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Action Required - SSR2 Attendance/Travel - Washington D.C. Meeting | Please respond by Friday, 20 July 2018 @ 23:59 UTC
by Yvette Guigneaux July 20, 2018

July 20, 2018

Hi All - Per the discussion on the SSR2 meeting call today, an accurate attendance count is needed for the SSR2 face-to-face meeting in Washington D.C. on the 22-24 August 2018. 1. Are you planning to attend the meeting in-person? 2. If yes, have all travel arrangements (airfare, hotel, Visa- if applicable) been completed with ICANN Travel? Please respond by Friday, 20 July 2018 @ 23:59 UTC Thank you everyone! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Agenda for upcoming meeting and f2f objectives
by Jennifer Bryce July 19, 2018

July 19, 2018

Dear SSR2 RT members, Please find below the agenda for the next SSR2 meeting, Thursday 19th July at 20:00 UTC. Also, below and attached are the draft objectives for the face-to-face meeting in DC, for your comment and feedback. These have been drafted by Phil. Agenda - 19 July - 20:00 UTC 1. Attendances, apologies, admin issues 2. Brief update from Phil on progress with interviews and proposed report-back 3. Minutes – discussion, proposal – Phil to draft ‘model minutes’ from this meeting – to be reviewed by RT 4. Induction for new members – progress, feedback so far from new members 5. Recommencing Review work * Discuss suggestion for preparation of a summary of status of work completed, status of workplan, outstanding RT tasklists, staff tasks * SSR2 scope – suggestions re: possible preparation for team 6. Initial discussion about (F2F) * Draft objectives for meeting (attachment) * “What are we going to do for three whole days?” * Issues for resolution over next couple of weeks – eg. ground rules, remote attendance, observers, communication of outcomes * Preparation/homework over next few weeks 7. Progress report on preparation for face-to-face (F2F) meeting - from staff on attendance, administration, travel, etc 8. SSR2 revised timeline and budget – discussion - how and when to resolve 9. Next F2F at ICANN63 Barcelona * Discussion and decision - F2F RT meeting before main session, deadline July 20 * Discussion on open engagement session – deadline mid-September 10. Next teleconference meetings – results of Poll – recommendation * Schedule all meetings up to F2F only * 3 meetings – approximately August 2nd, 9th and 16th * Resolve ongoing schedules in light of F2F outcomes Attachment - Draft objectives for DC F2F – for comment and feedback 1. Get to know one another, create relationship 2. Set context – where does RT find itself 3. Deal with history and understand multiple perspectives (individuals, groups, team, staff, Board, constituencies, etc.) 4. Identify and agree lessons learned 5. Agree ground rules for team interactions 6. Discuss and agree commitment of time by volunteers 7. Review and agree roles and protocols for staff access and support 8. Understand and develop strategies for building confidence of stakeholders 9. Revisit, revise as needed and agree building blocks – scope, range of methodologies to be applied, coordination, internal review processes, external testing/review, formal consultation processes 10. Revisit leadership roles needed and agree structure and people 11. Settle team communication and engagement (meetings, minutes, protocols, etc.) 12. Use all available leftover time to progress Review tasks Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Action Required - SSR2 Plenary Call Rotation Schedule - Doodle Poll - Friendly Reminder
by MSSI Secretariat July 12, 2018

July 12, 2018

Hi All - Friendly reminder - the SSR2 Plenary Call Rotation Schedule Doodle Poll - https://doodle.com/poll/ns9rmwramu76p8h5 - closes today Wednesday, 11 July 2018 @ 23:59 UTC. If you have not done so already, please select the time/day(s) you can regularly participate. Thank you! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0] From: MSSI Secretariat Sent: Monday, July 9, 2018 3:57 PM To: 'SSR2' <ssr2-review(a)icann.org> Subject: Action Required - SSR2 Plenary Call Rotation Schedule - Doodle Poll Hi All - Good day - if you receive this twice, apologies, making sure it went through. Below is a Doodle poll link, at the request of the SSR2 Leadership, to establish an SSR2 Plenary Call Rotation Schedule. Here is the link - https://doodle.com/poll/ns9rmwramu76p8h5. The poll will close by Wednesday, 11 July 2018 at 23:59 UTC. Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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SSR2 F2F Meeting | August 22-24 2018 | Washington D.C. - Friendly Reminder to Book Travel
by Yvette Guigneaux July 12, 2018

July 12, 2018

Hi Everyone - Friendly reminder, at the request of the SSR2 Leadership, to please book your travel this week (if you have not done so already) for the SSR2 F2F Meeting on 22-24 August 2018 in Washington D.C. Thank you! Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Cell: 310-460-8432 | Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | Skype: yvette.guigneaux Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Digest of key items for new members
by Denise Michel July 10, 2018

