June 2017 - Ccwg-auctionproceeds

Notes and action items from 27 June CCWG-AP meeting
by Marika Konings June 30, 2017

June 30, 2017

Dear All, For those of you that were not able to attend the new gTLD Auction Proceeds CCWG meeting, please review the transcript and/or recording of the meeting which can be found here: https://schedule.icann.org/event/B3pK/gnso-new-gtld-auction-proceeds-cross-…. Please remember to provide your input on the high level overview of the survey results (see attached) prior to the next meeting, which has been scheduled for 13 July. Based on your feedback as well as the feedback provided during the meeting, staff will update the overview accordingly. Best regards, Marika CCWG AP Meeting on Tuesday 27 June 2017 – Notes These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. Audit Requirements * Please review previous briefing and FAQ at https://community.icann.org/x/KGHwAw * If there are any further questions about this topic, please relay those to staff so these can be added to the FAQ Responses to Charter Question #2 * CCWG to review whether this adequately captures the comments received (see https://www.surveymonkey.com/results/SM-NTHS95MP/) * Consider stress testing the mission limitation – words of the mission may be more limiting. Need to talk through sample submissions of whether they would violate the mission. * Buckets identified are not expected to be exclusionary. * There has to be conscious effort to determine whether things are within or outside of ICANN’s mission. Not only for staff to make that judgement – is also for the community. Ultimate decision will be for the ICANN Board though. * Examples have been identified as part of the responses – could be reviewed in a next step. Would give a flavor, not expected to be exhaustive. * How to deal with buckets that may conflict with each other? Potential segregation of multiple uses could be considered. CCWG will need to consider this further – this is just a first conversation. * Types of applicants – what would be the process for validating applicants? This will be addressed in a later phase. Certain risks will be taken on some of these things – size of grant will depend on the risk willing to be taken. Without risk there will not be any innovative work be undertaken. * Input and ideas from community will be needed on what falls within ICANN’s mission and what doesn’t as there will be obviously grey areas. Also factor in that determination of what belongs in ICANN’s mission and what doesn’t in the context of this effort could also determine in which area ICANN undertakes activities in the future. Look at the question iteratively and progressively to ensure that broader implications are understood. Input from the ICANN community is essential to that decision, but it is up to the Board to confirm that mission is being maintained * Original reference in AGB “The purpose of an auction is to resolve contention in a clear, objective manner. It is planned that costs of the new gTLD program will offset by fees, so any funds coming from a last resort contention resolution mechanism such as auctions would result (after paying for the auction process) in additional funding. Any proceeds from auctions will be reserved and earmarked until the uses of funds are determined. Funds must be used in a manner that supports directly ICANN’s Mission and Core Values and also allows ICANN to maintain its not for profit status.Possible uses of auction funds include formation of a foundation with a clear mission and a transparent way to allocate funds to projects that are of interest to the greater Internet community, such as grants to support new gTLD applications or registry operators from communities in subsequent gTLD rounds, the creation of an ICANN-administered/community-based fund for specific projects for the benefit of the Internet community, the creation of a registry continuity fund for the protection of registrants (ensuring that funds would be in place to support the operation of a gTLD registry until a successor could be found), or establishment of a security fund to expand use of secure protocols, conduct research, and support standards development organizations in accordance with ICANN's security and stability mission”. * Examples included in AGB reference could be stress tested as it predates the current wording of ICANN’s mission. Consider adding mission statement to the documents so that it becomes easier to evaluate. * Consider rewording the first buckets of what shouldn’t be objectives so it is more aligned with what was in the AGB. Action item #1: CCWG members to review survey summary (see attached) and provide input on buckets identified and whether any information is missing or mischaracterized. Input to be provided prior to the next meeting (scheduled for 13 July). Action item #2: Share additional comments received for WG review (see attached). * In order to obtain input in relation to charter questions #4 and #7 – launch straw person type of survey. Draw from the initial input received during the phase 1. Share preview of the survey before launching it. Launch prior to next meeting. Action item #3: staff to launch survey on question #4 and #7, with preliminary responses based on initial input received as well as opportunity for open ended responses. Questions for external experts * How to start process to identify questions for external experts. List has already been created to identify potential experts to be approached (see https://community.icann.org/x/DAnfAw) Develop questions and send those to the identified experts. Action item #4: staff to create google doc to allow for CCWG members and participants to identify questions that should be asked from external experts. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

1 0

Proposed agenda - new gTLD Auction Proceeds CCWG Meeting on Tuesday 27 June 2017
by Marika Konings June 26, 2017

June 26, 2017

Dear All, Please find below the proposed agenda for the new gTLD Auction Proceeds CCWG meeting which has been scheduled for Tuesday from 13.30 – 15.00 local time in Ballroom 2 (for remote participation details please see https://community.icann.org/x/aSTwAw) Best regards, Marika Proposed Agenda CCWG Auction Proceeds Meeting – Tuesday 27 June 2017 1. Welcome & Roll Call 2. Brief introduction to CCWG and current status of work 3. Recap of briefing on audit requirements and further questions (please review the following information in advance: https://community.icann.org/x/KGHwAw) 4. Review stage 2 activities and discuss next steps 5. Review results of survey responses to charter question #2 (see https://www.surveymonkey.com/results/SM-NTHS95MP/) 6. Start process to identify questions for external experts 7. Confirm next meeting (Thursday 13 July at 14.00 UTC) Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

