December 2025 - SubPro-IRT - lists.icann.org

Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC
by Renate De Wulf Dec. 16, 2025

Dec. 16, 2025

Dear All, Please ignore this reminder – I set it at the wrong time. Apologies for that. Call is at 19:00 UTC and I will send another reminder an hour before. Best, Renate From: Next Round Policy Implementation via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org> Date: Tuesday, 16 December 2025 at 09:00 To: "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [SubPro-IRT] REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Dear All, Meeting #172 of the SubPro IRT will be held in one hour on 16 December 2025 at 19:00-20:30 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/52sn2fkx__;!!PtGJab4!9nDChTN…>]. The final agenda can be consulted here [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/RQB…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Re: [Ext] Re: Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC
by Lars Hoffmann Dec. 16, 2025

Dec. 16, 2025

Thanks, John. That is the plan, yes. We will try to share a google doc on the external drive so it’s easier to provide comments. Best. Lars From: John Matson <john(a)johnmatson.consulting> Date: Tuesday, 16 December 2025 at 17:45 To: Lars Hoffmann <lars.hoffmann(a)icann.org>, "Pruis, Elaine" <epruis(a)verisign.com>, Renate DeWulf <renate.dewulf(a)icann.org>, Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org>, "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [Ext] Re: [SubPro-IRT] Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Hi Lars, Will we get the document after right after the call so we can review in detail and provide input on-list? John From: Lars Hoffmann via SubPro-IRT <subpro-irt(a)icann.org> Date: Tuesday, December 16, 2025 at 8:27 AM To: Pruis, Elaine <epruis(a)verisign.com>, Renate De Wulf <renate.dewulf(a)icann.org>, Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org>, subpro-irt(a)icann.org <subpro-irt(a)icann.org> Subject: [SubPro-IRT] Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Hi Elaine- I just checked with the team. We will not share before the call but provide a walk through and then allow the IRT to provide input on-list before the document goes out for public comment in January. Best. Lars From: "Pruis, Elaine via SubPro-IRT" <subpro-irt(a)icann.org> Reply to: "Pruis, Elaine" <epruis(a)verisign.com> Date: Tuesday, 16 December 2025 at 17:05 To: Renate DeWulf <renate.dewulf(a)icann.org>, Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org>, "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [SubPro-IRT] Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Will the Name Collision Process/procedure material be shared prior to the meeting? It is a significant change from the last round being presented at the very end of our work together. I’d like the chance to read ahead prior to the discussion. Thanks Elaine From: Renate De Wulf via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Renate De Wulf <renate.dewulf(a)icann.org> Date: Tuesday, December 16, 2025 at 12:03 AM To: Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org>, "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [EXTERNAL] [SubPro-IRT] Re: REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear All, Please ignore this reminder – I set it at the wrong time. Apologies for that. Call is at 19:00 UTC and I will send another reminder an hour before. Best, Renate From: Next Round Policy Implementation via SubPro-IRT <subpro-irt(a)icann.org> Reply-To: Next Round Policy Implementation <NextRound_PolicyImplementation(a)icann.org> Date: Tuesday, 16 December 2025 at 09:00 To: "subpro-irt(a)icann.org" <subpro-irt(a)icann.org> Subject: [SubPro-IRT] REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC Dear All, Meeting #172 of the SubPro IRT will be held in one hour on 16 December 2025 at 19:00-20:30 UTC [local time [tinyurl.com] [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1KlcApftYhGE3dAxRtR…>]. The final agenda can be consulted here [icann-community.atlassian.net] [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1z-gxTMKbHMtR7V8CCx…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1-jN6sk4hiiu0GiCntf…>, the ICANN Community Anti-Harassment Policy [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/12p_US3Is9PoQp4xoZJ…> and the ICANN Community Participant Code of Conduct [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1u-fqKMpO-T79IAZByF…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us] [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1W5S04v5pHAHpMzMKC7…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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REMINDER | SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC
by Next Round Policy Implementation Dec. 15, 2025

Dec. 15, 2025

Dear All, Meeting #172 of the SubPro IRT will be held on 16 December 2025 at 19:00-20:30 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/52sn2fkx__;!!PtGJab4!9nDChTN…>]. The final agenda can be consulted here [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/RQB…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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SubPro IRT Meeting #172 | 16 December 2025, 19:00-20:30 UTC
by Next Round Policy Implementation Dec. 13, 2025

Dec. 13, 2025

Dear All, Meeting #172 of the SubPro IRT will be held on 16 December 2025 at 19:00-20:30 UTC [local time<https://tinyurl.com/52sn2fkx>]. The final agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/RQB0K>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Post call | SubPro IRT Meeting #171 | 11 December 2025
by Next Round Policy Implementation Dec. 12, 2025

Dec. 12, 2025

Dear All, The recordings for Meeting #171 of the SubPro IRT held on Thursday, 11 December 2025 are published on the meeting wiki page<https://icann-community.atlassian.net/wiki/x/AoA2JQ>. These include: * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) * Attendance * Deck For additional information, you may consult the mailing list archives<https://mm.icann.org/pipermail/subpro-irt/> and the main wiki page<https://community.icann.org/x/pQM5Dg>. Best regards, Renate

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Re: ASP Milestone Update
by Kristy Buckley Dec. 11, 2025

