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Re: [Ccwg-auctionproceeds] [Ext] Re: Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC
by Marika Konings July 12, 2018

July 12, 2018

Thanks, Marilyn for your input. I looked back at the email you sent prior to ICANN62, but it seemed to raise some concerns not necessarily questions, but I may have missed them? If you could please resend the questions you have for Sarah, staff can pass these on together with the one below. Best regards, Marika From: Marilyn Cade <marilynscade(a)hotmail.com> Date: Thursday, July 12, 2018 at 10:01 To: Marika Konings <marika.konings(a)icann.org>, "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ext] Re: Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC Dear colleagues During the session that the CSG hosted with Xavier, during ICANN62, one of the attorneys raised a question with Xavier and myself regarding the need to review all grants for human rights implications. I haven't been able to properly research this, but wanted to raise it to staff to ask the retained consultant for more information. This would add significant review criteria to grant proposal reviews. I am not sure that I have seen answers to the questions that I raised, but I am still reviewing the documents in the attachment. Looking forward to our call. Marilyn Cade ________________________________ From: Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Sent: Wednesday, July 11, 2018 6:44 AM To: ccwg-auctionproceeds(a)icann.org Subject: [Ccwg-auctionproceeds] Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC Dear All, Please find below the proposed agenda for the upcoming meeting of the new gTLD Auction Proceeds CCWG which is scheduled for Thursday 12 July at 14.00 UTC. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds CCWG meeting – Thursday 12 July at 14.00 UTC: 1. Roll Call 2. Welcome / SOI-DOI Updates 3. Recap from CCWG62 related meetings and updates 4. Review of proposed responses to charter questions (updated version to be shared by staff shortly) 5. Final review of summary descriptions provided by Sarah Berg - ICANN Contracted Advisor on Strategic Development and Philanthropic Programs (see attached) 6. Feedback on remaining steps and proposed timeline (see attached) 7. Confirmation of next steps and next meeting (26 July 2018 at 14.00 UTC)

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Re: [Ccwg-auctionproceeds] Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC
by Sylvia Cadena July 12, 2018

July 12, 2018

Apologies for not being able to join the meeting today. I am at the IGF MAG meeting, unable to join. Regards, Sylvia --------- Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia(a)apnic.net | http://www.apnic.foundation ISIF Asia, WSIS Champion on International Cooperation 2018 | http://www.isif.asia | FB ISIF.asia | @ISIF_Asia | G+ ISIFAsia | 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 | +10 GMT | skypeID: sylviacadena | Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 * Love trees. Print only if necessary. From: Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday, 11 July 2018 at 12:44 pm To: "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ccwg-auctionproceeds] Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC Dear All, Please find below the proposed agenda for the upcoming meeting of the new gTLD Auction Proceeds CCWG which is scheduled for Thursday 12 July at 14.00 UTC. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds CCWG meeting – Thursday 12 July at 14.00 UTC: 1. Roll Call 2. Welcome / SOI-DOI Updates 3. Recap from CCWG62 related meetings and updates 4. Review of proposed responses to charter questions (updated version to be shared by staff shortly) 5. Final review of summary descriptions provided by Sarah Berg - ICANN Contracted Advisor on Strategic Development and Philanthropic Programs (see attached) 6. Feedback on remaining steps and proposed timeline (see attached) 7. Confirmation of next steps and next meeting (26 July 2018 at 14.00 UTC)

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Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC
by Marika Konings July 12, 2018

July 12, 2018

Dear All, Please find below the proposed agenda for the upcoming meeting of the new gTLD Auction Proceeds CCWG which is scheduled for Thursday 12 July at 14.00 UTC. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds CCWG meeting – Thursday 12 July at 14.00 UTC: 1. Roll Call 2. Welcome / SOI-DOI Updates 3. Recap from CCWG62 related meetings and updates 4. Review of proposed responses to charter questions (updated version to be shared by staff shortly) 5. Final review of summary descriptions provided by Sarah Berg - ICANN Contracted Advisor on Strategic Development and Philanthropic Programs (see attached) 6. Feedback on remaining steps and proposed timeline (see attached) 7. Confirmation of next steps and next meeting (26 July 2018 at 14.00 UTC)