2 1

REMINDER - Re: Survey now live - please participate by Wednesday 21 June at the latest
by Marika Konings June 22, 2017

June 22, 2017

Reminder, CCWG members and participants, please participate in the following survey: https://www.surveymonkey.com/r/CCWGAPQuestion2. To date, only 6 members/participants have participated. We need your input in order to have a productive discussion during our next meeting. Thanks, Marika From: <ccwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday, June 7, 2017 at 00:35 To: "ccwg-auctionproceeds(a)icann.org" <ccwg-auctionproceeds(a)icann.org> Subject: [Ccwg-auctionproceeds] Survey now live - please participate by Friday 21 June at the latest Dear All, The survey for charter question #2 (see template attached) is now live: https://www.surveymonkey.com/r/CCWGAPQuestion2[surveymonkey.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_r…>. Please provide your responses by Wednesday 21 June at the latest to allow for sufficient time to analyze the results prior to the CCWG meeting at ICANN59. Note that the survey has a comment box at the end that allows for any further input in relation to this question which may not align with the other questions. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses[learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

2 1

Proposed Agenda - CCWG AP Meeting on Thursday 15 June at 14.00 UTC
by Marika Konings June 16, 2017

June 16, 2017

Dear All, Please find below the proposed agenda for the next meeting of the new gTLD Auction Proceeds CCWG. Note that the slides for item 3 are expected to be circulated in advance of the meeting. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds CCWG Meeting on Thursday 15 June at 14.00 UTC 1. Roll Call 2. Welcome / DOI 3. Briefing on Audit Requirements by Xavier Calvez including Q & A 4. Reminder to participate in charter question #2 poll (see https://www.surveymonkey.com/r/CCWGAPQuestion2) 5. Confirmation of next meeting at ICANN59 - Tuesday, June 27 • 13:30 - 15:00 local time (11.30 - 13.00 UTC). See http://sched.co/B3pK for further details. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

6 9

Notes and action items from today's meeting
by Marika Konings June 15, 2017

June 15, 2017

Dear All, Please find below the notes and action items from today’s meeting. Best regards, Marika Notes – new gTLD Auction Proceeds CCWG Meeting – 15 June 2017 These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. Agenda: 1) Roll Call * Roll call will be taken from Adobe Connect * Please state name for transcription purposes and mute your microphones when not speaking 2) Welcome / DOI 3) Briefing on Audit Requirements by Xavier Calvez including Q & A * See slides circulated by email and presentation provided by Xavier Q&A: * Is the audit conducted on the account for the auction proceed alone or for ICANN as a whole? The audit is conducted on the financial statements of ICANN which includes the auction proceeds. ICANN now also performs an audit of PTI as it has its separate financial statements as a separate legal entity. * Is there a special account for the revenue from auction? Yes, auction proceeds are segregated and separated in separate accounts. Conservative approach with regards to investing - approved by the Board and even more conservative than for what is used for the reserve fund as well as short term. Investments are made in USD as well as a number of international bonds but to a relatively limited extend. * Regarding the fiduciaryrequirements that disbursements be made in accordance with ICANN’s mission, are the same auditors in charge of judging the level of accordance? Auditors are not judging currently the framing of the mission. They have the obligation to ensure that the activities of the organisation are consistent with their mission. * Because the auction proceed account is expected to be handled on its own… This implies and expenses of managing it has to be kept separately. And not covered by ICANN? Any audit fees cover the whole audit of financial statements of ICANN - costs are not called out with regards to which parts are covered. There may be a need to separate out general costs in relation to auction proceeds, but this has not been determined yet. * How are investment choices made and what happens with the returns, are those tracked in ICANN's financial statements? Conservative choices made based on information avaialble, interests are put back into the accounts. * Are any costs currently covered from the auction proceeds? Currently 233 million on the account - no costs paid for by auction proceeds, even those certain costs have been incurred in relation to the auction proceeds. Will ICANN absorb those costs or will these be taken from auction proceeds? For community to provide input on. Question is: to the extent that ICANN has incurred costs to date (in supporting the CWG DT, this CWG and any other costs), should they be (a) absorbed by ICANN as part of general operation or (b) booked against the capital proceeds from the ICANN auctions? * If a separate organization is in charge of disbursing the funds, is it possible to "transfer" the legal requirements onto this separate agency? ICANN ultimately has the same obligation, whether it is ICANN or another entitiy does the job of evaluation and disbursement. If it is another entity, additional mechanisms would need to be put in place to ensure that those obligations are met. For example, auditing procedures before it starts, recurring checks, insight into evaluation process, controls after funds are disbursed etc. ICANN would need to carry out its own audit of this other entity - form would need to be decided. ICANN's obligation does not stop at the time of disbursement - a whole set of obligations that start at that point. CCWG to continue discussion in Johannesburg. Action item #1: Staff to share questions and responses noted with Xavier for review following which these will be incorporated in an FAQ and posted on the CCWG wiki. Action item #2: CCWG members and participants to circulate any additional questions to the mailing list so a complete overview can be developed. 4) Reminder to participate in charter question #2 poll (see https://www.surveymonkey.com/r/CCWGAPQuestion2) Action item #3: CCWG members and participants to respond to survey by 21 June at the latest. 5) Confirmation of next meeting at ICANN59 - Tuesday, June 27 • 13:30 - 15:00 local time (11.30 - 13.00 UTC). See http://sched.co/B3pK for further details. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

