailed options. Regards Phil ________________________________ Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Re: [Ssr2-review] [EXT] Calls #38 & 39 reports + Subgroup progress summary
by Barrett, Kerry-Ann Aug. 10, 2018

Aug. 10, 2018

Dear Team Thanks for the updates. I’ll be in the next call as we lead up to the F2F but wanted to confirm if the proposed work plan for the future challenges subteam was taken into account for the future challenges slides and the last email sent from staff circulating it and asking for feedback prior to the pause. Thanks Sincerely, Kerry-Ann On Aug 10, 2018, at 10:29 AM, Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> wrote: Dear Review Team Members, Please find attached the following materials: * As agreed on call #39<https://community.icann.org/display/SSR/SSR2+Meeting+%2339+-+09+August+2018…>, Phil has updated the plenary report of call #38<https://community.icann.org/display/SSR/SSR2+Meeting+%2338+-+02+August+2018…>. * Summary report of plenary call #39<https://community.icann.org/display/SSR/SSR2+Meeting+%2339+-+09+August+2018…>, held on Thursday 9 August at 13:00 UTC. Note: additional detail from Phil is indicated by the red text. * Phil’s summary slides of subgroup progress. Thanks, Kind regards Alice <2018_0810 SSR2 Work summaries[3].pptx> <2018_0809 Plenary Call Report #38 PK edits[4].docx> <2018_0908 PK edits Plenary Call Report #39.dotx> _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org<mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review

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Calls #38 & 39 reports + Subgroup progress summary
by Alice Jansen Aug. 10, 2018

Aug. 10, 2018

Dear Review Team Members, Please find attached the following materials: * As agreed on call #39<https://community.icann.org/display/SSR/SSR2+Meeting+%2339+-+09+August+2018…>, Phil has updated the plenary report of call #38<https://community.icann.org/display/SSR/SSR2+Meeting+%2338+-+02+August+2018…>. * Summary report of plenary call #39<https://community.icann.org/display/SSR/SSR2+Meeting+%2339+-+09+August+2018…>, held on Thursday 9 August at 13:00 UTC. Note: additional detail from Phil is indicated by the red text. * Phil’s summary slides of subgroup progress. Thanks, Kind regards Alice

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FW: [Ext] IANA Transition Subteam
by Jennifer Bryce Aug. 9, 2018

Aug. 9, 2018

Dear all, I’m forwarding the below on behalf of James Gannon. Best, Jennifer -----Original Message----- From: James Gannon <james(a)cyberinvasion.net> Date: Thursday, August 9, 2018 at 5:09 PM To: Jennifer Bryce <jennifer.bryce(a)icann.org> Cc: Phil Khoury <phil(a)crkhoury.com>, Cathy Handley <chandley(a)arin.net> Subject: [Ext] IANA Transition Subteam Hi Jennifer, I see your collecting sub team status’s. As I think all of the members of the IANA sub team have left the RT please fine below. - Extensive interviews took place with key IANA and ICANN staff on the topic - We reviewed both the technical and process related topics that may have been impacted but with arrived at a conclusion that minimal impact on the operation of the IANA functions has take place as a result of the IANA transition. - James is happy to close the subgroup as completed with no major recommendations required. Any small topics can be raised by James via the CSC. Also I notice the debate on the NDA has been reopened, if needed happy to give my perspective as the bylaws language drafter back all those years ago =) Hope things are well for you! James

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Future Challenges Subgroup Summary
by Jennifer Bryce Aug. 9, 2018

Aug. 9, 2018

Dear all, Attached is the Future Challenges subgroup summary that Noorul provided. Phil will combine the slides into a single summary and circulate to the team soon but he wanted to get this latest update out asap. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Re: [Ssr2-review] SSR2 Agenda: Thursday 9 August
by Phil Khoury Aug. 8, 2018