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Re: [Ccwg-auctionproceeds] Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC
by Emily Barabas July 11, 2018

July 11, 2018

Dear all, Please find attached an updated version of the review of proposed responses to charter questions document in both clean and redline versions. This will be discussed under item 4 in the agenda shared by Marika below. Kind regards, Emily From: Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday, 11 July 2018 at 12:47 To: "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ccwg-auctionproceeds] Proposed agenda - new gTLD Auction Proceeds CCWG meeting of 12 July at 14.00 UTC Dear All, Please find below the proposed agenda for the upcoming meeting of the new gTLD Auction Proceeds CCWG which is scheduled for Thursday 12 July at 14.00 UTC. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds CCWG meeting – Thursday 12 July at 14.00 UTC: 1. Roll Call 2. Welcome / SOI-DOI Updates 3. Recap from CCWG62 related meetings and updates 4. Review of proposed responses to charter questions (updated version to be shared by staff shortly) 5. Final review of summary descriptions provided by Sarah Berg - ICANN Contracted Advisor on Strategic Development and Philanthropic Programs (see attached) 6. Feedback on remaining steps and proposed timeline (see attached) 7. Confirmation of next steps and next meeting (26 July 2018 at 14.00 UTC)

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Reminder - input on remaining charter questions by 9 July 2018
by Marika Konings July 8, 2018

July 8, 2018

Reminder: CCWG members are requested to review the proposed responses to the charter questions and provide input to questions identified by 9 July 2018: https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…. To facilitate your review, hereby the outstanding items staff identified and shared during the last CCWG meeting: * Charter Question 3 - What safeguards are to be put in place to ensure that the creation of the framework, as well as its execution and operation, respect the legal and fiduciary constraints that have been outlined in this memo? * Need to determine whether additional/different safeguards need to be put in place at the project oversight level. See also charter question #9. * Mechanism 1: Who would be responsible for the oversight? And how could a separation from ICANN be arranged to avoid capture of funds for ICANN ORG related purposes? What safeguards will the department have when policies and procedures to manage it are being designed by ICANN? * Charter Question 5 - What conflict of interest provisions and procedures need to be put in place as part of this framework for fund allocations? * For Mechanisms 1-3, what is the model for separation of staff? * For Mechanisms 2-3, how can the department benefit from services / expertise inside of ICANN Org and how are those services / expertise then paid for, is this also expected to be funded from auction proceeds? * Do we need a description of goals and objectives the fund should support? Or is the mission driven environment, in combination with bylaws, public interest, etc, sufficient? * if we agree to define goals and objectives, how do we want to do this? * Charter Question 11 - Should a review mechanism be put in place to address possible adjustments to the framework following the completion of the CCWGs work and implementation of the framework should changes occur that affect the original recommendations (for example, changes to legal and fiduciary requirements and/or changes to ICANN’s mission)? * What type of review mechanism should be put in place to carry out such a review – is this part of the oversight provided by ICANN Org / Board or is a separate process / mechanism needed? Is the process / mechanism needed different depending on the mechanism chosen? * Comment: ICANN org or Board would need the ability to conduct sufficient level of review in order to meet fiduciary responsibilities. * Charter Question 8 - What aspects should be considered to determine an appropriate level of overhead that supports the principles outlined in this charter? * Need to be specific here about what is meant with overhead – overhead for running the mechanism/program, or overhead for the administration of projects, or both? * Charter Question 9 - What is the governance framework that should be followed to guide distribution of the proceeds? The issues addressed by a governance framework * How may the implementation of the requirements differ between the different mechanisms? * How might governance committees, steering committees, oversight councils, or advisory boards mentioned by experts play into each model? * For Mechanism 2, what is the allocation of responsibility in this model between ICANN and collaborating organizations? * Comment: Under 2, ICANN handles grantmaking in-house (i.e. money to fund applicant wiring from ICANN-managed bank account) while Under 4, existing charitable org handles fund distribution (with ICANN's supervision; money to fund applicant wiring from external-org bank account). * For Mechanism 3-4, what would this look like in practice when working with an established entity? How closely would ICANN need to be involved in elements of the governance framework listed above. Which elements CAN be delegated? * Charter Question 10 - To what extent (and, if so, how) could ICANN, the Organization or a constituent part thereof, be the beneficiary of some of the auction funds? * Could ICANN, the Organization or a constituent part thereof, such as an SO or AC, be an applicant under any circumstances? CCWG may need to confirm with ICANN Org/Board if this may be possible. * Comment: I have the impression that the Board (perhaps Asha or Becky) mentioned that ICANN would never be in the position as a fund applicant. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Notes and action items from today's new gTLD Auction Proceeds CCWG meeting
by Marika Konings June 27, 2018