1 0

Recordings, attendance & AC Chat from CCWG Auction Proceeds call on Thursday, 15 June 2017 at 14:00 UTC
by Michelle DeSmyter June 15, 2017

June 15, 2017

ear all, Please find the attendance of the call attached to this email and the MP3 recording below for the CCWG Auction Proceeds call held on Thursday, 15 June 2017 at 14:00 UTC. Mp3: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-15jun17-en.mp3 AC Recording: https://participate.icann.org/p2xa09xplh1/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/ccwg-auctionproceeds/ Wiki page: https://community.icann.org/x/gwvfAw Thank you. Kind regards, Michelle DeSmyter ——————————————— Adobe Connect chat transcript for Thursday, 15 June 2017 Michelle DeSmyter:Welcome to the CCWG New gTLD Auction Proceeds call on Thursday 15 June 2017 at 14:00 UTC for 90 minutes. Michelle DeSmyter:Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Vanda Scartezini:hi everyone! holiday here... Julf Helsingius:Not here :) Michelle DeSmyter:Hi there Vanda, welcome! Glad to have you on! :) Vanda Scartezini:@michelle - relevant to liston on XAvier! Xavier Calvez:Hello everyone. Erika Mann:Hi everyone Ching Chiao:hello Nadira AL-Araj:Hi all Ching Chiao:am dialing in Julf Helsingius:Sounds like someone has their mic on Vanda Scartezini:hi Erika Dietmar Stefitz:Hi erika. We hear you Manal Ismail:Hello everyone :) !! Vanda Scartezini:hi Manal! Manal Ismail:hi Vanda :) !! Marika Konings:Please note that the slides have already been circulated by email Vanda Scartezini:yes Erika Mann:Very good Manal Ismail:yes we can hear u Erika Mann:Perfect, even better ... I was traveling and could'nt see attachments Erika Mann:its's moving Xavier Vanda Scartezini:it is perfect Xavier Erika Mann:Perfect Xavier Carolina Caeiro:The audio is breaking up for me. Anyone else having the same issue? Erika Mann:It's fine on my end Carolina but I'm sure someone can look into your connection ... maybe you dial in again Marika Konings:@Carolina, are you connected via Adobe Connect or phone? Marika Konings:Either way, please try to reconnect as audio is fine on this end. Vanda Scartezini:no Carol Kavouss Arasteh:Marika, Erika, pls advise to dial me up on 905 374 1077 room 1412 Carolina Caeiro:I just dialed in again Carolina Caeiro:thanks! Kavouss Arasteh:pls read chat Marika Konings:@Kavouss, a dial out is being set up. Erika Mann:We saw your request Kavouss! Marika, can someone tell the operator to call Kavouss please Erika Mann:Thanks Marika ... you already responded! Vanda Scartezini:thanks, audit is really larger here including fraud... Nadira AL-Araj:Is the audit will be conducted on the account for the auction proceed alone or for ICANN as a whole? Kavouss Arasteh:My question is that:Is there a special account for the revenuze from aution Erika Mann:@Nadira - this we will have to decide ... one single audit or separated audit .... Nadira AL-Araj:Thanks, I've got it Asha Hemrajani:@Kavouss yes the auction proceeds are kept in a separate fund Kavouss Arasteh:did you get my question on whether the incoe from auction is credited to a decdicated account Marika Konings:@Kavouss, please the response from Asha right above your question Kavouss Arasteh:TKS Vanda Scartezini:yes Erika, conservative investiemnts Kavouss Arasteh:Are the investment is in US dollars? Marika Konings:@Erika - the symbol for Alan and Lars means that they have stepped away. Kavouss Arasteh:YES Dietmar Stefitz:is everything invested only in the US ? Or globally? Nadira AL-Araj:please can you read it Erika Mann:@Marika - Thanks, I miss seeing again the right button line, Have to figure out what the problem is actually. Daniel Dardailler:Regarding the fiduciaryrequirements that disbursements be made in accordance with ICANN’s mission, are the same auditors in charge of judging the level of accordance ? This could be a rather technical evaluation. Erika Mann:@Nadira - please let us know if your question is fully covered. Nadira AL-Araj:Then your fees doesn't come from the account of acution proceed Kavouss Arasteh:How the auction account keeping fee are paid Erika Mann:@Nadira - can you reframe your questions please? Do you mean whether the auditors will get payed from ICANN operational budget if there is going to be a signle audit process. Ching Chiao:"Disbursement must be made for "U.S." lawful purposes" -- just to make sure Nadira AL-Araj:I'm following about the auditor fees: Because the auction proceed account is expected to be handled on its own… This implies and expenses of managing it has to be kept separately. And not covered by ICANN Erika Mann:@Daniel - can you speak now? Marika Konings:Please note that there still of couple of more slides to cover, so please focus your questions on what