Aug. 8, 2018

Hello all, Please find attached updated version of the Work Summaries (attached to agenda) – some additional material just in. My thanks to Geoff, Norm and Alain. Cheers Phil Phil KhouryFacilitator – ICANN SSR2 phil(a)crkhoury.com tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp)skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. From: Ssr2-review <ssr2-review-bounces(a)icann.org> on behalf of Jennifer Bryce <jennifer.bryce(a)icann.org> Date: Wednesday, 8 August 2018 at 5:54 pm To: "ssr2-review(a)icann.org" <ssr2-review(a)icann.org> Subject: [Ssr2-review] SSR2 Agenda: Thursday 9 August Dear SSR2 RT members, Below is the agenda for the SSR2 call on Thursday 9 August, 13:00 UTC. Please also take a look at the accompanying attachments. Attendances, apologies, admin issues Minutes of previous meeting – Phil to lead discussion on issues raised by email Next F2F at ICANN63 Barcelona – note from Phil attached* Discussion/questions re: proposal note from Phil Settle 3 options, agree for Doodle Poll? Induction for new members – progress on summary slides – part complete summary slides attached* Preparation for F2F Any update from staff on attendance Draft session plan attached – brief introduction from Phil* Discussion, questions, comments, requests Final calls from Phil before F2F AOB Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org https://mm.icann.org/mailman/listinfo/ssr2-review

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SSR2 Agenda: Thursday 9 August
by Jennifer Bryce Aug. 8, 2018

Aug. 8, 2018

Dear SSR2 RT members, Below is the agenda for the SSR2 call on Thursday 9 August, 13:00 UTC. Please also take a look at the accompanying attachments. 1. Attendances, apologies, admin issues 2. Minutes of previous meeting – Phil to lead discussion on issues raised by email 3. Next F2F at ICANN63 Barcelona – note from Phil attached* * Discussion/questions re: proposal note from Phil * Settle 3 options, agree for Doodle Poll? 4. Induction for new members – progress on summary slides – part complete summary slides attached* 5. Preparation for F2F * Any update from staff on attendance * Draft session plan attached – brief introduction from Phil* * Discussion, questions, comments, requests * Final calls from Phil before F2F 6. AOB Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Re: [Ssr2-review] [Ext] Re: SSR2 Call Summary: 2 August
by Jennifer Bryce Aug. 7, 2018