June 27, 2018

Dear All, Please find below the notes and action items from today’s new gTLD Auction Proceeds CCWG meeting. As a reminder: Action item #1: CCWG review the mechanism summary descriptions<https://community.icann.org/download/attachments/84220195/CCWG.AP%20Mechani…> and identify any further questions they may have to relay to Sarah by 9 July 2018. Action Item #2: Staff will re-open the Google document https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…. CCWG members are requested to review the proposed responses and provide input to questions identified by 9 July 2018. The next meeting is scheduled for Thursday 12 July at 14.00 UTC. Best regards, Marika ============= New gTLD Auction Proceeds CCWG Meeting – 27 June 2018 (ICANN62 – Panama) These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/CWGONGAP/2018+Meetings. 1. Roll Call * Roll Call will be taken from Adobe Connect * Please remember to state your name for transcription purposes and don't forget to mute your line / microphone when not speaking to avoid interruption. 2. Welcome & SOI/DOI updates * Reminder - please check your SOI/DOIs and make sure these are up to date * Tony Harris: Stepping down as a member and continuing as a participant, and Marilyn Cade will join as a member from the Commercial Stakeholder Group (GNSO). 3. Status Update: Reminder of the purpose of this WG (see slides 5 through 14) * Process for development for auction proceeds allocation (slide 9) – you have the full communication channels with the Board, which is very helpful, to avoid issues at the end. * CCWG-AP Work Plan (slide 10): Now in Phase 5 -- Answer Charter Questions as Organized by Phase 1 for Mechanism(s) Determined in Phase 4. * Determine whether there is a preference for a mechanism or mechanisms, perhaps via a poll. * Four possible mechanisms for further consideration (slide 11): * How to participate (slide 14) – newsletters, join as a member, or as an observer. Also provide input in the public forum when the report is published. * Timeline: Goal is to release a draft report three weeks before ICANN63 (October 2018), and there will be a requirement for a public comment period of at least 40 days. * Publication is dependent on the number and type of comments in the public comment period. 4. Board Liaison Update/Discussion in the Board * Noted in the four models that none of them were preferred, so didn’t talk about the models. Differences were not clear to everyone. * Funds should be allocated in tranches. * Evaluation: two separate functions – administrative/criteria fulfillment – could be inside or outside ICANN, but it should be neutral and cost effective; content evaluation/qualitative analysis should be an independent panel that is neutral, with no conflicts of interest. * Not clear whether the Board signs off on proposals and note that the selection should not be second-guessed by the Board. Just that the process has been carried out properly. * Should be a step in there for a review to see that the process is meeting expectations. * There should be reports that provide feedback, at least on an annual basis, as well as a status report on the funding disbursement. There is a charter question about whether a review mechanism should be put in place and there is a Google doc to help develop suggestions. 5. Review of mechanism descriptions developed by Sarah Berg, Ponsonby Partners, ICANN Contracted Advisor on Strategic Development and Philanthropic Programs Sarah Berg, Ponsonby Partners (See summary descriptions<https://community.icann.org/display/CWGONGAP/2018-06-27+-+ICANN62+Panama+-+…> proposed: https://community.icann.org/x/IxkFBQ) Mechanism 1: Internal ICANN Department Mechanism 2: ICANN+ External Organization Mechanism 3: ICANN Foundation Mechanism 4: External Entity Questions/Discussion: * If in house it would be separate from the rest of ICANN Org. * Mechanisms 2 – ICANN could work with a couple of different organizations. * Question: Even considering that is short term department to be create, the compared cost still minimal considering people need to be dismissed after 2-3 years for instance? Answer: If you had a sunset period you could hire a team that would exist as long as you wanted to have this running. * Question: Would a foundation have to be US-based? Answer: Given that ICANN is a US entity it would probably be a US entity, but that would be ICANN’s decision. * Question: What would be the liability? Answer: It would be the same as for a 501c3. But if you are talking about a foundation it has its own legal liability and Board/fiduciary requirements. * Question: Is the separate board requirement applicable for all types of 501c3 entities or are there exceptions? Answer: The separate board requirement only applies to mechanism 3. * Question: Do the tax filing requirements have any limits on eligibility? Answer: When you are a listed on which tax filing it doesn’t matter that all potential grant funders need to adhere to ICANN’s mission. * Question: In comparing mechanism 1 and 2, is there a benefit to not have grant activity listed ICANN’s annual tax filings with the US government? Would ICANN be better protected by having the DAF reporting for grant activity in its tax filling? Answer: That depends on ICANN and who the recipients are. * Question re: the ability for ICANN to apply for funds: Do any of the models restrict that? Answer: With Mechanism 3 – the foundation – ICANN could not decide to allocate some of the funds to its own use (such as the reserve fund). Include this question as part of the gap analysis. Action item #1: CCWG review summary descriptions and identify any further questions they may have to relay to Sarah by 9 July 2018. 6. Review of proposed responses to remaining charter questions (see https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>) * Background: Charter questions need to be answered for each of the mechanisms (slide 18). Still quite a few open issues. Cannot move forward without input. * Meeting the timeline requires input from the WG. Action Item #2: Staff will re-open the Google document https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…. CCWG members are requested to review the proposed responses and provide input to questions identified by 9 July 2019. 7. Review of work plan and next steps (see slide 24 of presentation) * The goal is to have the draft report three weeks ahead of ICANN63. * Propose meetings every two weeks, but may increase to weekly if necessary to meet the goal. * May have some flexibility with publication date. * Should there be time in the schedule for WG members to take the Google doc back to their members for consideration? * There is time built in for another poll on the mechanisms. 8. Confirm next meeting (Thursday 12 July at 14.00 UTC) Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Proposed agenda new gTLD Auction Proceeds CCWG meeting on 27 June from 15.15 - 16.45 local time
by Marika Konings June 27, 2018