has been covered so far. Other issues may be addressed in the rest of the presentation :-) Nadira AL-Araj:We can't hear Erika Mann:Yes, Marika ... we will move there soon. Thanks for the reminder! Daniel Dardailler:I understand that the evaluation of the mission scoping was not an issue up to now, but the auction benefits may introduce one or two level of indirection between ICANN and the spending, so the future evaluation maybe a different animal Vanda Scartezini:kavouss and daniel ahd their hands raised Erika Mann:@Vanda, thank you Daniel Dardailler:OK, got it. Erika Mann:@Kavouss is this a new hand Marika Konings:I will share all of the questions with Xavier so he can add to the notes as needed which we will then use to build the FAQ for this topic. Vanda Scartezini:this is point to us to discuss inside the group too Jonathan Robinson:@Xavier. Thjank-you Erika Mann:@Vanda - indeed Jonathan Robinson:@All. This issue on costs is reasonably important. The question is; to the extent that ICANN has incurred costs to date (in supporting the CWG DT, this CWG and any other costs), should they be (a) absorbed by ICANN as part of general operation or (b) booked against the capital proceeds from the ICANN auctions? Julf Helsingius:Jonathan: I agree, it is a pretty important question Vanda Scartezini:@jonathan- yes. thanks to repeat the question, rason why I said above that we need to discuss it inside our group. Manal Ismail:Good question Jonathan .. Daniel Dardailler:If a separate organization is in charge of disbursing the funds, is it possible to "transfer" the legal requirements onto this separate agency ? Erika Mann:Daniel - I have a similar question. Do you want to go first with your question? Marika Konings:Xavier, I will try to reload the slides to see if it shows the full graphic. Erika Mann:We lost slided (or maybe only me?) Erika Mann:Slides and not slided Daniel Dardailler:after all, it is likely to be a legal organization as well, bound by its own contract with ICANN. how is it different from the other subcontracts ICANN currently run for its mission ? Vanda Scartezini:Daniel -complaince goes through the distributors ...so my idea is Yes. shall be follow the money Marika Konings:sorry for the delay, am trying to get a version up that shows the graphic properly Erika Mann:Thank you Marika! Daniel Dardailler:E.g. when I signed the contract with ICANN for the plenary in Paris in 2006, I received money for the event, and if I had spent it on something else, ICANN would have sued me, but I suppose they would have been protected against my wrongdoing as a subcontract Daniel Dardailler:ok Vanda Scartezini:yes very clear Nadira AL-Araj:Yes, it clear, thanks Mei Lin Fung:Very happy to hear that ICANN's oversight continues over time Erika Mann:@Xavier - please check the timing! Vanda Scartezini:agree with Alan - that definition will drive our choices Dietmar Stefitz:Agree Dietmar Stefitz:And there should be a system to make it fast ! Alan Greenberg:It is a many-body problem with no simple set of rules. If we decide a priori that the "overhead" will be no more than 1%, we will likely find out that we not be able to make that target. Alan Greenberg:But if we set a "reasonable" target (and I have no idea how to define that), we can then set policies that match. And ensure that the level of auditing (in the general sense) allows us to meet our fiduciary requirements. Vanda Scartezini:as you said ALAN, circular issue. Alan Greenberg:"Iterate" is a far more sophisticated word then "circular"! Vanda Scartezini:yeah ALan, but we understood the concept Marika Konings:Just a reminder on agenda item 4, so far only 2 CCWG members/participants have completed the survey. Please provide your input as it will be essential for our meeting at ICANN59. Marika Konings:deadline for responses is 21 June Dietmar Stefitz:Thanks Xavier. Really helpful Information! Nadira AL-Araj:Thank you Xavier, Erika... Vanda Scartezini:really great presentation Xavier Vanda Scartezini:thank you Hadia Elminiawi:Thank you Xavier Manal Ismail:Many thanks Xavier and everyone !! Xavier Calvez:Thank you everyone for the time and the questions. Please send any remaining questions to Marika. Hadia Elminiawi:thank you all Carolina Caeiro:Bye, thanks! Xavier Calvez:and I will ensure we respond. Hadia Elminiawi:bye Asha Hemrajani:Looking forward to our meeting in Joburg. Thank you all. Dietmar Stefitz:bye to all

1 0

Updated templates posted on wiki
by Marika Konings June 15, 2017

June 15, 2017

Dear All, The updated templates for charter questions 9 and 10, including the notes from our last meeting, have now been posted on the wiki: https://community.icann.org/x/PNrRAw. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