Aug. 7, 2018

Dear all, The meeting summary has been updated to remove the word ‘significant’ from the ICANN63 agenda item. The update has been posted to the meeting page of the wiki here, see ‘Plenary Call Report’: https://community.icann.org/x/oQZpBQ Best, Jennifer From: Phil Khoury <phil(a)crkhoury.com> Date: Tuesday, August 7, 2018 at 12:46 AM To: Eric Osterweil <eric(a)osterweil.net>, Jennifer Bryce <jennifer.bryce(a)icann.org> Cc: "ssr2-review(a)icann.org" <ssr2-review(a)icann.org> Subject: [Ext] Re: [Ssr2-review] SSR2 Call Summary: 2 August Hi all, Oh boy. Can I just say that was a pretty terrible meeting – I feel like we took about 5 backward steps in 40 short minutes. Thanks Eric for comments and background. Pretty sure we don't want to be editing records of meetings to this extent, in particular individual historical perspectives that weren’t part of the meeting. That said – it is useful to understand how everyone is thinking. Happy to edit ICANN 63 item to reflect your observation about ‘significant’. Jennifer could you please remove ‘significant’ from the text. My only concern is to make sure no one thinks that there is some magical solution that solves for all the problems with F2F meetings. As for the whole NDA issue. Sigh. To be crystal clear: No one raised the NDA as a problem with me. A few people on the team mentioned the issue when I asked if there were unfinished things that would need to be dealt with. My conversations re: the NDA totalled about 4 minutes in all the calls I had. Staff did not raise it with me or ask for it to be put on the agenda. I, in my ignorance, simply added it to the agenda to make sure that we were starting to pick up on some of the practical things that need doing. Clearly this is an issue that some team members have strong views about – it was my intention to have a 90 second conversation about this – not trigger another half-hour debate. I have asked Steve Conte to do a brief summary of the position reached previously – it is not immediately critical, can we just leave it there for now. As our meeting was cut short by technology grief and distractions, we did not get time to talk about process leading up to the F2F in Washington. Please note that I am going to be contacting team members, hopefully I will get to all of you, between now and then to have a further one-to-one discussion about outcomes and your individual contribution. Finally, I appreciate that this is not easy, but can I ask for some patience please. Regards Phil Phil Khoury Facilitator – ICANN SSR2 phil(a)crkhoury.com tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. Phil Khoury Managing Director cameron. ralph. khoury (sent from phone) ________________________________ From: 30402347200n behalf of Sent: Tuesday, August 7, 2018 3:02 am To: Jennifer Bryce Cc: ssr2-review(a)icann.org Subject: Re: [Ssr2-review] SSR2 Call Summary: 2 August Hi Jennifer, Thanks for sending this out. I’ve just taken a very quick look and I think there are some issues in this summary that need to be rectified. In regards to the possibility of meeting during the ICANN 63 meeting (bullet #3), I would suggest that a more faithful summary might be: The team has long requested to have face-to-face meets during the ICANN meetings (not adjacent to them). Several team members who are planning to attend ICANN 63 have stated on the list that they will not be able to meet outside of the ICANN 63 meeting week. Some have stated that they feel this puts an undue strain on their capacity to volunteer for this review (especially after the pause). The team has suggested some alternatives to help Staff accommodate the team’s needs, and the team has asked Staff to send out a Doodle poll to ascertain how much of the team is able to meet during various options. Separately, I’m not sure the statement that “all possibilities … have significant problems” is accurate, or even knowable without more investigation. I think this statement should be removed. In regards to the discussion on the NDA (bullet #5), I think the summary needs to be corrected to be more accurate. Perhaps something like: Phil noted that some people brought the NDA up to him, but no team member spoke to this themselves (on the call or on the list). The team noted that this issue was previously discussed at length (roughly a year ago). At that time, consensus was reached that the choice to sign the NDA would be made by each individual team member, and that the team would not agree that signing the NDA was necessary for participation on the team. It was also mentioned that one of the former team members was heavily involved in the drafting of the bylaws and cautioned against mistaking the spirit behind the words. Multiple team members mentioned receiving legal advice that counseled caution in signing the NDA as it is currently written. No one from the team annunciated any concern with the previous team decision that the NDA need not be signed. As of this time, no one on the team has supported the idea of mandating the signing the NDA (either on the call or on the mail list). Staff provided an example from the review team’s LA meeting as to how productive discussions have taken place without the NDA. I’ll try to take a more detailed look soon to see if there are any other questions, concerns, or suggestions. Thanks! Eric On Aug 6, 2018, at 6:20 AM, Jennifer Bryce <jennifer.bryce(a)icann.org<mailto:jennifer.bryce@icann.org>> wrote: Dear SSR2 Review Team members, Please find attached the summary report from the Thursday 2 August, 20:00 UTC meeting (additional detail from Phil is indicated by the red text). These high-level notes are designed to help SSR2 Review Team members navigate through the content of the call. They are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/x/oQZpBQ [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org<mailto:jennifer.bryce@icann.org> Skype: jennifer.bryce.icann www.icann.org [icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMF-g…> <Plenary Call Report #38 PK.pdf>_______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org<mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review

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SSR2 Call Summary: 2 August
by Jennifer Bryce Aug. 7, 2018

Aug. 7, 2018

Dear SSR2 Review Team members, Please find attached the summary report from the Thursday 2 August, 20:00 UTC meeting (additional detail from Phil is indicated by the red text). These high-level notes are designed to help SSR2 Review Team members navigate through the content of the call. They are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/x/oQZpBQ Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Action items from call
by Jennifer Bryce Aug. 3, 2018

Aug. 3, 2018

Dear SSR2 Review Team members, As requested, I’m circulating via email the action items that were read at the end of Thursday’s SSR2 meeting. Please advise any concerns or questions on-list. These will be recorded in the meeting summary which will be circulated early next week. - Staff to share information about options to meet in Barcelona and circulate a Doodle poll. - Staff to provide an email summary of review team discussions regarding the NDAs. (include NDA attachment in email). - Phil to circulate a draft session plan for the DC meeting prior to the next review team meeting. - Staff to post records of leadership meetings and emails prior to the pause to the wiki. - Phil to send questions via email for the review team to react to regarding methodology and approach to work Thanks, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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