June 27, 2018

Dear All, Please find below the proposed agenda for next week’s new gTLD Auction Proceeds CCWG meeting. As a reminder, remote participation details can be found here: https://community.icann.org/x/6QQFBQ. As another reminder, please review the draft responses to the charter questions and provide any comments and/or questions you may have in the google doc (https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…) by Saturday 23 June at the latest. Best regards, Marika ================= Proposed Agenda – new gTLD Auction Proceeds Cross-Community Working Group F2F Meeting – 27 June 2018 from 15.15 – 16.45 local time 1. Roll Call 2. Welcome – SOI & DOI Updates 3. Status Update 4. Review of mechanism descriptions developed by Sarah Berg (see attached) 5. Review of proposed responses to remaining charter questions (see https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…) 6. Review of work plan and next steps 7. Confirm next meeting (Thursday 12 July at 14.00 UTC) Looking forward to receiving your feedback. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Re: [Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG meeting on 27 June from 15.15 - 16.45 local time
by Marika Konings June 27, 2018

June 27, 2018

As a reminder, the CCWG meeting will take place today in Salon 9 at 15.15 local time. All the documents that will be discussed during the meeting have been posted here: https://community.icann.org/x/IxkFBQ. Best regards, Marika From: Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Thursday, June 21, 2018 at 14:58 To: "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG meeting on 27 June from 15.15 - 16.45 local time Dear All, Please find below the proposed agenda for next week’s new gTLD Auction Proceeds CCWG meeting. As a reminder, remote participation details can be found here: https://community.icann.org/x/6QQFBQ [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. As another reminder, please review the draft responses to the charter questions and provide any comments and/or questions you may have in the google doc (https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>) by Saturday 23 June at the latest. Best regards, Marika ================= Proposed Agenda – new gTLD Auction Proceeds Cross-Community Working Group F2F Meeting – 27 June 2018 from 15.15 – 16.45 local time 1. Roll Call 2. Welcome – SOI & DOI Updates 3. Status Update 4. Review of mechanism descriptions developed by Sarah Berg (see attached) 5. Review of proposed responses to remaining charter questions (see https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>) 6. Review of work plan and next steps 7. Confirm next meeting (Thursday 12 July at 14.00 UTC) Looking forward to receiving your feedback. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses [learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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For your review - draft responses to remaining charter questions
by Marika Konings June 16, 2018