Dec. 11, 2025

Thank you, Tracy! I did receive the message on the 20th but perhaps others did not? In either case, many thanks for your kind words and for being a champion of this program throughout. Kind regards, Kristy ________________________________ From: HACKSHAW tracy <HackshawT(a)upu.int> Sent: Wednesday, December 10, 2025 4:13:30 PM To: Kristy Buckley; subpro-irt(a)icann.org; HACKSHAW tracy Subject: [Ext] Re: ASP Milestone Update Hello all, Just to clarify that this message was sent on 20 November, but for some reason was only distributed on the list today. Thanks, Tracy ________________________________ From: HACKSHAW tracy via SubPro-IRT <subpro-irt(a)icann.org> Sent: Wednesday, December 10, 2025 11:03:25 AM To: Kristy Buckley <kristy.buckley(a)icann.org>; subpro-irt(a)icann.org <subpro-irt(a)icann.org> Subject: [SubPro-IRT] Re: ASP Milestone Update ATTENTION Ce courriel provient de l’extérieur de l’organisation. Ne cliquez pas sur les liens et n’ouvrez pas les pièces jointes à moins de bien connaître l’expéditeur et de savoir que le contenu est sûr. CAUTION This email originated from outside of the organization. Do not click links or open any attachments unless you trust the sender and know the content is safe. Thanks Kristy, Bob, Chris and the entire org ASP team, and all of the interested IRT and ICANN Community members for their tremendous efforts, and sincere, collaborative spirit over the entire period. Looking forward to a positive outcome following the 19 December milestone. With appreciation, Tracy ________________________________ From: Kristy Buckley via SubPro-IRT <subpro-irt(a)icann.org> Sent: Thursday, November 20, 2025 8:02:27 PM To: subpro-irt(a)icann.org <subpro-irt(a)icann.org> Subject: [SubPro-IRT] ASP Milestone Update ATTENTION Ce courriel provient de l’extérieur de l’organisation. Ne cliquez pas sur les liens et n’ouvrez pas les pièces jointes à moins de bien connaître l’expéditeur et de savoir que le contenu est sûr. CAUTION This email originated from outside of the organization. Do not click links or open any attachments unless you trust the sender and know the content is safe. Greetings, Yesterday, 19 November, was the first deadline in the Applicant Support Program (ASP) application submission period. As you may recall, ICANN announced an extension<https://www.icann.org/en/announcements/details/icann-extends-deadline-for-a…>: applicants that enter organizational information in the system by 19 November 2025 will have until 19 December 2025 to submit a complete application. 126 submitted their Organizational details to ICANN. Of these, 106 are considered “active”. Meaning, the applicant has had some activity in the ASP Application System in the last 90 days. Active submitted Organizations are distributed across the ICANN regions as follows: * Africa: 22 * APAC: 41 * Europe: 11 * LAC: 4 * N. America: 28 Many thanks to everyone in the ASP-IRT, SubPro-IRT, and broader ICANN Community who contributed to reaching this milestone. We look forward to sharing an update with the final application submission numbers on 19 December. Kind regards, Kristy, on behalf of the ASP Team

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REMINDER | SubPro IRT Meeting #171 | 11 December 2025, 18:00-20:00 UTC
by Next Round Policy Implementation Dec. 11, 2025

Dec. 11, 2025

Dear All, Please note that we are extending this meeting to two hours. Meeting #171 of the SubPro IRT will be held in one hour on 11 December 2025 at 18:00-20:00 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/25ec6hwr__;!!PtGJab4!_pIDy4e…>]. The final agenda can be consulted here [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/AoA…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Updated AGB and Overview of Changes for 11 December 2025 IRT Call
by Jared Erwin Dec. 11, 2025

Dec. 11, 2025

Dear IRT Members, Please find here the link to an updated version of the AGB as well as a document with an overview of changes made. We will walk through these changes on our call on 11 December at 18:00 UTC. As a reminder, we plan to publish the final version on 16 December 2025. * See here: https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/543752261/6.+A…. Thank you, Jared -- Jared Erwin Senior Director, New gTLD Program Global Domains & Strategy Internet Corporation for Assigned Names and Numbers (ICANN) jared.erwin(a)icann.org<mailto:jared.erwin@icann.org>

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REMINDER | SubPro IRT Meeting #171 | 11 December 2025, 18:00-20:00 UTC
by Next Round Policy Implementation Dec. 10, 2025

Dec. 10, 2025

Dear All, Please note that we are extending this meeting to two hours. Meeting #171 of the SubPro IRT will be held on 11 December 2025 at 18:00-20:00 UTC [local time [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/25ec6hwr__;!!PtGJab4!_pIDy4e…>]. The final agenda can be consulted here [icann-community.atlassian.net]<https://urldefense.com/v3/__https:/icann-community.atlassian.net/wiki/x/AoA…>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en>, the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…> and the ICANN Community Participant Code of Conduct<https://www.icann.org/en/system/files/files/adopted-icann-community-partici…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/97063459905?pwd=VUVsd0J0RnNtRXkyNXJFZW9vdTEzZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97063459905?pwd=VUVsd0J0…> Meeting ID: 970 6345 9905 Passcode: DQ#0L.9x5e Zoom Audio only: One tap mobile +13462487799,,97063459905#,,,,*5806401747# US (Houston) +16699006833,,97063459905#,,,,*5806401747# US (San Jose) Meeting ID: 970 6345 9905 Passcode: 5806401747 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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Agenda for 11 December 2025
by Lars Hoffmann Dec. 9, 2025

Dec. 9, 2025

Dear IRT members, For Thursday’s call (11 December, 10:00 UTC), we have the following agenda items 1. Welcome and SOI 2. Surplus/Deficit Discussion (see attached paper) 3. AGB Updates 4. AOB Attached you find a paper outlining ICANN’s approach to the surplus/deficit issue. Feel free to review before the call and share any thoughts, questions etc. on-list. Please note, as mentioned today’s call, the Name Collision procedures will now be covered on a yet-to-be-scheduled call on Tuesday 16 December 2025. Thank you all and best wishes, Lars

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