July 10, 2018

Hi, All (especially new members). We’ve attempted to pull together an initial digest of key items (w/ embedded links) to help you get up-to-speed on SSR2’s past work (hopefully without overwhelming you). There’s a lot to choose from on the wiki, so this is a first pass to help make your review more manageable. If you have the time and inclination, you can listen to every meeting and call the Team has had via the wiki, and review all correspondence and wiki postings. We encourage other Team members to add to the list below if needed, especially for sub-group work. Unfortunately, Team members don’t have write access to the wiki (only staff), so it’s a bit unwieldly and does not reflect Team member agreed upon content in all cases (something to work on). We haven’t had time to pull together documents relating to the “pause” and suggest we handle that separately. Please don’t hesitate to ask questions. Best, Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel(a)fb.com<mailto:denisemichel@fb.com> * Mandate<https://community.icann.org/display/SSR/RT+Mandate> * Terms of Reference/Scope<https://community.icann.org/display/SSR/Terms+of+Reference?preview=/6407612…> & Nov. 2017 Review Team email to SO/AC chairs on scope<http://mm.icann.org/pipermail/ssr2-review/2017-November/000907.html> * Background materials & briefings<https://community.icann.org/display/SSR/Background+Materials> * Workplan<https://docs.google.com/spreadsheets/d/1aeIbplMyz34zl_ezrMe7ED7Xe8ajIwqiaa5…> (includes sub-group plans) * Subgroups<https://community.icann.org/display/SSR/Subgroups> (each subgroup page has more info; attempted to list key items below) * Subgroup #1 - SSR1 Review<https://community.icann.org/display/SSR/Subgroup+%231+-+SSR1+Review> * SSR1 Implementation Home & Final Report<https://community.icann.org/display/SSR/SSR1+Review+Implementation+Home> * SSR1 Implementation Briefing Materials (Google doc)<https://docs.google.com/document/d/1-Q9U68DALXswJ46zyWPX_1PBnsVL1-_ag26w0oh…> * SSR1 open & completed requests here<https://community.icann.org/display/SSR/Subgroup+%231+-+SSR1+Review> & here<https://docs.google.com/document/d/15g9bz4h57wC9LmNltKLarLRGhJdztnCBzDGtWmB…> * Subgroup #2 - ICANN SSR<https://community.icann.org/display/SSR/Subgroup+%232+-+ICANN+SSR> * Subgroup #2 topics/activities<https://docs.google.com/document/d/145i1Q-ZXgsvuwpDIUi_jJt_WJlaCRoxBoh2vKtN…> * Subgroup F2F meeting Oct. 2017<https://community.icann.org/pages/viewpage.action?pageId=69277737> - summary here<http://mm.icann.org/pipermail/ssr2-review/2017-October/000702.html> & here<https://community.icann.org/pages/viewpage.action?pageId=69277737> * Draft “audit” (review) Plan<https://docs.google.com/spreadsheets/d/1TmxZZPpDeGgtMEafGYSjQyvr8BTont3aG08…> * Subgroup# 3 – DNS SSR<https://community.icann.org/display/SSR/Subgroup+%233+-+DNS+SSR> * Security/stability of DNS propsoed topics<https://docs.google.com/document/d/1HcwcIPhdN3Ogad0zqR7vM5IVyrio6sxCWQF7RGp…> * Questions for Kim Davies<https://community.icann.org/display/SSR/Subgroup+%233+-+DNS+SSR?preview=/66…> * Subgroup #4 - Future Challenges<https://community.icann.org/display/SSR/Subgroup+%234+-+Future+Challenges> * Subgroup proposed topics<https://docs.google.com/document/d/1DWoT4VoMlT5Dvcy78EXI-O5tQFqa9CblwsDEV6g…> * Subgroup#5 IANA Transition<Subgroup%20#5%20-%20IANA%20Transition> * Task Management<https://trello.com/b/CLrY87hn/ssr2-subtopic-5-iana-transition> * Interview Notes - Kim Davies, Elise Gerich <https://community.icann.org/download/attachments/66071184/SSR2-IANA-Intervi…>

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Action Required - SSR2 Plenary Call Rotation Schedule - Doodle Poll
by MSSI Secretariat July 9, 2018

July 9, 2018

Hi All - Good day. Doodle poll to establish an SSR2 Plenary Call Rotation Schedule - https://doodle.com/poll/ns9rmwramu76p8h5. The poll will close by Wednesday, 11 July 2018 at 23:59 UTC. Kind Regards, Yvette Guigneaux Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3A0F8.F8351BC0]

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Proposed call time slots
by Jennifer Bryce July 6, 2018

July 6, 2018

Dear SSR2 RT members, Based on a review of the time zone information provided, we have identified 05:00, 13:00 and 20:00 UTC as potentially the most suitable time slots for a reoccurring call. We’d also like to suggest Tuesday or Thursday as the day for the call. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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Re: [Ssr2-review] Action items - calls & meeting
by Barrett, Kerry-Ann July 6, 2018