June 16, 2018

Dear All, The leadership team has worked on a first draft response to the remaining charter questions, reviewing information from the charter question templates that were developed at an earlier stage of our work (see https://community.icann.org/x/PNrRAw) as well as the input provided by external experts (see https://community.icann.org/x/BSW8B) Some specific issues/questions for CCWG consideration have been highlighted in yellow, but of course, input is sought on all aspects of the proposed responses. Please review this document and provide any comments and/or questions you may have in the google doc by Saturday 23 June at the latest. This will allow the leadership team to review your feedback and prepare accordingly for the CCWG session which will take place on Wednesday 27 June from 15.15 – 16.45 local time (see https://62.schedule.icann.org/meetings/699541) For remote participation details, please see https://community.icann.org/x/6QQFBQ. To review the draft responses, please see https://docs.google.com/document/d/13Kbjnnflt0h5ZVkP57s2nP0trJyQCcuTfdWjzbg…. Thanks, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Re: [Ccwg-auctionproceeds] Notes and action items - new gTLD Auction Proceeds CCWG meeting of 31 May 2018
by Sylvia Cadena June 14, 2018

June 14, 2018

Hi everyone, Apologies for not being able to participate in the last call but traveling schedules have not allowed me to join the call, as I wish I had being able to do. I just wanted to say that I fully support all the action items as agreed below. I am not sure how advanced Erika and Ching are going with the draft answers to the charter questions, but I just wanted to say that I think that there are quite a few responses from other charter questions that we did through surveys before, that although were not done in light of the proposed options for a mechanism, could be used to fill in the cells on that table and that it will be really appreciated that a note for cross reference is made, so that is clear from where those responses came from, to make use of the contributions from this group and the thinking behind them. I look forward to the calendar information about the next meeting as well as the details to join remotely -if possible- to those meeting in Panama. Warm regards, Sylvia --------- Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia(a)apnic.net | http://www.apnic.foundation ISIF Asia, WSIS Champion on International Cooperation 2018 | http://www.isif.asia | FB ISIF.asia | @ISIF_Asia | G+ ISIFAsia | 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 | +10 GMT | skypeID: sylviacadena | Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 * Love trees. Print only if necessary. From: Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Friday, 1 June 2018 at 6:46 am To: "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ccwg-auctionproceeds] Notes and action items - new gTLD Auction Proceeds CCWG meeting of 31 May 2018 Dear All, Please find below the notes and action items of today’s new gTLD Auction Proceeds CCWG meeting. Note that the next meeting will be scheduled for Thursday 14 June at 14.00 UTC Best regards, Marika Notes & Action Items – CCWG Auction Proceeds Meeting – 31 May 2018 These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. 1. Roll Call · Roll Call will be taken from Adobe Connect · Please remember to state your name for transcription purposes and don't forget to mute your line / microphone when not speaking to avoid interruption. · Audio only: Xavier Calvez (only first part of the meeting), Kavouss Arasteh 2. Welcome & SOI/DOI updates · Reminder - please check your SOI/DOIs and make sure these are up to date 3. Next steps for addressing charter questions · See email circulated by Erika earlier today · See template that was circulated to facilitate developing a response to the remaining charter questions. Leadership is offering to develop a first draft response to the charter questions for CCWG review, if possible prior to ICANN62. · See letter from the ICANN Board providing input on the mechanisms discussion. Board is of the view that there should be various tranches of funding so that the mechanism chosen can be closely monitored and adjustments, if needed, can be made. Mechanisms chosen should focus on effective and efficient disbursement. More information will be needed on relevant costs of the different mechanisms. Should be able to evaluate and monitor projects on a global basis. More work needed on ensuring a common understanding and providing additional definition of the mechanisms in advance of public comment. · Board letter seems to suggest that CCWG should not rush for public comment. · Any direct costs like communication, etc. should all be funded out of the proceeds or would some of these come out of ICANN's general budget? Board has not actually discussed that yet - cost for evaluating, managing, running the program would need to come out of the funding. Discreet items such as a communications plan in advance has not been discussed in particular, but could be considered inclusive of overall running of the program. Cost associated with a communication plan should be factored in. Measuring efficiency of funds need to take into account holistic viewpoint