- Gac-gnso-cg - lists.icann.org

MP3 recording GAC / GNSO Consultation Group teleconference Tuesday 28 January 2014 1400 UTC
by Glen de Saint Géry Jan. 28, 2014

Jan. 28, 2014

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday 28 January 2014 at 1400 UTC at: http://audio.icann.org/gnso/gnso-gac-20140128-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#jan Please also note that the next call is scheduled for Tuesday, 11 February at 14:00 UTC. The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail - co-chair - Egypt Ana Neves - Portugal Suzanne Radel - USA Mark Carvell - UK Gema Maria Campillos - Spain GNSO Council Jonathan Robinson - co-chair - Registries Stakeholder Group Mikey O'Connor -Internet Service Providers & Connectivity Providers Constituency Amr Elsadr - Non Commercial Stakeholder Group (NCSG) Apology: ICANN Staff: Marika Konings Olof Nordling Julia Charvolen Glen de Saint Géry ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Glen Adobe Chat transcript: Marika Konings:Welcome to the GAC-GNSO Consultation Group on Early Engagement Meeting of 28 January 2014 Manal:just joined .. trying to say hi .. can u hear me? Manal:ok will try again .. Jonathan Robinson:I always struggle to get mic through Adobe. It works with other applications. Jonathan Robinson:On telephone audio now. Marika Konings:An example of such a notification by the Board can be found here: http://www.icann.org/en/news/correspondence/crocker-to-dryden-12nov13-en Amr Elsadr:Hey Marika..., are letters like these sent with every PDP? Marika Konings:@Amr - yes, although I do have to admit that we have standardized this for the most recent PDPs (IRTP Part C, UDRP Lock and Thick Whois) Marika Konings:Before that, I may have happened in other ways (emails, conversations, etc.) Marika Konings:I = it Amr Elsadr:Thnx. That's both interesting and helpful. (at least for me) :) Mike O'Connor:how about this for language "Only then does the Board request GAC advice, a process that appears to need review and improvement" Manal:A timing difficulty arises because the Board seeks GAC advice only when the GNSO PDP reaches the Board at a very late stage of the GNSO policy-deliberation process. suzanne Radell:I would agree with Manal and Jonathan's comments Mike O'Connor:Only then does the Board request GAC advice, an example of a process that appears to need review and improvement by this group. suzanne Radell:Thanks to Amr for emphasizing the "early" aspects of GAC-GNSO engagement Amr Elsadr:@Mikey: +1 Mike O'Connor:right Mark, there are actually a bunch of formal notifications wired into earlier parts of the process as well Amr Elsadr:@Mark: Absolutely agree. Attention and participation. Mike O'Connor:final version i've got "Only then does the Board request GAC advice, which is an example of a process that appears to need review and improvement." suzanne Radell:In the interests of full disclosure, I find the written word more understandable than graphics alone; hence, my suggestion to Mikey that we somehow try to combine the two approaches. Mark Carvell:It works well to combine the two like this. Jonathan Robinson:Agreed. To me the graphic illustrates the process. The table the key questions and associated work at points in the process. Marika Konings:Sorry, I disconnected instead of muting :-( Marika Konings:unmuting Mark Carvell:Is there a GNSO sift or prioritisation process of this identify/frame question stage? Ana Neves:Agree with Jonathan. Marika Konings:Am back Olof Nordling:On Mikey's question: Yes, An AC-initiated issue report calls for a Council vote to prompt a PDP suzanne Radell:Apologies to all, but I too need to drop off the call to prepare for a subsequent conference call. Manal:I have 2 questions here .. One has to do with the structure of the document and the other is regarding the approach for commenting .. On the structure, does the diagram and the table both include the same steps .. because what I understood from last call was that the diagram describes the status quo whereas the table includes proposal for opportunities for early consultation with the GAC as suggested by Suzanne .. On the approach, Should we discuss the table then modify the diagram accordingly Amr Elsadr:A quick response to one of Gema's points: As Mikey pointed out, there are several points in the PDP where input expected. The issue of public policy not being taken into account when policy is being developed could be addressed in drafting PDP WG charters. This was the case (for example) in the "thick" whois PDP WG, where the WG charter required the WG to consider cross-jurisdictional issues dealing with data protection and privacy. Ultimately, the WG lacked the capacity to address the issue properly, which is one example in which GAC early engagement might be helpful. Amr Elsadr:OK. Not so quick. :) Mike O'Connor:great idea Manal:I believe in Singapore we need to report where we stand on everything and stress some points where we seek further input .. Ana Neves:right! Manal:+1 Mark Gema Campillos:In my view, identifying public policy issues should be done by the GAC as a whole, not by a single GAC member o group of members. We only have to craft a methodology to do it quickly at the GAC. For instance, when responding to letters sent out by the GNSO to seek input from constituencies into their work. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