1 0

REMINDER: Announcement: Pre-ICANN59 Policy Update Webinar Thursday, 15 June 2017 at 10:00 UTC and 19:00 UTC
by Terri Agnew June 12, 2017

June 12, 2017

https://www.icann.org/news/announcement-2017-05-22-en Please RSVP via <https://goo.gl/forms/LTVbnZ8zXIBp5fFm1> this form by 13 June 2017. You will receive remote participation details the week of 12 June 2017. The ICANN Policy Development Support Team will host a Policy Update Webinar on Thursday, 15 June 2017 at 10:00 and 19:00 Coordinated Universal Time (UTC), in preparation for the upcoming ICANN59 Policy Forum in Johannesburg, South Africa. The purpose of the webinar is to summarize policy activities across the ICANN policy development community and to brief the community on the Empowered Community consultation and cross-community sessions taking place in Johannesburg. Briefings on the Empowered Community Consultation and Cross-Community Sessions: * Special session on the Proposed Fundamental Bylaws Amendments * Next-Generation Generic Top-Level Domain (gTLD) Registration Directory Services (RDS) policy requirements * General Data Protection Regulation (GDPR) * Geographic names * Operational side of ICANN's Operating Plan and Budget * Who sets ICANN's priorities? Updates on Supporting Organizations and Advisory Committees: * Address Supporting Organization (ASO) and regional Internet registries (RIR) policy development * Country Code Names Supporting Organization (ccNSO) * Generic Names Supporting Organization (GNSO) * At-Large Advisory Committee (ALAC) and At-Large Community * Governmental Advisory Committee (GAC) * Root Server System Advisory Committee (RSSAC) * Security and Stability Advisory Committee (SSAC) The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs in English for 90 minutes. The webinar will be conducted via Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, participants may submit questions using the chat function in Adobe Connect. Recordings of the webinars will be made available <https://www.icann.org/resources/pages/presentations-2012-08-27-en> here. The Policy Development Support Team is always available to answer any questions via email at <mailto:policyinfo@icann.org> policyinfo(a)icann.org. Please RSVP via <https://goo.gl/forms/LTVbnZ8zXIBp5fFm1> this form by 13 June 2017. You will receive remote participation details the week of 12 June 2017. Ozan Sahin Community Engagement Support Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6218 Mobile: +90.533.641.0007 Email: ozan.sahin(a)icann.org <mailto:ozan.sahin@icann.org> Skype: ozan.sahin.icann www.icann.org

1 0

Notes and action items from today's CCWG AP meeting
by Marika Konings June 8, 2017

June 8, 2017

Dear All, Please find below the notes and action items from today’s CCWG Auction Proceeds meeting. Best regards, Marika Notes – new gTLD Auction Proceeds CCWG Meeting – 8 June 2017 These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. 1) Roll Call * Roll call will be taken from Adobe Connect * Remember to state your name before speaking for transcription purposes and mute your phone when not speaking. 2) Welcome / DOI * Note that the letter to chartering organizations concerning the work plan and approach for dealing with the charter questions has been sent to the chairs of all the chartering organizations with the request to distribute it to their respective groups. The letter has also been posted on the correspondence page of the CCWG wiki. 3) Initial run through of charter question 9 (see template distributed) * See template distributed. * CCWG will need to have a discussion around how practical it is to use volunteers to oversee this process. It may not be feasible noting the scope of work this will involve. At the same time, it may attract new volunteers to ICANN to assist with this project and many existing volunteers have experience in this area. Also need to factor in potential for conflict of interest and 'wrong' reasons to volunteer for this effort. This is also where COI measures will need to come in. * To what extend is management outsourced / professionalised - should have an infrastructure as professional as possible, but needs to be balanced with cost and community oversight. Middle ground needs to be found. * First need to make a decision on whether this is one time or ongoing as it would determine if/how to institutionalise these frameworks. * Need to ensure that accountability measures are put in place and are done as professional as possible to ensure that it does not impact on ICANN's tax status and aligns with the legal & fiduciary requirements. * Consider management to be done by professionals while evaluation is done by expert volunteers. See how this is for example done in other organisations (e.g. LACNIC). * Certain tasks in the governance framework will need to be conducted and/or independently verified by outside experts. * One off use of money / process, although the mechanism could be used again should funds become available in the future. Does not however mean that it is a short process as significant funds are involved. Should a part be set aside as part of a longer term investment as the money will not likely be disbursed in one go? For future discussion, including the type of risk that would / could be taken. * When referring to overhead, does % refer to money that is granted or total amount of funds? Need to be made clear when people make comments. Also consider moving from discussion % to discussion $$. Fiscal discipline is critical - but the specific % for overhead depends profoundly on what CCWG wants to accomplish, how we decide to accomplish it, etc. It is not particularly useful to debate at this point in time, other than to say fiscal discipline issues must be squarely addressed once the CCWG has the goals and the methods identified. Action item #1: Staff to update template with notes from meeting. 4) Initial run through of charter question 10 (see template distributed) * See template distributed * Suggestion from the Board that part or % from funds would be used for reserve funds (note, this is not a formal request, just a suggestion). Is currently not at an ideal number, needs to be replenished. What are the views of the CCWG to have a one-time replenishment of the reserve fund from the auction proceeds? Needs to be looked at separately, not as part of a project to be granted - might require a modification of the charter. CCWG could consider some constraining criteria, for example, first require ICANN to set a level for reserve fund, commit to fiscal discipline to get to this level which could then be matched by auction proceeds if this goal would be met. Optics of giving any of these funds to ICANN would be terrible, noting the significant budget ICANN already has. Funding ICANN projects would also create significant COI issues. * Great difference between part of ICANN applying for the funds and using it for operational needs. Note that a suggestion by the independent reviewer as part of the ALAC Review was to use part of the auction proceeds to operationally support At-Large (do note that this has been categorically rejected by ALAC). Action item #2: Staff to update template with notes from the meeting. Action item #3: Leadership team to review notes in relation to the discussion on the reserve funds and share with Xavier to allow for his input as part of the briefing next week. 5) Survey launched to help inform deliberations on charter question #2 (see https://www.surveymonkey.com/r/CCWGAPQuestion2[surveymonkey.com]) - responses to be submitted by Wednesday 21 June at the latest. Action item #4: CCWG to respond to the survey. 6) Confirm next steps & next meeting – Thursday 15 June (briefing by Xavier Calvez on Audit Requirements). No meeting on 22 June. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