of costs that are associated with setting up / running a mechanism. CCWG may need to map out the different cost elements to get a better idea and track key areas of costs to determine how these would be funded. Need to look at costs from a standalone perspective. ICANN's ongoing funding is not set up to take care of this - all costs are expected to come out of auction proceeds. Once implementation starts, this is expected to come out of auction proceeds funding. · Further input on expected / max overhead costs may also be needed. Board previously mentioned a 5% threshold. Is there flexibility there to ensure efficiency / effectiveness balance? What is reasonable and what is cost effective, depends on the circumstances and the nature of the grants that are being made. % was never intended to be a hard / fast line. % needs to be reasonable in light of the objectives of the program. Focus should be on the use for proceeds in furtherance of the mission instead of administrative costs. Could ask in work on general description to provide an indication if overhead costs would be closer to 3 or 10 %, for example. · Need to also evaluate mechanisms according to the defined principles mentioned in the Board letter. Factor this into the draft response to charter questions. · Need to further consider how feasible tranching is as it will depend on size of fund allocation, similar would need to further discuss what mechanisms would need to be put in place that would warrant changes / corrections. Board is committed to the notion that funds would be allocated over a period of time to be able to ensure in earlier stages that proper controls are in place to monitor and manage applications and evaluations. Board has not yet considered possible size of fund allocation to projects. Objectives of fund allocation determined by the community would hopefully further clarity / guide that conversation. Intersection between size of projects and costs of overhead. · One of the factors that will significantly impact costs, which is not usually considered in any standard percentage, is the cost inherent to supporting a multistakeholder process: whether it is to organize some community communication on the overall process of the auction proceeds, or to support transparency and accountability mechanisms, these activities are rarely encountered elsewhere but are prevalent at ICANN and are very resource consuming. That will significantly impact the costs incurred for the program. If you take an illustration that the Drafting Team early on and now this CCWG AP have been working on the topic for 2 years, with ICANN's support, the costs is already significant and we have not even started implementing anything. · CCWG could consider whether certain amounts are allocated to baskets to focus on certain types of projects, including different sizes. CCWG to re-evaluate if that is a recommendation it would like to made. · The topic of tranches is one of the operational consequence of the board's fiduciary duty that the funds are used within mission and effectively: releasing funds in tranches to a given recipient allows to establish accountability mechanisms for that recipient to demonstrate that the funds are appropriately used. The other tranche topic is, as an example, to provide X million of dollars for allocation during a given year, which also allows to control the amount of effort required for evaluation and disbursement, allowing to minimize risks of errors or issues. · As a reminder, Sarah Berg has been asked to assist with developing a general description of each of these mechanisms. Action item #1: CCWG leadership to work on first draft of responses to charter questions, factoring in board input as well as discussion during today's meeting (31/5). To be circulated at the latest by 18 June to allow for sufficient time for CCWG to review. Action item #2: CCWG to consider developing list of cost elements to get a better idea and track key areas of costs and determine how these would be funded (from auction proceeds or differently). 4. Planning for ICANN62 · See email sent by Erika proposing to delay HIT session to ICANN63 and have a F2F meeting instead which would include an update to the community. In addition, leadership team is available to come and speak to / present to those groups that are interested. CCWG could consider other mechanisms to provide updates to the community for example in the form of a webinar. Regular newsletters are already provided to ensure that chartering organizations have regular status updates. Action item #3: CCWG to move forward with the changes that have been proposed (postpone HIT session to ICANN63 and change it to a F2F meeting instead. 5. Finalisation of preamble & reminder to review project examples by Monday 4 June at 18:00 UTC · No further input received on the preamble so that document should be considered final for inclusion in the Initial Report. Action item #4: reminder, CCWG to review project examples by Monday 4 June at 18.00 UTC at the latest. 6. Next steps & confirm next meeting (Thursday 7 or 14 June at 14:00 UTC) · Next meeting to be scheduled for 14 June at 14.00 UTC. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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