1 0

Re: [Gac-gnso-cg] revised version of the charter -- forreview/comment/acceptance by the end of this week
by Manal Ismail Jan. 28, 2014

Jan. 28, 2014

Dear Mark .. Apologies for the delayed reply and for not reflecting your suggestions in earlier versions .. I thought the text we referenced during the conference call was satisfactory and addressed your concerns .. Thanks for providing the text that accurately reflects your suggestion .. I’m fine with the below paragraph and look forward to hearing what other colleagues think .. I just have one question .. Are you suggesting adding this paragraph to the current draft or are you suggesting that this paragraph should replace some other text? You also said: “I also do not feel the text reflects reality if it says that the GNSO and the GAC set about resolving conflicting positions” .. I believe you are referring here to this sentence “Resolving those conflicting positions further delays the process and may be seen as undermining past efforts that have been ongoing for quite some time”, right? .. Do you think your point will be addressed if we change it to “Board trials to resolve those conflicting positions further delays the process and may be seen as undermining past efforts that have been ongoing for quite some time” .. I believe this was the intended meaning, but I stand to be corrected by Mikey, Suzanne and/or Amr who were all part of the drafting team .. Kind Regards --Manal From: CARVELL, Mark [mailto:Mark.Carvell@Culture.gsi.gov.uk] Sent: Tuesday, January 21, 2014 9:03 PM To: Manal Ismail; Mike O'Connor; GAC-GNSO-CG(a)icann.org Subject: RE: [Gac-gnso-cg] revised version of the charter -- forreview/comment/acceptance by the end of this week Dear Manal and colleagues As I mentioned in an earlier call, I’ve never been wholly happy with the text in the second paragraph of the Charter which I think underplays the disconnect in working modalities between the GNSO and the GAC. This is the problem we are now seeking to address. I also do not feel the text reflects reality if it says that the GNSO and the GAC set about resolving conflicting positions. The GAC’s interaction on new gTLDs during 2010-12 was almost entirely with the Board, wasn’t it? How about this as a revision to convey the objective we talked about today of facilitating early policy interaction between the GAC and the GNSO in order to build bridges: “The period of review and deliberations by the GAC often necessarily requires public policy consultations within currently over 130 national administrations. Furthermore, the GAC’s process for taking consensus-based decisions takes place only during the concluding stages of policy development and in consultation primarily only with the Board. These processes significantly extend the period for policy approval and implementation and it is quite possible for the GAC ultimately to take a different position from the GNSO and advise the Board against implementing the results of often long and detailed policy-making processes. This problem was identified by the…..” Best regards Mark Mark Carvell United Kingdom Representative on the Governmental Advisory Committee of ICANN Global Internet Governance Policy Creative Economy, Internert and International Team Department for Culture, Media and Sport 100 Parliament Street London SW1A 2BQ Dirrect line: +44 (0)20 7211 6062 e-mail: mark.carvell(a)culture.gsi.gov.uk www.culture.gov.uk From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Manal Ismail Sent: 21 January 2014 18:10 To: Mike O'Connor; GAC-GNSO-CG(a)icann.org Subject: Re: [Gac-gnso-cg] revised version of the charter -- forreview/comment/acceptance by the end of this week Many thanks Mikey .. Super Quick as usual !! Agree to all enclosed edits .. While we are still on the topic and the deadline allows, allow me to make a couple of minor non-substantial suggestions, also included in track changes .. Adding ‘Description of status quo’ to the below list as it has been an ongoing task for quite some time .. - A mechanism for GAC early engagement in GNSO PDP (co-led by Suzanne Radell and Mikey O’Connor) § Description of status quo § Initial proposal § Issues arising from this proposal § How those issues could be addressed § An agreed documented process Deleting ‘(unless there's preference to have 2 separate sub-groups)’ as this has already been settled I promise to stop going through the charter and providing further comments J !! Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Mike O'Connor Sent: Tuesday, January 21, 2014 6:36 PM To: GAC-GNSO-CG(a)icann.org Subject: [Gac-gnso-cg] revised version of the charter -- forreview/comment/acceptance by the end of this week hi all, i took an action out of the meeting to quickly turn around a revised version of the charter for a final round of comments. here you are. mikey This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Vodafone in partnership with Symantec. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation's IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. **************************************************************************** This email and its contents are the property of the Department for Culture, Media and Sport. If you are not the intended recipient of this message, please delete it. All DCMS e-mail is recorded and stored for a minimum of 6 months The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Vodafone in partnership with Symantec. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