3 2

Recordings, Attendance & AC Chat from CCWG Auction Proceeds call on Thursday, 08 June 2017 at 14:00 UTC
by Michelle DeSmyter June 8, 2017

June 8, 2017

Dear all, Please find the attendance of the call attached to this email and the MP3 recording below for the CCWG Auction Proceeds call held on Thursday, 08 June 2017 at 14:00 UTC. Mp3: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-08jun17-en.mp3 AC Recording: https://participate.icann.org/p4m8vz6jrwn/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/ccwg-auctionproceeds/ Wiki page: https://community.icann.org/x/ZgvfAw Thank you. Kind regards, Michelle DeSmyter ------------------------------- Adobe Connect chat transcript for Thursday, 08 June 2017 Michelle DeSmyter:Welcome to the CCWG New gTLD Auction Proceeds call on Thursday 08 June 2017 at 14:00 UTC for 90 minutes. Michelle DeSmyter:Meeting agenda page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Ching Chiao:Hello all Erika Mann:Hi Ching, hi All Manal Ismail:Hello everyone :) !! Sylvia Cadena:Hi everyone from Bangkok :) Kavouss Arasteh:Hi Everybody, Erika Mann:Hi Manal, hi Kavouss Julf Helsingius:Hi everybody Erika Mann:We will start in a second Victor Zhang:hi everybody Kavouss Arasteh:Pls kindly speak slowly, clearly separating syllabus one fronm another to enable evrybody to understand Nadira ALARAJ:Hello all, on time ;) VANDA:hi everyone Julf Helsingius:Connectivity should be good in Tallinn :) Carolina Caeiro:Hi all! VANDA:yeah Julf... have tested last year... Kavouss Arasteh:Marika, may I respectfully request you to speak slowly and clearly Becky Burr:having trouble getting into call Michelle DeSmyter:yes Michelle DeSmyter:I just sent Becky a private chat Erika Mann:Thank you Michelle Becky Burr:I'm in judith hellerstein:@Marika what is the access code to dial into the group judith hellerstein:dialled in but they needed a passcode and I could not find one Asha Hemrajani:Hello all judith hellerstein:ok I got on Erika Mann:Someone needs to mute Asha Hemrajani:Michelle helping me to get a line in, having difficulty right now. judith hellerstein:Yes you have to wait for the operator to come on or give the passcode auction when asked elliot noss:apologies for not following my charter questions precisely. is "one-time" vs. ongoing in a previous charter question? Kavouss Arasteh:I AM DISCONNECTED Michelle DeSmyter:yes Michelle DeSmyter:I will we can hear you Sylvia Cadena:We can hear you Michelle DeSmyter:yes Kavouss Arasteh:eRIKA, WHILE i am waiting to be connected ,pls advise what do you expect from us to say in response to the comments Carolina Caeiro:who is speaking? I agree Marika Konings:@Kavouss - this is an initial overview of comments provided. If there are any points of view that are missing, or any that you want to support / oppose, please feel free to do so. Further indepth discussion on this charter question will happen at a later stage of the process. The template is intended as a repository of issues / view points raised. Marika Konings:@Caroline - Alan Greenberg Carolina Caeiro:+1 Alan Alan Greenberg:Oversight, yes, but not operational VANDA:yes Erika. my experience is review the expert's work is what is done in many international organizations funding projects Becky Burr:First we have to decide what the goal of the program is, and establish criteria for applications. Although I'm inclined to look to professionals, at this point the question seems premature Alan Greenberg:Becky, that may be so, but many of these comments focus on using community members to do the work/make the judgements. Sylvia Cadena:Fully agree with Elliot. Alan Greenberg:"One-time" does not necessarily imply it will be over quickly. hadia Elminiawi:eliot we can't hear you Michelle DeSmyter:I will send him a private chat Marika Konings:As a reminder, please connect via telephone as it is more reliable than using AC audio. Asha Hemrajani:Yes agree with Elliot. While I agree with alan's point that one time disbursement instead of in perpetuity may still take significant amount of time, the scope is more defined and easier to forecast in terms of manpower neeeded. Asha Hemrajani:We should continually look out for more volunteers and diversity in the volunteers. VANDA:agree with Eliot Nadira AL-ARAJ:I'm along the same line that the CCWG volunteers is to put the framework in how to manage the fund. But would be less costly if outsourcing the fund management to experienced financial organization. VANDA:one thing does not exclude the fact that we can have also expert contracting to make some work . probelm is expend to much money in the organization... Asha Hemrajani:managing the funds comes in the next phase, not the CCWG phase. I think Alan was referring to volunteering for this phase, did I get that correct