July 6, 2018

Agreed with Scott..two rotating times may be better Sincerely, Kerry-Ann Barrett Cyber Security Policy Specialist Inter-American Committee against Terrorism Secretariat for Multidimensional Security Organization of American States 1889 F Street N.W., Washington, D.C. 20006 T. 202-370-4675 F. 202-458-3857 kabarrett(a)oas.org www.oas.org/cyber Register to our distribution list here! -----Original Message----- From: Ssr2-review [mailto:ssr2-review-bounces@icann.org] On Behalf Of Scott McCormick Sent: Thursday, July 5, 2018 8:02 PM To: Denise Michel <denisemichel(a)fb.com>; SSR2 <ssr2-review(a)icann.org> Subject: [EXT] Re: [Ssr2-review] Action items - calls & meeting Being a new member, but having worked with international teams and knowing the pain of scheduling. My recommendation would be to have two calls vs three. Once a week should work for now, we can always add another if the need requires. I think we should send out a doodle to request what two general Thursday times works best for everyone. -Scott On 7/5/18, 1:43 PM, "Ssr2-review on behalf of Denise Michel" <ssr2-review-bounces(a)icann.org on behalf of denisemichel(a)fb.com> wrote: Hi. Yes, initially the Team chose 3 rotating times to "share the pain" and went down to 2 due to lack of attendance at the 0500 (or there about) time slot. Staff has again suggested 3 call times, given the distribution of members. If 0500 is dropped, do our Asia/Pacific members feel 1300 and/or 2000 meets their needs? Best, Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel(a)fb.com On 7/5/18, 10:24 AM, "Geoff Huston" <gih(a)apnic.net> wrote: Hi, This rotation of call times was not terribly successful last time, and I have no grounds for optimism that it will be any better this time around. As I recall the 0500 UTC call was not attended by many, and the constant rotation of the call times meant chaos in scheduling around these calls. Geoff > On 6 Jul 2018, at 2:50 am, Denise Michel <denisemichel(a)fb.com> wrote: > > Hi, All. > > Following-up on some action items from today’s call: > > • Team members on today’s call seemed to agree with rotating Team calls through 3 times: 05:00, 13:00 and 20:00 UTC on Thursdays. What’s your preference on call frequency? Once a week? Bi-weekly? Previously we held times on the calendar each week and cancelled if not needed. If you have preferences, please post on the list before tomorrow. > > • Team members on today’s call settled on DC, Aug.22 – 24 for our next face-to-face meeting. > > • If you need help with visas or other travel documentation for this meeting, please email staff directly this week and copy me and Eric. > • For new members – ICANN has its own protocols for arranging travel. If you haven’t received information and documentation on this, please contact staff directly. > • Staff – please send members a calendar hold, schedule the conference room and supporting operations, inform ICANN Travel and let us know how quickly they can contact members to arrange flights and hotels. It would be great if we could save ICANN funds by booking expeditiously. > > Thanks. > Denise > > > > Denise Michel > Domain Name System Strategy & Management > Facebook, Inc. > denisemichel(a)fb.com > > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review(a)icann.org > https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_l… _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org https://mm.icann.org/mailman/listinfo/ssr2-review _______________________________________________ Ssr2-review mailing list Ssr2-review(a)icann.org https://mm.icann.org/mailman/listinfo/ssr2-review

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SSR2 meeting summary: 5 July
by Jennifer Bryce July 6, 2018

July 6, 2018

Dear SSR2 RT members, Please find attached the meeting summary for SSR2 RT Plenary #36, 15:00 - 16:00 UTC on Thursday 5 July. This summary report and a complete archive of the meeting can also be found on the wiki here: https://community.icann.org/x/j4RHBQ. Please let us know if you have any questions or comments. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce(a)icann.org Skype: jennifer.bryce.icann www.icann.org

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DEADLINE EXTENDED - Public comment proceedings on short term/long term options to adjust the timeline of reviews
by Alice Jansen July 6, 2018

July 6, 2018

Dear SSR2 Members, This is to inform you that deadlines for public comment proceedings pertaining to Specific and Organizational Reviews have been extended in response to community requests for additional time: * Short-Term Options to Adjust the Timeline of Specific Reviews<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-…> - now closing on 31 July 2018 * Long-Term Options to Adjust the Timeline of Reviews<https://www.icann.org/public-comments/reviews-long-term-timeline-2018-05-14…> now closing on 31 July 2018 In light of your first-hand experience with the review process, we would like to encourage you to submit a response to these calls for feedback. Your input can be submitted on an individual basis, through the review team, or through your respective SO/AC, depending on your preferred avenue. If your SO/AC or the review team plan to make a submission, this does not prevent you from submitting your views as an individual. The Short-Term Options to Adjust the Timeline of Specific Reviews<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-…> proceeding includes a fillable form allowing any individual or any group to share input on the ATRT3 with minimal effort. Note: there is no requirement to use the form<https://www.icann.org/en/system/files/files/specific-reviews-short-term-tim…>, per se, if your preferred format is email. Additionally, if you have suggestions on a way forward for both the short-term and long-terms options, that may not currently be listed in either of the Public Comment proceedings, please feel free to send an email with your proposal(s). Thank you for your dedication and hard work. Best regards Alice

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