5 8

Agenda for Tues. Jan. 28th cc ..
by Manal Ismail Jan. 27, 2014

Jan. 27, 2014

Dear All .. Please find below the agenda for our conference call tomorrow as compiled by Jonathan and myself .. - Sign off Charter (Version TBC) - Agree on working documents of each work track o PDP § Merged slides/table describing GNSO PDP Process Overview with opportunities for GAC Engagement (Prepared by Marika, Mikey and Suzanne - Version circulated by Mikey on Jan. 26th, 2014) o Day-to-Day § Table – Mechanism for day to day co-operation (Prepared by Marika and Olof - Version circulated by Olof on Jan. 27th, 2014) - Overview of the merged slides/table (Version circulated by Mikey on Jan. 26th, 2014) - Overview of the Table – Mechanism for day to day co-operation (Version circulated by Olof on Jan. 27th, 2014) - Agree on expectations from both work tracks for the following call (Note: Next call scheduled - 11 February 2014, 14h00 UTC) - AOB (Plan for GAC-GNSO interaction and reporting back in Singapore) Referenced documents are attached for your convenience .. Kind Regards --Manal

1 0

Mechanism for day to day co-operation - 27 January 2014
by Olof Nordling Jan. 27, 2014

Jan. 27, 2014

Dear all, Following our call last week, please find attached a draft of a table to facilitate the discussion on a mechanism for day to day co-operation prepared by Marika and myself, and refined with edits by Manal and Jonathan (thanks to both!). The idea is that the group would start with step 1 and 2, following which we would update and revise the document as additional options are added or deleted and/or add additional tables to capture the discussion on the different options. Very best regards Olof

1 0

revised draft - combining the table and process slides into one deck
by Mike O'Connor Jan. 26, 2014

Jan. 26, 2014

hi all, Suzanne and i had a great conversation right after our last call and i combined Marika’s table and my slide deck as a result. we had a hard time connecting later in the week, so i don’t think this is finished yet. but it’s a good start and worthy of a review during our next call. mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

1 0

Action items from GAC-GNSO Consultation Group on Early Engagement Meeting on 21 Jan
by Marika Konings Jan. 22, 2014

Jan. 22, 2014

Dear All, Please find below the action items Olof and I captured from yesterday's meeting. Best regards, Marika Action Items GAC-GNSO Consultation Group on Early Engagement Meeting 21 January 2013 1. Members are encouraged to comment on the latest version of the draft Charter by Friday 24 January at the latest. Mikey as penholder will adapt Charter in light of comments received prior to next call for final review (see latest version circulated by Mikey yesterday attached) 2. New email thread to be opened by Jonathan on considering interim proposals for ongoing communication function between GNSO-GAC while formal proposal(s) is being developed. 3. Mikey to connect with Suzanne to review PP slides on GNSO PDP before next call in view of providing an overview of the existing PDP and existing early engagement opportunities at the next meeting. 4. Marika and Olof to transform liaison mind map into table format, identifying main questions and issues to be addressed. 5. Next meeting will take place on 28 February at 14.00 UTC

1 0

MP3 recording GAC / GNSO Consultation Group teleconference Tuesday 21 January 2014 1400 UTC
by Glen de Saint Géry Jan. 22, 2014

Jan. 22, 2014

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Tuesday 21 January 2014 at 1400 UTC at: http://audio.icann.org/gnso/gnso-gac-20140121-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#jan Please forgive the delay, there were technical difficulties with the recording. The transcript will be published in a few hours. Please also note that the next call is scheduled for Tuesday 28 January at 14:00 UTC. The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail - co-chair - Egypt Ana Neves - Portugal Suzanne Radel - USA Mark Carvell - UK GNSO Council Jonathan Robinson - co-chair - Registries Stakeholder Group Mikey O'Connor -Internet Service Providers & Connectivity Providers Constituency Apology: Gema Maria Campillos & R. Perezga, Spain (2 reps alternating) Carlos Raúl Gutiérrez, Costa Rica David Cake -Non Commercial Stakeholder Group Volker Greimann - -Registrars Stakeholder Group Amr Elsadr - Non Commercial Stakeholder Group Brian Winterfeldt -Intellectual Property Constituency ICANN Staff: Marika Konings Olof Nordling Glen de Saint Géry ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Glen Adobe Chat transcript: Marika Konings:Welcome to the GAC-GNSO Consultation Group on Early Engagement Meeting of 21 January 2014 Mike O'Connor:those dates are purely arbitrary - so view them as draft and subject to change/refinement Ana Neves:that's exactly my point, Jonathan. Thanks Ana Neves:I'm not so worried with the funding, but with the possibility to have like an experiment during 2014, which could help us on our work here Marika Konings:Funding would only relate to attendance at ICANN meetings, but should hopefully not prevent earlier implementation of such a role Marika Konings:And of course, should there be agreement on the role and need for attandence at an ICANN meeting, staff can always try to see if there is funding available for the Singapore meeting (but as you may have seen on the mind map and Olof and I developed, there are some questions that will need to be addressed / worked through) Ana Neves:Right, Marika. Thanks. Mike O'Connor:i'm happy to carry the pen Ana Neves:Good, Mikey. It would be helpful to have a new version after this conf call Mike O'Connor:right -- i'll work one out and circulate it within a few hours. Suzanne Radell:Marike's comments are very helpful, and I would agree that focusing solely on the liaison may not be the sole "solution" we should focus on Manal Ismail:agree with Marika and Suzanne Ana Neves:+1 Mike O'Connor:a larger group may also be less expensive -- an email list discussion for example Mike O'Connor:noted Jonathan Robinson:There is a little time Mikey if you do need to say something but happy to wait, here most in next call. Suzanne Radell:Agree wth Jonathan's comments Mike O'Connor:agree Marika Konings:We can translate the mind map into a table format Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