Alan? Kavouss Arasteh:Asha, That phase needs to be recommended by CCWGc Asha Hemrajani:@Kavouss yes agree...my point was every phase needs different levels and type of expertise. Asha Hemrajani:Management is the next phase and the manpower needed for it are in the next phase. This phase the CCWG defines the objectives, goals of the funds as well as the process. Alan Greenberg:My comment was about the operational phase, not this CCWG. elliot noss:@alan me too elliot noss:I understood you Nadira AL-ARAJ:@Allen, @Asha thanks for your clarification Asha Hemrajani:@Alan ok then the manpower, expertise needed would depend on the vehicle/disbursement structure the CCWG chooses as well as other factors such as what EN mentioned - one time or in perpetuity hadia Elminiawi:+1 Elliot is it a one time excercise or will it be an ongoing process (we need to answer this question), however this also depnds on the objective fo the fund Asha Hemrajani:yes exactly Hadai Marika Konings:Elliot, I've muted your microphone as it was creating interference Asha Hemrajani:*Hadia Sylvia Cadena:That is what we have the CoI in place. The CoI for the selection will be very different. VANDA:yes, Conflict is the key point even when contracting experts and /or companies dealing with funds Manal Ismail:too much noise .. Erika Mann:Someone needs to mute Michelle DeSmyter:Tring to find the line John Levine:COI is fine, but it depends on everyone to be fully honest. WIth this much money, we can't count on that. VANDA:too much noise Becky Burr:sounds like we are 20,000 leagues under the sea Alan Greenberg:@Asha, nothing is in perpetuity. We have no guarantee that this money will be renewed and I din't think there is support for using only the intrest and preserving the capital. So se have to assume one-time for the moment. BUt that does not mean it will be done quickly. Alan Greenberg:The effort to solicit, evaluate proposal and then evaluate results over a long period of time will be great. Sylvia Cadena:+1 Jonathan. elliot noss:[sorry for that. I was connecting on the phone while trying to follow as it kep dropping inopportunely] Asha Hemrajani:@Alan, by perpetuity I meant something else other than one-time. I also feel one-time is more realistic and practical but it depends on what this CCWG concludes. I did agree with you that even one-time would take time. Marika Konings:apparently my line was also creating interference, so I am reconnecting :-) elliot noss:I guess mine are only amateur! ;-) Jonathan Robinson:@Erica. Thanks. I always felt that this group will benefit strongly from interaction with "experts" and practitioners in the organisation and disbursement of such funds VANDA:even some of us have large experience, normally we have such experience in a different part of the woeld and this can work better or worse depending on the regional cultural behavior. Jonathan Robinson:@Vanda. Exactly - acknowledge that there is expertise in this group but, the more we can hear from related activities and experience, the better informed we will be VANDA:Agree Jonathan. debate with expert will help to identify key points to cover several differences.. i am for a balance with volunteers + experts Stephanie Perrin:Exactly, blended model could work, and we could have different options depending on size of the grant Nadira AL-ARAJ:+1 Erika, on combined team to do the check and balances. VANDA:agree Stephanie.. I do not see one fits all John Levine:Definitely agree it's not a foundation. Erika Mann:Someone needs to mute ... VANDA:+ 1 John. not a foundation... Sylvia Cadena:Agree with Alan. Although a one time exercise, it might take a long time. hadia Elminiawi:@Alan, then we need to have a definite answer to "will we be using only the intetrest and prserving the capital or will we be using the whole capital or maybe use some of the capital and ...?" hadia Elminiawi:+1 even a one time process will take a long time elliot noss:@hadia, I think we decide that and I don't hear anyone here in favour of it hadia Elminiawi:@elliot good VANDA:i put my green agreeemnt Asha Hemrajani:Agree Jonathan on use of experts. Good to plan in advance, understand clearly what areas expert(s) would be needed and get cost effective external help after proper RFQ process. elliot noss:we should use 1% as our hypothetical :-) Alan Greenberg:It is clear that we will not give out all of the money very quickly, so of course we will invest the cap. and use it. Of course, we will have to decide whether we invest "conservatively and only get 1+%, or take more risk over several years and get 6%... Carolina Caeiro:I agree with Sylvia Alan Greenberg:On the average. Carolina Caeiro:And I think we should be open to the possibility of grantees do the same Asha Hemrajani:Yes Erika we have the