1 0

revised version of the charter -- for review/comment/acceptance by the end of this week
by Mike O'Connor Jan. 21, 2014

Jan. 21, 2014

hi all, i took an action out of the meeting to quickly turn around a revised version of the charter for a final round of comments. here you are. mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

3 2

Re: [Gac-gnso-cg] Agenda for Tues. Jan. 21st cc ..
by Manal Ismail Jan. 21, 2014

Jan. 21, 2014

Dear Gema .. Thanks for your input which I have to admit that I was not able to read until after the call .. I have included some clarification in the attached file, in response to your remarks .. Hope this addresses your questions/remarks .. If you have further comments I believe it would be helpful to make them on the new version, V 4, that was just circulated by Mikey following today’s conference call .. Kindly note that we have discussed extending the deadline to accommodate the new comments received and have agreed on next Friday being the deadline for commenting on the charter .. Kind Regards --Manal From: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] On Behalf Of Campillos Gonzalez, Gema Maria Sent: Tuesday, January 21, 2014 2:45 PM To: gac-gnso-cg(a)icann.org Subject: Re: [Gac-gnso-cg] Agenda for Tues. Jan. 21st cc .. Dear all, I regret not to be able to join the conference today. Nonetheless, I´ve going through the documents and e-mails and I will make some comments mail by mail. To this one, I attach the final version of the Consultation Group Charter with some remarks in line. Thank you Manal, Mike and others who have worked on it. Best regards, Gema De: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] En nombre de Manal Ismail Enviado el: lunes, 20 de enero de 2014 13:46 Para: gac-gnso-cg(a)icann.org Asunto: [Gac-gnso-cg] FW: Agenda for Tues. Jan. 21st cc .. Dear All .. Here is the agenda for our conference call tomorrow, as compiled by Jonathan and myself: - Confirm Charter - Confirm co-leads of both work tracks o Suzanne & Mikey on PDP o Jonathan & Manal on Regular Liaison / Communication - Overview of the PDP diagram (Circulated on Jan. 14th, 2014) - 15 min. (Mikey) - Agree on the relevant documents/material for each work track as well as the way forward (And targets to be reported on the following call): o PDP § Table on GAC Engagement in GNSO Policy Development Process including Mikey’s questions (draft of Dec. 3rd, 2013) § GNSO PDP Process Overview – slides prepared by Mikey (version circulated on Jan. 14th, 2014) § Mikey’s slides on GNSO PDP Process Overview edited by Marika (circulated on Jan. 16th, 2014) o Day-to-Day § ‘Reverse Liaison – mind map’ diagram – Prepared by Marika and Olof (circulated on Jan. 10th, 2014) § ‘EXCERPTS FROM GAC WORKING METHODS PROPOSAL FOR THE GNSO-GAC EARLY ENGAGEMENT WORKING GROUP’ prepared by Gema in the context of GAC working methods working group (circulated to the group before the creation of the mailing list on Dec. 9th, 2013) - AOB All referenced documents are attached for your convenience .. Looking forward .. Kind Regards --Manal

1 0

Early work of the GNSO Policy & Implemenation WG
by Jonathan Robinson Jan. 21, 2014

Jan. 21, 2014

All, One of the many parallel threads going on is the work being undertaken by the Policy & Implementation WG. They have undertaken some initial work on common understanding of definitions which is nearing a final draft form. I believe you may well find it helpful background to read through the draft definitions (Attached). N.B. These working definitions have been developed for the limited use by the GNSO Policy & Implementation Working Group to facilitate their discussions and deliberations on the questions outlined in the working group's charter. These definitions are expected to evolve as a result of the WG deliberations. At the end of the process, the WG is expected to review these definitions, add/update as deemed appropriate and include them in the Final Report. Thanks. Jonathan

4 5