auction proceeds in a separate fund, with conservation of capital as the primary objective. Sylvia Cadena:I keep loosng the sound completely :( VANDA:XAvu=ier will clarify better thiese points to us VANDA:Xavier Sylvia Cadena:Sorry, I was trying to lower the hand elliot noss:we should talk $$$ and not %. people do not spend %%% they spend $$$ elliot noss:$1m is a LOT of money for expenses to give away money Asha Hemrajani:The investment of the auction proceeds is as per our investment policy. The Board Finance Committee has oversight responsibilities over the investment of these funds. Alan Greenberg:Of course there is a cost of overseeing the investment, but that is really a different discussion. Sylvia Cadena:We don't have a final amount to discuss Elliot. Becky Burr:fiscal discipline is critical - but the specific % for overhead depends profoundly on what we want to accomplish, how we decide to accomplish it, etc. I think it is not particularly useful to debate at this point in time, other than to say fiscal discipline issues must be squarely addressed once we have the goals and the methods identified Julf Helsingius:Becky +1 Sylvia Cadena:1M might be a lot to allocate grants, but not a lot to monitor 10 grants Becky Burr:at this time, identifying a specific % or dollar amount seems premature to me Asha Hemrajani:Yes agree with Becky's point, which I had mentioned at the last meeting as well, the goals and objectives need to be defined first elliot noss:+1 becky Carolina Caeiro:+1 Becky VANDA:agree with becky we have other task to deal with beforehand elliot noss:I will need to drop off in a minute or two so in anticipation thanks and see you all soon! (I will still be watching chat) Jonathan Robinson:@All. A reminder that we heard ealry on (in the charter pre-charter process) from SIDN, Nominet and (IIRC) CIRA as to their current practices and past learnings in such endeavours. It may be useful to hear from them or others again at some point. Sylvia Cadena:I was not making a comment about defining the overhead but about if a portion of that is invested to be able to cover longer term expenses hadia Elminiawi:+1 becky VANDA:@jonathan. good idea, they can bring back some good points Erika Mann:Elliot Manal Ismail:Elliot said he has to disconnect .. but will continue to watch the chat .. Erika Mann:Elliot I take Alan first and then come back to you! Erika Mann:Thank you Manal VANDA:yes Alan, for instance this region here has the Entrepreneurs center not part of oICANN's operation or LACRALo operation VANDA:but reserve will be back to operational in some time? or just to close time if needed as is normal in this region? VANDA:ASha? VANDA:plaese explain the my point abaove pelse, jsut in the chat Asha Hemrajani:Vanda, sorry I don't quite understand what you are asking? VANDA:reserve in not for profit organization here is just for the time to close the organization , ending its activity. is reserve used for that in US too? Sylvia Cadena:Vanda can you speak to raise your question? Asha Hemrajani:Vanda, what you mean by "close the organization"? Samantha Eisner:No Vanda, reserve is not just for wind-down costs VANDA:lSylvia, elts see Asha response since can be different from country to country VANDA:Asha- finis its activity VANDA:finish Asha Hemrajani:ah! close = winding down Asha Hemrajani:no, not only for closing/winding down the organization Alan Greenberg:I could support the type of process that Jonathan is proposing. hadia Elminiawi: @alan or put it (use some of the money for ICANN reserve) as part of the purpose or objective +1 ching use it for a purpose that will remain for ever like R&D VANDA:Asha, thank you . understand, so reserve can be use for investment for instance.. Nadira AL-ARAJ:+1 Alan for no fund to ICANN, not only conflict of interest but it goes against the legal advice Alan Greenberg:Clearly if we put any funds into replenishing the reserve, it would need to be done in such a way that we do not feel that it would be drained for operational issues. VANDA:yes, alan, this is the problem witth the reserve. hadia Elminiawi:+1 Alan Becky Burr:speaking for myself and not the Board, I like the conditions that Jonathan suggested Ching Chiao:+1 Becky , Jonathan Carolina Caeiro:I would like to hear from the legal about this issue Nadira AL-ARAJ:+1 Carolina VANDA:we need legal input for several issues Carolina.. judith hellerstein:Thanks please send a reminder of when the session is Nadira AL-ARAJ:Thank you Erika, Marika hadia Elminiawi:Thank you all Manal Ismail:Thanks everyone .. Bye .. VANDA:thank you all thanks staff also for the hard work Julf Helsingius:Thank you everybody Ching Chiao:Thank you all Carolina Caeiro:Bye, thanks Sylvia Cadena:Thank you! Asha Hemrajani:Thank you Erika, Ching and all

1 0